## **Trustees’ Annual Report for the period** **From 1 JUNE 2020 Period start date To 31 MAY 2021 Period end date Charity name: CLAXTON & CARLETON ST PETER VILLAGE HALL Charity registration number: 303927** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**APPLYING THE INCOME FOR THE**
**GENERAL BENEFIT OF THE RESIDENTS**
**OF CLAXTON AND CARLETON ST PETER**
**(TWO VILLAGES). **| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
inthe accounts.|Para 1.17 and
1.19|**HIRING OF HALL AND FACILITIES FOR A**
**VARIETY OF ACTIVITIES, INCLUDING**
**CLASSES (YOGA, CHOIR ETC) AND**
**COMMUNITY EVENTS.**| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|**WE CONFIRM THIS.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**THE CHARITY DOES NOT HAVE A**
**SPECIFIC POLICY ON GRANT MAKING,**
**WHICH DOES NOT FORM PART OF ITS**
**NORMAL ACTIVITY.**| |Policy on social investment
including programme related
investment|Para 1.38|**THE CHARITY HAS NO SOCIAL**
**INVESTMENT PROGRAMME.**| |Contribution made by
volunteers|Para 1.38|**THE CHARITY HAS NO EMPLOYEES AND**
**ALL THE ACTIVITIES AROUND FUND-**
**RAISING AND MANAGING THE CHARITY**
**ARE UNDERTAKEN BY VOLUNTEERS.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|**THE YEAR 2020-21 WAS DOMINATED BY**
**THE GLOBAL CORONAVIRUS PANDEMIC**
**AND THE VILLAGE HALL DID NOT**
**OPERATE FOR THE MAJORITY OF THE**
**YEAR. NEVERTHELESS WHEN IT WAS**
**ABLE TO OPEN IT PROVIDED A SAFE AND**
**WELCOMING ENVIRONMENT FOR**
**RESIDENTS TO RE-CONNECT AFTER**
**LONG PERIODS OF LOCKDOWN. THIS**
**HAS CONTINUED INTO THE NEW**
**FINANCIAL YEAR.**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |Youmay choose toincludefurtherstatementswhererelevant about:||| |Achievements against
objectives set|Para 1.41|**NO FORMAL OBJECTIVES WERE SET FOR**
**THE YEAR. THE CHARITY GENERALLY**
**AIMS TO END EACH YEAR IN A**
**STRONGER FINANCIAL POSITION THAN**
**AT THE START, SAVE FOR ANY**
**EXPENDITURE ON IMPROVEMENTS TO**
**THE FACILITY.**| |Performance of fundraising
activities against objectives set|Para 1.41|**NO FORMAL OBJECTIVES WERE SET FOR**
**THE YEAR. THE MAIN AIM WAS TO**
**SURVIVE THE PANDEMIC AND BRING THE**
**VILLAGE HALL BACK INTO OPERATION**
**AS A VILLAGE FORUM, WHICH WE HAVE**
**DONE.**| |Investment performance
against objectives|Para 1.41|**NOT APPLICABLE. THE CHARITY DOES**
**NOT HAVE THE RESOURCES TO**
**CONSIDER ANY FORM OF INVESTMENTS.**| |Other||**N/A **| |**Financial Review**||| |Review of the charity’s
financial position at the end of
the period|Para 1.21|**THANKS ENTIRELY TO GOVERNMENT**
**GRANTS RECEIVED DURING THE YEAR**
**THE HALL IS IN A MUCH HEALTHIER**
**FINANCIAL POSITION THAN COULD HAVE**
**BEEN FORESEEN AT THE START OF THE**
**YEAR.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**THE CHARITY MAINTAINS AN**
**IMPROVEMENTS ACCOUNT TO FUND ANY**
**CHANGES WHICH WILL MAKE THE HALL**
**A BETTER AND MORE ATTRACTIVE**
**FACILITY, THOUGH THESE ARE NOT**
**TECHNICALLY RESERVES.**| |Amount of reservesheld|Para 1.22|**SEE ABOVE.**| |Reasons for holding zero
reserves|Para 1.22|**SEE ABOVE.**| |Details of fund materially in
deficit|Para 1.24|**NOT APPLICABLE.**| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|**NOT APPLICABLE.**| |**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:||| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|**HIRING OF THE HALL AND ITS GROUNDS.**
**RUNNING EVENTS WHICH RAISE FUNDS**
**BUT ALSO PROVIDE AN OPPORTUNITY**
**FOR RESIDENTS TO COME TOGETHER.**| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|**THE CHARITY DOES NOT HAVE**
**RESOURCES TO ENABLE IT TO**
**CONSIDER GRANT-MAKING AS A PART**
**OF NORMAL ACTIVITY.**| |A description of the principal
risks facing the charity|Para 1.46|**THE CHARITY HOLDS AMPLE INSURANCE**
**TO COVER ANY PHYSICAL DAMAGE.**
**THERE ARE NO OTHER SPECIFIC RISKS**
**IDENTIFIED.**| |Other||**NOT APPLICABLE.**| ## **Structure, Governance and Management** |Descriptionofcharity’strusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**DECLARATION OF TRUST**
**DATED 10 DECEMBER 1968**| |How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**UNINCORPORATED TRUST**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**THE WHOLE TRUSTEE BODY IS**
**RESPONSIBLE FOR THE APPOINTMENT**
**OF ALL TRUSTEES, AND THE ELECTION**
**OF OFFICERS. THE CHAIRMAN ALSO**
**HOLDS A CASTING VOTE SHOULD A**
**MAJORITY VOTE NOT BE ACHIEVABLE.**| |appoint one or more trustees
**MAJORITY VOTE NOT BE ACHIEVABLE.**|appoint one or more trustees
**MAJORITY VOTE NOT BE ACHIEVABLE.**|appoint one or more trustees
**MAJORITY VOTE NOT BE ACHIEVABLE.**| |---|---|---| |**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**INDUCTION AND TRAINING OF TRUSTEES**
**IS INFORMAL. WE HAVE DRAFTED A**
**GOVERNING DOCUMENT WHICH SETS**
**OUT HOW THE CHARITY OPERATES, AND**
**ALL TRUSTEES RECEIVE DETAILED**
**FINANCIAL REPORTS ON A REGULAR**
**BASIS.**| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|**THE TRUSTEE BODY (MAXIMUM 10**
**MEMBERS) MEETS REGULARLY TO**
**DISCUSS ITS OPERATION, LED BY THE**
**CHAIRMAN. DURING LOCKDOWNS IT**
**ALSO COMMUNICATED BY VIDEO**
**CONFERENCE AND REGULARLY**
**EXCHANGES E-MAILS. IT IS NOT PART**
**OF ANY OTHER NETWORK, SAVE FOR**
**MEMBERSHIP OF ACRE (ACTION WITH**
**COMMUNITIES IN RURAL ENGLAND). **| |Relationship with any related
parties|Para 1.51|**THE CHARITY ENJOYS A GOOD**
**WORKING RELATIONSHIP WITH**
**CLAXTON PARISH COUNCIL.**| |Other||**NOT APPLICABLE.**| ## **Reference and Administrative details** |Charity name|**CLAXTON & CARLETON ST PETER VILLAGE HALL**| |---|---| |Other name the charity uses|**CLAXTON VILLAGE HALL**| |Registered charitynumber|**303927**| |Charity’s principaladdress|**THE STREET, CLAXTON, NORWICH NR14 7AS**| **Names of the charity trustees who manage the charity** |1
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9|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body)**
**entitled to appoint trustee**| |---|---|---|---|---| ||ADRIAN GIDLOW|CHAIRMAN||WHOLE TRUSTEE BODY| ||JANICE DIX|SECRETARY|FROM 25 SEP 2020|WHOLE TRUSTEE BODY| ||MICHAEL BALMER|TREASURER||WHOLE TRUSTEE BODY| ||SARAH CARTER|-||WHOLE TRUSTEE BODY| ||JULIA KAYE|-||WHOLE TRUSTEE BODY| ||ANDREW MUSSELL|-||WHOLE TRUSTEE BODY| ||JUDITH JACKSON|-||WHOLE TRUSTEE BODY| ||PETER SKIPPER|-||WHOLE TRUSTEE BODY| ||SUSAN VINEY|-|FROM 25 SEP 2020|WHOLE TRUSTEE BODY| Corporate trustees – names of the directors at the date the report was approved **Director name NONE** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **NONE** ## **Funds held as custodian trustees on behalf of others** Description of the assets **NOT APPLICABLE.** held in this capacity Name and objects of the **NOT APPLICABLE.** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **NOT APPLICABLE.** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information) NOT APPLICABLE.** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NOT APPLICABLE.** ## **Other optional information** **NOT APPLICABLE.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signed** **on behalf of the**|**charity’s trustees**|| |---|---|---| |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| ||ADRIAN ROGER GIDLOW|MICHAEL ANTHONY BALMER| ||
CHAIRMAN|TREASURER| |||| |||| **VILLAGE HALL FINANCIAL YEAR 2020-21** |FULL YEAR|FULL YEAR||||FULL YEAR|FULL YEAR|| |---|---|---|---|---|---|---|---| ||2019-20|||||2020-21|| ||£||**INCOME**|_DETAILS_||£|_NOTES_| ||2,224.00||Hall Hire|_Regular & occasional hirers_||449.00|_To 21 December 2020_| ||1,350.00||RentfromSocialClub|_Billed quarterly_||391.00|_Q4 2019-20, Q1-2 2020-21_| ||1,032.50||Quiz Nights|_Net proceeds_||0.00|_No 2021event_| ||202.30||50/50Auction|_Net proceeds_||0.00|_No 2021event_| ||1,418.50||EDF Solar Panel income|_Quarterly earnings_||1,400.14|_To 1 May 2021_| ||326.84||200 Club Annual Surplus|||0.00|_No 200 Club in 2020-21_| ||0.00||SocialClub|_PRS/PPL, Events, PATtest_||149.99|_50% cost share (2019-20+2020-21)_| ||82.53*||Grants andDonations|_*Includes FoY final donation_||27,929.86|_Smile, RHL+LRS+CBLGrants (SNC)_| ||260.00||Broadband|_Parish Council& Pits Trust_||390.00|_Annual contributions for 2020-21_| ||269.50||Calendar|_Sales_||0.00|_No 2021Calendar_| ||7,083.64||**TOTAL INCOME**|||30,709.99|| ||£||**EXPENDITURE**|_DETAILS_||£|_NOTES_| ||804.58||Electricity|_Opus Energy/British Gas_||421.14|_To 19 April 2021_| ||695.68||Heating Oil|_AF Affinity_||218.40|_884 litres on 19 May 2020_| ||73.32||Waterbills|_Anglian Water_||42.04|_To 15 April 2021_| ||724.42||Hall insurance|_Allied Westminster_||726.69|_To 9 September 2021_| ||851.10||Claxton Parish Pit Charity|_60% of FIT income_||840.09|_To 1 May 2021_| ||50.00||CommunityAction Norfolk|_Annual membership_||50.00|_2020-21_| ||725.70||Cleaning|_Hall, windows, supplies_||613.81|_To 3 March (incl Covid, carpet, panels)_| ||126.00||Audit andAccountsPrep|_Adepta Limited_||132.00|_For 2019-20 Financial Year_| ||209.97||Licences|_Premises, PRS/PPL_||70.00|_Premises Licence for 2021-22_| ||23.76||200 Club expenditure|_200 Club_||20.00|_2021-22 Licence and admin_| ||324.93||Broadband|_Plusnet broadband service_||390.00|_To 3 May (£32.50 per month)_| ||100.00||Repairs,maintenance|||80.21|| ||211.30||Calendar|_Production costs_||0.00|_No Calendar for 2021_| ||64.90||Advertising andPrinting|||55.50|_ElevenSays 2021_| ||96.00||Boilerservicing|_Jakal Ltd_||110.00|_30 March 2021_| ||133.20||Fire Safety|_Inspection, signs, servicing_||43.20|| ||417.40||Improvements|||3,971.59|| ||218.16||Miscellaneous|||2,113.48|_Includes donation to Social Club_| ||5,850.42||**TOTAL EXPENDITURE**|||9,898.15|| ||7,083.64||TOTAL INCOME|||30,709.99|| ||-5,850.42||TOTAL EXPENDITURE|**IN-YEARIIIIIIIIIIIIIIIIIIIII**||-9,898.15|| ||**1,233.22**|||**SURPLUS/DEFICIT→**||**20,811.84**|| ||**31/05/2020**|||**BALANCES AT**||**31/05/2021**|| ||£952.84|||CurrentAccount||£9,748.76|| ||-£128.00|||Unpresented cheques||£0.00|| ||£0.00|||Unbanked cheques/cash||£0.00|| ||£6,000.00|||ImprovementsAccount||£18,000.00|| ||£0.00|||200 Club Surplus2020-21||£0.00|_No raffle in 2020-21_| ||£198.96|||Cashbox||£89.78|| ||**£7,023.80**|||**TOTAL**||**£27,838.54**|| CLAXTON & cARL￿oN VILLAGE HALL ANNUAL ACCOUNTS & INDEPENDEIU EXAMINERS REPORT FOR THE YEAR ENDED 31° MAY 2021 INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE CLAXTON VILLAGE HALL This report on the financial statements of the Claxton Village Hall Account for the year ended 3151 May 2021, which are sel out on the attached three pages. is in respect of an examination carried out in accordance wf(h sectKsn 145 of the Charities Act 2011 I'the Act,). Raspoctive Responsibilities of Truste8$ and the Examiner As trustees you are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibilfty to examine the financial statements under section 145 of the Acl.. to follow the procedures laid down in the general Direclions given by the Charity Commission under section 14951{b) of the Act.. and to slate whether particular matters have come to my attention. Basis of Independent Examinerfs Ststement My examination was carried out in accordance with the general Direction5 given by the Charity Commission. An examination includes a rewew of the accounting records kept by the Committee and a comparison of the financial statements presented with those record5. 11 also includes nsideration ol any unusual items or dI￿10$￿re$ in Ihe financial statemenls and seeking explanations from you as members of the Committee conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the financial ststemenls present a 'lrue and fair" vtew and the rekx)rt is limited to those matters set out in the ststement below. Independent Examinerfs Stslement In connection with my examination. no matter has come to my attention.. which gives me reasonable cause to believe that. in any material respect. the requirements to keep accounting records in accordance with section 130 of the Act." and to prepare financial ststements which accord with the accounting records and comply the a¢counling requirements of the Act have not been mel,. Of to which, in my opinion. attention should be drawm in order to enable a proper understsnding of the financial slalements to be reached. Jacquie Clarke FCCA Adepla Limited Unil 3, Hill Fami Kirby Road, Kirby Bedon Norfolk. NR14 7DU 4th August 2021 Claxton & Carleton Villa e Hall Accounts for the earended 31st Ma 2021 Statement of assets and liabilities as at 31st Ma 2021 31st May 2021 31st May 2020 A55etS Bank current account Bank deposit accounts Cash in hand 9.748.76 18.(KK).LK) 89.78 824.84 6,000.IJ) 198.96 27,838.54 7.023.80 Total assets 27,838.54 7,023.80 Allocation of funds General fund b/f Deficit for the year Fundraising for Hall improvement 7.023.80 20,814.74 27,838.54 4,928.96 1,314.84 6,243.80 780.00 Total funds 27,838.54 7,023.80 CLIAton & CarknoThVThI rended3ts1 rto 31st 3tstMa¥20ZI PAJy2020 R4telpts Hire of hèll EDF 5ol4r pa Granr Oonations 3574.(KJ 1.41BS) L4LU14 27.929.86 149.99 Calèndars IncomEfr¢xnfundi**n Fairon theyare 50150aucDo Iznlght 2CIJ dub5urplusty315fMarth 20ty 31614 fference 10.911 Total rt￿lpts R*Pairs& maillt*nancÈ Elernri(ity In5Ufan HeatynEOI aeaning Waterrates and septictsnk cen¢esènd membetships AccountsrLy Advertlslng Asset purthasesand improvernents Sdar pand retharge valuation and asbestos lÈp￿ts D￿￿tIDn5 Miscellafiw￿5 Broadban Calendar prrAltsctbon casps PrSntp pD5t3￿,5ts￿Onery 4.X6.CO 421.14 726.69 21&40 613.81 724.42 695.68 73.31 283.73 &L 45.(X) 17.40 851.10 140.r 553 Its.48 ?￿16 64.93 211.30 19. Total payments 9JX15 IOEfldtl forthe￿r I￿1• L314A4