## **REPORT to the ANNUAL PARISH COUNCIL MEETING** Date & time: **Monday May 23[rd] , 2022, 6PM.** Location: St Clement’s Church, Burnham Overy Town The Burnham Overy Village Hall (BOVH) is undergoing huge change in 2022 with a welcome resurgence in hires and refurbishment. We have a full complement of dedicated core members of the committee that have steered us through and out of the Covid-19 lockdowns. The principal highlight of our year has been the single-handed orchestration, by our treasurer, of both the commissioning and funding of the project to refurbish all the external windows and doors of the building. Initially, the committee looked at the possibility of installing solar PV. In the short term, finance from reserves was released to undertake improvements to ventilation (window easement) that would comply with Covid regulations. The major refenestration project will improve heat retention in winter and overall security with the modern, sealed, double-glazed units. Further, wheelchair access to the garden will be properly enabled by removing the 6” step from the patio into the garden hall room. A programme of future maintenance will continue including repairs to the flat lobby roof and further exterior redecoration. Since the easing of lockdown, hirers have enjoyed the use of the building as venues for art exhibition, dining clubs, and our very own treasurer’s birthday party celebration. As a result of our treasurer’s unstinting diligence and tenacity, the BOVH financial position is in good shape. As of April 22[nd] , a projected cash balance of £87k less the window project costs of £66k and the retention of a prudent operational reserve of £10k will leave sufficient funds of almost £11k to begin the urgent repairs to the flat roof. See the attached summary report. A projected £4.5k, for the period January to December 2022, will be derived from about 120 calendar entries. We hope that the ongoing programme of improvements will encourage more folk to hire our refurbished hall, thereby increasing community engagement, hire income and reducing dependence on grant aid and charitable donations. Dominic Edmonds Chairperson BOVH, 23 May, 2022 Report to Annual Parish Council Meeting -- 1 -- BOVH Maintenance and Repairs 20220523 Windows **£000's** ## **VILLAGE HALL WINDOWS & DOOR RENEWAL PROJECT** ## **PROJECT COSTS** |**Date**
**Item**
13 Oct 21 Supply of windows
14 Sep 21 Fitting of windows
20 Oct 21 New garden door cill (estimate)
1 Nov 21 Supply & fit front door and frame
1 Nov 21 Supply & fit Window screw jacks
11 Nov 21 VAT
Windows & doors
3 Nov 21 Initial decoration quote
3 Nov 21 Extra decoration quote: front door
3 Nov 21 Additional decoration paint materials
Decoration
Contingency
5%
**Project Cost Estimate**|||(33.70)
(11.22)
(1.00)
(2.96)
(0.38)
(9.85)||| |---|---|---|---|---|---| ||||(3.52)
(0.22)
(0.18)|(59.12)|| |||||(3.92)
(3.15)|| ||||||**(66.19)**| ||||||| |**PROJECT SOURCES of FUNDING**|||||| |**6 Jan 22** Jack's Lane Farm CBF
Audrey Earle Charitable Trust
Garfield Weston Foundation
Esmee Fairbairn Foundation
10 Mar 22 Lennox Hannay Trust
_Grants Received_
Wardrobe Bonanza
Wreath Making
Burnham Overy 2021 Proms
Burnham Overy 2021 Fete
_Parishioner Fundraising Received_
_Parishioner Donations Received_
**_Project Funds Received_**
24 Aug 21 CIL Grant 2021
CIL Grant 2022
18 Oct 21 Bernard Sunley
Burnham Overy Parish Council
**_Grants In Transit and Pledged_**
_Project Grants, Fundraising & Donations_
**_Drawn down from Reserves_**
**Project Funding**|(3.00)
(3.13)
(6.00)
(5.00)
(8.67)||||| ||(1.00)
(0.05)
(2.02)
(2.10)|(25.80)|||| |||(5.17)
(2.07)|||| |||(10.00)
(7.50)
(5.00)
-|(33.03)||| ||||(22.50)||| |||||(55.53)
(10.66)|| ||||||**(66.19)**| ||||||| 23/05/2022 14:40:07 1 BOVH Maintenance and Repairs 20220523 Windows **VILLAGE HALL WINDOWS & DOOR RENEWAL PROJECT** **£000's** ## **FUNDS: LIQUIDITY & CASHFLOW** _**SOURCE of FUNDS**_ 22 Apr 22 Business Savings Bank Account 53.81 22 Apr 22 Current Bank Account 10.45 _**Current Cash Balances**_ 64.26 _**Grants In Transit and Pledged**_ 22.50 _**Projected Cash Balances**_ 86.76 _**USE of FUNDS**_ Project Funds Received (33.03) Grants In Transit and Pledged (22.50) Drawn down from Reserves (10.66) **Windows and Door Replacement** (66.19) **Operational Prudent Reserve** (10.00) **Available Reserve for Maintenance Projects** 10.57 23/05/2022 14:40:07 2 BURNHAM OVERY VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT 1st APRIL 2021 to 31st MARCH 2022 2022 TOTAL 2021 TOTAL Difference Difference RECEIPTS Rent Donations Overy Proms Wardrobe Bonanza Wreath Making Fete Interest Re￿iVed Business Rates Grant Grants.. Lennox Hannay Trust Esmee Fairbanks Garfield Weston Jacks Lane Wind Farm 3,530.00 5,194.00 2,015.00 1,002.00 50.00 2,198 29 120.00 3,410.00 28420/. 5,194.00 2,015.00 1,002.00 50.00 2,198.29 112.001 192/.J 110,000.001 (lo￿￿) 8,673.00 5,000.00 6.000.00 3,000.00 10,000.00 8,673 00 5,000.00 6,000.00 3,000.00 36,663.35 10,133.06 26,530.29 2629/. PAYMENTS Water Electricity Fire Extinguisher Service Cleaning Insurance Landscaping Building Maintenance Internel Electrical Maintenance Sundries 176.42 444.73 168.91 212.86 6240 17.511 {4%) 1231.871 (109•A) 62.40 1180.00) 115.30} (2/) 1439.001 (124/) 11,376 741 (644/.) 0.00 1,058.99 1163.191 180.00 753.88 793.00 3,515 60 199.50 80.00 183.19 738.58 354.00 2.138.86 19950 1,138.99 93y(t 6,306.32 5,014.10 11,292.22) (26/0) Surplus for year 30,357.03 5,118.96 25,238 07 4939/. Reserves bl￿d 33,648.70 28.529.74 5,118.96 18Y¢ Surplus for year 30,357.03 5,118.96 25,238.07 493Q/. Reserves cl￿d 64,005.73 33,648.70 30,357.03 90/ These accounts reflect a true record of all transactions and agree with bank statement5 of Burnham Overy Village Hall for the year ended 31st March 2022. -Adam Bunkle Bsc.. FCA. BURNHAM OVERY VILLAGE HALL BANK RECONCILATIONS YEAR ENDED 31st MARCH 2022 Barclay¥ Bank: Communlty Account Sort Cod& 20.3041 Account No. 90220825 Balance per Bank Statement 63.558.26 Add Inler&si Received Less". Oulsiandin9 Payments i Recaipls Balance per Recon¢ilaiien 0.00 53,558 26 Balance per 8arclays Bank CLwnmunity Account ai l$t Apnl 2022 Add. Cash 8ook Receipts Less Cash 8ook Payment8 BalanGa per Cash Book 23,202.29 38.662 29 6.306 32 53.558 26 B•iance per Re¢0n¢ilr4l￿n- Battlaya Bank Community Acounl 53 558 26 53,558.26 Differenca 000 Barclays Bank.. Rat8 Reward Account Sort Code 20.3041 Account No. 73475719 B818n￿ per B•nk Statement 10,447.47 Add. Inlere$i Received Less. Oulsianding Paymènisl Recaipl$ Balance per Reeonalalion o.oo 10,447 47 6alance per 88rcJ8y$ Bank R8ie Rtward Account Al 151 April 2022 Add. Cash Book Re￿IPtS L¢ss C85h Book Payments Balance yr Cash Book 10,446.41 10 447 47 8alance per RÉGon¢i1Lql￿￿- R818 Rew8rd Account 10.447 47 10.447 47 Difference 0.00 ReconcSll¥tion Summary.. B818n¢e par Cotnmnuity AccoLJnl 8$ 81 1stApnl 2021 Balance per Rate Reward Acrnunl 8$ 811$1 April 2021 23,202.29 10,446.41 Add. Cash Book Receip15 Les8" Cash Book Payments 36,663 35 16,306 321 Total Reserves Value per Cash Book 64.005 73 Bank Balances ptrryear end reconciliat￿n. Balarte per Commnu1ty Attounl 8$ ai 31st March 2022 58￿nCe per R81e Reward A￿O￿nI as ai 3151 Thh8rch 2022 53,558 26 10,447 47 84,005 73 CHARITY COMMISSION FOR ENGLAND AND WALES 'Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Burnham Overy Village Hall On accounts for the year ended 31$1 March 2022 Charity no (if any) 303921 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trusl I for the year ended 3110312022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act°}. I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: tot3 Name: Adam Bunkle Relevant professional qualificationlsl or body (if any): FCA of the Institute of Chartered Accountants in England & Wales. Registration number 8664146. IER Oct 2018 Address: Folly House, g Church Street. North Creake. Fakenham. Norfolk, NR219JN. Section B Disclosure Only complete If the examiner needs to highlight material mallers of concern (see CC32, Independent examination of Charity accounts.- directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. Nothing to disclose. Oct 2018 IER