## **POTTER HEIGHAM VILLAGE HALL** ## **- Annual Report for Year ending 31[st] March 2025 Page 1 of 2** The Potter Heigham Village Hall is a registered Charity, No 304041. The Charity Trustees during the year to 31[st] March 2025 were: Mr Robin Graves-Morris (Chairman), Ms Sheridan Turner (Sec) Donald Pickering, Stan Chapman, Sophie Miller, Sue Harris, Hazel Eady, Trevor Chaplin, Steph Self, Harry May, Steve Strange, George Chasemore, Maggie Tween. All of the above Trustees were elected Members. On the 24[th] of June 2024 the following Trustees stepped down:Mr Robin Graves-Morris (Chairman), Steve Strange, George Chasemore, Sue Harris and Steph Self. Elected as Nominee’s of the Parish Council :- Donald Pickering (Chairman), Harry May (Vice Chairman),Sheridan Turner (Sec), Stan Chapman (Treasurer), Louise Parker (Booking Clerk) Program Nominees were :- Hazel Eady, Maggie Tween, Trevor Chaplin and Andy Tantrum. Elected Members were :- Louisa Sharpless, Sophie Miller and Glen Ball. The Charity is registered Via Stan Chapman at CARSTAN HOUSE, Station Road, Potter Heigham, Norfolk, NR29 5AD. The principal objective of the Charity is to supply a Village Hall and maintain facilities such as a Playing Field, Children’s Play area and Bowling Green for the use of the Village Members. In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our Trustee meetings. The focus of our activities remains providing a Village Hall and playing field And Children’s Play area for the use of the general public. We believe the facilities we provide both supply a need to help and maintain the psychological and mental health, especially of the older generation. We supply a place were older and possibly lonely members of the community can benefit by meeting and interacting with others of a similar ilk. This is done via the Soup and Chatter Group. Cont… ## **- Annual Report for Year ending 31[st] March 2025 Page 2 of 2** The decisions on behalf of the Charity are made by the Trustees at meetings of their body and never separately by any one individual Trustee. However, in an urgent need decisions are made via e mail where necessary. The main sources of finance to the Charity are from rental Income and from interest from monies held in a savings account at The Unity Bank. Other sources of incomes are derived from gifts, grants, and donations. A Produce, craft Fair and Dog show, Christmas Fair, Bingo, an Art Fair and Soup & Chatter Group. The Charities Policy on reserves are: - a) To maintain a reserved level of finance pertaining to our reserves Policy which will give an adequate fallback in time of need. - b) The current cash monetary reserves are excellent, we feel this is adequate at this time to meet any needs that may arise. However, as we all know, we are in a very difficult economic climate this may need to be reviewed. We confirm that to the best of our knowledge no major risks have been identified. Signed on behalf of the Board of Trustees by. ------------------------- ------------------------------- Ms S. Turner (Secretary) Mr S.B. Chapman JP (Treasurer) SBC 14/01/26 ||A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |1|**Village Hall Management Commitee Operatng Income and Expenses**||||||||||||||||||||| |2|||||||||||||||||||||| |3|**REVENUE**||||||||||||||||**TOTAL 24/25**||**April 24 -March 25**||**Variance YTD**| |4|||**Prior year**
**Adjust**|**Apr-24**|**May-24**|**Jun-24**|**Jul-24**|**Aug-24**|**Sep-24**|**Oct-24**|**Nov-24**|**Dec-24**|**Jan-25**|**Feb-25**|**Mar-25**||**Yr to Date**||**Projected**||| |5|**Program Rental**
||||||||||||||||||||| |6||Sttchers|||72.00|72.00|36.00|144.00|90.00|54.00|90.00|72.00|72.00|54.00|72.00||828.00||740.00||(88.00)| |7||Brownies|||27.00|36.00|18.00|54.00||27.00|36.00|27.00|36.00|9.00|18.00||288.00||250.00||(38.00)| |8||Rainbows|||27.00|36.00|18.00|54.00||18.00|36.00|27.00|36.00|36.00|18.00||306.00||254.00||(52.00)| |9||Guides|||27.00|27.00|18.00|54.00||18.00|27.00|27.00|36.00|9.00|18.00||261.00||250.00||(11.00)| |10||SlimmingWorld|||157.50|126.00|126.00|283.50|126.00|126.00|157.50|126.00|157.50|252.00|126.00||1,764.00||1,530.00||(234.00)| |11||Bowls|||||36.00|280.00|||||280.00||||596.00||250.00||(346.00)| |12||Short Mat Bowls|||162.00|162.00|144.00||162.00|306.00|162.00|162.00|108.00|432.00|||1,800.00||1,950.00||150.00| |13||Ti Chi||60.00|80.00|72.00|68.00|60.00||80.00|50.00|40.00|20.00|40.00|40.00||610.00||960.00||350.00| |14||Marine Corp||40.00|200.00|120.00|30.00|95.00||120.00||240.00||325.00|40.00||1,210.00||1,440.00||230.00| |15||Manners for Paws||90.00|80.00|20.00|80.00|50.00|60.00|80.00|100.00|80.00|60.00|30.00|50.00||780.00||1,000.00||220.00| |16||Mardlers|||121.50|31.50|31.50||31.50|31.50|31.50|31.50|45.00|63.00|67.50||486.00||350.00||(136.00)| |17||Soup& Pudding|||||||||36.00|36.00|36.00||||108.00||200.00||92.00| |18||Yoga
||40.00|40.00|30.00|40.00|50.00|40.00|40.00|50.00|40.00|10.00|40.00|70.00||490.00||480.00||(10.00)| |19||Afernoon Tea||||||49.50|||72.00||||||121.50||50.00||(71.50)| |20||CommunityHot Spot||||||279.00|||||||162.00||441.00||1,200.00||759.00| |21||Table tennis|||36.00|18.00|54.00|54.00|72.00|54.00|72.00|90.00|72.00|54.00|72.00||648.00||792.00||144.00| |22|**Subtotal**||**-**|230.00|1,030.00|750.50|699.50|1,507.00|581.50|954.50|920.00|998.50|968.50|1,344.00|||**10,737.50**||**11,696.00**||**958.50**| |23|||||||||||||||||||||| |24|**Events**||||||||||||||||||||| |25||Jumble Sale|||||||||||||||-||100.00||100.00| |26||Bingo|||200.00|100.00||550.00|140.00|180.00|250.00|200.00|27.00||||1,647.00||1,000.00||(647.00)| |27||3
|||157.00|||250.00|||||||||407.00||157.00||(250.00)| |28||Craf Fayre|||||||||||70.00||||70.00||||(70.00)| |29||Produce Show|||||||||||||||-||400.00||400.00| |30||Gen Events|||230.00|||70.00|250.00|45.00|81.00|40.00|99.00|90.00|||905.00||600.00||(305.00)| |31||Miscellaneous|||125.00||138.50|15.00|||45.00||21.26||156.50||501.26||100.00||(401.26)| |32||Bank interest|**141.02**|||169.94|||208.00|||197.93|||||716.89||200.00||(516.89)| |33|**Subtotal**||**141.02**|-|712.00|269.94|138.50|885.00|598.00|225.00|376.00|437.93|217.26|90.00|156.50||**4,247.15**||**2,557.00**||**(1,690.15)**| |34|||||||||||||||||||||| |35|SubTotal Earned Revenues||**141.02**|230.00|1,742.00|1,020.44|838.00|2,392.00|1,179.50|1,179.50|1,296.00|1,436.43|1,185.76|1,434.00|156.50||**14,984.65**||**14,253.00**||**(731.65)**| |36|||||||||||||||||||||| |37|Grants/unrestricted||||||||||||||||||||| |38|||||||||||||||||-||||| |39||PHPC and EON Credit|||2,500.00||||||2,500.00||||||**5,000.00**||5,000.00||-| |40|**Total Unrestricted Income**||**141.02**|**230.00**|**4,242.00**|**1,020.44**|**838.00**|**2,392.00**|**1,179.50**|**1,179.50**|**3,796.00**|**1,436.43**|**1,185.76**|**1,434.00**|**156.50**||**19,984.65**||**19,253.00**||**(731.65)**| |41|||||||||||||||||||||| |42|**RESTRICTED DONATIONS**||||||||||||||||||||| |43||Mardlers
||||||||||||500.00|||500.00||||| |44||Art Exhibiton|||||||||||||||-||||| |45||Produce Show
|||||||1047.95||||||||1,047.95||||(1,047.95)| |46||Natonal Lotery|||8,610.00||||||||||||8,610.00||||(8,610.00)| |47|**Total Restricted Income**|||**-**|**8,610.00**|**-**|**-**|**-**|**1,047.95**|**-**|**-**|**-**|**-**|**500.00**|**-**||**10,157.95**||**-**||**(9,657.95)**| |48|||||||||||||||||||||| |49|**TOTAL INCOME**|||**230.00**|**12,852.00**|**1,020.44**|**838.00**|**2,392.00**|**2,227.45**|**1,179.50**|**3,796.00**|**1,436.43**|**1,185.76**|**1,934.00**|**156.50**||**30,142.60**||**19,253.00**||**(10,389.60)**| |50|||||||||||||||||||||| ||A|B|C|D|E|F|G|H|I|J|K|L|M|N|O|P|Q|R|S|T|U| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |51|||||||||||||||||**TOTAL**||**April 24 -March 25**||**Variance YTD**| |52|**EXPENSES**||**Prior year**
**Adjust**|**Apr-24**|**May-24**|**Jun-24**|**Jul-24**|**Aug-24**|**Sep-24**|**Oct-24**|**Nov-24**|**Dec-24**|**Jan-25**|**Feb-25**|**Mar-25**||**Yr to Date**||**Projected**||| |53|Wages|||201.86|210.16|238.96|210.16|233.04|221.79|193.00|215.88|198.72|277.21|158.68|236.84||2,596.30||2,500.00||96.30| |54||Insurance|||||1,530.25|14.81|||||||||1,545.06||1,600.00||(54.94)| |55|**General Operating**||||||||||||||||-||||-| |56||EON||682.50|320.01|148.66|54.63|97.72|||(8,597.56)|||57.00|||(7,237.04)||8,000.00||(15,237.04)| |57||Cleaning/grocery||15.84|11.98|61.56|15.99|2.50|33.81|36.91|22.79||7.57|11.53|||220.48||300.00||(79.52)| |58||SafetyChecks||||||60.00|||||||||60.00||||60.00| |59||Gladden||85.00|80.00||125.00||40.00|80.00|40.00||145.00|40.00|||635.00||1,000.00||(365.00)| |60||Payne||580.00|290.00|290.00|435.00|290.00|290.00|290.00|290.00|145.00|||||2,900.00||2,500.00||400.00| |61||Notely|||100.00|200.00|||||||||||300.00||120.00||180.00| |62||Electrical||||250.00|310.00||||410.24|||230.00|1,190.00||2,390.24||600.00||1,790.24| |63||windows|||30.00|||30.00||||30.00|||||90.00||120.00||(30.00)| |64||ROSPA|||||117.60||||||||||117.60||120.00||(2.40)| |65||3||||402.00||||||374.70|||||776.70||600.00||176.70| |66||NNDC(rates)
||60.67|59.00|59.00|||||||||||178.67||||178.67| |67||StatonaryPostage||||||||9.35|||||||9.35||20.00||(10.65)| |68||Water rates|||||||56.15|||104.28|||115.56||275.99||750.00||(474.01)| |69||Memberships||50.00|||||||||||||50.00||70.00||(20.00)| |70||Licence|||||||81.00||||||||81.00||200.00||(119.00)| |71||Bank service|**18.00**|||20.50|||27.00|5.40|6.00|6.00|6.00|6.00|6.00||100.90||||100.90| |72|**Program/Events**||||||||||||||||-||||-| |73||Produce Show||||||||58.99|||||||58.99||||58.99| |74||Misc|||||||25.00||11.66|19.99|6.79|23.55|||86.99||50.00||36.99| |75|**Maintenance/repairs**||||||||||||||||-||||-| |76||Doors||1,485.00|||3,016.00||||||||||4,501.00||3,500.00||1,001.00| |77||Misc|||20.78|||51.97|||||||41.95||114.70||||114.70| |78|**Other**||||||||||||||||-||||-| |79||**CCTV**|||||||||||||||-||400.00||(400.00)| |80||**Ball Wall**||||||||8,610.00|||||||8,610.00||||8,610.00| |81||**xxx**|||||||||||||||-||||-| |82|||||||||||||||||||||| |83|**TOTAL EXPENSES**||**18.00**|**3,160.87**|**1,121.93**|**1,670.68**|**5,814.63**|**780.04**|**774.75**|**9,283.65**|**(7,600.99)**|**878.69**|**442.57**|**526.76**|**1,590.35**||**18,461.93**||**22,450.00**||**(3,988.07)**| |84|||||||||||||||||||||| |85|**SURPLUS/ (DEFICIT)**||||||||||||||||**11,680.67**||**(3,197.00)**||**(14,377.67)**| |86|||||||||||||||||||||| |87|||||||||||||||||||||| **Confidential** 01/21/2026 Page 3 |**Poter Heigham Village Hall Cash Flow Summary as of December 31, 2024**|**Poter Heigham Village Hall Cash Flow Summary as of December 31, 2024**|**Poter Heigham Village Hall Cash Flow Summary as of December 31, 2024**|**Poter Heigham Village Hall Cash Flow Summary as of December 31, 2024**||| |---|---|---|---|---|---| ||||||| ||**Brought forward**|**Year to Date**|**Year to Date**||| ||**FY23/24**|31-Dec-24|**Balance**||| ||||||| |**Grants/Donatons restricted**|||||| |Produce show
|2,201.00|1,047.95|3,248.95||| |Art Exhibiton|250.00|-|250.00||| |Mardlers
|500.00|500.00|1,000.00||| |FamilyDonaton
|7,696.84|-|7,696.84||| |LoteryFund||8,610.00|8,610.00||| |**Net restricted**|**10,647.84**|**10,157.95**|**20,805.79**||| ||||||| |**UNRESTRICTED REVENUE**|||||| ||||||| |Program Rentals|-|10,737.50|10,737.50||| |Events
|-|4,247.15|4,247.15||| |Grants/Donatons(unrestricted)|16,873.72|5,000.00|21,873.72||| |**Total Unrestricted Revenue**|16,873.72|**19,984.65**|**36,858.37**||| ||||||| |**EXPENSES**|||||| |Wages|-|(2,596.30)|(2,596.30)||| |Insurance
|-|(1,545.06)|(1,545.06)||| |Operatng& Maintenance|-|(5,710.57)|(5,710.57)||| |Other|-|(8,610.00)|(8,610.00)||| |**Total Expense**|-|**(18,461.93)**|**(18,461.93)**||| ||||||| ||||||| |**Net**|**27,521.56**||**39,202.23**||| ||||||| ||||||| |**Bank Reconciliaton**|||||| |UnityBank Financial Reserves
|6,971.78||||| |Financial Reserves(operatng)|20,567.78|219.68|**219.68**||| ||**27,539.56**|**11,900.35**|**39,439.91**||| ||||||| ||**Balance asper bank statement**||||| ||UnityBank Financial Reserves 20485401
||**4,328.06**
||| ||Financial Reserves(operatng)20485414||**35,111.85**||| ||||||| |||**Check:**|**39,439.91**||| Potter Heigham Village Hall January 2025 |**CAPITAL PROJECTS IDENTIFIED**
**(estmated costs)**
Annex Roof
7,400.00
Shed repair
2,300.00
Annex Carpet
3,300.00
New Floor main hall
8,000.00 est
Water Heaters
1,200.00
Gents toilet plumbing
10,000.00
New Bench
550.00
Tree topping
5,000.00
Childrens PlayEquipment
25,000.00
62,750.00|**Actual Costs**
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-| |---|---| ||| ||-| Note: Childrens Play Equipment is budgeted at 50% of cost Variance Independent examinerfs report on the accounts Section A Indepeiideiit Exaniiiier-s Report Rep¢)rt to the t￿￿tea$1 members of Village Hall Management Committee On accounts for the year ended Charfty no (If any) 31st March 2025 304041 Set out on pages Respectlve The tharity's trustees are responsible for the preparation of the accounts. responslbllltles of Th8 tt0rity's trustees consider that an audit is not required for this year trustees and examiner under leckn 144 of the Charthes Act 2011 (the Charitiès Act) aNI that an independent examinati￿ is needed. It is my responsibility to". examine the accounts under section 145 of the Charllies A¢ to follow the procedures laid down in the ge￿ra1 Directions given by the Charfty Commissbn (under sectlon 145{5)(b) of the Charities Act. and to state w￿ther partiajlar matters have come to my attention. Basis of independent My e￿aMir￿tiOn was carried out in accordance with general Direc*ions given examln•¢s statsment by the Charity Commlsslon. An examlnatlon Includes a revlew of the accounting récords kept by the chaiity and a comparison of the accounts prewted with thos8 records. It also indud8s consid8ralion of any unusual items or disdosurns in tho accounts and seaking explanattons from the trustees conceming any such matters. The proc8dur8s und8rtak8n do mt provide all the evidencA that would be required in an audi( and consequently no opinion is given as to whether ts account8 present a 'true and fairf view and th8 report is limited to tr￿se matters set out in the statement below. Independent In connection wth my exgmination, no mattar has Come to my attentlon examlnerfs statement (other than that disclosed below ') 1. which gives me r8asc￿ab￿ cause to beliéve. the requirements: Ihat in, any material respe¢( to keep accounting records in accordance with section 130 of the Charities Art to prepare accounts ¥thlch accord wlth the accowiting records and comply with tha accounting requirements of the Charitles Act have not be￿ met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper undorstandry ofth8 accounts to bo reathd. . 14ease d8Agte tha wonss In the brackets rf thay do not apply. Sign￿. 10 Name: Mr S. Shepherd Thume House, Bridge Road. Potter Helgham, NorfolK NR29JB August 2026