Brundall Memorial Hall AGM Report[2021]
Chairman’s report
This year has felt very stop-start as we have all needed to adapt to changing Government restrictions and lockdowns.
During the lockdowns, a number of outstanding jobs have been able to be carried out: deep clean, office refurbishment as well as other minor works.
We’ve been fortunate to have received financial support through the Broadland COVID support package and we are appreciative of the way that Broadland has responded to the local needs as the pandemic continued to impact.
Work continues as we seek to change the status of the hall to Charitable Incorporated Organisation. This will not affect how the hall runs on a day-to-day basis. Community Action Norfolk is supporting us in this process.
Bookings continue to be full (pre-COVID and also between lockdowns).
The daily management of the hall is overseen by our fantastic team: Jeanette Lovatt and Sharon Harper. The strategic oversight is provided by a strong team of trustees who work with Jeanette Sharon to ensure that the memorial continues to serve the local community.
The staff are currently on furlough whilst the hall is closed. We will be reopening (with COVID-safe procedures in place) from after half term (beginning of June). The hall will be open on the 6[th] May to allow local councillor and crime commissioner elections to take place.
A significant piece element of the trustees work has been to work with the Parish Council and the Yare Valley Churches to develop the Accord which we see as being a positive move in order to ensure the three organisations continue to work closely together into the future.
Whilst many will have a view concerning the land east of the memorial hall, we are committed to working closely with the Parish Council in order to maximise the opportunities for our community.
My thanks to all those who continue to help ensure the Memorial Hall is an amenity that can be enjoyed by the whole community.
Peter Leech Chairperson
Brundall Memorial Hall – Registered Charity Number 303916
Treasurer’s Report on Accounts for year ending 31[st] March 2021
As treasurer I am very pleased to report that the Profit and Loss account for the year ending 31st March 2021 shows a loss of just £2,579.58. Although a loss, it needs to be taken into account that the hall suffered from an enforced closure for the majority of the year due to covid so received hire fees of just £4,195.
The income for the year of £25,243.04 is due mainly to grants from Broadland District Council and furlough scheme arrangements. However, although slightly down on last year, £764 has been raised from use of the recycling banks which will help support the hall.
Expenditure includes the required sanitising stations and fogging machine to make the building covid secure, as well as incidental requirements due to prolonged closure. Planned work has been completed to provide the staff with an office accessible to them, and Trustees, whenever required without interrupting other users. Repairs have also been carried out to the play equipment to ensure it is safe for all users.
The end of year reserves stand at £41,880.41 – a healthy balance going forward to reopen the hall when we hope to be able to welcome hirers back to make full use of all facilities available and plan for the future.
Aileen Beck Trustee/Treasurer Brundall Memorial Hall 20[th] May 2021
Brundall Memorial Hall Brundall Memorial Hall Links Avenue Brundall Norwich Year Endin 31st March 2021
Brundall Memorial Hall Links Ave Brundall Income and Ex enditure Account To 31st March 2021 2020 Income 2021 29,070.43 171.79 1,418.87 2,160.98 Hall Hlre 4.195.00 32.81 1,107.80 19,907.43 Interest Recycling Don4tlon$ other 32,822.07 25,243.04 Ex enditure 10,995.83 826.56 Wages Rates Cleaning Matsrials Ground malntenan¢• Repairs & Malnlenance New Equipment Insurance Heating I Lightlng Waler Supply Telephone Postago & ststy Subscription8 Prof Fees Tfiaste Collection 7,696.66 256.33 887.13 745.24 152.86 5,431.09 7.701.58 602.22 636.21 1,904.50 1,875.64 3,053.90 2,416.66 131.55 3,594.C 349.52 204.41 415.55 348.10 532.CX) 597.96 987.34 978.0) 1,305.14 1,669.65 Travel 307.80 84.20 RecycllTrg Web Fees Prior year deposlts Special 343.80 119.00 29,327.81 27,822.62
Brundall Memorial Hall Links Ave Brundall Summa Income and Ex enditure Account To 31st March 2021 2020 2021 32.822.07 29,327.81 3,494.26 Total Income Total Expenditure 25,243.04 27,822.62 -2,579.58 reciation Equipment Fittings Office Equlpment -196.98 .320.99 -145.21 -371.06 464.29 -145.20 -663.18 2,831.08 -980.56 -3,560.14 Profit l Loss
Brundall Memorial Hall Links Ave Brundall Balance Sheet to 31st March 2021 2020 2021 4,106.84 Fixed Assets 4,320.39 Current Assets Debtors Barclays Bank Account Barclays Savers Account CCLA Deposit Fund Cash in hand Payment in advance 1,244.94 7,173.87 17,950.46 15,iJ)O.00 50.75 757.02 £447.18 £4,475.24 £17,765.45 £15,(KJO.00 £50.75 £872.66 41,420.02 £38,611.28 Less Current Liabilities Creditors Deposit5 held Income in advance -241.82 -450.IJ) -151.50 -599.76 .300.00 -151.50 -843.32 -1.051.26 40,576.70 44,683.54 Assets less Liabilities 37,560.02 41,880.41 Represented by 2,831.08 42,609.47 45,440.55 Excess/Deficit In Year Reserves -3,560.14 45,440.55 41,880.41
Brundall Memorlal Hall Links Ave Brundall Movement of Fixed Assets Pw(se5 2020121 Tc*al Dewedatlon df bil Miv ne 5epthmbw O£t(tht Nmmbei Oecembe¢ January Fthu•ry M•rch Fender Passport PASy5tern Vacvum Cleaner 25Y& 25% 25% 2SX 335.OD 449.99 169.LK) 253.13 7AM 9.37 11.56 13.32 16.41 7n4 9.37 11.56 84.48 B4.5Z 112.44 140.69 80.94 474.06 93.21 S45.92 371.(K% J.245.19 9.37 9.37 9.37 9.37 9.37 9.37 11.56 13.32 41.29 9.37 11.56 13.32 41.29 9.37 9,37 li.s6 9.37 555.Cl) 639.12 1.194.11 422.13 16.41 16.41 16.41 16.41 4129 41.29 41.29 41.29 Show(35o D15play Commemoritlm bench Defibrulator 2VA i( 524.C 261.99 1,150.W 1,072.89 I.(1. 2.(h17.30 2,132 N 3.382.18 10.91 10.4Z 17.35 Jthgl IQ92 Ja42 92 1042 17.35 69 10.92 10.41 17.35 10.91 10.41 I>2 10.42 10.92 10.4Z 10.95 10.42 10.93 10.42 17.35 38.70 131.06 130.93 125.04 947 85 208.20 1,839.10 464.29 1,917.89 iQ42 17.35 l7.3S 68 69 10.41 J8.69 J9.69 38.69 69 38.69 L•ptop 25 30?.51 12.10 12.10 iiio 12.10 l2.10 12.10 12.10 12.10 12.10 12.10 145.20 4,ILKA3 194.12 980.56 4,320.39
Bank Reconcilliation As at 31st March 2021 Chq No Balance as per bank statement 4.475.24 Less: Unpresented Chq's Plus: Cash in Transit Correct Bank Statement Balance 4,475.24 Balance as per Cashbook £4,475.24
BRUNDALL MEMORIAL HALL LINKS AVENUE BRUNDALL REPORT OF THE ACCO TANTS TO THE MEMBERS OF BRUNDALL MEMOIUAL HALL We have reviewcd the accounts of th¢ BdaIl Memorial Hall for the year ended 31 st March 2021. Our procedures consisled of Comparingy the accounls with th¢ accounting records kept by thc Brnndall Memorial Hall, and making such limiled enquiries of the Committee as we considered nece88ary for the purposes of this report. These procedures provide oiily ihe 4ssurdii¥¢ exprLssed in our opinion. In our opinton. tsking into account the above note. the accounts prepared give a true and fair view of Ihe stale of affairs of the BrundalL Memorial Hall at 31 st March 2021 and of its excess on incom¢ over expenditure for the period. CJRAVER & CO LIMITED 2 Station Road Brundall NorwiLh NR13 SLA Dat¢ 19th May2021......
Brundall Memorial Hall Links Ave Brundall ort ofthe committee to the members of Brundall Memorial Hall We acknowledge as committee members that the committee is responsible for keeping proper accounting records. which disclose with reasonable accuracy at any time. the financila position of the Club and for safeguarding the assets of the Club and hence for taking reasonable steps for the prevention and detection of fraud and other irre8ul3rities We hereby approve the fore80in8 Income and Expenditure Acount for the year ended 31st March 2021 and Balance Sheet as at that date and confirm that we have made all levant Information available Approved by the Committee Treasurer Chaimian Date
BRUNDALL MEMORIAL HALL LtNK£ A VENUE BRUNDALL REPORT OF THE ACCOUNTANTS TO TIIE MEMBERS OF BRUNDALL MEMORIAL HALL We have vIewed the acLounts of the Brundall Memorial Hall for the year ended 31 st Mah 2021. Our procedures consisted of Compdringw Ihe accounls with the accounting records kcpt by the Bn]ndall Memorial Hall, and making such limiled enquirics of the Committ¢e as we considered neces.sary for thc purpo¥es of this report. These procedures provide oilly th¢ dlisurnllLe expressed in i)ur OPiTJiOn. In our opinton, taking into account the above nole. the accounts prepared give a true and fair view of the qtate of affairs of the Brundall Memorial Hall ai 3181 March 2021 and of its excess on incotne over expenditure for thc period. CJRAVER & CO LIMITED 2 Station Road Brundall Nonvich NR13 SLA Dat¢ 19th May 2021 .