HEATHLANDS MANAGEMENT ANNUAL GENERAL MEETING
TUESDAY 26TH MARCH 2024 , ATTENDEDMichael BY: Claire N (Chair), Terry N( Chair of SC), Jill W (Sec), D (Treasurer) Anne Blore, Clare Hill, Clare Kempster, Edna J, Jean Y (WI), Janet Clarke (Badminton), Fiona Trimble (Pre-School) Yvonne B (PC), Russell Hill
NO MATTERS ARISING FROM 2023 AGM Mins Signed off
CHAIRMAN’s REPORT
Heathlands continues to flourish with all the hard work and commitment from the Management team. Last year was challenging with the increase of the energy price rises, which meant we had no option but to increase all the hiring fees to compensate, but we feel sure everyone understands.
The revenue we receive from the SC has kept us in the black and we cannot over emphasise how much we appreciate all the hard work the SC puts into contributing financially to Heathlands. The SC is such an asset and we are so proud to have such a wonderful facility on our doorstep.
We did manage to do a final upgrade on the electrical installation in the Main Hall which means we are now fully compliant with the latest standards.
We also had to attend to the trees in the Forest school, probably as a result of the high winds of 2023, which was rather expensive.
The Car Park, as you know is our next project to tackle. The problem has increased because Blofield united Youth Football Club continues to gather more members and also the popularity of Heathlands continues to grow. We are about to apply for planning permission to extend the Car Park, the hardest part is trying to raise the £30,000,. There is not much interest from Charities for grants for Car Parks and we have already drawn a blank from Norfolk County Council.
Ona brighter note, we did have a wonderful Royal occasion again in May last year, with the Coronation of our new King and Queen. It was a really great day for Heathlands and the weather was good too. We had a huge amount of people from far and wide, the BBQ sold out, as they were so many people, the Tea and Cake was very enjoyable, we hada great raffle and the Ice Cream man stayed all afternoon. We finished off with a singer who had everyone’s feet tapping.
Nippy Chippy still comes every Friday and is very busy, especially in the summer months when families can come and sit outside with a glass or two of ale.
The village Lottery, which Graham kindly runs for us and is very professionally arranged and as always it would be great to have a few more people join.
The Monday luncheon Club, which was restarted recently and is now held on every other Monday. Numbers are gradually increasing since the Corona virus and Sarah and Jill each take it in turns to organise the day. We understand they had a wonderful “Day out” including lunch at Gorleston.
Pre-School is very busy anda great asset to the village. Messy Mushrooms on a Friday is also very popular and a great benefit to mums and dads. The Forest School now has new fencing following a spate of vandalism, which Pre School managed to pay for themselves.
Bingo, Dawn and her band of helpers organise. It is a great evening of fun and laughter and is also a steady income for Heathlands.
The main hall is reasonably well booked, with short mat bowls, WI , Zumba, Fitsteps, Badminton, plus all other events and activities. These are all another vital part of our annual income, so we do need to be pro active and try and make sure “Jill’s” diary is full.
Jill & Jackie’s Tea and Chat is very popular too and especially nice for people just dropping in on their own and spend an afternoon with friends, this is a really popular event, so well done to both Jill and Jackie
Our Christmas Fair last year was a really successful event with lots of people coming, including from other surrounding villages. The Garage Sale, Jumble Sales and the Open Garden all help to add to our funds, but they don’t just happen, they are all hard work.
We have recently had a new Slide for the older children, kindly given to us by a very generous benefactor. The new Play and Gym equipment given to us by “Highways England” is now completed, apart from some reinstatement of the grass and this was all kindly arranged by the PC
We are still labouring through the amendments to the Constitution which is currently with CAN, but they are taking their time, we just have to be patient. Hopefully by the next AGMI can report that everything is sorted, perhaps.
We are also still awaiting the final approval from HMRC ref Gift Aid, this is now 2 months ago we sent in their final requirements and as yet we have not had a reply, good or otherwise. They have no email or telephone number, so contact is by post only.
Finally, I would like to thank you all for being here supporting Heathlands. A special thanks goes to Jill our Sec, for keeping us in such good order, and Michael our Treasurer who keeps the books so we can all see where we are financially and of course the PC for their continued support and together we can all move forward into 2024.
Thank you everyone
Chair HMC Claire Norton
TREASURERS REPORT
2023 figure £57,533 2022 figures £54,860.
Wages increase as from 1* April 10% increase Light and Heat £9,737 for 2023. Costing £850 a month.
MD Questioned Claire’s Open Garden not shown in Accounts MD to ask Luke about this. See separate accounts available
FIONA TRIMBLE ~— asked about Solar Panels Terry Norton answered, that we have looked into this, but unfortunately our roof structure is not compilable.
Russell Hill — asked what’s the forecast for the next 12 months.
REPORTS FROM
SOCIAL CLUB
Just for the record I need to confirm that we co-opted 2 new members onto the Committee in 2023. Shaun and Paul are both proving to be a great asset in the Club already. Unfortunately Graham has decided to retire from the Committee due to other commitments. Jill had a full diary of bookings throughout the year, including the Ofender which still remains as popular as ever. There are too many events, parties etc to say, but generally 2023 was a good year for the Social Club. _ Paul Brister introduced Heathlands to Northern Soul which was a first for Heathlands. For those of you, like me, had not heard of it, Northern Soul is music played with a very heavy beat and a very fast tempo. From the last event is was very popular with lots of people attending, so for anybody who likes Northern Soul, watch our fb page for more. Leading up to July, we had a good Summer Beer festival and again withoutgoing into too much detail, takings were good, both on the ales and at the Bar. All the music went as planned and the weather held out too. We had another, slightly smaller Beer Festival in November, again it was well attended and we made a few more pennies.
Jill and I have had a couple of meetings with Blofield united Youth Football Club and we are looking at possibilities of improving the changing facilities, not that we have much to offer, but that’s waiting on them to come back to us at present. Our Treasurer Chris, this year kindly offered to take on paying all the Bar staff, which is quite an unenviable task, but we needed that to happen to be able to complete the amendments to the Constitution. Chris is not retiring?
He is just handing over the accounting to Ros Brister, who has kindly offered to take this forward.
Day Centre — Sarah not at meeting, Jill reported lots of new members and the club going from strength to strength. The members enjoy, coffee, hot lunch, entertainment, outings, bingo, and chatting.
PRE-SCHOOL- Fiona reported on years activities etc. Hello everybody, Well I’m sure that everyone has money forecasts in minds and it is no different for us at pre pre-school. Staffing — We continue to advertise for another Level 3 member of staff. The post was filled successfully however, it is now looking to be filled again. We are covering this with Jo Francis, who retired last year and Jane Carver who has also come out of retirement.
We are advertising for a Forest School Leader Level 3, Clare had to return to full time work.
I have also handed in my resignation and will be retiring in July after 30 years with the preschool in various roles. Parent, Chair of committee, practitioner and Manager for a considerable period. I still love the role immensely and would happily keep going for years, however feel the time of right to focus on my health (recent heart attack) . We are currently advertising for a replacement. FINANCES
Despite the Government underfunding, we manage to operate due to successful fundraising and very careful management of our money. With minimum wage bill we are rethinking ways of operating, extra charges that can be made and all sorts. Our income is derived from Government funding, fees and fund raising. Income from MM is hugely beneficial. Fee paying children provide more income per hour. We also get a small amount of additional funding to enable us to support some children with their additional needs. Speech etc. Forest School.
This continues to be of enormous benefit to the children. Our fab fence, although expensive, should help the future of forest school. We paid for it ourselves in the end as grants would have taken so much longer to secure. We continue to look into funding for a shelter and compostable toilet. FUNDRAISING
continues to be robust ,our January jumble was another great success and our Easter Fayre raised £650.
MESSY MUSHROOMS Advertising through our MM FB page has been key to getting our name out there. Feedback is always very positive and we work hard to provide families with engaging and stimulating sensory activities. We have a lovely MM community, people come to our pre-school because they have been to MM and this in turn should feed into the school. OFSTED
We were inspected in February and once again have received a “GOOD” grading. We are delighted with this outcome. The two inspectors were very complimentary about the setting and the staff in particular. That should be it for another 6 years Last one for me hurrah!!!! Final thank you goes, once again to HMC for continually flying the flag and supporting us. We always appreciate it. Heartfelt thanks from me Thank you Fiona enjoy your retirement.
BLOFIELD HEATH W.I.
Blofield Heath WI meets every second Tuesday of the month at Heathlands. Meetings start at 2.00pm and last until 4-4.30 Due to a number of local WI’s closing we now have 55 members and may soon need a waiting list. There are usually several visitors each month too. We havea thriving committee and a number of non-committee helpers too. At most meetings we have a speaker and these can vary from Nursing during the Pandemic to The Dog Trust and the Great Thorpe Railway Disaster! The speaker is then followed by a discussion, any other WI Business and then afternoon tea provided by members ona rota basis. We do have a reputation among other WI’s for our delicious teas. Every year our Summer Meeting consists of a Strawberry Tea in a members garden and in December we go out for a Christmas Lunch. Our WI has a darts team, walking group, book club and luncheon group. Blofield Heath WI plays an important part in village life providing company and entertainment to anyone wishing to take part.
Joy Taylor (president WI)
BADMINTON -— Our ladies badminton group continue to enjoy Monday evening sessions, but now one of our long playing members is unable to play, and another leaving us are down to just 4 . For this reason I am
hoping to advertise for another two ladies to join our group, as though the 4remaining players wish to carry on , we need to recruit another one or two players to keep playing every week. We remain grateful for the use of the hall, thank you. Janet Clarke
SHORT MAT BOWLS
A band of 8 people play on a Wednesday meeting, no league just a bit of fun, although they so like to compete with each other.
ANY OTHER BUSINESS
Anne Blore raised query on P.L. Insurance which TN will take back to Tom . Meeting closed at 8.15
Cialis Nourer
| Blofield Heath Community Centre |
Blofield Heath Community Centre |
Blofield Heath Community Centre |
Charity No | 303909 |
|---|---|---|---|---|
| Unaudited annualaccounts | ||||
| Period start | 01-Jan-23 | To | Period end | 31-Dec-23 |
| Blofield Heath Community Centre | Blofield Heath Community Centre | Blofield Heath Community Centre | Blofield Heath Community Centre | Blofield Heath Community Centre | Charity No | Charity No | 303909 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Annualaccountsforthe period | CC17a | ||||||||||
| Period start | 01-Jan-23 | To | Period end 31-Dec-23 | Period end 31-Dec-23 | Period end 31-Dec-23 | ||||||
| Section A Statement of financial activities | Section A Statement of financial activities | ||||||||||
| Restricted | |||||||||||
| Recommended categories by | Unrestricted | Unrestricted | income | Total this | Total last | ||||||
| activity | Details of own analysis | funds | funds | year | year | ||||||
| £ | £ | £ | £ | ||||||||
| Incoming resources | Note 4 | ||||||||||
| Charity Activities | Day Centre Income | 4,705 | - | 4,705 | 1,743 | ||||||
| 50/50 Club Income | 1,038 | - | 1,038 | 894 | |||||||
| Letting of Community Centre | 18,776 | - | 18,776 | 13,476 | |||||||
| Grants and Donations | Grants and Donations | 24,141 | - | 24,141 | 30,371 | ||||||
| Fund Raising | Fund Raising | 8,609 | - | 8,609 | 8,373 | ||||||
| Investment income | Interest | 64 | - | 64 | 2 | ||||||
| Other | Other incomingresources | - | - | - | - | ||||||
| Total incoming resources | 57,333 | - | 57,333 | 54,859 | |||||||
| Resources expended | Notes 5- 7 | ||||||||||
| Costs of Generating Funds | Performed by volunteers (no cost) | - | - | - | - | ||||||
| Costs of generating voluntary | Included within charitable activities | ||||||||||
| income | (below) | - | - | - | - | ||||||
| Charitable activities | Day Centre Expenditure | Day Centre Expenditure | 5,231 | - | 5,231 | 1,747 | |||||
| 50/50 Club Expenditure | 678 | - | 678 | 633 | |||||||
| Building operating costs, and | |||||||||||
| provision of services | 62,219 | 14,669 | 76,888 | 73,354 | |||||||
| Total resources expended | 68,128 | 14,669 | 82,797 | 75,734 | |||||||
| Net incoming/ - outgoing resources before transfers | - | 10,795 - |
- | 14,669 - |
- | 25,464 - |
- | 20,875 - |
|||
| Fund transfers | - | - | - | - | |||||||
| Total funds brought forward | 160,682 | 146,876 | 307,558 | 328,433 | |||||||
| Total funds carried forward | 149,887 | 132,207 | 282,094 | 307,558 |
The net movement in funds referred to above is the net incoming resources as defined in the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commission for England & Wales and is reconciled to the total funds as shown in the Balance Sheet on Page 2 as required by the said statement.
All activities derive from continuing operations.
The notes on pages 3 to 10 form an integral part of these accounts.
1
Section B Balance sheet ~~ee~~
| Restricted | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | income | Total this | Total last | |||
| funds | funds | year | year | |||
| £ | £ | £ | £ | |||
| Fixed assets | ||||||
| Tangible assets | Note 8 | 94,089 | 132,207 | 226,296 | 248,086 | |
| Investments | Note 9 | - | - | - | - | |
| Total fixed assets | 94,089 | 132,207 | 226,296 | 248,086 | ||
| Current assets | ||||||
| Debtors | Note 10 | 21,007 | - | 21,007 | 27,388 | |
| (Short term) investments | Note 9 | 5,264 | - | 5,264 | 3,677 | |
| Cash at bank and in hand | Note 11 | 30,961 | - | 30,961 | 29,772 | |
| Total current assets | 57,232 | - | 57,232 | 60,837 | ||
| Creditors: amounts falling due within one year | Note 12 | 1,434 | - | 1,434 | 1,365 | |
| Net current assets/(liabilities) Total assets less current liabilities |
55,798 - 55,798 59,472 149,887 132,207 282,094 307,558 ~~a~~ ~~rs~~ |
|||||
| Creditors: amounts falling due after one year | Note 12 | - | - | - | - | |
| Provisions for liabilities and charges | - | - | - | - | ||
| Net assets Funds of the Charity |
149,887 132,207 282,094 307,558 ~~se~~ |
|||||
| Unrestricted funds | Note 13 | 149,887 | 149,887 | 160,682 | ||
| Restricted funds Total funds |
Note 14 | 149,887 ~~es~~ |
132,207 132,207 |
132,207 282,094 |
146,876 307,558 |
|
| The notes on pages 3 to 10 form an integral part of these accounts. | ||||||
| Signed by trustees on behalf of all the trustees | Signature | Print Name | Print Name | Date of approval |
2
Section C Notes to the accounts
Note 1 Basis of preparation
1.1 Basis of accounting
These accounts have been prepared on the basis of historic cost convention and in accordance with Financial Reporting Standards for Smaller Entities (FRSSE), effective January 2008. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in March 2005, applicable UK Accounting Standards and the Charities Act 2011.
The particular accounting policies are set out below.
1.3 Consolidation of accounts
The accounts and notes to the accounts are a consolidation of separate accounts maintained for Blowfield Heath Community Centre (the controlling entity), Blofield Heath 50:50 Club and Blofield Heath Day Centre.
3
Section C Notes to the accounts
Note 2 Accounting policies
ASSETS
-
Tangible fixed assets for use These are capitalised if they can be used for more than one year, and cost at least £100. They are by charity valued at cost or a reasonable value on receipt. They are used for charitable purposes. Capital Grants Gifts of tangible fixed assets or grants of a capital nature given for specific purposes and fully utilised in the furtherence of the objects of the charity are credited to a relevant restricted fixed asset fund designated for this purpose. The related fixed asset is shown on the balance sheet at the full cost of acquisitiom and depreciated over the useful life in accordance with the depreciation policy (below). As these assets are depreciated then the related restricted fund is reduced to reflect the reduction in the value. The depreciation and related reductions in reserves are included in the income statement in the year that the depreciation is incurred. Any specific restrictions imposed by the grant making body, beyond use by the charity for the purposes of it's normal charitable activities, on use of the assets, is disclosed in the Fixed Assets notes.
-
Depreciation Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a reducing balance method over their expected useful economic lives as follows: Freehold property 2% Straight line Building improvements and refurbishment 10% Reducing balance Fixtures & Fittings 20% Reducing balance Equipment (Childs play area) 75% write down in year, 10% reducing balance thereater
INCOMING RESOURCES
Recognition of incoming Income from grants, legacies, donations, appeals, fundraising and investments is recognised in the resources Statement of Financial Activities (SOFA) when they are receivable, except as follows:
-
When donors specify that they must be used in future accounting periods the income is deferred until those periods.
-
When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the pre-conditions have been met.
-
When donors specify that grants, donations and legacies, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.
For the treatment of Capital Grants see policy note under this heading above.
- Incoming resources with Where incoming resources have significant related expenditure (as with fundraising or contract related expenditure income) the incoming resources and related expenditure are matched and reported gross in the SOFA. Rental incoming is reported net of collection charges on a receivable basis. Bar gross profitis reported in the SOFA net of direct purchases, adjusted for opening and closing inventories.
Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which and gifts they relate.
Contractual income and This is only included in the SOFA once the related goods or services have been delivered. performance related grants Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity.
Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts and is described in the Trustees Annual Report.
4
Section C Notes to the accounts (continued)
Note 2 Accounting policies (continued)
EXPENDITURE AND LIABILITIES
| EXPENDITURE AND LIABILITIES |
|
|---|---|
| Liability recognition | Liabilities are recognised in the SOFA on an accruals basis as soon as there is a legal or constructive |
| obligation committing the charity to pay out resources. | |
| VAT | VAT which cannot be recovered is included with the expense to which it relates. |
| Taxation | As a registered charity, the company is exempt from income and corporation tax to the extent that |
| income and grants are applicable to charitable purposes only. | |
| Governance costs | Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings |
| and cost of any legal advice to trustees on governance or constitutional matters. | |
| Resource allocation | Resources expended are allocated to particular activities where the cost relates directly to that |
| activity. | |
| Grants with performance | Where the charity gives a grant with conditions for its payment being a specific level of service or |
| conditions | output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has |
| provided the specified service or output. | |
| Grants payable without | These are only recognised in the accounts when a commitment has been made and there are no |
| performance conditions | conditions to be met relating to the grant which remain in the control of the charity. |
| Funds held by the charity | Funds held are either: |
| Unrestricted general funds – these are funds which can be used in accordance with the charitable | |
| objects at the discretion of the Trustees | |
| Designated/restricted funds – these are funds which can only be used for particular purposes within | |
| the objects of the charity. Restrictions arise when specified by a donor or when funds are solicited on | |
| the explicit understanding that they will be applied to particular restricted purposes. |
Note 3 Winding up or dissolution of the charity
In upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the remaining accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
5
Section C Notes to the accounts (continued)
Note 4 Analysis of incoming resources
| 50/50 Club Income Lettings Investment income Other incoming resources Grants & Dontations Total incoming resources (See Fund Raising Day Centre Income |
Analysis | This year Last year £ £ |
This year Last year £ £ |
|---|---|---|---|
| Donations | 154 | 81 | |
| Subscriptions | 2,956 | 1,076 | |
| Bank Interest | - | - | |
| Sales and Raffles | 1,595 | 587 | |
| Total | 4,705 | 1,743 | |
| Subscriptions | 1,038 | 894 | |
| Total | 1,038 | 894 | |
| Lettings | 18,776 | 13,476 | |
| Total | 18,776 | 13,476 | |
| Grant - Parish Council | 200 | - | |
| Donations - Sundry Donations | 11,661 | 5,081 | |
| Donations - Re Focal Point | 100 | 2,075 | |
| Donations - Social Club | 12,180 | 23,216 | |
| Total | 24,141 | 30,371 | |
| Waste Paper Collection - Recycling | 757 | 1,094 | |
| Bingo | 611 | 546 | |
| Jumble Sales | 1,486 | 1,161 | |
| Summer and Christmas Fayres | - | 1,550 | |
| Christmas and New Year's Eve Parties | 1,835 | - | |
| Open Garden Day | 3,250 | 2,650 | |
| Garage Sale | - | 372 | |
| Tea and Chat | 670 | 1,001 | |
| Total | 8,609 | 8,373 | |
| Bank interest | 64 | 2 | |
| Total | 64 | 2 | |
| Various | - | - | |
| Total | - | - | |
| SOFA) | |||
| 57,333 | 54,860 |
6
Section C Notes to the accounts (continued)
Note 5 Analysis of resources expended
| Charitable activities Total resources expended (see 50/50 Club Expenditure Day Centre Expenditure |
Analysis | This year Last year £ £ |
This year Last year £ £ |
|---|---|---|---|
| Food | 2,083 | 1,160 | |
| Repairs and Small Equipment Purchases | - | - | |
| Members Outing | 1,340 | - | |
| SundryExpenses | 298 | 149 | |
| Bank Charges | 43 | 64 | |
| Insurance and CRB expenses | 329 | 169 | |
| Christmas Expenses | 319 | 206 | |
| Hire of Hall | 819 | - | |
| Total | 5,231 | 1,749 | |
| Prizes | 503 | 564 | |
| SundryExpenses | 175 | 70 | |
| Total | 678 | 633 | |
| Licences | 2,327 | 2,290 | |
| Lighting and Heating | 9,737 | 7,669 | |
| Maintenance and Repairs | 7,432 | 6,624 | |
| Grounds Maintenance | -1,501 | 2,953 | |
| Stationery | 173 | 145 | |
| Accounting & Book-keeping | 1,242 | 1,560 | |
| Waste Disposal | 3,203 | 4,661 | |
| Rates and Insurance | 2,759 | 3,551 | |
| Telephone and Postage | 1,197 | 1,032 | |
| Cleaning and Caretaker's Wages | 14,220 | 13,768 | |
| Advertising | 2,183 | 1,826 | |
| Professional Fees | 150 | - | |
| Depreciation | 19,097 | 10,977 | |
| Total | 62,219 | 57,056 | |
| SOFA) | |||
| 68,129 | 59,438 |
7
Section C Notes to the accounts (continued)
Note 6 Staff costs (included in resources expended)
| Staff costs | Analysis | This year Last year £ £ |
This year Last year £ £ |
|---|---|---|---|
| Wages and salaries | 14,220 | 13,769 | |
| Pension contributions | - | - | |
| Social security costs | - | - | |
| Total | 14,220 | 13,769 |
No employee earned over £60,000 per annum. The average number of employees during the current year amounted to the equivalent of one and a half full time people (Last year one). There were six people included on the payroll.
Note 7 Details of certain items of expenditure (included in resources expended)
| Fees for examination or audit of the accounts Trustee expenses |
Analysis | This year Last year £ £ |
This year Last year £ £ |
|---|---|---|---|
| Number of trustees who were paid expenses | nil | nil | |
| Nature of the expenses | N/a | N/a | |
| Total Analysis |
- | - | |
| This year Last year £ £ |
|||
| Independent examiner’s or auditors' fees | 300 | 300 | |
| Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor |
942 | 1,260 | |
| Total | 1,242 | 1,560 |
8
Section C Notes to the accounts (continued)
Note 8 Tangible fixed assets
8.1 Cost or valuation
| Disposals Balance brought forward Additions Revaluations Grants previously amalgamated Balance carried forward |
Freehold Property £ |
Property Improvement and refurbishments |
Equipment (childs play area) £ |
Fixtures and fittings £ |
Total £ |
|---|---|---|---|---|---|
| 26,410 | 379,078 | 30,414 | 43,949 | 479,851 | |
| - | - | - | - | - | |
| - | - | 11,976 | - | 11,976 | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| 26,410 | 379,078 | 42,390 | 43,949 | 491,827 |
8.2 Accumulated depreciation and impairment provisions
| Impairment provisions Revaluations Basis Write down prior years Rate Balance brought forward Depreciation charge for year Disposals Balance carried forward Brought forward Carried forward 8.3 Net book value |
Straight line | Reducing balance |
Reducing balance |
Reducing balance |
Total £ |
|---|---|---|---|---|---|
| 2% |
10% | 75% w/o in year, 10% on going |
20% |
||
| 13,255 | 153,017 | 26,182 | 39,312 | 231,765 | |
| - | - | - | - | - | |
| 528 | 22,606 | 9,705 | 928 | 33,766 | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| 13,784 | 175,623 | 35,886 | 40,239 | 265,531 | |
| 13,155 | 226,061 | 4,232 | 4,637 | 248,085 | |
| 12,626 | 203,455 | 6,504 | 3,710 | 226,296 |
Note 9 Investments
There are no investments, other than bank deposit accounts and short term investment accounts held with Lloyds Bank comprising a Building Maintenance Account £225 and a savings account £5,040.
Note 10 Debtors and prepayments
| Note 10 Debtors and prepayments | ||||
|---|---|---|---|---|
| Analysis of debtors Social Club Inter-company account Total Trade debtors Sundry debtors Prepayments Short Term Loan - Hemblington Preschool |
Amounts falling due within one year |
Amounts falling due after more than one year |
||
| This year £ |
Last year £ |
This year £ |
Last year £ |
|
| 19,294 | 25,113 | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | - | - | |
| 1,713 | 2,275 | - | - | |
| 21,007 | 27,388 | - | - |
Note 11 Bank Accounts
Analysis of Current Accounts and cash in hand
Blofield Heath Community Centre - Bank Heathlands 50:50 Club - Cash and Bank Heathlands Day Centre - Cash and Bank
| Balances | Balances |
|---|---|
| This year £ |
Last year £ |
| 24,818 | 23,465 |
| 2,335 | 1,974 |
| 3,808 | 4,334 |
| 30,961 | 29,774 |
----- Start of picture text -----
Total
----- End of picture text -----
9
Section C Notes to the accounts (continued)
Note 12 Creditors and accruals
| Analysis of creditors Total Accrued expenses |
Amounts falling due within one year |
Amounts falling due within one year |
Amounts falling due after more than oneyear |
Amounts falling due after more than oneyear |
|---|---|---|---|---|
| This year £ |
Last year £ |
This year £ |
Last year £ |
|
| 1,434 | 1,365 | - | - | |
| 1,434 | 1,365 | - | - |
Note 13 Unrestricted Funds
| Net incoming / -outgoing resources Balance carried forward Represented by : Transfer to restricted funds Total Funds Balance carried forward Analysis General funds Balance brought forward 50:50 Club Social Club Day Centre Fixed assets Breakdown of funds by organisation Total Funds Blofied Heath Community Centre Net current assets |
This year Last year £ £ |
This year Last year £ £ |
|---|---|---|
| 160,682 | 165,259 | |
| -10,795 | -4,577 | |
| - | - | |
| 149,887 | 160,682 | |
| 94,089 | 101,210 | |
| 55,798 | 59,472 | |
| 149,887 | 160,682 | |
| 149,887 | 160,682 | |
| 124,151 | 128,961 | |
| 6,157 | 5,796 | |
| 285 | 812 | |
| 19,294 | 25,113 | |
| 149,887 | 160,682 |
Note 14 Restricted income funds
| Grant recevied for Refurbishment from Lottery Total Funds Grant for fire door Grant received to refurbish cloakrooms Restricted funds Grant received for play area Movements of major funds Restricted funds relating to depreciating assets Designated funds Total Restrited Funds Grant received for Refurbishing Toilets Total Restrited Funds Grant received for Cooker Grant received for Car Park |
||||
|---|---|---|---|---|
| Fund balances brought forward £ |
Incoming resources £ |
Outgoing resources / Amortisation of grants £ |
Fund balances carried forward £ |
|
| - | - | - | - | |
| - | - | - | - | |
| 252 | - | 7 | 245 | |
| 474 | - | 47 | 427 | |
| 1,016 | - | 102 | 914 | |
| 560 | - | 56 | 504 | |
| 1,883 | - | 188 | 1,695 | |
| 487 | - | 49 | 438 | |
| 142,204 | - | 14,220 | 127,984 | |
| 146,876 | - | 14,669 | 132,207 | |
| - | - | - | - | |
| 146,876 | - | 14,669 | 132,207 |
10
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Blofield Heath Community Centre members of On accounts year ended 31 December 2023 Charity no 303909 ~~oo~~ Set out on pages Pages 1 to 10 Headed: Section A Statement of financial activities, Section B Balance sheet and Section C Notes to the accounts.
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
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have not been met ; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 15[th] February 2024 Name: Peter Ellington ~~OO~~ Relevant professional FAIA qualification(s) or body (if any): Address:[Triple Bottom Line Accounting Limited, The Enterprise Centre, University of ] East Anglia, NR4 7TJ
1
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Section B Disclosure
No significant disclosures are necessary.
Give here brief details of The records consist of books of accounts and summarised accounts for four any items that the separate elements; Blofield Heath Community Centre, Blofield Heath Day examiner wishes to Centre, Blofield Heath Social Club and the Blofield Heath 50:50 club. I have comment upon. performed a consolidation of these entities based on information made available to summarise the accounts presented on pages 1 to 10.
The Social club is represented in the Charity Accounts by a single line; Social Club Inter-Company Account. Full details on the social club can be found in the separate accounts ‘Heathlands Social Club Limited’
The books for the Day Centre are kept to a very high standard, with regular reconciliations made to cash and bank. Day Centre income has seen an increase compared to 2022 as activity starts to return to pre-pandemic levels.
The book keeping for Community Centre was completed by Triple Bottom Line Accounting. All months were reconciled to the bank account and all receipts were made available.
The 50:50 club books are maintained manually and there were no discrepancies or issues identified on completion of a bank reconciliation and the associated book keeping. The records of the Social Club are kept to a good level and expenditure can be confirmed against receipts. Its pleasing to see that cash takings continue to be banked in their entirety on a regular basis. A full audit trail showing the cash takings of each day continues to be seen. The social club was VAT registered for the whole of 2023. Triple Bottom Line continues to provide a book keeping service to this entity.
2
IER