2023-03-31-accounts - Brundall Memorial Hall

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REPORT FROM CHAIRMAN OF TRUSTEES 2022/3

This year has seen most activities and events returning to “normal” and I think that the threat we all faced from Covid is now in the past, thank goodness.

The Hall has seen bookings increasing and the refurbishment of the small meeting room is a success leading to a useful space for the hall to let out. I am pleased to say that the toilets have been decorated and some parts replaced to update them. The investigations into the problems in the lounge are still ongoing but we think we may have the problem sorted quite soon.

We have engaged with the Parish Council in discussion about the land to the East of the hall and the future is looking quite exciting, we have many ideas about how the Hall can be improved in the future.

The Jubilee event held at the Hall in June last year was a success despite the awful weather on that day and I think the village appreciated the work that was put into the day.

Here I wish to thank Jeanette and Sharon for all their hard work to ensure that everything runs smoothly and the Hall is always clean and tidy. We all appreciate that this can be a thankless task at times so I wish it to be on record how grateful we the Trustees are for all you do.

The Hall would not run without you so thanks very much.

It has been a privilege to be the Chair of Trustees and I wish to record my thanks to all the Trustees for their work on the Committee

Thanks very much Jan

Brundall Memorial Hall Treasurer’s report for year ending 31st March 2023

I am very pleased to be able to report that the accounts show the Memorial Hall has been used more this year than in recent years – income from hire amounted to £30,683 compared to £23,064 for the year ending 2022. The total income for this year is £31,993 which is a reduction on last year’s figure of £35,261 (which was boosted by grants of £10,667 from Broadland District Council) so a promising sign for the times ahead, due to our many regular hirers complemented by the ad-hoc bookings as and when there is availability. As you will see from the accounts, the expenditure for this year has been £31,864 (an increase on last year’s figure of £22,760). However, the increased cost of living explains the majority of the additional costs - the hall has paid £3,748 more towards the cost of utilities compared to last year. The legal work involved in updating the constitution to bring it into line with modern practices continues, at little financial cost, due to the involvement and guidance offered by Community Action Norfolk. Users of the hall will have seen the new heating system and could not miss the recent painting in the toilets – the view being to keep the premises in good, clean and comfortable condition for all users. Where possible, local tradespeople or volunteers are approached to keep the community spirit alive. The main hall is in regular use, with the lounge and small room being used less often. So if anyone is looking for a smaller space to hire, please

contact the hall administrator to discuss costs and availability. Overall, the Memorial Hall broke even this year, although once depreciation is taken into account there is a small loss. This was envisaged, so hiring prices have been reviewed and increased slightly. The reserves remain steady, so the trustees with the unwavering assistance of the staff, will do their best to keep the hall on an even keel for the future. Aileen Beck Treasurer 25th May 2023

Brundall Memorial Hall Brundall Memorial Hall Links Avenue Brundall Norwich Year Endin 31st March 2023

Brundall Memorial Hall Links Ave Brundall Income and Ex enditure Account Year Ended 31st March 2023 2022 Income 2023 23,064.51 6.37 1,407.84 10,667.19 115.01 Hall Hi Interesl Recycling Donations Other 30.683.37 310.03 933.74 1.42 65.00 35.260.92 31,993.56 nditure 10.147.85 214.32 14.77 1.279.00 1,923.50 265.89 2.117.04 2.670.65 227.20 345.97 365.91 809.33 1,172.(K) 743.61 Wages Rates Cleaning Materials Ground maintenan Maintenance 12,718.20 419.84 610.39 390.00 2,233.01 390.61 2,433.73 5.148.49 1.137.16 442.69 546.07 1,328.96 2,194.50 1.123.13 New Equipment Insurance Heab"ng l Lighting Water Supply Telephone Postage & Staty Subs"ptIOns Prof Fees Wasle ColleCn Travel Recycling Web Fees Special 378.54 501.55 95.81 150.lyj 22.759.58 31,864.14 12.501.34 129.42

Brundall Memorial Hall Links Ave Brundall Summa Income and Ex enditure Account Year Ended 31st March 2023 2022 2023 35.260.92 22,759.58 12,501.34 Total Income rotal Expenditure 31,993.56 31,864.14 129.42 reciation Equipment Frttings Office Equipment -844.35 -573.16 -925.01 -873.26 10,938.63 Excess Deficit in ear

Brundall Memorial Hall Links Ave Brundall Balance Sheet 31st March 2023 2022 2023 6,336.99 fixed Assets 8,420.59 Current Assets Debtors Barclays Bank Account Barclays Savers Account CCLA Deposit Fund Cash in hand Payment in advan £3,524.75 £5,682.05 £22,765.45 £15,000.00 £246.33 £904.00 £3,658.17 £2.974.56 £21.305.58 £15,(. £128.58 £876.23 £48,122.58 £43,943.12 le Current Uabilltles Creditors Deposits held Incorne in advance -1,238.05 -350.00 -823.14 -350. I,Fdn.£_£ -1,225.64 46.482.03 52,819.01 Assets less Liabilities 42,717.48 51,138.07 resented Exce5s/Deficit In Year Reserves 10,938.63 41,880.41 52.819.04 -1,680.97 52.819.04 51,138.07

Bank Reconcilliation As at 31st March 2023 Chq No Balance as per bank statement 3110312023 2,992.06 Less.. Unpresented Chq'5 102727 17.50 17.50 Plus.. Cash in Transit Correct Bank Statement Balan 2,974.56 Balance as per Cashbook £2,974.56

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Brundall Memorial Hall Links Ave Brundall ort of the committee to the members of Brundall Memorial Hall We acknowledge as committee members that the committee 15 responsible for keeping proper accounting records. which disclose with reay)nable accuracy at any time, the financila position of the Club and for safeguarding the assets of the Club and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities We hereby approve the foregoing Income and Expenditure Acount for the year ended 31st March 2022 and Balance Sheet as at that date and confirm that we have made all relevant information available Approved by the Committee O&cO Treasurer Chairman a3 Date

BRUNDALL MEMORIAL HALL LTNKS AVENUE BRUNDALL REPORT OF THE ACcOUTrANTs TO THE mEERs OF BRUNDALL NffMORIAL HALL We have reviewed the accounts of the BndaIl Memorial Hall for the year ended 3 1st March 2023. OUT procedurcs consisted of comparing the accounts with the accounting recoTds kept by the Brundall Memorial Hall, and making such limited enquiries of the Committee as 'e considered necessary for the purposes of this reporL Thcsc proccdurcs provide only the suranCe expressed in our opinion. In our opinion, taking into account the above note, the accounts prepared give a true and fair view of the state of affairs of the Bnmdall Memorial Hall at 3 1st March 2023 and of its dellcit of income over expenditure for the period. GRAVER & CO LtMITED 2 Station Road Brundall Norwich NR13 SLA Date 22nd May 2023......

Brundall Memorial Hall Brundall Memorial Hall Links Avenue Brundall Norwich Year Endin 31st March 2023

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