**Trustees' Annual Report for the period** |A|A|**From**|**From**|Period start date
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**1**
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**April**|Period start date
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**1**
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**April**|Period start date
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**April**|Period start date
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**April**|Period start date|Year
**2024**|**To**|Period end date
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**31 **
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**March **|Period end date
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**31 **
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**March **|Year
**2025**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Section A Reference and administration details|Section A Reference and administration details|Section A Reference and administration details|Section A Reference and administration details|Section A Reference and administration details|||||Section A Reference and administration details|||||| ||||**Charity name**|||**Charity name**|**Charity name**|||Kenninghall Memorial Hall||||| |||||||||||||||| ||**Other names charity is known by**
**Registered charity number (if any)**|||||**Other names charity is known by**
**Registered charity number (if any)**303990
~~———~~||||||||| ||**Charity's principal address**|||||**Charity's principal address**
Heath Farm
Lopham Road
Kenninghall, Norwich
**Postcode**
**NR16 2DT**
~~————~~||||||||| ||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**||||||||||||| ||**Trustee name**||**Office (if any)**|||||**Dates acted if not for whole**
**year **
**Name of person (or body) entitled**
**to appoint trustee (ifany)**||||||| |1 Paul Forster|1 Paul Forster||Chairman|||||||||Snooker Club||| |2 Jerem|2 JeremyHall||Vice-Chairman|||||||||Badminton Club||Badminton Club| |3 Giles Branford|3 Giles Branford||Treasurer|||||||||None||| |4|Christine Anne Kay||Secretary and|||||||||None||| ||||Bookings Clerk|||||||||||| |5 Ian Co|5 Ian Copeman|||||||||||None||| |6 Alison Holman|6 Alison Holman|||||||||||The Lunch Club||The Lunch Club| |7 Anne Wood|7 Anne Wood|||||||||||Kenninghall Church||| |8 Kevin Edwards|8 Kevin Edwards|||||||||||Kenninghall Parish Council||| |9 Sarah Baile|9 Sarah Bailey|||||||||||None||| |10 Gerald Sutton|10 Gerald Sutton|||||||||||Carpet Bowls||| |11 Jane Bush|11 Jane Bush|||||||||||None||| |12 Peter Ka|12 Peter Kay|||||||||||Kenninghall Lands Trust||| |13 Daniel M|13 Daniel Myhill|||||||1/4/2024 to 2/1/2025||1/4/2024 to 2/1/2025||Kenninghall Garden Club||| |14 Julie Burton|14 Julie Burton|||||||From 2/1/2025||||Kenninghall Garden Club||| |15 Gennie Mountne|15 Gennie Mountney|||||||||||None|None|| |16|16|||||||||||||| |17|17|||||||||||||| |18|18|||||||||||||| |19|19|||||||||||||| |20|20|||||||||||||| ## Section A Reference and administration details **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** Kenninghall Parish Council ~~—_—————~~ March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Building Surveyor**|C D Mountney|| |**Legal advice**|Leathes Prior|Cathedral Close, Norwich, NR1 4DR| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Conveyance dated 27 August 1954 setting up the trust and committee How the charity is constituted Trust (eg. trust, association, company) Appointment is by either: Trustee selection methods • Appointment by village organisations (confirmed at AGM) • Election at the Annual General Meeting (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** - **Induction of new trustees** - You **may choose** to include New trustees are required to sign the necessary declarations, provide - additional information, where contact details for submission to the charity commission, are given a copy - relevant, about: of our constitution, and the Essential Trustee (a guide to trustees - • policies and procedures responsibilities) document, from the Charity Commission. adopted for the induction and **Organisational structure** - training of trustees; The charity is run by a committee of trustees, who are responsible for the - • the charity’s organisational general control and management of the charity. They meet at regular structure and any wider intervals throughout the year to oversee the running of the charity. The network with which the charity trustees give their time freely and do not receive any remuneration or works; other financial benefit. Each year at their Annual General Meeting the trustees elect a chairman, vice chairman, treasurer, secretary, and - • relationship with any related bookings clerk, from their numbers. - parties; |•|trustees’ consideration of
major risks and the system|The charity has continued its silver membership with Community Action
Norfolk, who provide advice, and access to ACRE guidance documents.| |---|---|---| ||and procedures to manage
them.|**Major risks**
**Damage to the building, and public liability**| |||The charity has appropriate insurance.| |||**Health and Safety**- we undertake annual risk assessments for Health| |||and Safety issues in and around the building, and take appropriate action| |||to address any issues raised. We have also incorporated important| |||Health and Safety instructions and information in the documentation given| |||to hirers. Our Health and Safety Policy is reviewed regularly.| |||We have a food hygiene rating of 5 (Very Good).| |||**Financial strength**- our treasurer undertakes quarterly reviews of the| |||charity’s finances, and reports on the charity’s finances at each committee| |||meeting. The bookings clerk reports to the committee meetings on the| |||weekly income received from bookings so that trustees can gauge if our| |||hire fee income is on track.| March **2012** **TAR** 2 ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Physical and mental training and recreation and social moral and intellectual development through the medium of a Village Hall reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Kenninghall and its immediate vicinity without distinction of sex or of political, religious, or other opinions. The provision of a public building which can be used for: - Indoor sporting activities and keep fit classes. Current activities include carpet bowls, snooker, badminton, table tennis. Keep fit classes - yoga, boxercise, pilates, zumba, zumba gold chair, barre. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Venue for meetings for local organisations - the village hall is used for meetings by the parish council, the hall committee, and other village organisations and charities, local businesses, and also for training courses. - Venue for choir and band practices by local singers, and musicians. - Venue for fundraising activities for village organisations such as fetes, craft fairs, quizzes, bingo, workshops, live music / dances. - • Venue for private hire such as birthday and anniversary parties, wedding receptions, funeral teas, christening receptions, family get togethers. - Venue for the Lunch Club. All trustees are aware of the charitable aims set out in our governing document, and we have had regard to the guidance issued by the Charity Commission on public benefit when exercising our relevant powers and duties. ## **Additional details of objectives and activities (Optional information)** The charity does not make grants to other organisations. The charity does not have any policy programme related investments. You **may choose** to include further statements, where relevant, about: The charity relies on its trustees and some volunteers, to carry out its functions. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|The Village Hall has had a very successful, and busy, year.
**Hirers use of the hall**- In addition to the regular user groups and
classes (Yoga, Badminton, Luncheon Club, Carpet Bowls, Garden Club,
Pingo Jazz group, Kenninghall Singers, Pilates and Zumba), we now
have Boxercise, and on a six month cycle a special needs group of
children playing badminton. Two new classes - Zumba gold chair, and
barre fitness, are due to start in the coming weeks.
The weekly Mindfulness café ran for part of the year, but have now
relocated to their own premises.
This year has seen numerous bookings for children’s birthday parties,
along with funeral wakes, dance practise, polling station and private
badminton sessions.
**Fundraising events**this year included: Quizes, D-Day Commemoration,
Best of Kenninghall Produce show, the Dance with the Daydreamers,
annual Christmas Craft Fair, along with KKC Bingo, and the Church
Christmas Fair.
The**Memorial Room**is used regularly for Village Hall meetings, Parish
Council meetings, the Kenninghall Singers, Lands Trust meetings, and
also Norfolk Police, Band practices, Bowls meetings, training courses,
and small exercise classes. The room has the capacity to be used much
more regularly for meetings or small clubs.
The**Snooker Room**is used regularly by snooker club members on a
weekly and also occasional basis, which generates a good income for
the hall. We currently have 40 club members. The snooker table was
refurbished in February this year.
**Maintenance and Servicing**this year has included a new valve for the
urinals water system; replacement of the front door codelock inner
mechanism; a new storage container; annual servicing of the air source
heater by Finn Geotherm; servicing/testing of fire alarm, emergency
lighting, fire extinguishers by Efire; shutter servicing; PAT testing; Health
and Hygiene inspections.
The Fire Alarm and Disabled Toilet Alarm are tested and recorded every
week. We have also updated the Village Hall Health and Safety Policy.
**Equipment**- a number of padded chairs have been damaged and
replaced by chairs from the store, in addition we have purchased four 30
stone capacity chairs to address this problem.
Two destratification fans have been installed in the Main Hall to address
the heating issue in there, and as we had a scissor lift on site, LED lights
were fitted to replace the fluorescent tube lighting. (This should
significantly reduce our electricity costs, and during the year we also
secured a cheaper tariff for our electricity supply).
The same week the kitchen was refitted with commercial appliances
consisting of cooker, glass washer, dish washer, microwaves and
extractor fan, to help the volunteers of the very popular Luncheon Club.
This was paid for by the Mary Bowles trustees via the Luncheon Club.
Thanks to the Parish Council and the Mary Bowles trustees for their
financial support, without this, it would not have been possible.
At the start of the financial year the Mary Bowles charity also paid for the
improvements to sound and ambient lighting installed by Simply Sound,
again many thanks for this.
A leak in the roof valley was discovered while the Kitchen was being
refitted, three quotes were obtained to rectify the problem, and one has
been accepted. The work will be carried out by the contractor, date to be
confirmed.| |---|---| March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the** Our Reserves Policy currently remains at £1,000. We intend to review **charity’s policy on reserves** this figure again during the next financial year. **Details of any funds materially** There are none. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: **Income** Income from hire fees (less refunded damages deposits) was £17,812; our fundraising events raised £3,368; and sundry income from selling redundant hall equipment raised £1,264. - the charity’s principal redundant hall equipment raised £1,264. sources of funds (including In addition, we received donations/gifts consisting of the supply and any fundraising); installation of new Kitchen appliances, including a new 6 plate cooker, - • how expenditure has ventilation hood, glass washer, dishwasher, 2 microwaves, and associated electrical work to the value of £17,175 paid for by the Mary - supported the key objectives Bowles Charity; and also improvements to the sound and lighting in the - of the charity; Main Hall, installed by Simply Sounds, to the value of £11,802, and paid - • investment policy and for by the Mary Bowles Charity; and a £500 grant from Breckland Council objectives including any for our D Day commemorative event on 8 June 2024, all totalling ethical investment policy £29,477. The Village Hall did not receive or expend any money in relation adopted. to the sound and lighting and kitchen improvement projects. The value of all credits, including our hire fee income, fundraising, grant, and the gifts detailed above, amounted to £51,921. **Expenditure** Total expenditure for the year amounted to £51,993. This included general day to day repairs and maintenance costs of £12,739; utilities, cleaning and insurance costs of £6,132, and sundry expenses of £1,265. The majority of expenditure was for build costs and equipment, to include: the £17,175 for the Kitchen appliances detailed above, and the £11,802 for the sound and lighting equipment detailed above, (neither of which was actually expended by the Village Hall); and our purchase of a new storage container for £2,880, which all totalled £31,857. **Investment policy** We do not currently have any investments, and have not adopted any ethical investment policy. ## **Section F Other optional information** Going forward, we have incurred more building maintenance costs, repairing the defective roof valley guttering, and replacing batteries in half of our emergency lights. We now need to replace the batteries in the other emergency lights. In the medium term, we need to replace some of our furniture which is now reaching the end of its useful life, and install more usb sockets in the hall to make life easier for charging phones etc. March **2012** **TAR** 5 **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|_P Forster_|_G E Branford_| |---|---|---| ||Paul Forster|Giles Edward Branford| ||
Chairman|Treasurer| ||19 June 2025|| ||19 June 2025|| March **2012** **TAR** 6 CHARITY COMMISSIO FOIP ENGLAND AND WALE Jc> Ill ?nyl 303990 Konnlnghall Momorlal Hall Receipts and payments accounts CC16a For Ihe perlod from To 1slA ri12024 3131 March 2025 Section A Receipts and payments Unrestrlcted funds Restri¢ted fundi Endowmertt fund8 Total funds Lalt year to th• n••r••t to the neare•t £ to thg ne•r•Jt £ tg th• nMr¢¥t £ to n•Jr•¥t£ A1 Recel t8 Hire fèes lor hall Fund ralsin9 Grants and donation¥ Sundry Income 17.812 3.368 1.264 mss Income AR) or 22,444 29.477 61,921 28.162 an (we table). nvo• men •a es, Total r•celpts 81,921 A3Pa mfrnts Bulld costs and equlpm?nl Rèpairs and malnlenance Ulll11ies. d88ning and In$ur¥n¢a Sundry expenses 2,880 12.239 8.132 1.260 28,977 soo 31.867 12,739 6,132 1,268 19,101 641 7,478 1,327 Sub total 21618 29.477 51,993 28,545 A4 As8et and Invejtrnent Sub total 51,993 Net of recelpts/(payments) A5 Transfers betweon funds A6 Cash funds last year end Cash funds thls year end 55 CCXX R1 a¢¢ounts ISSI 2310612025 Section B Statement of assets and liabilities at the end of the period Unrestrlcted Restrlcted funds funds tr* nwe•t £ to ne&￿t £ Endowment fund8 to n¢are•t £ Categorie$ Details Bl Cash funds Bard8yS 6.013 Vlr9ln Money 10.142 Cash on hand Total cash funds 13.15S loqrm bllMc•¥￿th i•cwpl¥ and paym•nl¥ c(ounllsll Unrestrlctod funds to ngorg•t £ Restricted funds to n•*r￿t £ Endowmont funds to n9•r￿1 £ DetsS18 -"•000 Fund towhl¢h ••t belo D•talls Co•t loptlonall Curnnt v•lu• lonal B3 Inva8tm•nt ass•ts Fund ¢0 whlch •••gt bglon cu￿9nt v•1 lonjl D•tall$ Memorial Ho11 together vAlh ffxtur•$, Co•t loptlonall B4 A$sot8 retsln•d for tho charlty's own u•• rittlngs and conlenl8. Fund to whlch Amount du• l•%th•n due Detall$ R¢lurtdabk hlre deposlls B5 Llabilltles 600 Signed by one or iwo InJ8lees on behalf of all Ihe Iruslees Signature Print Name Dale of Toval 191h June 2025 CCXX R2 accounts ISSI 2310612025 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Kenninghall Memorial Hall **On accounts for the year** 31[st] March 2025 **Charity no** 303990 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2025** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 23[rd] June 2025 ~~|~~ **Name:** Louisa Garamukanwa ~~Ps~~ **Relevant professional** FCA **qualification(s) or body (if any): Address:** Deep Well House, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**