Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1 April 2023 To 31 March 2024
Section A Reference and administration details
Charity name Kenninghall Memorial Hall Committee Other names charity is known by Registered charity number (if any) 303990 Charity's principal address Heath Farm Lopham Road Kenninghall, Norwich Postcode NR16 2DT ~~—~~
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Peter Kay | Chairman | Kenninghall Lands Trust | |
| 2 Paul Forster | Vice-Chairman | Snooker Club | |
| 3 Ian Copeman | Treasurer | None | |
| Christine Anne Kay | Secretary and Bookings Clerk |
None | |
| 5 Alison Holman | The Lunch Club | ||
| 6 Anne Wood | Kenninghall Church | ||
| 7 Sarah Bailey | None | ||
| 8 Kevin Edwards | Kenninghall Parish Council | ||
| 9 Gerald Sutton | Carpet Bowls | ||
| 10 JeremyHall | Badminton Club | ||
| 11 Jane Bush | None | ||
| 12 Daniel Myhill | Kenninghall Garden Club | ||
| 13 Gennie Mountney | None | ||
| 14 | |||
| 15 | |||
| 16 | |||
| 17 | |||
| 18 | |||
| 19 | |||
| 20 ~~ee~~ |
~~ee~~ | ~~ee~~ | ~~ee~~ |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Building Surveyor | C D Mountney | |
| Legal advice | Leathes Prior | Cathedral Close, Norwich, NR1 4DR |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Conveyance dated 27 August 1954 setting up the trust and committee.
- (eg. trust deed, constitution)
How the charity is constituted Trust
- (eg. trust, association, company)
Appointment is by either: Trustee selection methods
• Appointment by village organisations (confirmed at AGM) • Election at the Annual General Meeting
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Induction of new trustees
New trustees are required to sign the necessary declarations, provide contact details for submission to the charity commission, are given a copy of our constitution, and the Essential Trustee (a guide to trustees responsibilities) document, from the Charity Commission.
Organisational structure
The charity is run by a committee of trustees, who are responsible for the general control and management of the charity. They meet at regular intervals throughout the year to oversee the running of the charity. The trustees give their time freely and do not receive any remuneration or other financial benefit. Each year at their Annual General Meeting the trustees elect a chairman, vice chairman, treasurer, secretary, and bookings clerk, from their numbers.
The charity has continued its silver membership with Community Action Norfolk, who provide advice and access to ACRE guidance documents.
Major risks Damage to the building, and public liability The charity has appropriate insurance. Health and Safety - we undertake annual risk assessments for Health and Safety issues in and around the building, and take appropriate action to address any issues raised. We have also incorporated important Health and Safety instructions and information in the documentation given to hirers. Our Health and Safety Policy is reviewed regularly. We have a food hygiene rating of 5 (Very Good).
Financial strength - our treasurer undertakes quarterly reviews of the charity’s finances, and reports on the charity’s finances at each committee meeting. The bookings clerk reports to the committee meetings on the weekly income received from bookings so that trustees can gauge if our hire fee income is on track.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Physical and mental training and recreation and social moral and intellectual development through the medium of a Village Hall reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Kenninghall and its immediate vicinity without distinction of sex or of political religious or other opinions.
The provision of a public building which can be used for:
- Indoor sporting activities and keep fit classes. Current activities include carpet bowls, snooker, badminton, table tennis. Keep fit classes - yoga, boxercise, pilates, and zumba.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
-
Venue for meetings for village organisations - the village hall is used for meetings by the parish council, the hall committee, and other village organisations and charities.
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Venue for fundraising activities for village organisations such as fetes, craft fairs, quizzes, bingo, workshops, live music / dances.
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Venue for private hire such as parties, wedding receptions, funeral teas, christening receptions.
-
Venue for the Lunch Club, and also a mindfulness café run by another organisation.
All trustees are aware of the charitable aims set out in our governing document, and we have had regard to the guidance issued by the Charity Commission on public benefit when exercising our relevant powers and duties.
Additional details of objectives and activities (Optional information)
The charity does not make grants to other organisations.
You may choose to include further statements, where relevant, about:
The charity does not have any policy programme related investments.
The charity relies on its trustees and some volunteers, to carry out its functions.
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
The Village Hall has enjoyed another successful year with regular Summary of the main bookings running at a similar level to last year, and our income remaining achievements of the charity stable. during the year Our expenditure on electricity rose as the government subsidy on business electricity supply charges drastically reduced. The Hall is fortunate in having a large solar array on our roof, which helps defray some of the electricity costs. Improvements to the village hall - since last year, acoustic panels have been fitted to the walls in the Main Hall. The addition of these panels has made a huge difference to the useability of the hall for social and music events. The panels were purchased by the Lunch Club with a Lottery grant, and with help from the Parish Council, and donated to the Hall. This year we have also had wireless fibre broadband internet installed, provided by County Broadband. The Hall has also purchased additional crockery and cutlery to better cater for the number of place settings required for receptions and similar events. An additional sink and water heater have been installed in the kitchen. Two handrails have been purchased for the demountable stage. Planned maintenance and inspection of the hall assets including fire extinguishers, emergency lighting, kitchen shutters, and the PAT testing of electrical appliances have all taken place. The curtain track for the large gable window has been refixed to the ceiling following a failure, the track has also been lubricated to ease the effort required to operate the pull cords. Routine repairs and maintenance of the carpark, grounds and fixtures and fittings has been undertaken throughout the year. Heating the Main Hall - the trustees sought the advice of an independent heating and ventilation consultant, who recommended as a first step, the installation of destratification fans to even out the air temperature differential between the heat at ceiling height and at floor level. This remedy is in the process of being actioned. The Hall has put on a number of fundraising events this year, including ‘A Right Royal Revel’ to celebrate the coronation of King Charles; a carboot sale in June; a new joint project between the Hall and the Garden Club, with the ‘Best of Kenninghall Flower and Produce Show’; a Christmas Craft Fair in November organised by a volunteer; a christmas party with live music; a Quiz; a joint event with an illustrated talk about the secret history of Fersfield Airfield. Hirers use of the hall - regular hirers who hold exercise classes in the hall are happy with the attendances they achieve; Carpet Bowls, and the Badminton Club hire the Hall every week, as well as individual badminton players, and the Snooker Club is thriving. The Garden Club hold their monthly meetings in the Hall. This year the Pantry has been holding a weekly Mindfulness Café in the hall once a week in school term time. The Lunch Club’s monthly senior citizens dinners continue to be very popular. The Hall also hosts the Kenninghall Singers practice sessions, and the Kenninghall Jazz Collective. The Main Hall continues to be a popular venue for life events.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
Our Reserves policy is currently £1,000. We will review this figure again during the next financial year.
Details of any funds materially in deficit
There are none.
Further financial review details (Optional information)
Income
You may choose to include additional information, where relevant about:
Total income for the year amounted to £28,162. This figure includes £10,541 (shown as restricted funds in our Receipts and Payments accounts statement), to reflect the installation of acoustic panels in the Main Hall, paid for directly by the Lunch Club/Parish Council. Income from hire fees amounted to £14,110; fund raising events raised £3,283; and other grants and donations amounted to £228.
-
the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Expenditure
-
Expenditure for the year amounted to £28,545. (Note this figure includes
-
of the charity; £10,541 (shown as restricted funds in our Receipts and Payments
-
• investment policy and accounts statement), to reflect the installation of acoustic panels in the objectives including any Main Hall, paid for directly by the Lunch Club/Parish Council, detailed ethical investment policy above in the income paragraph). We spent £8,560 on build costs and adopted. equipment; £641 on repairs and maintenance; £7,476 on utilities, cleaning, and insurance; and £1,327 on sundries.
-
Investment policy We do not currently have any investments, and have not adopted any ethical investment policy.
Section F Other optional information
Looking forward, we anticipate completion of the installation of a hearing loop, PA system and mood lighting.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) P Forster Anne Kay Full name(s) Paul Forster Christine Anne Kay Position (eg Secretary, Chair, Chairman Secretary etc) Date 2 December 2024
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||||||||
|---|---|---|---|---|---|---|
|Charity Name|No (if any)|
|Kenninghall Memorial Hall|303990|
|Receipts and payments accounts|CC16a|
|For the period|Period start date|Period end date|
|To|
|from|1st April 2023|31st March 2024|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Hire fees for hall|14,110|-|-|14,110|16,631|
|Fund raising|3,283|-|-|3,283|3,300|
|Grants and donations|228|10,541|-|10,769|1,442|
|Sundry income|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|(Gross income for|
|AR)|[ 17,621 ]|10,541|-|28,162|21,373|
|=—=====|
|A2 Asset and investment sales,|
|(see table).|
|-|-|-|-|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|Total receipts|17,621|10,541|-|28,162|21,373|
|=|=|
|—|
|A3 Payments|
|Build costs and equipment|8,560|10,541|-|19,101|8,268|
|Repairs and maintenance|641|-|-|641|1,378|
|Utilities, cleaning and insurance|7,476|-|-|7,476|6,160|
|Sundry expenses|1,327|-|-|1,327|1,346|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|-|-|-|-|-|
|Sub total|[ 18,004 ]|10,541|-|28,545|17,152|
|=====|
|A4 Asset and investment|
|purchases, (see table)|
|-|-|-|-|
|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|==——|=|
|Total payments|18,004|10,541|-|28,545|17,152|
|Net of receipts/(payments)|- 383|-|-|- 383|4,221|
|A5 Transfers between funds|-|- -|-|-|
|A6 Cash funds last year end|15,610|- -|15,610|11,389|
|Cash funds this year end|===|15,227|-|- 15,227|==|15,610|
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CCXX R1 accounts (SS)
24/04/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Barclays current account Cash on hand Details Details Memorial Hall together with fixtures, fittings and contents. Details Refundable hire deposits Signature Anne Kay |
Unrestricted funds Restricted funds to nearest £ to nearest £ 15,227 - - - - - 15,227 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 250 - - - Print Name Christine Anne Kay |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 29/4/2024 |
CCXX R2 accounts (SS)
24/04/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Kenninghall Memorial Hall On accounts for the year 31[st] March 2024 Charity no 303990 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 24[th] April 2024 ~~|~~ Name: Louisa Garamukanwa ~~Ps~~ Relevant professional FCA qualification(s) or body (if any): Address: Deep Well House, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP
Section B Disclosure ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER