FINCHAM MEMORIAL HALL AND PLAYING FIELDS Report and Account for the year ending 31[st] March 2025
Fincham Memorial Hall and Playing Fields of High Street, Fincham, King’s Lynn, Norfolk, PE33 9EJ. is a registered charity number 303950.
At the Annual General Meeting held on 20[th] May 2024, the following Officers, Trustees and committee were elected:
Chair: Joe Underhill Vice-Chair: Roy Claydon Secretary: Anne Saxelby Treasurer: Barbara Ponder
Andrew Hudson-Smith Sonja Hudson-Smith Peter Saxelby David Stringer Janet Trattle
Aims and purposes of the Charity
Fincham Memorial Hall and Playing Fields is run by a Committee of volunteers.
The land was purchased in 1947 on the condition that the property and land “be held in trust for the purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefits of the Parish of Fincham in the County of Norfolk and its immediate vicinity without distinction of sex or of political religious or other opinion subject to the provision of these presents”
The hall raises income from hiring the hall and grounds and from variety of fundraising events.
FINCHAM MEMORIAL HALL AND PLAYING FIELDS Report and Account for the year ending 31[st] March 2025
ANNUAL GENERAL MEETING 2025 -TREASURER’S REPORT
The National Lottery Community Fund has been used to hold several consultations with the residents of Fincham to find out what the village would like to see as the future of their village hall. From the many and varied suggestions, plans were drawn up and were discussed with our architects. Their recommendations were then taken back to the residents and further refinements considered. The final plans are now very near completion and surveyors will then be included to make a costing of the development.
It was agreed at the January 2024 committee meeting to close the Barclays bank account and the funds were transferred to the Santander account in April 2024.
Despite changing electricity suppliers, our running costs remain very high but, as it has not yet been a year since the change it, the full benefit is not yet apparent.
Sadly the NHS did not renew their contract with the British Oxygen Foundation and so we lost the very lucrative hall hire. However we have had some new referrals and although income from hall hire is down it is still substantial.
One new venture which is in line with our aims and objectives has been started this year. The hall is now the venue for a monthly ‘Munch Club’ which is open to all residents of the village. Meals are cooked and served on the premises by volunteers at £6.00 for a two course meal. Profit is split between the hall and the church and is paid quarterly, with the first payment of £93.17 being made last month.
Fundraising continues with our committee running a variety of events – monthly quiz & bingo nights, Film & National Theatre nights, Murder Mystery evenings as well as Summer & Christmas Fairs – all of which bring in essential funds toward the maintenance of the hall.
We close the year with a healthy unrestricted balance of £34,500.36.
Barbara Ponder - Treasurer
FINCHAM MEMORIAL HALL COMMITTEE
Summary of Accounts 2024/2025
| FMH Committee Accounts | 2024/25 | 2024/25 | 2024/25 | 2023/24 | 2023/24 | 2023/24 |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
| RECEIPTS | £ | £ | £ | |||
| Hall Hire | 11,165.73 | - | 11,165.73 | 13,706.50 | - | 13,706.50 |
| Donations | 700 | - | 700 | 47.24 | - | 47.24 |
| Bottle Bank Recycling | - | - | - | 500 | - | 500 |
| Grant Income | - | - | - | 2,963.28 | - | 2,963.28 |
| Book sales | 100.96 | - | 100.96 | 139.03 | - | 139.03 |
| Events | 5,505.30 | - | 5,505.30 | 7,427.10 | - | 7,427.10 |
| Easy Fundraising | - | - | - | 66.12 | - | 66.12 |
| Lottery Community Fund | 12,500.00 | 12,500.00 | - | 12,500.00 | 12,500.00 | |
| Insurance Claim | - | - | - | 115 | - | 115 |
| Furniture Disposal | - | - | - | 320 | - | 320 |
| Total Receipts | 17,471.99 | 12,500.00 | 29,971.99 | 25,284.27 | 12,500.00 | 37,784.27 |
| PAYMENTS | ||||||
| Hall Maintenance | 588.23 | - | 588.23 | 4,416.80 | - | 4,416.80 |
| Grounds Maintenance | 1,086.74 | - | 1,086.74 | 1,312.00 | - | 1,312.00 |
| Playground Equipment | 112.8 | - | 112.8 | 106.8 | - | 106.8 |
| Electricity | 6,171.13 | - | 6,171.13 | 2,915.93 | - | 2,915.93 |
| Water Rates | 309.3 | - | 309.3 | 548.79 | - | 548.79 |
| Cleaning | 1,567.97 | - | 1,567.97 | 1,480.47 | - | 1,480.47 |
| Insurance | 1,602.68 | - | 1,602.68 | 1,548.22 | - | 1,548.22 |
| Lottery Registration | 20 | - | 20 | 20 | - | 20 |
| Sundries | 73.83 | - | 73.83 | 5.49 | - | 5.49 |
| Architect Fees | - | - | - | 675 | - | 675 |
| Events | 2,263.35 | - | 2,263.35 | 3,194.72 | - | 3,194.72 |
| Publicity | 502.53 | - | 502.53 | 355.47 | - | 355.47 |
| Music License | 402.5 | - | 402.5 | 387.36 | - | 387.36 |
| Wifi | 361.49 | - | 361.49 | 552 | - | 552 |
| Decorating | - | - | - | 680 | - | 680 |
| Furniture and Equipment | 658.41 | - | 658.41 | 3,275.07 | - | 3,275.07 |
| Lottery Community Fund | - | 3,411.14 | 3,411.14 | - | 803.81 | 803.81 |
| Bar Stock | 374.96 | - | 374.96 | 1,709.64 | - | 1,709.64 |
| Alcohol Licence | 180 | - | 180 | 180 | - | 180 |
| Accountancy | 114 | - | 114 | - | - | - |
| Total Payments | 16,389.92 | 3,411.14 | 19,801.06 | 23,363.76 | 803.81 | 24,167.57 |
| Balance B/F at 1st April | 33,418.29 | 11,696.19 | 45,114.48 | 31,497.78 | - | 31,497.78 |
| ADD Receipts to 31st March | 17,471.99 | 12,500.00 | 29,971.99 | 25,284.27 | 12,500.00 | 37,784.27 |
| LESS Payments to 31st Ma | -16,389.92 | -3,411.14 | -19,801.06 | -23,363.76 | -803.81 | -24,167.57 |
| Balance C/F at 31st March | 34,500.36 | 20,785.05 | 55,285.41 | 33,418.29 | 11,696.19 | 45,114.48 |
| Represented By:- | ||||||
| Santander | 34,221.54 | 20,785.05 | 55,006.59 | 19,380.62 | 11,696.19 | 31,076.81 |
| Barclays | - | - | - | 13,665.21 | - | 13,665.21 |
| Cash in Hand | 278.82 | - | 278.82 | 372.46 | - | 372.46 |
Fincham Memorial Hall and Playing Fields Audit certificate I have examined documents induding ReIptS, Invoices, Time sheets, Pettycash receipts and Bank Statements for the Fincham Memorial Hall Committee for the Financial year 202412025. The accounts and documents were complete, very well kept, well presented and easy to follow. I can confim that the Statement of Accounts represents fairly the financial position of Fincham Memorial Hall Committee as at 31st March 2025. Christine Hurley Mrs Christine M. Hurley The Old Chapel Chapel Lane Fincham King's Lynn Norfolk PE33 9EN May 2025