Charity No - 304065
SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 23 MARCH 2021
MAPUS-SMITH & LEMMON LLP CHARTERED ACCOUNTANTS KING'S LYNN
## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 23 MARCH 2021
## Charity No - 304065
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|---|---|---|---|
|Contents|Page|
|Legal and administrative|information|i|
|Trustees report|2-3|
|Accountants|report|4|
|Statement of financial|activities|§|
|Balance|sheet|6|
|Notes|to|the accounts|7-8|
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SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
Charity No - 304065
## LEGAL AND ADMINISTRATIVE INFORMATION
Registered Office of Charity 10 Old Church Road Snettisham King's Lynn Norfolk PE31 7LX Registered Charity Number 304065 Charity Principal Office 10 Old Church Road Snettisham King's Lynn Norfolk PE31 7LX Banker Barclays Bank Plc 21 Tuesday Market Place King's Lynn Nofolk PE30 13X Independent Examiner Mapus-Smith & Lemmon LLP 48 King Street King's Lynn Norfolk PE30 1HE
Trustees Mr Peter Bradshaw - Chairman Mrs L Standeven Mr A Clarkson Mrs D Burak Ms J Sexton Mr S Burak Mr D Sexton Mrs N Brotherhood Mrs R Fry Mrs V Douglias
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD TRUSTEES REPORT FOR THE YEAR TO 23 MARCH 2021
## Charity No - 304065
The trustees present their report along with the financial statements of the charity for the year ended 23 March 2021.
## Statement of trustee's responsibilities
Charity law requires the trustees to prepare accounts that give a true and fair view of the state of affairs of the charity and of its income and expenditure for the financial year. In doing so, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- - make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards and statements of recommended financial statements; and
- - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the accounts comply with the Charities Act 2011 (Companies Act 2011 for charitable companies) They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## Legal status & organisation
The Charity was founded on 18/11/1947. The Governing Instruments under which the charity operates is the declaration of trust, and policies made from time to time by the trustees. The company is a registered charity (Charity Number 304065).
Other administrative details are as shown on page 1.
## Structure, governance and management
The trustees are responsible for the governance of the charity and ensure that it pursues the objects for which it was founded.
New trustees, being qualified by experience, are appointed by recommendation of the current trustees, or by proposal ofa current trustee entitled to vote at a meeting of the charity.
## Objectives and activities of the charity for the public benefit
The Trustees have had regard to the Charity Commission’s guidance on public benefit and have sought to ensure that all activities undertaken have been in line with the charity’s objectives. The main objectives of the charity are:
Education/training - sport/recreation for children/young people, elderly - people with disabilities - general public
The objectives are met bya village hall for the use of the inhabitants of the Parish of Snettisham, provides buildings/facilities/open spaces.
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD TRUSTEES REPORT FOR THE YEAR TO 23 MARCH 2021
## Achievements and Performance
Financially sound after taking over as trustees in March 2010 and have carried out many repairs to Charity premises.
## Financial Review, Investment Policy and Reserves
The attached documents demonstrate in financial terms the activities of the charity for the past year. As can be seen the Charity has an excess of income over expenditure in the current year showing a surplus of £18,705 compared to a deficit of £20,193 in 2020. The charity retains sufficient unrestricted reserves to meet its indirect charitable expenditure (excluding depreciation) for a period of at least 12 months. The direct charitable expenditure is mostly met with a combination of hall and pavilion rent, bar income and fundraising.
On behalf of the Trustees MR PETER BRADSHAW - CHAIRMAN
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
## Charity No - 304065
## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SNETTISHAM VILLAGE HALL & PLAYING FIELD
I report on the accounts of the Trust for the period ended 23 March 2021, which are set out on pages 5 to 9.
## Respective responsibilities of trustees and independent examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act, ;
- to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act, and
- to state whether particular matters have come to my attention
## Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the secking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a true and fair view' and the report is limited to those matters set out in the statement below.
## Independent examiners statement
In connection with my examination, no matter has come to my attention: ;
(1) which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that:
a) proper accounting records are kept (in accordance with section 41 of the Act); and b) accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Wy Sw yp uf
## Mapus-Smith & Lemmon LLP
Chartered Accountants
48 King Street Kings Lynn Norfolk PE30 LHE
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
## STATEMENT Charity No - No - - 304065 FOR THE YEAR OF ENDED FINANCIAL23 MARCH ACTIVITIES2021 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
## Charity No - No - - 304065
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|---|---|---|---|---|---|---|
|.|Un-|
|Notes|RestrictedFunds|poctricted|2021|Total|2020|
|Funds|
|12|mths|12|mths|
|INCOMING RESOURCES|£|&|£|£|
|Incoming resourcesfrom generatedfund|
|Voluntary Income|
|Donations|-|.|-|2,628|
|Grants|-|41,416|41,416|20,149|
|Activitiesfor generatingfinds|
|Fundraising|-|413|413|7,908|
|Hall|Rents|
|Pavilion|-|4,141|4,141|15,591|
|Bar|-|1,983|1,983|4,438|
|Income|-|287|287|5,068|
|Tennis|Court|
|Investment|-|321|321|119|
|Bank|income|-|415|415|3,663|
|interest|-|-|-|89|
|Total incoming resources|-|48,976|48,976|59,653|
|RESOURCES EXPENDED|
|Costs ofgeneratingfunds|
|Fundraising expenses|-|13|13|1,921|
|Bar purchases|-|-|-|2,685|
|Cleaner wages|-|2,550|2,550|4,697|
|Cleaning and laundry|-|400|400|2,197|
|Repairs|and renewals|- hall|-|3,582|3,582|2:973|
|Repairs and renewals|- pavilion|-|16,871|16,871|54,306|
|Management and administration|costs|
|Rates|-|280|280|1,630|
|Electricity|~|1,526|1,526|2,805|
|Travel and|subsistence|-|70|70|412|
|Stationery & Administration|-|148|148|624|
|Sundry expenses|-|619|619|1,162|
|Subscriptions|-|654|654|704|
|Insurance|-|1,99]|1,991|2,176|
|Depreciation|-|878|878|924|
|-|6,165|6,165|10,438|
|Governance|costs|
|Book-keeping and accountancy|-|690|690|630|
|-|690|690|630|
|Total resources expended|-|30,271|30,271|79,846|
|Net surplus/(deficit)|for the year|3|-|18,705|18,705|(20,193)|
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
Charity No - 304065
## BALANCE SHEET AS AT 23 MARCH 2021
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Notes 2021 2020
£ £ Zz £
Fixed Assets 4 16,678 17,556
Current Assets
Investments 5 9,340 8,753
Cash at bank and in hand 34,766 15,183
44,106 23,936
Current Liabilities
Sundry creditors and accruals 6 350 350
Net Current Assets 43,756 23,586
Total Assets less Current Liabilities 60,434 41,142
FUNDS
Unrestricted Funds 4 15,285 10,993
Restricted Funds g 45,149 30,149
Total Charity Funds 60,434 41,142
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The accounts were approved by the trustees on....................2..2....-+... and are signed on their behalf by:
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MR PETER BRADSHAW - CHAIRMAN
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
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Charity No - 304065
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## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 23 MARCH 2021
1, Accounting policies The significant accounting policies used in the preparation of these financial statements are:-
## 1.1 Basis of accounting
- The financial statements have been prepared under the historical cost convention, and in accordance with the requirements of the Charities Act 2011 and with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014. The reported financial position and financial performance for the previous period are not affected by the transition to FRS 102.
- The effects of events in relation to the year ended 23 March 2021 which occurred before the date of approval of the financial statements by the Board of Trustees, have been included in the statements to the extent required to show a true and fair view of the state of affairs at 23 March 2021 and of the results for the year ended on that date.
- 1.2 Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Incoming Resources comprises principally income from fairs, gift aid donation and grants.
## Donations and grants
- Income from donations and grants are included in incoming resources when these are receivable.
## Interest receivable
Interest is included when receivable by the charity.
- 1.3 Resources expended Expenditure is recognised whena liability is incurred. Contractual arrangements and performance related grants are recognised as goods or services are supplied. Other grant payments are recognised when a constructive obligation arises that results in the payment being unavoidable.
- Costs of generating funds are those costs incurred in trading activities that raise funds.
- e Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with the constitutional and statutory requirements.
## 1.4 Investments
Investments are reflected in the accounts at their current market value.
## 1.7 Funds Structure
All funds are unrestricted income funds.
## 2. Staff Costs
## No employee earned more than £60,000 per annum.
The trustees neither received or waived any emoluments during the year (2020 £Nil)
## The trustees were not paid in the period.
The trustees were reimbursed for expenses incurred in the period.
## 3. Net Expenditure for the year
This is stated after charging:
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2021 2020
£ £
Accountancy 350 350
7 ———— SS SS
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SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 23 MARCH 2021 Charity No - 304065
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4, Fixed Assets
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Extension Total
£ £
Cost
Brought forward at 24 March 2020 25,629 25,629
Additions in the year
At 23 March 2021 25,629 25,629
Depreciation
At 24 March 2020 8.073 8,073
Charge for the year 878 $78
At 23 March 2021 8,951 8,951
Net Book Value
At 23 March 2021 16,678 16,678
At 23 March 2020 17,556 17,556
5. Investments
Investments comprise the following:
23-Mar-21
£
Fixed rate bond -
M&G - Chari fund 9,340
Market value at 23 March 2021 9,340
———___==
6. Creditors
2021 2020
Accountancy accrual 350 350
350 350
7. Movement in funds
At 24 Incoming At 23
March _ resources Outgoing = Investment = March
2020 = (Inc. gains) Transfer resources _revaluation 2021
Restricted funds: 30,149 - 15,000 - - 45,149
Unrestricted funds:
General funds 10,993 48,976 (15,000) (30,271) 587 15,285
Total funds 41,142 48,976 - 0.271 ) 587 60,434
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8. Restricted Funds
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Transfer of funds of £15,000 into a new bank account towards a pavillion project.
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
## RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 23 MARCH 2021
## SNETTISHAM MEMORIAL VILLAGE HALL
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|---|---|---|---|---|
|2021|2020|
|£|£|
|INCOMING RESOURCES|
|Incoming resources|from generated|fund|
|Voluntary|Income|
|Donations|-|2,628|
|Grants|41,416|20,149|
|Activitiesfor|generating|funds|
|Fundraising|413|7,908|
|Hall|rents|4,141|15,591|
|Bar Income|287|5,068|
|Investment|income|
|Investment|income|415|3,663|
|Total incoming resources|46,672|55,007|
|RESOURCES EXPENDED|
|Costs ofgeneratingfunds|
|Fundraising expenses|13|1,921|
|Bar purchases|-|2,685|
|Cleaner wages|1,950|3,605|
|Cleaning and laundry|364|1,622|
|Repairs|and renewals|- hall|3,582|2.973|
|5,910|12,806|
|Management and administration|costs|
|Rates|154|1,212|
|Electricity|864|2,034|
|Travel|and subsistence|70|412|
|Stationery & Administration|148|624|
|Subscriptions|654|704|
|Insurance|1,474|1,508|
|Sundry Expenses|619|1,162|
|Depreciation|878|924|
|4,860|8,582|
|Governance|costs|
|Book-keeping and accountancy|690|630|
|690|630|
|Total resources expended|11,459|22,018|
|Net surplus|for the year|____35,212|__32,989_|
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## SNETTISHAM MEMORIAL VILLAGE HALL & PLAYING FIELD
## RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 23 MARCH 2021
## SNETTISHAM MEMORIAL VILLAGE HALL - PAVILION
:
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|---|---|---|---|---|---|
|2021|2020|
|£|£|
|INCOMING RESOURCES|
|Incoming resourcesfrom generatedfund|
|Activitiesfor generatingfunds|
|Pavilion|1,983|4,438|
|Tennis|court|321|119|
|Total incoming resources|2,304|4,557|
|RESOURCES EXPENDED|
|Costs|ofgeneratingfunds|
|Cleaner wages|600|1,092|
|Cleaning and laundry|35|575|
|Repairs|and|renewals|- pavilion|16,871|54,306|
|17,507|535,973|
|Management and administration|costs|
|Officers|expenses|
|Rates|126|418|
|Electricity|662|770|
|Insurance|Si7|668|
|1,305|1,856|
|Total|resources expended|18,812|57,828|
|Net expenditure for the year|-|_ 16,508|-__53,271|
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