2022-03-31-accounts - Kenninghall Memorial Hall

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 April 2021 To 31 March 2022

Section A Reference and administration details

Charity name Kenninghall Memorial Hall Committee Other names charity is known by Registered charity number (if any) 303990 Charity's principal address Heath Farm Lopham Road Kenninghall, Norwich Postcode NR16 2DT

Kenninghall Memorial Hall Committee

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Peter Kay	Chairman		Kenninghall Lands Trust
Paul Forster	Vice Chairman		Snooker Club
Ian Copeman	Treasurer		None
Christine Anne Kay	Secretary and Bookings Clerk		None
Anne Wood			Kenninghall Church
Avril Broughton			Kenninghall Garden Club
Sarah Bailey			None
Jane Bush			None
Michael Sharland		1/4/2021 to 18/10/2021	None
JeremyHall			Badminton Club
GaryBell		1/4/2021 to 18/10/2021	Kenninghall Parish Council
Kevin Edwards		From 18/10/2021	Kenninghall Parish Council
Gerald Sutton		From 18/10/2021	Carpet Bowls

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Kenninghall Parish Council

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Employers Agent / Building Surveyor	C D Mountney
Legal advice	Leathes Prior	Cathedral Close, Norwich, NR1 4DR

Name of chief executive or names of senior staff members (Optional information)

Not applicable

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Conveyance dated 27 August 1954 setting up trust and committee (eg. trust deed, constitution)

How the charity is constituted Trust

(eg. trust, association, company)

Trustee selection methods Appointment is by either:

(eg. appointed by, elected by)
Appointment by village organisations (confirmed at AGM)
• Election at the Annual General Meeting

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Induction of new trustees New trustees are required to sign the necessary declarations, provide contact details for submission to the charity commission, are given a copy of our constitution, and the Essential Trustee (a guide to trustees responsibilities) document, from the Charity Commission. Organisational structure The charity is run by a committee of trustees, who are responsible for the general control and management of the charity. They meet at regular intervals throughout the year to oversee the running of the charity. The trustees give their time freely and do not receive any remuneration or other financial benefit. Each year at their Annual General Meeting the trustees elect a chairman, vice chairman, treasurer, secretary, and bookings clerk, from their numbers.

The charity has continued its silver membership with Community Action Norfolk, who provide advice and access to ACRE guidance documents for village halls.

Major risks Damage to the building, and public liability The charity has appropriate insurance.

Health and Safety - we undertake six monthly risk assessments for Health and Safety issues in and around the building, and take appropriate action to address any issues raised. We have also incorporated important Health and Safety instructions and information in the documentation given to hirers. Our Health and Safety Policy is reviewed annually. The kitchen was inspected by a food safety officer from Breckland Council’s Food, Health and Safety team, and given a food hygiene rating of 5 (Very Good).

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March 2012

Covid 19 - we have followed ACRE guidance, undertaken regular Covid19 risk assessments, and put measures in place to address the risks eg appropriate signage, instructions to hirers and members of the public, hand sanitiser, antibacterial wipes, and PPE.

Financial strength - our treasurer undertakes quarterly reviews of the charity’s finances, and reports on the charity’s finances at each committee meeting. The bookings clerk reports to the committee meetings on the weekly income received from bookings so that trustees can gauge if our hire fee income is on track.

Section C Objectives and activities

Physical and mental training and recreation and social moral and intellectual development through the medium of a Village Hall reading Summary of the objects of the and recreation rooms library lectures classes recreations and charity set out in its entertainments or otherwise as may be found expedient for the benefit of governing document the inhabitants of the Parish of Kenninghall and its immediate vicinity without distinction of sex or of political religious or other opinions.

The provision of a public building which can be used for:

Indoor sporting activities and keep fit classes. Current activities include carpet bowls, snooker, badminton, table tennis. Keep fit classes - yoga, pilates and zumba.

Summary of the main • activities undertaken for the public benefit in relation to these objects (include within this section the statutory • declaration that trustees have had regard to the guidance • issued by the Charity • Venue for the Lunch Club. Commission on public benefit)

Venue for meetings for village organisations - the village hall is used for meetings by the parish council, the hall committee, other village organisations and charities.
Venue for fundraising activities for village organisations such as fetes, craft fairs, quizzes, bingo, workshops, live music / dances.
• Venue for private hire such as parties, wedding receptions, funeral teas, christening receptions.

All trustees are aware of the charitable aims set out in our governing document, and we have had regard to the guidance issued by the Charity Commission on public benefit when exercising our relevant powers and duties.

Additional details of objectives and activities (Optional information)

You may choose to include The charity does not make grants to other organisations. further statements, where relevant, about:

The charity does not have any policy programme related investments. The charity relies on its trustees and some volunteers, to carry out its functions.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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March 2012

Section D Achievements and performance

Summary of the main By the end of March 2021, the trustees had concluded that to complete achievements of the charity the new village hall in the foreseeable future, we would have to take over during the year the management of the build project from the developer. Our Employers Agent commenced negotiations with the developer to effect a change order to the contract, to facilitate this. However, this process was voided by the dissolution of the developers company by Companies House. This event was actually helpful to the trustees, as we were able to take control, and complete the village hall ourselves. We subsequently obtained donations from the developer to assist with this, and he did pay directly for some outstanding elements. From April to late August 2021 the trustees commissioned and paid for: the outstanding mechanical and electrical works; the installation of a semi sprung floor in the Main Hall; connection of mains water to the building; fire risk assessment; equipping the kitchen; remedial plastering; remedial decorating; remedying the leaking roof in the Main Hall (the developer paid for some of this work); making good the water damaged ceiling. Building control sign off was obtained, and we opened the new village hall to the public on 28 August 2021, and began taking bookings from 1 September 2021. We equipped the main hall with badminton posts and net; reassembled and professionally refurbished the snooker table to enable the Snooker Club to take off; installed a defibrillator cabinet ( the defibrillator itself is awaited); installed acoustic panels in the Memorial Room to improve the poor acoustics; two table tennis tables were donated; we purchased a scaffold tower to access the main hall ceiling and roof void; created a new walk in cupboard in the Main Hall to store badminton equipment and other equipment; carried out planting on the hall site; installed a wooden memorial bench gifted in memory of a former trustee. Since opening, a continual programme of maintenance and improvements has been undertaken. Continual monitoring of the heating and ventilation system showed up some weaknesses in the as built design, and the trustees brought in a local facilities management company to service the system and report on any improvements that could be made. The company recommended splitting the fresh air ducts and installing high level outlet grilles. This has improved the performance of the system. We have had the faulty solar invertor replaced; and engaged contractors to carry out regular servicing eg fire alarms, emergency lighting etc. We have systems in place to facilitate bookings and access to the village hall - our website developed for us by a volunteer, includes an integrated booking system, and we have fitted a codelock to the front door to allow entry by card for regular users and single use codes for one off hires.

Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit	At the end of the previous financial year (March 2021) the trustees reviewed the Reserves policy in light of the projected spend required to complete the new village hall ourselves, and lowered it to £1,000. Now that the new village hall is up and running, we intend to review the policyand revise it upwards in the comingfinancialyear.
	There are none.

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March 2012

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Income

Total income for the year amounted to £27,292.

Of this sum, hire fees amounted to £9,135 for the seven months that the hall was open. We received grants amounting to £5,167. We also received £9,000 in donations from the developer to assist with the completion of the building.

Fundraising events put on by the trustees - christmas craft fair; opening hall party; quiz night - raised £2,624.

Expenditure

Following unacceptable delays on the part of the developer, we spent £39,635 on completing the new village hall so that we could open it to the public. We provide an affordable and accessible venue for all members of the community. Since opening it has been well used by Kenninghall residents and people from the surrounding parishes, for sporting, social, clubs, meetings, rehearsals, and life events.

Investment policy

We do not currently have any investments, and have not adopted any ethical investment policy.

Section F Other optional information

Looking forward, the hall needs to fund a number of projects including:

Modifications to the sensors in the Main Hall roof void and ceiling
Providing insulation to the plantroom to improve energy efficiency
Improving the acoustic performance of the Main Hall to include a hearing loop to meet Equality Act requirements, acoustic panelling and a PA system
Providing a demountable stage for the benefit of local drama groups and to allow more diverse events in the Main Hall
Additional heaters required for the Main Hall
The village hall needs an internet connection and modem control of the heating and ventilation system would be very helpful.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	P.B.Kay	I.D.Copeman
	Peter Bernard Kay	Ian David Copeman
	Chairman	Treasurer
	28 November 2022
	28 November 2022

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March 2012

Charity Name No (if any) Kenninghall Memorial Hall 303990 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1st April 2021 31st March 2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 9,136 2,624 14,167 300 - - - - 26,227 - - - 26,227 39,635 1,224 5,515 2,701 - - - - - 49,075 - - - 49,075 - 22,848 - 33,730 10,882	Restricted funds to the nearest £ - - - 1,065 - - - - 1,065 - - - 1,065 - - - 558 - - - - - 558 - - - 558 507 - - 507	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 9,136 2,624 14,167 1,365 - - - - 27,292 - - - 27,292 39,635 1,224 5,515 3,259 - - - - - 49,633 - - - 49,633 - 22,341	Last year to the nearest £
Hire fees for hall	9,136				-
Find raising	2,624				-
Grants and donations	14,167				-
Sundryincome	300				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	26,227				-

A2 Asset and investment sales, (see table).
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					-

Build costs and equipment	39,635				-
Repairs and maintenance	1,224				-
Utilities,cleaningand insurance	5,515				-
Sundryexpenses	2,701				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	49,075				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 22,848	507	-	- 22,341	-
	-	-	-	-	-
	33,730	-	-	33,730	-
	10,882	507	-	11,389	-

CCXX R1 accounts (SS)

30/12/2022

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Barclays current account Details Details Memorial Hall together with fixtures, fittings and contents. Details Signature P B Kay	Unrestricted funds Restricted funds to nearest £ to nearest £ 10,882 507 - - - - 10,882 507 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Peter Kay	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
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			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
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			-
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			When due (optional)






			Date of approval
	P B Kay	Peter Kay	30/12/2022

CCXX R2 accounts (SS)

30/12/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Kenninghall Memorial Hall On accounts for the year 31[st] March 2022 Charity no 303990 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 24[th] December 2022 Name: Louisa Garamukanwa Relevant professional FCA qualification(s) or body (if any): Address: Deep Well House, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER