OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-10-08-accounts

Trustees’ Annual Report for the period

From 09/10/2020 Period start date To 08/10/2021 Period end date

Charity name: RAYNHAM AND HELHOUGHTON VILLAGE HALL

Charity registration number: 304043

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 Providing a centre for social
interaction and community activities
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Community centre with activities to
benefit mental and physical well-
being. Events include regular bar
nights; coffee mornings; knit &
natter; line dancing; table tennis; live
music and village fetes.
Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 Guidance on public benefit has not
been noted at this time by the
trustees.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 None
Policy on social
investment including
program related
investment		 Para 1.38 None
Contribution made by
volunteers		 Para 1.38 None
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.		 Para 1.20 Many activities were curtailed during
2020 and most of 2021 due to
restrictions on social mixing during
the Covid-19 pandemic.
As Covid-19 restrictions eased from
mid-2021, the village bar was opened
on Friday evenings and Sunday
afternoons from late-July to
encourage social contacts. An
outdoor live music event was held in
August 2021 which further enhanced
interactions between different
elements of the community in The
Raynhams. The village bar has
continued to be open on Friday
evenings.
Other community activities during
the reporting period include coffee
mornings; knit & natter; line
dancing, and table tennis. We have
not conducted any impact
assessments so it is difficult to state
how these activities may help
individuals or society as a whole.
Anecdotally, participants stated they
enjoyed the activities, and many
have taken part in more than one
type of event.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of
fundraising activities
against objectives set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other In early 2021 a grant application to
North Norfolk District Council was
successful for part-funding
improvements to the village hall
which included enhanced roof
insulation; upgrading of the audio-
visual system and the addition of a
broadband service, and the
installation of energy-efficient
infrared heating panels.

Financial Review

Financial Review
Review of the charity’s
financial position at the
end of the period		 Para 1.21
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held in anticipation of
major repairs or increases in running
costs.
Amount of reserves held Para 1.22 £7,000
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially
in deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal charter)		 Para 1.25 Trust deed dated 18 October 1951
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees		 Para 1.25 Election to post by Village Hall
committee members. Elections held
annually in October.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s
organisational structure
and any wider network
with which the charity
works		 Para 1.51 This charity is a member of
Community Action Norfolk, the lead
organisation for engagement with
the voluntary, community and social
enterprise (VCSE) sector in Norfolk
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Raynham and Helhoughton Village Hall
Other name the charity
uses		 West Raynham Village Hall
Registered charity number 304043
Charity’s principal address West Heath Farm
Lynn Lane
Great Massingham
PE32 2HL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Paresh Shah Chair Village Hall Committee
Melvin Forman Treasurer Village Hall Committee
JoyForman Secretary Village Hall Committee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 None
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects		 N/A
Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) PARESH ANIL SHAH DEBBIE LAMONT CHAIR Date 30 JULY 2022

West Raynham Village Hall Accounts 8t1

i October 2021to 7th October 2022

Main Accounts (Cash Book)

Date Ref Item Income Expenditure
10/08/2021 Current Account £ 34,835.90
F01/21 Hirings £ 45.00
F02/21 Bar £ 73.97
F03/21 -£ 517.44
F04/21 -£ 100.00
Donations Donations £ 5,358.28
Total £ 39,695.71 0

Balance £ 39,695.71

Ref Item Income
b/f £ 39,695.71
Electricity
Water
Cleaning
04/11/2022 Event License chq 34
Premise License
PRS License 2020-2021 chq 42
03/09/2022 Lottery License
Council Tax -Reading Room
Council Tax - Hall
Repairs
08/05/2021 Norris & Fisher Insurance for VH
02/01/2022 Community Action Norfolk chq 25
Misc Accs
Total £ 39,695.71
Bank A/c £ 23,312.60

Expenditure Balance cheque no.

£1,276.96 £114.34 £165.00 £21.00 £139.20 £20.00 30 £18.17 £76.80 £13,572.02 £50.00 £929.62 £16,383.11 £ 23,312.60

Main Accounts Misc. Expenses

Date Cheque No.

10/20/2021 2 Silver Line Dance (move it or lose it)
10/25/2021 Capita Software Services (refund from A Forsyth)
10/25/2021 6 Silver Line Dance (line dance)
11/01/2021 7 Paresh (Paperklip 3 Oct Newsletter)
11/02/2021 9 Andy Mead (painting freplace 7th Oct reading room
11/02/2021 9 Andy Mead (ftting shelves in reading room
11/02/2021 10 Monica Fitzjohn (Warehouse Clearance)
11/24/2021 15 Paresh (Paperklip Nov Newsletter)
11/24/2021 15 Paresh (Paperklip push pins)
12/07/2021 17 Andy Mead (NES Electrical- light bulbs)
Dec 12 19 Andy Mead (Wilko clock)
12/21/2021 19 Andy Mead (B&Q hooks)
12/21/2021 19 Andy Mead (B&Q wood & clips)
01/07/2022 16 M Forman (annual TV licence)
01/18/2022 23 Paresh (Paperklip Dec Newsletter )
01/26/2022 26 NNDC licensee sign
02/21/2022 28 Steward Safety Supplies (annual service charge)
04/11/2022 34 Paresh (Paperklip Jan Newsletter)
04/11/2022 34 Paresh (Paperklip Feb Newsletter)
04/11/2022 34 Paresh (Paperklip Mar Newsletter)
05/24/2022 36 Paresh (Paperklip Apr Newsletter)
05/24/2022 36 Paresh (Paperklip May Newsletter)
05/24/2022 36 Paresh (Paperklip Jubilee Leafets)
06/30/2022 47 DBS check (Andy Mead)
06/30/2022 47 Andy Mead (Disco lights)

Total

Value
£40.00
£132.00
£40.00
£52.80
£10.00
£50.00
£31.98
£57.60
£3.20
£178.00
£12.50
£9.45
£8.47
£159.00
£44.40 Orig cost 57.60 plus £7 under paid less £20.20 over paid invoice o/s
£10.50
£36.00
£37.80
£50.40
£60.00
£51.00
£67.50
£5.60
£18.00
£27.42

£929.62

Donations

Date
Donor		 Income
02/22/2022 NNDC £ 2,667.00
Feb 22 NNDC £ 2,667.00
06/06/2022 BT Refund (?) £ 24.28
Total £ 5,358.28

HIRINGS

Date Name Fee
02/16/2022 Melissa £ 45.00
Total £ 45.00

BAR

Date
Item
Cheque No
Income
10/04/2021 Takings 1st Oct
£ 107.00
10/25/2021 Takings 8th Oct
£ 87.00
10/25/2021 Takings 15th Oct
£ 114.00
10/27/2021 Takings 22nd Oct
£ 199.00
11/01/2021 Tesco 1
7

11/01/2021 Morrisons 2
7

11/01/2021 Tesco 3
7

11/01/2021 Tesco 4
7

11/01/2021 Tesco 5
7

11/02/2021 Andy Mead 1st Oct
9

11/02/2021 Andy Mead 8th Oct
9

11/02/2021 Andy Mead 15th Oct
9

11/02/2021 Andy Mead 22nd Oct
9

11/02/2021 Andy Mead 29th Oct
9

11/15/2021 Takings 29th Oct
£ 98.00
11/15/2021 Takings 5th Nov
£ 70.00
11/23/2021 Ian Pearson (Majestic Wine)
12

11/24/2021 Morrisons 6
15

11/24/2021 Morrisons 7
15

11/24/2021 Tesco 8
15

11/26/2021 Takings 12th Nov
£ 98.00
12/14/2021 Takings 19th Nov
£ 107.50
12/14/2021 Morrisons 9

12/07/2021 Takings 26th Nov
£ 35.00
12/07/2021 Takings 3rd Dec
£ 60.00
12/21/2021 Takings 10th Dec
£ 87.99
12/21/2021 Morrisons 10
cash

12/21/2021 Andy Mead 5th Nov
19

12/21/2021 Andy Mead 12th Nov
19

12/21/2021 Andy Mead 19th Nov
19

12/21/2021 Andy Mead 26th Nov
19

12/21/2021 Andy Mead 3rd Dec
19

12/21/2021 Andy Mead 10th Dec
19

12/21/2021 Andy Mead 17th Dec
19

12/21/2021 Andy Mead (Gin-no receipt)
19

12/22/2021 Takings 17th Dec
£ 28.00
12/22/2021 Takings 17th Dec (c/card)
£ 14.25
12/30/2021 Ian Pearson (Majestic 11)
20

12/30/2021 Ian Pearson (Waitrose 12)
20

01/11/2022 C/C takings 7th Jan
£ 67.34
Cash takings 7th Jan
£ 13.95
01/19/2022 C/C takings 14th Jan
£ 52.10		 Expenditure
£ 18.00
£ 68.50
£ 31.85
£ 30.00
£ 33.00
£ 40.00
£ 40.00
£ 40.00
£ 40.00
£ 40.00
£ 155.82
£ 9.40
£ 60.05
£ 47.25
£ 17.50
£ 7.99
£ 40.00
£ 40.00
£ 40.00
£ 40.00
£ 40.00
£ 40.00
£ 40.00
£ 16.00
£ 155.82
£ 4.50
Cash takings 14th Jan £ -
01/25/2022 C/C takings 21st Jan £ 61.46
Cash takings 21st Jan £ 28.00
02/01/2022 C/C takings 28th Jan £ 54.08
02/03/2022 Cash takings 28th Jan £ 26.00
02/04/2022 Ian Pearson (Majestic 13) £ 125.82
02/09/2022 C/C takings 4th Feb £ 103.53
03/31/1933 Cash takings 4th Feb £ 2.50
02/16/2022 C/C takings 11th Feb £ 101.56
03/31/2022 cash takings 11th Feb £ 14.00
Morrisons (28) £ 12.40
03/02/2022 C/C takings 25th Feb £ 50.13
Mar 03 C/C takings 25th Feb £ 45.33
Mar 31 cash takings 25th Feb £ 20.00
Mar 07 Ian Pearson (Majestic 14) £ 251.64
Mar 09 C/C takings 4th Mar £ 18.59
Mar 31 cash takings 4th Mar £ 12.00
Mar 15 C/C takings 11th Mar £ 65.28
Mar 31 cash takings 11th Mar £ 45.60
Tesco (26) £ 16.60
Morrisons (27) £ 8.00
Mar 22 C/C takings 18th Mar £ 52.89
Mar 31 cash takings 18th Mar £ 10.00
Mar 29 C/C takings 25th Mar £ 39.23
Mar 31 cash takings 25th Mar £ 27.40
Morrisons (29) £ 24.70
Mar 30 Andy Mead 14th Jan 32 £ 40.00
Mar 30 Andy Mead 21st Jan 32 £ 35.00
Mar 30 Andy Mead 28th Jan 32 £ 35.00
Mar 30 Andy Mead 4th Feb 32 £ 35.00
Mar 30 Andy Mead 11th Feb 32 £ 35.00
Mar 30 Andy Mead 25th Feb 32 £ 35.00
Mar 30 Andy Mead 4th Mar 32 £ 35.00
Mar 30 Andy Mead 11th Mar 32 £ 35.00
Mar 30 Andy Mead 18th Mar 32 £ 35.00
Mar 30 Andy Mead 25th Mar 32 £ 35.00
Mar 31 Part repayment of foat £ 50.00
Apr 04 Ian Pearson (Majestic 15) £ 83.88
Apr 05 C/C takings 1st Apr £ 51.63
Apr 05 cash takings 1st Apr £ 9.60
Apr 05 Morrisons (23) £ 9.60
Apr 13 C/C takings 8th Apr £ 68.04
Apr 13 cash takings 8th Apr £ 50.00
Apr 20 C/C takings 15th Apr £ 127.32
Apr 20 cash takings 15th Apr £ 30.00
Apr 26 C/C takings 22nd Apr £ 69.11
Apr 26 cash takings 22nd Apr £ 23.09
May 26 Tesco (21) £ 23.09
May 04 C/C takings 29th Apr £ 33.62
May 04 cash takings 29th Apr £ 41.99
Morrisons (22) £ 21.99
May 11 C/C takings 6th May £ 74.71
May 11 cash takings 6th May £ 50.00
May 17 C/C takings 13th May £ 107.32
May 17 cash takings 13th May £ 60.57
May 17 Morrisons + optics (20) £ 60.57
May 24 M Forman (Majestic 16) 35 £ 105.88
May 24 M Forman (Majestic 17) 35 £ 462.46
May 24 M Forman (SmartShop 18) 35 £ 4.00
May 24 Paresh (Tesco 19) 36 £ 10.40
May 25 C/C takings 20th &21st May £ 128.27
May 25 cash takings 20th & 21st May £ 292.97
May 25 Andy Mead £ 40.00
May 25 Optics £ 25.99
May 25 Tesco (24) £ 67.00
May 25 Morrisons (25) £ 40.98
Jun 01 C/C takings 27th May £ 116.34
cash takings 27th May
Receipt
Jun 08 C/C takings 3rd June £ 49.16
Jun 09 C/C takings 3rd June £ 11.95
cash takings 3rd June £ -
Jun 14 C/C takings 10th June £ 35.44
cash takings 10th June
Receipt
Jun 21 C/C takings 17th June £ 106.91
cash takings 17th June
Receipt
Jun 23 M Forman (Majestic 30) 39 £ 172.82
Jun 28 cash takings 24th June
Receipt
Jun 28 C/C takings 24th 25th &26th £ 276.66
cash takings 25th June
cash takings 26th June
Jun 30 Andy Mead (12 hrs @£35/hr) 47 £ 420.00
Jun 30 Andy Mead (Majestic 31) 47 £ 53.94
Jun 30 Andy Mead (Majestic 32) 47 £ 143.82
Jun 30 Andy Mead (Morrisons 33) 47 £ 102.68
Jun 30 Andy Mead (Morrisons 34) 47 £ 28.50

Total £ 3,881.41 £ 3,807.44

Balance cost of sum up £1.16 £10.40

£0.54

£12.42

£2.77 £20.76 £1.64 £0.31 £1.12

Bar closed 18th Feb

£0.87

£1.16 £2.18 £1.19

£0.58 £1.29 £1.83 £2.18

£73.97

ELECTRICITY

Date Premises

11/08/2021 Village Hall Nov 08 Reading Room 12/06/2021 Village Hall 12/06/2021 Reading Room 01/04/2022 Village Hall 01/04/2022 Reading Room 02/03/2022 Village Hall 02/03/2022 Reading Room 03/07/2022 Village Hall 03/07/2022 Reading Room 04/04/2022 Reading Room 05/04/2022 Village Hall 05/04/2022 Reading Room 05/31/2022 Village Hall 06/13/2022 Reading Room

£ 86.44 BGL85976 £ 49.04 BGL85977 £ 102.06 BGL85976 £ 61.52 BGL85977 £ 64.05 BGL85976 £ 58.36 BGL85977 £ 178.72 BGL85976 £ 68.80 BGL85977 £ 165.02 BGL85976 £ 49.44 BGL85977 £ 43.53 BGL85977 £ 217.12 BGL85976 £ 30.16 BGL85977 £ 89.51 BGL85976 £ 13.19 BGL85977

Total £ 1,276.96

WATER

WATER
Date Cheque Number
01/10/2022 22 Anglian Water BusinessLtd £ 26.95
04/01/2022 31 Anglian Water BusinessLtd £ 51.82
06/24/2022 40 Anglian Water BusinessLtd £ 35.57
Total £ 114.34

Cleaning

Date Cheque Number Supplier

11/02/2021 9 Andy Mead 30th Sept 11/02/2021 9 Andy Mead 6th Oct 12/21/2021 19 Andy Mead 3th Nov 12/21/2021 19 Andy Mead 5th Nov 12/21/2021 19 Andy Mead 11th Nov 12/21/2021 19 Andy Mead 10th Dec 12/21/2021 19 Andy Mead 18th Dec 03/30/2022 32 Andy Mead 7th Feb 03/30/2022 32 Andy Mead 8th Feb 06/30/2022 47 Andy Mead

Total

£ 165.00

t June

Repairs & Maintenance

Date Cheque Number Company Invoice Number
10/19/2021 1 Richard Siddell
10/21/2021 3 Neil Brodie 102333
10/26/2021 5 GMK Services 22
Nov 02 4 Saturn Audio Visual Ltd 1786
11/02/2021 8 GMK Services 047/A
Nov 02 9 Andy Mead (paint)
Nov 02 9 Andy Mead (wood from B & Q)
Nov 02 9 Andy Mead (wood from B & Q)
Nov 08 11 GMK Services 047/B
Nov 23 13 GMK Services 047/C
Nov 23 14 GMK Services 047/D
Jan 11 21 Neil Brodie 102390
Jun 07 37 Neil Brodie 102475
Jun 07 37 Neil Brodie 102454
Total

£ 7.09

Village Day Fete

Date
Item
Cheque
05/24/2022
Paresh (Paperklip (leafets and posters)
36
05/24/2022
Paresh (Road Closure for Village Day)
36
06/23/2022
M Forman (Waitrose-wine)
41
06/28/2022
Puppets
43
06/29/2022
Fakenham Ukes
44
06/30/2022
Mark Warrell (Morris Dancers)
45
Total
 Income
£ -

Expenditure Balance

£ 39.90 £ 40.55 £ 11.99

£ 215.00

£ 100.00

£ 110.00

£ 517.44 -£ 517.44

Tractor Breakfasts

Date Cheque Income Expenditur Balance
05/24/2022 38 M Forman (cash foat) £ 100.00
£ - £ 100.00 -£ 100.00