2025-10-31-accounts

Hempnall Village Hall

Annual Report for 2025

Charity name, number, address

Hempnall Village Hall (303971) Bungay Road Hempnall Norfolk NR15 2NG

Trustees

Damian Ashcroft (chair) Lisa Fountain Janette Franks (treasurer) Linda Walker Sarah Batchelor (secretary) Christine Tunmore Yvonne Davy Carin Nutt Elizabeth Allen Joanne Cann Gill Edden Beverly Newstead Margaret Sparham David Tooms

Structure, Management, Recruitment of Trustees

The charity is de facto the village hall facility (‘the Hall’). This is made up of the village hall building, the surrounding car park, a small adjoining grass area and facilities within the building.

The village hall is run by the Village Hall Committee (ie the trustees). The committee meets every 6 weeks. Standing agenda items include Finances, Bookings, Health/Safety, Hall exterior, Hall interior. An Annual General Meeting is held usually in November; this is advertised locally so that anyone interested in the running of the hall can attend. Unfortunately in 2025, like 2024, no one outside the main committee joined the meeting.

The Hall employs 2 part time cleaners and a part time booking clerk.

The trustee role is a voluntary one. All trustees are local to South Norfolk and are on the committee either as a representative of one the main user groups of the Hall; or have been invited to join the committee by existing trustees.

Purpose

The purpose (and standing objective) of Hempnall Village Hall is to provide a benefit to the residents of Hempnall and surrounds, through the provision of a village hall facility. The charity aims to offer

• A clean, safe building in a good state of repair

• Affordable hire charges for local groups (local users pay cheaper hire charges)

• A facility that is used by a broad cross section of residents, for different activities

• • A facility that is financially well managed and self sufficient

Performance

One of the key metrics looked at by the committee is the bookings. During 2025 these were very healthy with the hall being used on most days and typically with around 30 separate bookings a week. Bookings range from a very popular art club, to a youth football group in school holidays, to Yoga/Pilates classes.

Bookings from a typical week

Feedback from users is important in providing a sense check against fulfilling the hall purpose. Positive comments and repeat bookings indicate the hall is performing well.

Finances

The Hall has 3 main sources of income

Hire Charges Feed in Tariff payments from solar panels on the hall roof Profit from any bars run for events in the hall

Contd

Income against expenditure for 12 months to end Oct 25

Main points to note

Bar surplus is very much dependent on the events held in the hall as there is never a ‘regular’ bar.

Feed in tariff payments between 2024 and 2025 vary mainly due to timing difference in payments to the hall.

In 2025 the hall installed a further set of solar panels and 2 batteries. The aim of this is to reduce our carbon footprint and to reduce expenditure on electricity.

Contd

Reserves

Money held in accounts at the end of October

During 2025 the trustees discussed having a formal reserve policy and in September it was agreed that the hall should always have minimum reserves of £15,000 available funds and a maximum of £30,000.

Current reserves are slightly over the maximum but with some maintenance projects in the pipeline this is expected to reduce.

Damian Ashcroft 6 August 2026

Report tothgtwsts•8/mernbor8 of Hampnau VIUA¥è Hauon th• •ccountsforth8yeaT 8nded 31st otO¢tober 2025. Charltynumber803971 Ro8poctr rg8ponslbllhl•$ ottrustsu and ax•mln Tha Ch8r1￿ tnJsree8 awe rgsponsibleforthe prep8r8tlon of the accounts. The ctt8riVs tru8tee8 considerthat an audit is not requiredforthis year under Se￿lOn 144 ofthe choriti￿ Act 2011 (Yhe Ch8rttre8 Act") and thatgn indgpend8ntey4mln8tlon18 needed. It Is my r¢spvn3ibitstyto'. • ex8mlnetheoccourrtS Ltndersecthn 145 of the ChaiFtie¥ Ac( • to followthe procedurg618id inthegeneral Dire￿lOr￿￿ tythe Ch8rityCommis8ion lunder 88ction 145ISllbl of tho Charitie8AcL 8nd • to stste whether particular matters cometo myattention. B•818 of Independ•ntexamlnoV•BtatemeTht Independ•nt •XWniDgr's •tat•m••rt My examinationwas carried OLrt In ac￿r(18nc0 with 8eneY81 DirertSons g￿en bythts Char Commlsslon. An wmination Includ￿ a revlew Dlthe 8ccovnting records kept bythe charty and a comparison otthe accounts prèsented with those records. It 8180 Includes consideratlon ot8ny unu8U81 it8ms or dlsc108ures in the 8ccountS. 8nd seeknng expi8nation8 trom thetrust89S concerning any such matters. The procedures undert8k&n do not provide authe evidancethat would be requiie(l in an audiL and consequently no opinion is gwen as to whetheithe accounts present B'trU& and tsIrfvTew and th8 report is limitrdto those m8tter3 8et0￿ in the st*tem8nt Indep•ndentexamln•rts 8t8twiwrt In Connection ￿ my ex8min8tlon. M m8tter has ￿me to my attention which gfves m8 reasonable caL￿t0 be￿¢¥9 that in, any matsrlalrespect, the requirements: 2. to kegp accounting recoTds In accordan¢ewlth sectlon 130 of the CharitiesAci' to prepare accountswhich 8(xord wrth th8 accounting records and complywhh the accounting requlrements of th8 CharttiosAct h8ve not been met: or &L to which. In my oplnlon. attention should be drawn In orderto enabl6 a proper understsndingof the 8ccountsto be ro8¢hed. Signed Name . PoEe1 of2

Sh8gt Asrf310ct of310rt24 3140. Bor st(￿k COIF No t IFNo2 781.88 971.83 12470.42 212.50 1W2.IJ) 15169.65 928.48 iig14.13 108. 3215.87 22257.76 Cheque A¢c¢u hèld ofi lJ9haif(l￿￿1• Chjb Tolal A8set8 41558.92 Equty Balanckny A￿•m1 Cwenl L0$8Eamkngs Total Equlty 41558.92 -7702.lxg 34867.82 8691.10 41558.92 Profft and Lo IrNxme R¢>)m Hlr Other Income Bank Interest Bar Surplus 82153 821.24 Feed in OtheT Totsl In¢ome Eypnsès 389823 30280.37 28813.09 2730. Cknanors waggj 3874.80 69S7.29 80.00 1875.37 2Z79.09 282.17 417629 5745.32 170.CKI 1W.47 178S.27 Gins Insurwce Gererl runnkng costs R*s Rgpair¥ & Gardener 8570.63 12396.42 37982.43 Tot•1 FI￿￿¢$ 21W21.99 N•t Incom 1.10 Page 2 of 2 SL(J 61

Report tothgtwsts•8/mernbor8 of Hampnau VIUA¥è Hauon th• •ccountsforth8yeaT 8nded 31st otO¢tober 2025. Charltynumber803971 Ro8poctr rg8ponslbllhl•$ ottrustsu and ax•mln Tha Ch8r1￿ tnJsree8 awe rgsponsibleforthe prep8r8tlon of the accounts. The ctt8riVs tru8tee8 considerthat an audit is not requiredforthis year under Se￿lOn 144 ofthe choriti￿ Act 2011 (Yhe Ch8rttre8 Act") and thatgn indgpend8ntey4mln8tlon18 needed. It Is my r¢spvn3ibitstyto'. • ex8mlnetheoccourrtS Ltndersecthn 145 of the ChaiFtie¥ Ac( • to followthe procedurg618id inthegeneral Dire￿lOr￿￿ tythe Ch8rityCommis8ion lunder 88ction 145ISllbl of tho Charitie8AcL 8nd • to stste whether particular matters cometo myattention. B•818 of Independ•ntexamlnoV•BtatemeTht Independ•nt •XWniDgr's •tat•m••rt My examinationwas carried OLrt In ac￿r(18nc0 with 8eneY81 DirertSons g￿en bythts Char Commlsslon. An wmination Includ￿ a revlew Dlthe 8ccovnting records kept bythe charty and a comparison otthe accounts prèsented with those records. It 8180 Includes consideratlon ot8ny unu8U81 it8ms or dlsc108ures in the 8ccountS. 8nd seeknng expi8nation8 trom thetrust89S concerning any such matters. The procedures undert8k&n do not provide authe evidancethat would be requiie(l in an audiL and consequently no opinion is gwen as to whetheithe accounts present B'trU& and tsIrfvTew and th8 report is limitrdto those m8tter3 8et0￿ in the st*tem8nt Indep•ndentexamln•rts 8t8twiwrt In Connection ￿ my ex8min8tlon. M m8tter has ￿me to my attention which gfves m8 reasonable caL￿t0 be￿¢¥9 that in, any matsrlalrespect, the requirements: 2. to kegp accounting recoTds In accordan¢ewlth sectlon 130 of the CharitiesAci' to prepare accountswhich 8(xord wrth th8 accounting records and complywhh the accounting requlrements of th8 CharttiosAct h8ve not been met: or &L to which. In my oplnlon. attention should be drawn In orderto enabl6 a proper understsndingof the 8ccountsto be ro8¢hed. Signed Name . PoEe1 of2

Sh8gt Asrf310ct of310rt24 3140. Bor st(￿k COIF No t IFNo2 781.88 971.83 12470.42 212.50 1W2.IJ) 15169.65 928.48 iig14.13 108. 3215.87 22257.76 Cheque A¢c¢u hèld ofi lJ9haif(l￿￿1• Chjb Tolal A8set8 41558.92 Equty Balanckny A￿•m1 Cwenl L0$8Eamkngs Total Equlty 41558.92 -7702.lxg 34867.82 8691.10 41558.92 Profft and Lo IrNxme R¢>)m Hlr Other Income Bank Interest Bar Surplus 82153 821.24 Feed in OtheT Totsl In¢ome Eypnsès 389823 30280.37 28813.09 2730. Cknanors waggj 3874.80 69S7.29 80.00 1875.37 2Z79.09 282.17 417629 5745.32 170.CKI 1W.47 178S.27 Gins Insurwce Gererl runnkng costs R*s Rgpair¥ & Gardener 8570.63 12396.42 37982.43 Tot•1 FI￿￿¢$ 21W21.99 N•t Incom 1.10 Page 2 of 2 SL(J 61