Minutes of AGM Meeting Horsford VWXCH Subject: AGM- Vil* Hall Management cl￿Mrttee Meeting Attendees." Jo Keekr, ChaiThn & Tr￿ure1 Ja(4ueline Stn"nger. Trustee Sarah Venn. Trustee Derek Jad(s. Chaim)an HoTrford Scoal Club LOU￿ Slannett, Se(xelary Angela Makinson Aiden Higgs-janrtorial Team Jean Higgs-janitorial Team (JK) {Jsi {sv) (DJI (LSI IAMI IAHI UH) MemlJers of the Public: logie5: Chrts F Brcwn. Chairman (CFB) Date and firne: Monday 15kn May 2023 at 7pm Venue.. The cOnferer￿ Room. Horsford Village H811 Item No: Introdudlons The Treasurer wekomed a4 present at Ihe meeting. Public Discussion None Minutes ofthe Last Meeting and Mailers Arfsing Cor)firM￿l all tnL%tees rec￿ed agreed. Rep¢rt from Chairman ReF#Nt given from JK due lo CFB absen￿. JK thanked the committee for all their hard work over the year. and Ih8t she would like trj thank JH and AH for all thetr hanl as all areas boks amazing and it is aNvays spouess. JK had specol thanks to LS as she is 3￿yS at the end of the phone and has taken a h)t of pressure off JK Ihrougw the year and this is ak*ays very appre¢iaW. Minutes of AGM Meeting Horsford Report from Honorary Secretary We have had a bu5yyearwhat with an increase in bwkn"ng5 and changes to the hall. Please fiT7d below a list of what has occurre(l throughout the year. New Secretsry. Bookingsecretsry and Janitorial Team Website Booking System Advertising of Hall New Regular Hirers Increase in Hall Rates due to economy. Public Toilet Completion Fire Doors Lanyards for Committee member5 and staff Update on all Policies New Handyman Updates to Park Regular Maintenance and Reporting Report from Honorary Treasurer JK handed out the y8arty acttmjrts. JK stated th8t our hiring has in(xeased however so has our costs. The next twefve mnths wll be challeroiThJ due to Ihe InC¥e￿ in ujsts kn￿ver rfwe (xJnts"nue to work as wè have done thi£ past year then all $houkJ be ok. JK eXpla￿￿d that the report shows there is a ngJatNe £1815.75 this is due to a higher e￿ndItUre ow the year rem￿la1 w¢Nk5 arml new deaning ￿UIpMent AM state(J that mc6t areas have gone Ltp q￿t￿ 8 lot and JK ￿mented that so has the hiring and cx)sts of saLgries. JK ran ttrrngh all ar￿ ofthe and slatsd that thwe has been a lot of maintenan¢x works trThvever th feeLs Ihat we ar8 w on top of any works that were required. this wdl then even itself (%Jt over the year. LS ry)rffim￿d that some ofthe costs on the report are ¢overed ty the Parish Cl￿ncIl ho*everttw VHMC pay this out and Ihen claim ba(* from the CourKal. JK queriet1 wrth LS that some of the La)5ts are not pulling through the conferen￿ Rty)m ar Football Pitd)es. LS reviewfisrther and ensute all codes are reflecling when issuing invoi¢es. JK confirnied there are no missing ￿$ts as the fvJures are currenty being to other areas. AM sUgg￿d that LS 8150 irKbJd&8 a INhafs on Guide fv)r the cOnfwen￿ room when she adverti￿ on Facebc￿)k. LS confirmed she was happy to do thi8 and will start il from the folknYtThJ weg JK also stated that a rewew of the lease of land the rents to the kncal sc*ool will need a nt review. JK cA)nftrmed that she wll revtew thk5 fUrther8r￿ feedbad( hèr firKlings. JS and SV queried Ihe irtcrease in Sanrlat￿jn. JK conffimied we now have a o)ntract to ansure Sanitatiofj and Nappy bins are being empb.wj regularty and Iherefore this is the reason for Minutes of AGM Meeting AhA sug98Sted Ihat a pcrt of nK)ney is away each yearto er￿UrE that all maintenance costs are covered, SV and JS seconded this a(*on. JK suggesled that she wlls a report quarterly so Ihat Ihe (xynmittee czn reviw more regularly. JS stated this was a g¢y)d idea *￿VId give the (x)mrnttt8e a ljghter rrnnrt￿7ng of irKxsme and expendtture. Presentation of Flnancial Accounts from 2022r2023 P￿se find attathgd with Inti)rr￿ and exper￿rtUre. Individual TTUStees Nominations To be agreed at the next meeting due to chair absÈn¢e. LS stated Ihat the corrrfnit18e has lost 2 volunteers thrs year and asked the ¢>)mmitt8e rf there was anything further. she can do to asgst irk inGTeasw the numtws b8¢k up. SV suggested contacting the regular hirers. AM stated that she has written a volunteer ￿aflet and that rf LS was happy, she ￿Uld forwaid thi% lo her so Ihat she contact the regular hirers and ask rf thèy would be interested in joiniThJ. LS happy to accept this and woukl send an emwl out Any other business None Th￿ ￿Ing further tr￿￿[r￿sS the TreasuFer dedared Ihe n￿Ing dosed at T:30 pm I ceTbfylhal these minutes Chris F Brown, Chairman:....... 191612.g...................... 31 January 2024 (2022 - 2023) **Horsford Village Hall Management Committee Income & Expenditure Account 01/04/2022 to 31/03/2023** |_(Last) Year Ended_
_31 Mar 2022_


**£92,585.57**
|_(Current) Year Ended_
_31 Mar 2023_
**Income**
Income
78,564.60
Expenditure
-136.50
**£78,428.10**
**Expense**
Expenditure
80,397.67
Income
236.68
**£80,634.35**
**General Fund**
Balance at 01 Apr 2022
**92,585.57**
ADD Total Income
78,428.10
171,013.67
DEDUCT Total Expenditure
80,634.35
90,379.32
DEDUCT Reserves Balance
**£90,379.32**
Balance at 31 Mar 2023|_(Current) Year Ended_
_31 Mar 2023_
**Income**
Income
78,564.60
Expenditure
-136.50
**£78,428.10**
**Expense**
Expenditure
80,397.67
Income
236.68
**£80,634.35**
**General Fund**
Balance at 01 Apr 2022
**92,585.57**
ADD Total Income
78,428.10
171,013.67
DEDUCT Total Expenditure
80,634.35
90,379.32
DEDUCT Reserves Balance
**£90,379.32**
Balance at 31 Mar 2023| |---|---|---| |||**£78,428.10**| |||80,397.67
236.68| |||**£80,634.35**| |||**92,585.57**
78,428.10
171,013.67
80,634.35
90,379.32
**£90,379.32**| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Stamford Bridge Club 31 March 2023 1178215 1 (2 is N/A) **On accounts for the year ended Charity no (if any)** ## **Set out on pages** 1-2(remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 **DD / MM / YYYY** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ 19/1/2024 Geoffrey Jones **Signed: Date: Name:** **Relevant professional qualification(s) or body (if any):** Retired Chartered Accountant **Address:** **October 2018** 1 **IER** 8 The Hermitage, Stamford, Lincs, PE( 2RF ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**