Chairman’s Report to Hoveton Village Hall
Annual General Meeting
Report for financial year ended 31[st] December 2022
This is a report on activities for the financial year to 31[st] December 2022. On behalf of the Trustee, I would like to say many thanks to all those involved with running our village hall in this period, notably our HVH Sub Committee, our staff and our volunteers. We were grateful to former parish councillors Gerard Mancini- Boyle (Chairman of the Sub Committee for much of the year), Ann Rogers (most closely and actively involved in the running of the hall) and Greg Eade (for running car boots, and fund raising). We were also appreciative of our volunteers, in particular Linda Owen (including for providing catering). We were also thankful to all our staff team who worked for the HVH over the last year, Joseph Balaam (bookings/ finance), and Trish/ Gemma (our cleaners). However, 2022 was also a tough year for us all, with a particular challenge of us attempting to return to ‘normal’ following the ending of the pandemic at the start of this year.
We had started out from the fortunate position of our finances having been cushioned through the village hall having been used as a vaccination centre earlier.
For 2022, we were wanting to regain our previous levels of activity/ income. During this year, the hall struggled to do this, and we suffered a trading deficit of £9k across the year, leaving us with a working balance of £35k at our December 2022 year end.
In common with other village halls, we had found that running costs had started to rise but that activities and classes were also often slow to restart, and people less keen to rejoin them, and also that some classes were had still remaining online, rather than again being based at the hall. By the early months of 2023, we had found that the balance of our funds had further fallen to under 30k. This was again not totally unusual, in that many other village halls experienced something similar, but it also became apparent that things would need to improve for us to avoid our remaining funds being eroded, especially as these remaining funds will be needed for our future building refurbishment.
Management of Hoveton Village Hall has therefore been a strong focus for the Trustee, due to the issues faced, and the challenges needing to be tackled.
In recent months, we have been busy putting in place some new arrangements, and dealing with a number of HVH team changes. We are fortunate in having had great the amazing support and valuable advice being provided by Ben Bethell, our HPC Clerk.
We have also recently been receiving great help from the team at Lingwood Village Hall, with them providing us with ‘back office’ activities such as sorting bookings and checking finances. This is working well. We also hope to soon have our new HPC parish warden in place to also further help with the running of the hall.
We have then seen some recent signs of improvement, with more income now due to be generated from better future use of the field and with the extra events now being planned by the ‘Friends of HVH’, which formed in early 2023 to help support the hall.
For the later months of the 2023, these changes should be resulting in our financial situation becoming more stable.
For the future, the backing and support from the wider Hoveton community will now remain essential for ensuring the successful future operation of our hall, so enabling us to further build on the range of activities being run and also in notably supporting those additional events being planned by the ‘Friends’ group. This will help contribute towards ensuring the financial sustainability of our Village Hall in the coming years.
Finally, we therefore wish every success to the recently formed ‘Friends of Hoveton Village Hall’ group, who have been providing support and assistance in recent months, and we look forward to achieving good outcomes working with them in the future.
Thank you.
Any questions?
Russell Reeve, Trustee Chairman July 24[th] 2023.
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ILk Apa 2az3 BTldge Ayknjn 17FA rd/FaL' 01263 733958 Dear Ann Hoveton Ifillage Hall Yeai Ended 31 December 2022 Thank you for the further information in respect of the accounts for thls year. I have now finallsed the accounts and l am pleased to end05e three copies of the charity 5 accounts for the year ended 31 December 2022 for formal approval. Please could you, in due course, return one copy of the accounts duly si8ned on the balance sheet for my files. The accounts reflect a defickt for the year of £9,336, in compari50n to a surplus of £53.762 in the prevlous year. The 2022 year hTrghllghts a much reduced level of incorne, particularly as the exceptlonal income received from the hire of the hall to the medical service ceased In the year and, the income from grants, the community ufé and car boots wa5 considerabty lower as well. Overall, the total expenses this year were slmilarto last year, a fuller explanation of the movement of the maln expense headin85 can be gained from the five year summary on page 6 of the a¢counts. The accounts also reflect fixtures and fittings addftions in the year, totslling £10.133, whkh relates to the play equipment purchased. which have been treated as assets of the charjty. The deficit this year has reduced the charity 5 net assets and contributed to the lower bank balance held. as at 31 December 2022 the funds held èt the bank totalled £34.617, down from last year s figure of £45,659. There were no restrlcted funds as at 31 Drnber 2022. tf you need any further darificatlon on the accounts. then please do not hesitate to contart me. I have 8athered together all the past papers that I hold for the Vllk8e Hall, which I have now returned for Safekeeping. FinalFy, l enclose rny fee Involce for the work done and atso, a separate fee inNDice for doing the payroll for the new current tax year. thank you. Youts slncerelv Kevln Eke FCCA