Aylsham Recreation Ground
Charity Number 303895
Trustees’ Annual Report and Financial Statements For the Period 1[st] March 2023 to 28[th] February 2024
October 2024
Reference & Administration Details
Charity number: 303895
Charities operating address: C/O Town Hall, Market Place, Aylsham NR11 6EL Names of the Charity Trustees who manage the Charity Myles Hague Chairman 01/03/23 – 30/03/23 Lucy Bambridge Chairman 01/04/23 – 30/09/23 Lauren Stroud Chairman 01/10/23 – 28/02/24 Francis Dodd Vice Chairman 01/03/23 – 01/04/23 Lauren Stroud Vice Chairman 01/04/23 – 01/09/23 Sean Cannon Vice Chairman 01/09/23 – 28/02/24 Aylsham Town Council Hon Treasurer 01/03/23 – 28/02/24
Names of Trustees for the Charity
Lauren Stroud Heather Morton Cheryl Bould Jon Minns Alan Marchbank Barry Lancaster Philip Kingsford
Aylsham Town Council Dates acted, if not for the whole year
Names & Addresses of Advisors (Delete rows which are not relevant)
Bank : Barclays
Independent Examiner N/A Solicitor N/A Financial Advisor N/A
Structure, Governance & Management
Description of the Charity’s Trusts
Type of Governing Document: Constitution
How the Charity is constituted: Charitable Incorporated Organisation
Trustee Selection Methods: Volunteers
Objectives & Activities
Summary of the Objects of the Charity as set out in its Governing Document
To provide recreational facilities for the residents of Aylsham, Norfolk
Summary of the Main Activities Undertaken for the Public Benefit in relation to the Charity’s objects
Provision of:
Play Parks Skate Park Tennis Courts Bowls Green Pavilion Football Cricket Pétanque Outside Gym Green space for recreation and team games
Achievements & Performances
Statutory Declaration
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Chairman’s Report
2023-2024
The early part of the year has seen many changes with chair changing hands twice before a period of stability between September and February. New members joined the committee – both from the local community and user groups including cricket, bowls, tennis and the running club. With stability came progress with review and reform of the Charity, a new budget agreed for 24/25, the re-introduction of the recreation ground on social media, improved safety at the rec, new policies agreed and implemented, licence agreements put in place and a refreshed relationship with the local Town Council.
User groups:
Many user groups have seen a pleasing growth in membership numbers in 23/24, particularly in tennis, bowls and cricket.
Financial Review
Brief statement of the Charity’s Policy on Reserves The charity budgets to provide replacements costs for play equipment etc plus ensuring there is at least £9,000 for contingencies
Details of Any Funds Materially in Deficit
None
Other Optional Information
The funding supplied by Aylsham Town Council from April 2023 has been paid as a grant
Page 1
17 October 2024 (2023 - 2024)
RECEIPTS
PAYMENTS
Aylsham Recreation Ground STATEMENT OF ACCOUNTS
| RECEIPTS | PAYMENTS | |||
|---|---|---|---|---|
| Opening Balance | ||||
| Balance at Bank | 12,520.55 | |||
| Cash in Hand | ||||
| Bank Interest/Charges | 114.03 | |||
| Grants & Donations | 64,139.00 | |||
| Hooked on Stitching | 3,634.39 | |||
| Bowls | 917.00 | 4,875.11 | ||
| Tennis | 921.00 | |||
| Football Pitch | 299.97 | |||
| Storage Unit | 45.59 | |||
| Pétanque | 683.00 | |||
| Zip Wire | 75.00 | |||
| Cricket | 2,941.80 | 7,064.00 | ||
| Other Income | 350.00 | |||
| Salaries | 3,946.55 | |||
| PAYE | 863.80 | |||
| Training | ||||
| Insurance | 2,191.38 | |||
| Broadband | 429.00 | |||
| Rates | 294.40 | |||
| Utilities | 4,507.77 | |||
| Fire Inspection | 549.37 | |||
| Pavilion | 5,087.07 | 5,492.83 | ||
| Cleaning | 5,624.67 | |||
| CCTV | 3,455.00 | |||
| Groundsman | 17,220.00 | |||
| Professional Services | 12,397.00 | |||
| Smile Park | 275.00 | |||
| Football Posts/Area | 1,000.00 | 1,059.60 | ||
| General Maintenance/Repairs | 6,270.00 | 6,080.26 | ||
| Tree Care/Fencing | 119.88 | |||
| Outside Gym | 75.00 | |||
| Refuse Collection/Litter Bins | 2,515.76 | |||
| Income | ||||
| Storage Unit | 142.50 | 1,233.16 | ||
| Equipment | 2,380.42 | |||
| Skate Park Fundraising | ||||
| VAT | 366.85 | |||
| Miscellaneous | 63.47 | 83.47 | ||
| VAT | 5,067.14 | 5,858.52 | ||
| 91,675.96 | 89,033.80 | |||
| Closing Balances: |
Page 2
17 October 2024 (2023 - 2024)
Aylsham Recreation Ground STATEMENT OF ACCOUNTS
RECEIPTS PAYMENTS Balances in Bank Account 15,162.71 Cash in Hand TOTAL ~~104,196.51 104,196.51~~
The above statement represents fairly the financial position of the council as at 31 Mar 2024
Signed Lizzie Took
Finance Officer of Aylsham Town Council
Date 17/10/2024
Page 1
17 October 2024 (2023-2024)
RECEIPTS
Aylsham Recreation Ground STATEMENT OF ACCOUNTS
PAYMENTS
| RECEIPTS | PAYMENT | |||
|---|---|---|---|---|
| Opening Balance | ||||
| Balance at Bank | 12,520.55 | |||
| Cash in Hand | ||||
| Bank Interest/Charges | 114.03 | |||
| Grants & Donations | 64,139.00 | |||
| Hooked on Stitching | 3,634.39 | |||
| Bowls | 917.00 | 4,875.11 | ||
| Tennis | 921.00 | |||
| Football Pitch | 299.97 | |||
| Storage Unit | 45.59 | |||
| Petanque | 683.00 | |||
| Zip Wire | 75.00 | |||
| Cricket | 2,941.80 | 7,064.00 | ||
| Other Income | 350.00 | |||
| Salaries | 3,946.55 | |||
| PAYE | 863.80 | |||
| Insurance | 2,191.38 | |||
| Broadband | 429.00 | |||
| Rates | 294.40 | |||
| Utilities | 4,507.77 | |||
| Fire Inspection | 549.37 | |||
| Pavilion | 5,087.07 | 5,492.83 | ||
| Cleaning | 5,624.67 | |||
| CCTV | 3,455.00 | |||
| Groundsman | 17,220.00 | |||
| Professional Services | 12,397.00 | |||
| Smile Park | 275.00 | |||
| Football Posts/Area | 1,000.00 | 1,059.60 | ||
| General Maintenance/Repairs | 6,270.00 | 6,080.26 | ||
| Tree Care/Fencing | 119.88 | |||
| Outside Gym | 75.00 | |||
| Refuse Collection/Litter Bins | 2,515.76 | |||
| Income | ||||
| Storage Unit Income | 142.50 | |||
| Equipment | 2,380.42 | |||
| Skate Park Fundraising | ||||
| VAT | 366.85 | |||
| Miscellaneous | 63.47 | 83.47 | ||
| Storage Unit | 1,233.16 | |||
| VAT | 5,067.14 | 5,858.52 | ||
| 91,675.96 | 89,033.80 |
Closing Balances:
Page 2
17 October 2024 (2023-2024)
Aylsham Recreation Ground STATEMENT OF ACCOUNTS
| RECEIPTS | PAYMENTS | |
|---|---|---|
| Balances in Bank Account | 15,162.71 | |
| Cash in Hand | ||
| TOTAL | 104,196.51 | 104,196.51 |
The above statement represents fairly the financial position of the council as at 31 Mar 2024
Signed
Responsible Financial Officer
Date
AYLSHAM RECREATION GROUND COMMIThEE- 202312024 I have examined the records of the Aylsharn Recreation Ground Committee for the financial year l April 2023 to 31 March 2024. My thanks to the Town Clerk for arranging view-only access to the Scribe system in addition to the paper copies provided for audit. INCOME Invoices are issued on a Monthly basis to all hirers, all element of the hire are clearly listed, e.g. pavilion hire, storage etc. Most income is received via BACS, income via cash/cheque is clearly listed on a schedule and entered into the Scribe system accordingly. Invoice5 are generally settled within the 30-day period. PAYMENTS Payments were counter-signed by the Town Clerk as authorisation for payment by nominated signatories. Due to staff changes mid-year, the Town Clerk assumed responsibility for the Recreation Ground Finances. She continued to sign payments prior to authorisation by nominated signatories. Access to the records on the Scribe system plus authorised invoices and bank statements confirnied that all payments made were in order. Payments are made via BACS, some via Direct Debit Mandate. STAFF RECORDS Copies of Payslips were provided, with gross. net and HMRC deductions clearly listed. VAT VAT was char8ed correctly, all VAT returns were provided for audit, and were also viewed on the Scribe system. All were in order. FINANCIAL REPORTING Bank reconciliations are carried out, monthly, and copies from the Scribe accounting System were provided, together with the relevant bank statements. Separate sheets are prepared for banking receipts received via cash/cheque, and these correspond to the numbers in the bank paying in book. The end of year accounts were viewed on the Scribe system and contained l istings for all Cost Centres. CONTRACTS FOR GROUNDS MAINTENANCE My recommendation from last yearfs audit was that all contracts should be between the Recreation Ground Management Committee and the contractor rather than individual club5/organisations and contractors. It was agreed that the Cricket Club maintenance contract for 2023/24 Should continue to 31.3.24. It remains rny recommendation that contracts Should be between the RecTeation Ground Management Committee and the contractor. GENERAL The year under review has seen changes of both staff and Committee Members. New officers are now in place, and the Committee, with assistance from Community Action Norfolk, is investigating a possible change to a Charitable Incorporated Organisation. M E Anderson-Dungar Jul 2024
AYLSHAM RECREATION GROUND COMMITTEE-202312024 I have examined the records of the Aylsham Recreation Ground Committee for the financial year l April 2023 to 31 March 2024. My thanks to the Town Clerk for arranging view-only access to the Scribe system in addition to the paper copies provided for audit. INCOME Invoices are issued on a monthly basis to all hirers, all element of the hire are clearly listed, e.g. pavilion hire, storage etc. Most income is received via BACS, income via cash/cheque is clearly listed on a schedule and entered into the Scribe system accordingly. Invoices are generally settled within the 30-day period. PAYMENTS Payments were counter-signed by the Town Clerk as authorisation for payment by norninated signatories. Due to Staff changes mid-year, the Town Clerk assumed responsibility for the Recreation Ground Finances. She continued to sign payrnents prior to authorisation by nominated signatories. Access to the records on the Scribe systern plus authorised invoices and bank statements confirmed that all payments made were in order. Payments are made via BACS, some via Direct Debit Mandate. STAFF RECORDS Copies of Payslips were provided, with gross, net and HMRC deductions clearly listed. VAT VAT was charged correctly, all VAT returns were provided for audit, and were also viewed on the Scribe system. All were in order. FINANCIAL REPORTING Bank reconciliations are carried out, rnonthly, and copies from the Scribe accounting system were provided, together with the relevant bank staternents. Separate sheets are prepared for banking receipts received via cash/cheque, and these correspond to the numbers in the bank payin8 in book. The end of year accounts were viewed on the Scribe system and contained listings for all Cost Centres. CONTRACTS FOR GROUNDS MAINTENANCE My recommendation from last yearfs audit was that all contracts should be between the Recreation Ground Management Committee and the contractor rather than individual club5/organisations and contractors. It was agreed that the Cricket Club maintenance contract for 2023124 should continue to 31.3.24. It remains my recommendation that contracts should be between the Recreation Ground Management Committee and the contractor. GENERAL The year under review has seen changes of both staff and Committee Members. New officers are now in place, and the Committee, with assistance from Community Action Norfolk, is investigating a possible change to a Charitable Incorporated Organisation. M E Ander50n-Dungar Jul 2024