## **Trustees’ Annual Report for the period** **From 1[st] April 2020 Period start date To 31[st] March 2021 Period end date** ## **Charity name: Ludham Village Hall and Playing Fields** ## **Charity registration number: 304005** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The provision and maintenance of a
of the charity as set out in village hall and playing fields for the
its governing document use of the inhabitants of Ludham and
the neighbourhood.
Summary of the main Para 1.17 and Activities include: bowls, football,
1.19
activities in relation to snooker, arts & crafts, exercise classes,
those purposes for the amateur dramatics & musical groups.
public benefit, in
particular, the activities, In addition, the Charity provides
projects or services accommodation space for public &
identified in the accounts. private meetings, lectures & training
sessions, parties, dances and
fundraising events.
Statement confirming Para 1.18 It is confirmed that Trustees have had
whether the trustees regard to the guidance issued by the
have had regard to the Charity Commission.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Page **1** of **8** Para 1.38 Contribution made by volunteers ## **Achievements and Performance** SORP reference The Covid-19 pandemic during 2020/21 severely restricted activities at the Hall, with users all but disappearing due to Summary of the main Para 1.20 Covid restrictions. We were able, achievements of the however, to organise refurbishment of charity, identifying the the Hall’s kitchen facilities in difference the charity’s preparation for the return of our hirers. work has made to the circumstances of its In addition, an externally positioned beneficiaries and any defibrillator was installed at the Hall to wider benefits to society benefit both users and the local as a whole. community. Amongst all the Covid gloom, we were delighted to welcome Santa to the Hall, much to the delight of Ludham’s children (and their parents!) ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Page **2** of **8** ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 It has been a difficult year for all during
financial position at the 2020/21 and the Hall has seen its
end of the period income streams from regular users all
but disappear because of Covid
restrictions. However, we were very
grateful to receive supporting Covid-19
Business Grants from our local
authority. The Hall has trimmed its
costs as much as possible and the
Charity is in a good financial position.
Statement explaining the Para 1.22 Accounts for the year show reserves of
policy for holding reserves £49,186. However, the vast bulk of this
stating why they are held (£45k) consists of various grants to the
Hall which will be used for roof renewal
(£30k) and toilet refurbishment (£15K).
Both these works will be undertaken in
2021/22.
Amount of reserves held Para 1.22 £45,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Page **3** of **8** Page4of8 ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Scheme dated 20th February 1963 as
document varied by Scheme of 29th February
(trust deed, royal charter) 1988.
How is the charity Para 1.25 Committee of Management in
constituted? accordance with the above Scheme.
(e.g. unincorporated
association, CIO)
Trustee selection methods Para 1.25 The Charity is managed by a
including details of any Committee of Management made up of
constitutional provisions (a) Elected and (b) Representative
e.g. election to post or Trustees.
name of any person or
body entitled to appoint Nominations for Elected Trustees are
one or more trustees requested annually. Elections are held
and appointments confirmed at the
Charity’s AGM.
The Representative Trustees are
nominated by organisations that
regularly use the buildings and grounds
and are noted at the AGM.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Page **5** of **8** ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Village Hall and Playing Fields
Other name the charity uses Ludham Village Hall & Playing Fields
Registered charity number 304005
Charity’s principal address Nestledown Cottage,
2 Johnson Street, Ludham, NR29 5NY.
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee (if
year
any)
1 Richard Pinning Chair Ludham Parish Council
2 Mark Sutton Vice Chair Ludham Players
3 Paul Smith Secretary Committee of Management
4 Maggie Smith Treasurer Committee of Management
Jacqui Doran Bookings Committee of Management
5
Secretary
6 Bruce Moffat Committee of Management
Carol Committee of Management
7
Willoughby
8 Winnie Baker Committee of Management
9 Jim Usher April 2020 – January 2021 Committee of Management
10 Gail Usher April 2020 – January 2021 Committee of Management
11 Jim Keeble, Bowls Club
12 Derek Oakes Bowls Club
13 Kim Brett Ludham Players
14 Iain Turner Football Club
15 Richard Floate Snooker Club
16 Peter Wall Parochial Church Council
17 Anne Moffat Women’s Institute
Lindsay Grist November 2020 – March Ludham Parish Council
18
2021
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
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Page **6** of **8** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Richard Pinning Paul Smith **Full name(s)** Page **7** of **8** **Position (eg** Chair **Secretary, Chair, etc)** Secretary **Date** 27 December 2021 Page **8** of **8** L￿(￿ VILLAGÉ TrLILL AcccKNfs IAPRIL XIXI. 31 fv•ARCH X>21 INCOME (£1 EJPENDtruRE IE) 201912020 20192020 Zurr*x3 BovAs Club Tert Norfolk Countyside Guld Cèr 80(ts & 8irw & Tatle Tcp Snooker Club rert Football Club o) 420.IK) 427.(K) >5. ClearEr B￿lnesS Rates Water Elertnc Paiilion El￿triCIty Ir5uta￿e B￿ld1r¥j & PrErrwses Mairt Maint￿orre Slts & Lic￿e$ Cleani Materials 171b.I 637.5 29 1011.55 119. 1429.53 16667.75 9131 L35&16 OIZ91 flA2) Keep Fit Ludham Player5 Do￿￿tion ma￿81 Arts Homi Cmirter Pilate5 Misc Hire ulian Pilates Bell Ta￿￿t B￿gle8{x1r￿e MererToker6 ISrKK)ker arKI BOWS) Richarf% refre5hrrErts Pansh CourKiI Donèknor6 and Grdnts Is* rrtel Bank Interest 2(KK>.( 178.¢J) i(b.(KJ 661.50 240.(K) 150.2 159. 49.1 7&01 9& 64(X> (x> 536.(M) 270.(J) I￿.[￿) 8896 70 10.73 47.78Z Tolal 2(K>74.43 23221.95 3423L Bank Depp4ts at iwi |Cu￿ent Alc IDerx)sit wc 9,m.85 5.816.17 Curert WC 8,361.29 40.825.59 Tolal J49E02 IPILS oFeariNJ 34.231. Bala￿e cff Totsl CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts fof the year ended Charity no {if anyl Set out on pages I report to the trustees on my examination of the accounts of the above charityllhe Trust-) fof the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 Ilhe Act'l. I report in respecl of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Comrnission under section 145{5)Ibl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in (￿nneCtIOn with the examination lethep I have no concems and have come across no4tWmatters in conneclion wtlh the examination to which attention should be drawn in this report in order to e le a proper understanding of the accounts to be reached. words in the brackets rf they do not apply. . Please de Signed: Date: Name: c￿5 Relevant professional qualification(s} or body IER Oct 2018 (if any): Address: 33 IEf¥CHFS Al Section 8 Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018