2024-03-31-accounts - Horsford Village Hall And Recreation Ground

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Minutes of AGM Meeting

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Subject:	AGM - Village Hall Management Committee Meeting	AGM - Village Hall Management Committee Meeting
Attendees:	Chris Brown, Chairman (CB)	(CB)
Jo Keeler, Vice Chairman & Treasurer	Jo Keeler, Vice Chairman & Treasurer	(JK)
	Jacqueline Stringer, Trustee (JS)	Jacqueline Stringer, Trustee (JS)
Sarah Venn, Trustee	Sarah Venn, Trustee	(SV)
Louisa Stannett, Secretary (LS)	Louisa Stannett, Secretary (LS)	Louisa Stannett, Secretary (LS)
Nicky Reynolds, New Secretary (NR)	Nicky Reynolds, New Secretary (NR)	Nicky Reynolds, New Secretary (NR)
Angela Makinson (AM)	Angela Makinson (AM)	Angela Makinson (AM)
Deborah Slaughter –Janitorial Team	Deborah Slaughter –Janitorial Team	(DS)
Members of the Public: None
Apologies: None	None
Date and Time:	Monday 20thMay 2024 at 7pm
Venue:	The Conference Room, Horsford Village Hall	The Conference Room, Horsford Village Hall

Item No:

1	Introductions CB welcomed all present at the meeting.
2	Public Discussion None
3	Minutes of the Last Meeting and Matters Arising Confirmed all trustees received and agreed
4	Report from Chairman CB says thanks to everyone and everything he wants to say has been put in the letter by Lousia
5	Report from Honorary Secretary LS says we have had a busy year what with the increase in bookings and changes at the hall.

Minutes of AGM Meeting

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	LS then carries onto read the full list of what has occurred throughout the year. New Secretary, Booking Secretary and Janitorial Team Advertising of Hall New Regular Hirers Increase in Hall Rates due to economy. Update on all Policies New Handyman team Updates to Park/cleaning of MUGA Regular Maintenance and Reporting Vandalism/ reports to the police Tea Hut Opened with Baby Bean Hall redecorated Continued articles in Horsford News Trustee resignations New cameras for CCTV Amber Sheehy bench added to park
6	Report from Honorary Treasurer JK handed out the yearly accounts. JK stated that in the last 12 months, utilities have been very high but we have made a small profit. Regular hiring is down in the last 12 months but thinks that is to expected due to the cost of living crisis. But occasional hirers are up from 2022-2023. The parish council are now paying for the toilet cleaning and the litter clearance directly. JK gives her personal thank you to Lou. She has been a fantastic secretary and booking secretary and a pleasure to work with. JK wishes all the very best for the future. JK would like to see Lou sitting here next year as a trustee. JK welcomes Nicky to the group. JK stated she left 2021-2022 income expenditure so the difference could be seen even though that was through covid. AM asks if there were Covid grants in the figures. JK confirms this and JS states we were partially open by then. JK replied there was £10,667 in Covid grants in that year. LS advised that next year JK will need to put the bar charges on the report. JK states the interest is higher as the interest rates have increased.
6	Presentation of Financial Accounts from 2022/2023 Please find attached document with income and expenditure.
7	Individual Trustees Nominations Chris Brown nominated as Chairman by AM seconded by JS Jo Keeler was nominated as Vice Chairman and Treasurer by CB and seconded by AM

Minutes of AGM Meeting

8 Any other business None

There being no further business the Treasurer declared the meeting closed at 7:30 pm

I certify that these minutes are a true and accurate record Chris F Brown, Chairman:.............................................................. Dated:.....................................................

|comme|~~a~~|No (if any)
Horsford Village Hall
Receipts andpayments accounts
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For the period
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Management Committee
1st April 2023
2
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Horsford Village Hall
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from
Management Committee
1st April 2023
2
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Horsford Village Hall
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from
Management Committee
1st April 2023
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Horsford Village Hall
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Management Committee
1st April 2023
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Horsford Village Hall
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Management Committee
1st April 2023
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Horsford Village Hall
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Management Committee
1st April 2023
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Horsford Village Hall
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Management Committee
1st April 2023
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~~a~~|No (if any)
Horsford Village Hall
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1st April 2023
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~~a~~|CC16a
~~|~~
~~a~~|CC16a
~~|~~
~~a~~| |---|---|---|---|---|---|---|---|---|---|---|---| |Section A Receipts and payments
~~a~~|||||||||||| |||Unrestricted
funds||Restricted
funds|Restricted||Endowment
funds||Total funds||Last year| |||to the nearest £||to the nearest £|to the nearest £||to the nearest £||to the nearest £||to the nearest £| |A1 Receipts|||||||||||| |Hall Hire Charges||34,225||-|-||-||||30,427| |Social Club Rent||20,329||-|-||-||||19,158| |Pitch Rental||5,788||-|-||-||||2,205| |Floodlights|||||||||||| |Grants||17,798||-|-||-||||23,938| |Interest||2,460||-|-||-||||596| |Refunds|||||||||||246| |RecyclingGrant||||-|-||-||||| |Lease Land Rent||1,710||-|-||-||||1,710| |Coffee Shop Rent||1,850|||||||||| |Sundries|||||||||||| |Sub total(Gross income for
AR)84,160
-
-
-
78,280
A2 Asset and investment sales,
(see table).
-
-
-
-
Sub total
- -
Total receipts
84,160
-
-
-
78,280
~~a~~
~~|~~
~~| |~~
~~eea~~
~~|~~|||||||||||| |A3 Payments|||||||||||| |Advertising||354||-|-||-||||272| |Caretaker/BookingSecretary||15,161||-|-||-||||18,426| |Secertary||4,904|||||||||4,897| |Rates & Insurance||2,655||-|-||-||||2,965| |Refuse & Bottle Bank||3,140||-|-||-||||2,988| |Grounds||5,997||-|-||-||||12,026| |Maintenance||13,670||-|-||-||||8,812| |Phone/Postage/Stationary||1,349||-|-||-||||1,710| |Utilities - Gas Electric,Water||22,150||-|-||-||||11,966| |Projects - VHMC & Grant Funded||||-|-||-||||1,981| |Sani Bins||1,008|||||||||.| |Public Toilet Cleaning||1,733|||||||||4,983| |Return Chqs/Refunds/Audit Fees||1,000|||||||||215| |New Equipment|||||||||||3,143| |Late Lock up fees||240|||||||||| |Bank Charges||431|||||||||1,105| |Sundries||2,025|||||||||3,594| |Sub total ||75,817
-
~~LL~~|||-||-
~~LL~~||||79,082| |A4 Asset and investment
purchases, (see table)
~~a~~||-
-||-
-|-
-||-
-
-
-
~~SE~~|||||

CCXX R1 accounts (SS)

22/01/2025

-	-	-	-	-

75,817	-	-	-	79,082
8,343 - 92,256 100,599	- - - -	- - - -
8,343	-	-		- 802
-	-	-	-	-
92,256	-	-		92,776
100,599	-	-		91,974

Section B Statement of assets and liabilities at the end of the period

*Total cash funds* Details Details Details MUGA COIF Current Grounds (agree balances with receipts and payments account(s)) Details 2	Unrestricted funds to nearest £ 31,970 55 9,629 50,602 92,256	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - -	Endowment funds to nearest £
			-
			-
			-

	92,256	-	-
	OK		OK
	Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs		Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
2		-	- 22/01/2025

CCXX R2 accounts (SS)

				-	-
		Fund to which		Amount due	When due
	Details	liability relates		(optional)	(optional)
B5 Liabilities				-
				-
				-
				-
				-
Signed by one or two trustees on behalf of all the trustees	Signature	Print	Name		Date of approval
	C Brown	Chris Brown			12/01/2025
	J Keeler	Joanne		Keeler
					12/01/2025

CCXX R3 accounts (SS)

22/01/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Horsford Village Hall Management Committee members of On accounts for the year 31[st] March2024 Charity no ended (if any) Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/3/2024 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: S C Vergette Date: 19.1.2025 ~~PF |~~ Name: Sarah Vergette ~~Po~~ Relevant professional qualification(s) or body (if any):

Address: 3 Rosebery Road Great Plumstead Norwich, NR13 5EA

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER