**Charity registration no:  303949** 

**FILBY PLAYING FIELD ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020** 



## **FILBY PLAYING FIELD** 

||**Contents**||
|---|---|---|
|||**Page no**|
|Charity information||1|
|Trustees report||2-4|
|Independent examiners’ report||5|
|Balance sheet||6|
|Statement of financial activities||7|
|Notes to the accounts||8-11|



## **Charity information** 

Charity registration no:  303949 Location of principal activity:- 

Filby Village Hall Main Road Filby Great Yarmouth NR29 3HN 

## **Trustees** 

Mr A Thompson – Chairman Mr M Gibson Mr D Nicker Mrs J Thompson Mr R Stanton Mr D Harrod Mr J Gaze Ms S Webb Mr J Baldry Mr S Elderkin Mr P Hudson Mr M Hammond Mrs P Harrison – Health and Safety Officer Mr P Sessions Mrs J Baldry – Secretary Mrs S Chase Mr D Evans Mr E Franklin Mr R Morris – Treasurer Mrs J Franklin 

## **Accountants** 

Hines Harvey Woods Limited Queens Head House The Street Acle Norwich NR13 3DY 

## **Bankers** 

Lloyds TSB Bank Plc 44 Market Place Great Yarmouth NR30 1PA 

1 



## **FILBY PLAYING FIELD TRUSTEES’ REPORT YEAR ENDED 31 DECEMBER 2020** 

The Trustees submit their annual report and the financial statements for the year ended 31 December 2020. 

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011. The charity has applied Update Bulletin 1 as published on 2 February 2016 and Update Bulletin 2 published on 5 October 2018. 

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition effective 1 January 2019) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. 

## **Objectives and activities** 

## _Objectives and aims_ 

The objectives of the Charity are to provide a playing field for the inhabitants of the parish of Filby and its immediate vicinity. The recently built village hall and clubroom, which are also on the site, are available for use by local groups and individuals. 

## _Significant activities_ 

Last year we reported that we would be purchasing additional equipment for the children’s playground. We are pleased to have bought 3 additional pieces and these were installed in time for them to be in use during the summer. 

Our usual users provided a range of activities when they were able to, but these were significantly curtailed under the restrictions imposed due to the pandemic.  We were unable to hold any special events such as the fete or fireworks display. 

We are hopeful that as the national vaccination programme is completed and lockdown restrictions are removed, there will be a return to the usage levels and diversity of activities experienced in previous years. 

## _Public benefit_ 

The Trustees have had due regard to guidance issued by the Charity Commission in respect of public benefit and are satisfied that the charity meets the requirements set out. 

## _Volunteers_ 

In addition to the efforts of the Trustees, a number of local residents have willingly given their support to the Charity, for which the trustees are extremely grateful. 

## **Financial review** 

## _Financial statements_ 

The Balance Sheet and Statement of Financial Activities are set out on pages 6 and 7 of the financial statements 

2 



## **FILBY PLAYING FIELD TRUSTEES’ REPORT YEAR ENDED 31 DECEMBER 2020** 

## _Result for the year_ 

We, like most organisations, were severely impacted by the Covid-19 pandemic.  At times we were required to be closed and we also experienced a considerable drop in usage during other periods due to the restrictions placed upon our potential hirers. 

After February, we were unable to organise any of our normal fund-raising activities such as coffee mornings and jumble sales.  As noted above, we could not hold the annual fete or fireworks events which typically raise a total of £5,000 to £10,000 between them. Our only continuing source of income throughout the year was the money raised from the recycling of glass and textiles. 

Grants receivable for the year amounting to £13,086 helped to restrict our net outgoing resources for the year to only £10,014 (2019 – net incoming resources £2,735). 

## _Financial position_ 

The charity has total funds of £692,841 (2019 £702,855) of which £473,600 (2019 £473,600) are restricted.  Although there are still significant uncertainties relating to the future as we recover from the effects of the Covid-19 pandemic, the Trustees are satisfied that there are adequate liquid resources available. 

## _Reserves policy_ 

The Trustees aim to keep reserves of a minimum of six months’ expenditure to meet the day to day running expenses of the Charity. Further sums are then retained to build up reserves in order to be able to cover the periodic cost of major work on the maintenance and improvement of the buildings. They are satisfied that the charity has adequate funds for its current needs. 

## _Donations received_ 

The Trustees are very grateful to those who have generously donated funds during the year, including the following:- 

Filby Parish Council £2,000 Mr and Mrs Williams £400 

## _Plans for future periods_ 

The difficulties brought about by Covid-19 have meant that the Trustees have not been able to consider any major projects.  When we resume our normal activities, this will give us the chance to consider what can be done to provide additional resources for our users. 

## _Changes in Trustees_ 

It is with great sadness that we report the passing of Peter Chapman, a long serving trustee, on 15 June 2020. 

3 



## **FILBY PLAYING FIELD TRUSTEES’ REPORT YEAR ENDED 31 DECEMBER 2020** 

## **Structure, governance and management** 

## _Governing document_ 

The Charity was entered on the Register of Charities on 21 May 1963. The original governing document is a conveyance dated 24 January 1955. The constitution has been periodically updated since, with the most recent occasion being on 12 May 2011. 

The Charity is unincorporated and is administered by a board of trustees, the current membership of which is set out on page 1. The Trustees have adopted written policies dealing with matters which they consider relevant to the Charity. 

There are full Trustee meetings quarterly. The day to day running is dealt with by individual Trustees, depending upon the nature of the matter, and they will consult with fellow Trustees where relevant. 

## _Recruitment, appointment and training of Trustees_ 

Trustees shall be persons who through residence, occupation, employment or otherwise have special knowledge of the area of benefit or who are otherwise able, by virtue of their personal or professional qualifications, to make a contribution to the pursuit of the objects or management of the Charity. 

## _Induction and training of Trustees_ 

New Trustees are offered the opportunity of being mentored by a senior trustee for an initial period and are provided with copies of:- 

- The Charity’s governing documentation and policies 

- The latest accounts 

- Details of Charity Commission guidance notes CC3 – “The Essential Trustee” 

In addition, trustees are encouraged to read Charity Commission and other newsletters and to maintain awareness of their duties and responsibilities. 

## _Risk management_ 

The Trustees acknowledge the Charity Commission’s recommendations that they undertake a review of the major risks to which the Charity is exposed. This is carried out on an ongoing basis. 

This report was approved by the board on 14 May 2021. 

Mr R Morris 

## **Trustee** 

4 



## **INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF FILBY PLAYING FIELD** 

We report to the charity trustees on our examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 6 to 11. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

We report in respect of our examination of the charity’s accounts carried out under section 145 of the Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiners’ statement** 

We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. 

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached except your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. 

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. 

**Hines Harvey Woods Ltd Queens Head House The Street Acle Norwich NR13 3DY** 

## **Date: 17 May 2021** 

5 



## **FILBY PLAYING FIELD BALANCE SHEET AS AT 31 DECEMBER 2020** 

|**FIXED ASSETS**<br>Freehold property (at book value)<br>Equipment (at book value)<br>Plant (at book value)<br>**CURRENT ASSETS**<br>Debtors and prepayments<br>Balances at bank<br>- Current<br>- Deposit<br>**LESS CURRENT LIABILITIES**<br>**Creditors – amounts falling due within**<br>**one year**<br>**NET CURRENT ASSETS**<br>**Creditors – amounts falling due after**<br>**one year**<br>Deferred income<br>**FUNDS**<br>Balance 1 January 2020<br>(Deficit) / Surplus for the year<br>Restricted funds|**Note**|**2020**<br>597,491<br>40,792<br>14,307<br>652,590<br>7,796<br>39,306<br>42,355<br>89,457<br>1,686<br>87,771<br>740,361<br>47,520<br>£692,841<br>229,255<br>(10,014)<br>219,241<br>473,600<br>£692,841|**2020**<br>597,491<br>40,792<br>14,307<br>652,590<br>7,796<br>39,306<br>42,355<br>89,457<br>1,686<br>87,771<br>740,361<br>47,520<br>£692,841<br>229,255<br>(10,014)<br>219,241<br>473,600<br>£692,841|**2019**<br>611,252<br>28,375<br>15,560<br>655,187<br>6,789<br>49,509<br>41,452<br>97,750<br>1,506<br>96,244<br>751,431<br>48,576<br>£702,855<br>226,520<br>2,735<br>229,255<br>473,600<br> <br>£702,855|**2019**<br>611,252<br>28,375<br>15,560<br>655,187<br>6,789<br>49,509<br>41,452<br>97,750<br>1,506<br>96,244<br>751,431<br>48,576<br>£702,855<br>226,520<br>2,735<br>229,255<br>473,600<br> <br>£702,855|
|---|---|---|---|---|---|
||3<br>3<br>3<br>4<br>5|||||
||||652,590<br>87,771||655,187<br>96,244|
|||89,457<br>1,686||97,750<br>1,506||
|||||||
||||740,361<br>47,520||751,431<br>48,576|
||||£692,841||£702,855|
||||229,255<br>(10,014)||226,520<br>2,735|
||||219,241<br>473,600||229,255<br>473,600|
||||£692,841||£702,855|



Approved by the Board of Trustees on 14 May 2021 and signed on its behalf by 

Mr A D Thompson 

## **Trustee** 

6 



## **FILBY PLAYING FIELD STATEMENT OF FINANCIAL ACTIVITIES AT 31 DECEMBER 2020** 

||**Unrestricted**|**Restricted**||**2020**|**2019**|
|---|---|---|---|---|---|
||**general fund**|**fund**||**total**|**total**|
|||||**funds**|**funds**|
||**£**||**£**|**£**|**£**|
|**Income from:**||||||
|_Donations and Legacies_||||||
|Donations|2,470||-|2,470|2,637|
|_Charitable Activities_||||||
|Hire income|6,841||-|6,841|16,381|
|_Other Trading Activities_||||||
|Event income|1,089||-|1,089|14,187|
|Bonus ball|1,092||-|1,092|1,275|
|Bingo|164||-|164|871|
|Bric-a-brac sales|2,444||-|2,444|4,765|
|Film club|102||-|102|1,053|
|Surplus on calendars|-||-|-|80|
|_Investments_||||||
|Interest|902||-|902|836|
|_Other_||||||
|Recycling|2,826||-|2,826|1,807|
|Sundry|737||-|737|287|
|Covid-19 grants|13,086|||13,086|-|
|Deferred income|1,056||-|1,056|1,056|
|**Total**|32,809||-|32,809|45,235|
|Income totalled £45,235 in 2019 and was all unrestricted.||||||
|**Expenditure on:**||||||
|_Raising Funds_||||||
|Event expenses|1,107||-|1,107|6,558|
|Hire expenses|14,344||-|14,344|8,567|
|Broadband|730||-|730|845|
|Insurance|3,966||-|3,966|4,262|
|Depreciation of freehold property|13,761||-|13,761|13,761|
|Depreciation of equipment|6,123||-|6,123|5,327|
|Depreciation of plant|1,253||-|1,253|1,391|
|_Charitable Activities_||||||
|Administration and general|1,009||-|1,009|1,299|
|Accountancy|530||-|530|490|
|**Total**|42,823||-|42,823|42,500|
|Expenditure totalled £42,500 in 2019 and was all unrestricted.||||||
|**Net (outgoing) incoming resources for the year**|(10,014)||-|(10,014)|2,735|
|**Fund balance brought forward 1 January 2020**|229,255|473,600||702,855|700,120|
|**Fund balance carried forward 31 December 2020**|219,241|473,600||692,841|702,855|



7 



## **FILBY PLAYING FIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **1.** Accounting policies 

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year. 

## (a) Basis of Accounting 

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: 

## Basis of preparation: 

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011. The charity has applied Update Bulletin 1 as published on 2 February 2016 and Update Bulletin 2 published on 5 October 2018. 

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition effective 1 January 2019) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. 

The Charity constitutes a public benefit entity as defined by FRS 102. 

## (b) Fund accounting 

- Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity. 

- Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. 

## (c) Income 

All income is accounted for on a receivable basis. 

## _(d) Expenditure_ 

Expenditure is recognised on an accrual basis as a liability is incurred. 

- Charitable activities comprise those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be  allocated directly to such activities and those costs of an indirect nature necessary to support them. 

8 



**FILBY PLAYING FIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **Accounting policies (continued)** 

## _(e) Tangible fixed assets_ 

Fixed assets are initially recorded at cost. Depreciation is provided on the cost of tangible fixed assets, to write down to their estimated residual values over their expected useful lives. The principal annual rates used for the assets are:- 

|Freehold property|2%|straight line|
|---|---|---|
|Freehold property - roof|8%|straight line|
|Equipment and plant -  fixtures and fittings|15%|reducing balance|
|Equipment and plant – playing field equipment|15%|straight line|
|Equipment and plant – solar panels|4%|straight line|



## _(f) Cash at bank_ 

Cash at bank includes cash and a short term highly liquid deposit account. 

## _(g) Debtors_ 

Trade and other debtors are recognised at the settlement amount due. 

## _(h) Creditors_ 

Creditors with no stated interest and payable within one year are recorded at transaction price. 

## _(i) Going concern_ 

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. 

## **2. Net incoming resources** 

Net incoming resources are arrived at after charging:- 

|Independent examiner’s remuneration<br>**xed assets**<br>Net book value 1 January 2020<br>Additions<br>Depreciation for year<br>Net book value 31 December 2020|**2020**<br>**2019**<br>**£**<br>**£**<br>530<br>490<br>**Freehold**<br>**Fixtures, fittings**<br>**property**<br>**and equipment**<br>**Plant**<br>**£**<br>**£**<br>**£**<br>611,252<br>28,375<br>15,560<br>18,540<br>(13,761)<br>(6,123)<br>(1,253)|
|---|---|
||£597,491<br>£40,792<br>£14,307|



## **3. Fixed assets** 

9 



**FILBY PLAYING FIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **4. Deferred income** 

The deferred income represents Big Lottery Fund Grants received relating to the construction of the new hall and is written off over the same period as the building is depreciated. 

|Amount brought forward<br>Less : written off in year<br>Amount carried forward|£48,576<br>1,056|
|---|---|
||£47,520|



## **5. Restricted funds** 

The income funds of the charity include restricted funds comprising the following unexpended balances of grants held on trust to be applied for specific purposes:- 

|Big Lottery Fund Grant|**Balance**<br>**Transfer to**<br>**Balance**<br>**31 December 2019**<br>**general funds**<br>**31 December 2020**<br>£<br>£<br>£<br>£473,600<br>-<br>£473,600|
|---|---|



The freehold property is the subject of a legal charge in favour of Big Lottery Fund. The charge is for a period of 20 years and commenced in 2014. The charge secures repayment of Big Lottery Fund Grants to a maximum value of £473,600 in the event of breaches of the grant conditions within the 20 year period. 

## **6. Funds** 

## **6.1 Analysis of charitable funds** 

|Restricted funds<br>Unrestricted funds<br>Restricted funds<br>Unrestricted funds|**Balance at**<br>**Balance at**<br>**1 January 2020**<br>**Income**<br>**Expenditure**<br>**31 December 2020**<br>473,600<br>-<br>-<br>473,600<br>229,255<br>32,809<br>42,823<br>219,241|
|---|---|
||£702,855<br>£32,809<br>£42,823<br>£692,841|
||**Balance at**<br>**Balance at**<br>**1 January 2019**<br>**Income**<br>**Expenditure**<br>**31 December 2019**<br>473,600<br>-<br>-<br>473,600<br>226,520<br>45,235<br>42,500<br>229,255|
||£700,120<br>£45,235<br>£42,500<br>£702,855|



10 



## **FILBY PLAYING FIELD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **6.2 Analysis of net assets between funds** 

|Tangible fixed assets<br>Net current assets and long term<br>liabilities<br>Tangible fixed assets<br>Net current assets and long term<br>liabilities|**Unrestricted**<br>**Restricted**<br>**Total**<br>**funds 2020**<br>**funds 2020**<br>**funds 2020**<br>131,470<br>521,120<br>652,590<br>87,771<br>(47,520)<br>40,251|
|---|---|
||£219,241<br>£473,600<br>£692,841|
||**Unrestricted**<br>**Restricted**<br>**Total**<br>**funds 2019**<br>**funds 2019**<br>**funds 2019**<br>133,011<br>522,176<br>655,187<br>96,244<br>(48,576)<br>47,668|
||£229,255<br>£473,600<br>£702,855|



## **7. Trustee remuneration and expenses** 

No remuneration or other benefits was paid to any of the trustees and no trustees received expenses during the year. 

## **8. Related party transactions** 

During the year the charity received a donation of £2,000 (2019: £2,000) and room hire fees of £51 (2019: £68) from Filby Parish Council, of which Mr A Thompson is chairman.  In 2019 Filby Post Office, in which Mr A Thompson is a partner, donated £100 as a prize for the fete and Mr A Thompson donated £200 in a personal capacity towards the cost of the Children’s Christmas Party. These events did not take place in 2020 and no donations were received from Filby Post Office or Mr A Thompson. 

Ms S Webb provided cleaning services, at open market value, amounting to £347 (2019: £656) during the year.  At 31 December 2020 £nil was owed to Ms S Webb (2019: £62). 

. 

11