OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-12-31-accounts

HOVETON VILLAGE HALL

Registered Charity Number: 303987

HOVETON VILLAGE HALL AND

RECREATION GROUND

UNAUDITED TRUSTEE REPORT AND FINANCIAL STATEMENT Receipts and Payments

for the year ended 31st December 2024

Sue Watson, Treasurer Barry Edwards, Chairman of the Sub-committee

Hoveton Village Hall & Recreation Ground Contents of The Trustee Report and Financial Statement for the year ended December 31[st] 2024

Page

Trustees Report 3

tees Report 3
Reference and administrative details 3
Objectives and Activities 4
Chairmans Report 4
Financial Review 6
Reserves Policy 6
Structure, Governance and Management 6

Financial Statement (Receipts & Payments)

7

Financial Statement (Receipts &
Payments)		 7
Receipts 7
Payments 8
Statement of Assets & Liabilities 10

2 | P a g e

Hoveton Village Hall & Recreation Ground Trustee Report for the year ended December 31[st] 2024

The Trustee has the pleasure in presenting their report and financial statement of the Charity for the year ended 31[st] December 2024

Reference and administrative details

Charity Name Hoveton Village Hall and Recreation Ground

Charity Number 303987

Address

Hoveton Village Hall Stalham Road Hoveton NR12 8DU

Trustee Hoveton Community Council

Members of Trustee

P. Howe (Deputy Chairman)

A. Howe

A. Eastwood (appointed October 2024)

R, Saunders (appointed December 2024)

3 | P a g e

Hoveton Village Hall & Recreation Ground

Trustee Report for the year ended December 31[st] 2024 (cont.)

Objectives and Activities

The objects of the Trust, as set out in the governing document, are to manage a community facility by way of a village hall for educational and leisure purposes for the local community. The Trustee confirms that the activities of the charity are undertaken to achieve the charity’s aims with regard to the public benefit guidance.

Chairmans Report

The Trustee has again been fortunate in again having had Barry Edwards continue to take the lead in managing our Village Hall matters, for us also having had Kerry Walker assisting him greatly for much of the year, as well as us having had Sue Watson excellently performing her role of Treasurer. We also thank the ‘Friends of Hoveton Village Hall’ and others, such as Richard Stowe, and the ‘Mighty Fine’ team, who all helped in the successful running of our hall in 2024. Many thanks to you all!

This excellent work by key individuals and our regular groups has been reflected in an increased usage of the hall across the 2024 year, and also the improving financial position now shown, with a sizeable surplus of £ £14886 achieved in the year. More details follow below, but this is a commendable and the Trustee is highly appreciative.

Over the last year, we’ve seen a number of varied and successful events run, our regular groups continuing to flourish, as well as many further operational improvements being made. It is also great to see the field being better used, as well as the new playground installed. Challenges do also remain, notably the need for a new roof for our building, but progress towards that should hopefully be made during 2025. A concern is our reliance on a few key individuals – we do need others to come forward to increase our operational resilience. We also know of some further improvements that need to be made to way in which the hall operates, and in ensuring the fabric of the building is maintained/ updated.

However, the positive feedback now being received from Hall users, whether regular hirers or visitors to events, is an excellent indication that the Village Hall is on a path to a brighter future. Looking ahead, there are many great events and new projects planned. The Trustee is therefore now feeling reasonably confident that, with the work of the management team, that planned projects will be realised, including the roof repair, and that the Hall will be able to continue to be a key centre for activities and entertainment for the community of Hoveton.

4 | P a g e

Hoveton Village Hall & Recreation Ground Trustee Report for the year ended December 31[st] 2024 (cont.)

Financial Review

The receipts and payments accounts show a net profit of £14886 in the year (2023 – loss of £992). At the year end the charity had cash balances totalling £48511 .

With a total income of £42551 the Trustee has decided to waive the requirement for an external Audit but will subject the financial statement to an external examination as required by the Charities commission

Reserves Policy

Reserves are required to meet the normal running costs of the Village Hall as well as any unexpected maintenance costs. In addition reserves will be used to fund future improvements to facilities. The current reserves policy identifies a minimum unrestricted reserve of £12000. For the year 2024 the Halls unrestricted reserves are included in the main balance and a separate restricted reserve fund has been set up to support the ‘roof fund’ to finance roof replacement which currently stands at £31740. This fund will later be used for financing future building improvements and support applications for grants.

Structure, Governance and Management

The Trust is constituted under a Trust Deed dated 6th April 1951 and was registered as a charity on 20th May 1963. Hoveton Parish Council is the Sole trustee and as such has delegated the authority for the day to day running of the Hall to a Sub-committee. The Title deeds for the Land owned by the Trust are held by the Charity commission as Custodian Trustee.

The sub-committee consists of up to 15 members whereby at least one and at most 4 should be members of the Trustee. The other members of the sub-committee are made up of members of user groups of the hall who wish to give input into how the hall is run or may be members of the community who have been co-opted onto the sub-committee by the Trustee should vacancies be available. The Sub-committee must meet at least 4 times a year. All members are volunteers and retire annually at the AGM where new representatives of the Trustee or user groups have the opportunity to put themselves forward and join the Hoveton Village Hall Sub-committee.

Approved by the Trustee on …………………….. and signed on their behalf by:

5 | P a g e

………………………………………

Russell Reeve, Chairman

6 | P a g e

Hoveton Village Hall & Recreation Ground Financial Statement, Receipts and Payments, for the year ended December 31[st] 2024

Receipts
Regular Receipts		 Unrestricted
funds
Restricted
funds
Total funds
to the nearest
£
to the nearest
£
to the nearest
£
26991
26991
14783
14783
5546
5546
2757
2757
3300
3300
125
125
0
0
480
480
200
200
250
250
5122
1923
7045
2,727
4534
7261
-
342
342
462
-
462
35752
6799
42551
--
--
-
-
-
-
0
0
0
35752
6799
42551		 Unrestricted
funds
Restricted
funds
Total funds
to the nearest
£
to the nearest
£
to the nearest
£
26991
26991
14783
14783
5546
5546
2757
2757
3300
3300
125
125
0
0
480
480
200
200
250
250
5122
1923
7045
2,727
4534
7261
-
342
342
462
-
462
35752
6799
42551
--
--
-
-
-
-
0
0
0
35752
6799
42551		 Unrestricted
funds
Restricted
funds
Total funds
to the nearest
£
to the nearest
£
to the nearest
£
26991
26991
14783
14783
5546
5546
2757
2757
3300
3300
125
125
0
0
480
480
200
200
250
250
5122
1923
7045
2,727
4534
7261
-
342
342
462
-
462
35752
6799
42551
--
--
-
-
-
-
0
0
0
35752
6799
42551		 Last year
to the nearest
£
Hire Fees 26991 26991 19804
Regular Hire 14783 14783 16239
Irregular Hire 5546 5546
Adhoc Hire 2757 2757
Field Hire 3300 3300 2100
Food Vendors 125 125
Community Café / Car Boot 0 0 985
Storage 480 480 480
Deposits held 200 200 -
Hall Operated Clubs 250 250 -
Donations 5122 1923 7045 2,310
Fundraising 2,727 4534 7261 -
Interest - 342 342 -
Other Income 462 - 462 1,083
Total Regular Receipts 35752 6799 42551 23,197
Irregular Receipts
Tax Refund -- -- - 1,689
Grants - - - -
Total Irregular Receipts 0 0 0 1,689
Sub total(Gross income
for AR)
Total receipts
35752 6799 42551 24,886
35752
6799
42551		 24,886

7 | P a g e

Hoveton Village Hall & Recreation Ground

Financial Statement, Receipts and Payments, for the year ended December 31[st] 2024 (cont.)

Payments Unrestricted
funds
to the nearest
£
Restricted
funds
to the nearest
£		 Total funds
to the nearest
£		 Total funds
to the nearest
£		 Total funds
to the nearest
£		 Last year
to the nearest
£
Advertising 1,535 1,535 805
Bank Charges 26 26 87
Café 77 77 972
Car Boot sales -
Events Costs 1,109 1,109 -
Cleaning 4,544 4,544 1,018
Subscriptions 556 556 5
Equipment 2,229 2,229 237
Insurance 1,123 1,123 1,100
Licences & Permits 95 95 23
Maintenance 983 983 1,758
Other costs 605 605 487
Office Supplies 274 274 57
Payroll / Wages 5.413
Professional Fees 530
Safety & Security 1,035 1,035 1.268
Contractors 4,565 4,565 2,305
Donations 25 25 -
Utilities 8,884 8,884 9,317
Total Regular Payments 27,665 27,665 25,381

8 | P a g e

Hoveton Village Hall & Recreation Ground

Financial Statement, Receipts and Payments, for the year ended December 31[st] 2024 (cont.)

Asset and investment purchases

Playground Equipment - - - -
Lincat Water Heater 497
Sub total 0 0 0 497
Total payments
Net of
receipts/(payments)
Net of Receipts and
Payments (from above)
Cash funds last year end
Transfers between funds
Cash funds this year end
27,665 27,665 25,878
8,087 6,799 14,886 -992
Unrestricted
funds
to the nearest
£
Restricted
funds
to the nearest
£		 Total funds
to the nearest
£		 Last year
to the nearest
£
8,087 6,799 14,886 (992)
33,625
33,625 - 33,625 34,617
(25,000) 25,000 -
16,712 31,799 48,511 33,625

*numbers may not add up due to rounding.

Restricted Funds 31/12/2025
£
31/12/2024
£		 31/12/2025
£
31/12/2024
£
Roof Fund 31,740 -
Entertainment Fund 2,000 -
Total Restricted Funds 33,740
-

9 | P a g e

Hoveton Village Hall & Recreation Ground Financial Statement, Statement of Assets and Liabilities for the year ended December 31[st] 2024

Liabilities for the year ended December 31st2024 year ended December 31st2024
Cash Funds 31/12/2024
£
31/12/2023
£
HSBC Account
-		 5,362
Coop Current Account
16,472		 28,262
Coop Savings Account
31,740		 -
Entertainment Float
300		 -
Total Cash Funds
48,512
33,625
Fixed Assets at cost
Cost as at 1st January 2023
Additions		 Land and
Buildings
to the nearest
£
Property
Improvements
to the nearest
£		 Fixture
Fittings
to the nearest
£
Total
to the nearest
£
9,803 42,938 60,742 113.483
- - 14,979* 14,979
Cost as at 31st December 2024 9,803 42,938 75,721 128,462
Liabilities Unrestricted
funds
to the
nearest
£		 Restricted
funds
to the nearest
£		 Total
to the nearest
£
Expected
Date Due
0 0 0 -
Total Liabilities as at 31st
December 2024		 0 0 0

Approved by the Trustee on …………………….. and signed on their behalf by:

Russell Reeve, Chairman

10 | P a g e

HOVETON VILLAGE HALL

Registered Charity Number: 303987

HOVETON VILLAGE HALL AND

RECREATION GROUND

UNAUDITED TRUSTEE REPORT AND FINANCIAL STATEMENT Receipts and Payments

for the year ended 31st December 2024

Sue Watson, Treasurer Barry Edwards, Chairman of the Sub-committee

Hoveton Village Hall & Recreation Ground Contents of The Trustee Report and Financial Statement for the year ended December 31[st] 2024

Page

Trustees Report 3

tees Report 3
Reference and administrative details 3
Objectives and Activities 4
Chairmans Report 4
Financial Review 6
Reserves Policy 6
Structure, Governance and Management 6

Financial Statement (Receipts & Payments)

7

Financial Statement (Receipts &
Payments)		 7
Receipts 7
Payments 8
Statement of Assets & Liabilities 10

2 | P a g e

Hoveton Village Hall & Recreation Ground Trustee Report for the year ended December 31[st] 2024

The Trustee has the pleasure in presenting their report and financial statement of the Charity for the year ended 31[st] December 2024

Reference and administrative details

Charity Name Hoveton Village Hall and Recreation Ground

Charity Number 303987

Address

Hoveton Village Hall Stalham Road Hoveton NR12 8DU

Trustee Hoveton Community Council

Members of Trustee

P. Howe (Deputy Chairman)

A. Howe

A. Eastwood (appointed October 2024)

R, Saunders (appointed December 2024)

3 | P a g e

Hoveton Village Hall & Recreation Ground

Trustee Report for the year ended December 31[st] 2024 (cont.)

Objectives and Activities

The objects of the Trust, as set out in the governing document, are to manage a community facility by way of a village hall for educational and leisure purposes for the local community. The Trustee confirms that the activities of the charity are undertaken to achieve the charity’s aims with regard to the public benefit guidance.

Chairmans Report

The Trustee has again been fortunate in again having had Barry Edwards continue to take the lead in managing our Village Hall matters, for us also having had Kerry Walker assisting him greatly for much of the year, as well as us having had Sue Watson excellently performing her role of Treasurer. We also thank the ‘Friends of Hoveton Village Hall’ and others, such as Richard Stowe, and the ‘Mighty Fine’ team, who all helped in the successful running of our hall in 2024. Many thanks to you all!

This excellent work by key individuals and our regular groups has been reflected in an increased usage of the hall across the 2024 year, and also the improving financial position now shown, with a sizeable surplus of £ £14886 achieved in the year. More details follow below, but this is a commendable and the Trustee is highly appreciative.

Over the last year, we’ve seen a number of varied and successful events run, our regular groups continuing to flourish, as well as many further operational improvements being made. It is also great to see the field being better used, as well as the new playground installed. Challenges do also remain, notably the need for a new roof for our building, but progress towards that should hopefully be made during 2025. A concern is our reliance on a few key individuals – we do need others to come forward to increase our operational resilience. We also know of some further improvements that need to be made to way in which the hall operates, and in ensuring the fabric of the building is maintained/ updated.

However, the positive feedback now being received from Hall users, whether regular hirers or visitors to events, is an excellent indication that the Village Hall is on a path to a brighter future. Looking ahead, there are many great events and new projects planned. The Trustee is therefore now feeling reasonably confident that, with the work of the management team, that planned projects will be realised, including the roof repair, and that the Hall will be able to continue to be a key centre for activities and entertainment for the community of Hoveton.

4 | P a g e

Hoveton Village Hall & Recreation Ground Trustee Report for the year ended December 31[st] 2024 (cont.)

Financial Review

The receipts and payments accounts show a net profit of £14886 in the year (2023 – loss of £992). At the year end the charity had cash balances totalling £48511 .

With a total income of £42551 the Trustee has decided to waive the requirement for an external Audit but will subject the financial statement to an external examination as required by the Charities commission

Reserves Policy

Reserves are required to meet the normal running costs of the Village Hall as well as any unexpected maintenance costs. In addition reserves will be used to fund future improvements to facilities. The current reserves policy identifies a minimum unrestricted reserve of £12000. For the year 2024 the Halls unrestricted reserves are included in the main balance and a separate restricted reserve fund has been set up to support the ‘roof fund’ to finance roof replacement which currently stands at £31740. This fund will later be used for financing future building improvements and support applications for grants.

Structure, Governance and Management

The Trust is constituted under a Trust Deed dated 6th April 1951 and was registered as a charity on 20th May 1963. Hoveton Parish Council is the Sole trustee and as such has delegated the authority for the day to day running of the Hall to a Sub-committee. The Title deeds for the Land owned by the Trust are held by the Charity commission as Custodian Trustee.

The sub-committee consists of up to 15 members whereby at least one and at most 4 should be members of the Trustee. The other members of the sub-committee are made up of members of user groups of the hall who wish to give input into how the hall is run or may be members of the community who have been co-opted onto the sub-committee by the Trustee should vacancies be available. The Sub-committee must meet at least 4 times a year. All members are volunteers and retire annually at the AGM where new representatives of the Trustee or user groups have the opportunity to put themselves forward and join the Hoveton Village Hall Sub-committee.

Approved by the Trustee on …………………….. and signed on their behalf by:

5 | P a g e

………………………………………

Russell Reeve, Chairman

6 | P a g e

Hoveton Village Hall & Recreation Ground Financial Statement, Receipts and Payments, for the year ended December 31[st] 2024

Receipts
Regular Receipts		 Unrestricted
funds
Restricted
funds
Total funds
to the nearest
£
to the nearest
£
to the nearest
£
26991
26991
14783
14783
5546
5546
2757
2757
3300
3300
125
125
0
0
480
480
200
200
250
250
5122
1923
7045
2,727
4534
7261
-
342
342
462
-
462
35752
6799
42551
--
--
-
-
-
-
0
0
0
35752
6799
42551		 Unrestricted
funds
Restricted
funds
Total funds
to the nearest
£
to the nearest
£
to the nearest
£
26991
26991
14783
14783
5546
5546
2757
2757
3300
3300
125
125
0
0
480
480
200
200
250
250
5122
1923
7045
2,727
4534
7261
-
342
342
462
-
462
35752
6799
42551
--
--
-
-
-
-
0
0
0
35752
6799
42551		 Unrestricted
funds
Restricted
funds
Total funds
to the nearest
£
to the nearest
£
to the nearest
£
26991
26991
14783
14783
5546
5546
2757
2757
3300
3300
125
125
0
0
480
480
200
200
250
250
5122
1923
7045
2,727
4534
7261
-
342
342
462
-
462
35752
6799
42551
--
--
-
-
-
-
0
0
0
35752
6799
42551		 Last year
to the nearest
£
Hire Fees 26991 26991 19804
Regular Hire 14783 14783 16239
Irregular Hire 5546 5546
Adhoc Hire 2757 2757
Field Hire 3300 3300 2100
Food Vendors 125 125
Community Café / Car Boot 0 0 985
Storage 480 480 480
Deposits held 200 200 -
Hall Operated Clubs 250 250 -
Donations 5122 1923 7045 2,310
Fundraising 2,727 4534 7261 -
Interest - 342 342 -
Other Income 462 - 462 1,083
Total Regular Receipts 35752 6799 42551 23,197
Irregular Receipts
Tax Refund -- -- - 1,689
Grants - - - -
Total Irregular Receipts 0 0 0 1,689
Sub total(Gross income
for AR)
Total receipts
35752 6799 42551 24,886
35752
6799
42551		 24,886

7 | P a g e

Hoveton Village Hall & Recreation Ground

Financial Statement, Receipts and Payments, for the year ended December 31[st] 2024 (cont.)

Payments Unrestricted
funds
to the nearest
£
Restricted
funds
to the nearest
£		 Total funds
to the nearest
£		 Total funds
to the nearest
£		 Total funds
to the nearest
£		 Last year
to the nearest
£
Advertising 1,535 1,535 805
Bank Charges 26 26 87
Café 77 77 972
Car Boot sales -
Events Costs 1,109 1,109 -
Cleaning 4,544 4,544 1,018
Subscriptions 556 556 5
Equipment 2,229 2,229 237
Insurance 1,123 1,123 1,100
Licences & Permits 95 95 23
Maintenance 983 983 1,758
Other costs 605 605 487
Office Supplies 274 274 57
Payroll / Wages 5.413
Professional Fees 530
Safety & Security 1,035 1,035 1.268
Contractors 4,565 4,565 2,305
Donations 25 25 -
Utilities 8,884 8,884 9,317
Total Regular Payments 27,665 27,665 25,381

8 | P a g e

Hoveton Village Hall & Recreation Ground

Financial Statement, Receipts and Payments, for the year ended December 31[st] 2024 (cont.)

Asset and investment purchases

Playground Equipment - - - -
Lincat Water Heater 497
Sub total 0 0 0 497
Total payments
Net of
receipts/(payments)
Net of Receipts and
Payments (from above)
Cash funds last year end
Transfers between funds
Cash funds this year end
27,665 27,665 25,878
8,087 6,799 14,886 -992
Unrestricted
funds
to the nearest
£
Restricted
funds
to the nearest
£		 Total funds
to the nearest
£		 Last year
to the nearest
£
8,087 6,799 14,886 (992)
33,625
33,625 - 33,625 34,617
(25,000) 25,000 -
16,712 31,799 48,511 33,625

*numbers may not add up due to rounding.

Restricted Funds 31/12/2025
£
31/12/2024
£		 31/12/2025
£
31/12/2024
£
Roof Fund 31,740 -
Entertainment Fund 2,000 -
Total Restricted Funds 33,740
-

9 | P a g e

Hoveton Village Hall & Recreation Ground Financial Statement, Statement of Assets and Liabilities for the year ended December 31[st] 2024

Liabilities for the year ended December 31st2024 year ended December 31st2024
Cash Funds 31/12/2024
£
31/12/2023
£
HSBC Account
-		 5,362
Coop Current Account
16,472		 28,262
Coop Savings Account
31,740		 -
Entertainment Float
300		 -
Total Cash Funds
48,512
33,625
Fixed Assets at cost
Cost as at 1st January 2023
Additions		 Land and
Buildings
to the nearest
£
Property
Improvements
to the nearest
£		 Fixture
Fittings
to the nearest
£
Total
to the nearest
£
9,803 42,938 60,742 113.483
- - 14,979* 14,979
Cost as at 31st December 2024 9,803 42,938 75,721 128,462
Liabilities Unrestricted
funds
to the
nearest
£		 Restricted
funds
to the nearest
£		 Total
to the nearest
£
Expected
Date Due
0 0 0 -
Total Liabilities as at 31st
December 2024		 0 0 0

Approved by the Trustee on …………………….. and signed on their behalf by:

Russell Reeve, Chairman

10 | P a g e

I, Kerry Sturman, completed an independent review of finances for Hoveton Village Hall (Charity Number 303987) 1st January 2024 - 31st December 2025, following a meeting with Barry Edwards and Sue Watson on Wednesday 14th May 2025. At which point they were able to provide me with the 2024 financial statement.

They were able to provide background information from GnuCash and Hallmaster to show how the data had been collated. I was satisfied that the records matched. We talked at length about how the software is used to produce invoices and credit control systems.

Sue and Barry, as representatives of the sub-committee work closely together to ensure items are checked before authorising. Financial reports are provided back to the Charity at each meeting, where the Trustee has an opportunity to interrogate information if required.

There are no staff employed by the charity so no requirement for payroll/pension administration.

The Charity is not VAT registered.

Hirers are invoiced for a damages deposit and final hire payment. They are provided with hire terms and conditions at this point. These are also available from the website.

I was satisfied that all measures are being taken to monitor and control financial processes. My only suggestion would be regarding holding cash personally on behalf of the charity, this should be paid into the charity account as soon as possible rather than held in homes or personal accounts.

Well done to Barry, Sue and the sub-committee for running an effective and well used community facility.

Thank you again for your time and allowing me to help with the review.

With kind regards Kerry Sturman