Aylsham Recreation Ground
Charity Number 303895
Trustees’ Annual Report And Financial Statements For the Period 1[st] March 2021 to 28[th] February 2022
March 2022
Reference & Administration Details
Charity number: 303895
Charities operating address: C/O Town Hall, Market Place, Aylsham NR11 6EL
| Names of the Charity Trustees who manage the Charity | Names of the Charity Trustees who manage the Charity |
|---|---|
| Myles Hague | Chairman 1/3/21 – 28/2/22 |
| Francis Dodd | Vice Chairman 1/3/21 – 28/2/22 |
| Eileen Springall | Hon Treasurer 1/3/21 – 28/2/22 |
Names of Trustees for the Charity (if any, eg: custodian trustees. Deleted if not required)
Aylsham Town Council Dates acted, if not for the whole year
Names & Addresses of Advisors (Delete rows which are not relevant)
Bank : Barclays Aylsham
Independent Examiner N/A Solicitor N/A Financial Advisor N/A
Structure, Governance & Management
Description of the Charity’s Trusts
Type if Governing Document: Constitution
How the Charity is constituted: Charitable Incorporated Organisation
Trustee Selection Methods: Volunteers
Objectives & Activities
Summary of the Objects of the Charity as set out in its Governing Document
To provide recreational facilities for the residents of Aylsham, Norfolk
Summary of the Main Activities Undertaken for the Public Benefit in relation to the Charity’s objects
Provision of:
Play Parks Skate Park Tennis Courts Bowls Green Pavilion Football Cricket Petanque Outside Gym Green space for recreation and team games
Achievements & Performances
Statutory Declaration
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Chairman’s Report
2021 – 2022 has seen the ongoing challenges presented by the pandemic as we slowly made a return to normality. User groups reconvening and transitioning into a forward movement considering the safety and wellbeing collectively and individually. This has been recognised as a committee also from Zoom meetings to once again being able to meet face to face. I feel I have been well supported through my ‘apprentice’ phase and thank you all for the experience and knowledgeable input received helping us continue our care and upkeep of our Recreation Ground.
Finances
We have had ongoing expenditure with maintenance projects arising that were prioritised as part of safety concerns. I am confident that we remain in a stable position and should continue you to assess any expenditure to determine if it is of real value to the recreation ground and its wider users.
Storage Building
The beginning of my position saw the conclusion of this project, by no means an easy task but in the words of my predecessor, ‘A lesson well learned’. It is well used, and I believe appreciated by those that have access to areas within it. Long may this continue.
Future Projects
What an exciting time ahead with the prospect of a ‘new’ skatepark! I look forward to the public meeting later this month to hear the feedback from our community towards the project. And of course, the prospect of an eventual new Pavilion with the pooling of ideas for consideration as to how we can make this an exceptional and welcoming venue for all users groups and our communities younger generation.
User Groups
It is very promising and exciting to see the growth and development of the user groups and to see new ideas and promotion of the groups to be enjoyed to their fullest.
The Future
As we look forward, it is exciting to see the possibilities that we can collectively achieve offering further betterment and improving the experiences of our community to make this, the peoples recreation ground a thriving and enjoyable venue for all who frequent it.
My thanks to Wendy Murphy for her unrelenting assistance and for establishing a strong and pivotal position as recreation ground manager. And of course, to you all, my fellow committee members for what is a collective drive forward in striving for a better environment for our community. I am grateful to you for the support and understanding you have afforded me throughout my first year as chair.
Thank you
Myles Hague
Financial Review
Brief statement of the Charity’s Policy on Reserves
The charity budgets to provide replacements costs for play equipment etc plus ensuring there is at least £9,000 for contingencies
Details of Any Funds Materially in Deficit
None
Other Optional Information
The funding supplied by Aylsham Town Council from April 2021 has been paid as a grant
06/02/2023 12:54
Page 1
Recreation Ground Aylsham
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12
Cost Centre Report
| Actual Year To Date |
Current Annual Bud |
Variance Annual Total Committed Expenditure Funds Available |
Variance Annual Total Committed Expenditure Funds Available |
Variance Annual Total Committed Expenditure Funds Available |
% Spent | Transfer to/from EMR |
||
|---|---|---|---|---|---|---|---|---|
| 100 | Income | |||||||
| 1090 | Interest Received | 1 | 30 | 29 | 4.1% | |||
| 1100 | Grants & Donation Received | 56,926 | 56,570 | (356) | 100.6% | |||
| 1110 | Hooked on Stitching | 0 | 4,250 | 4,250 | 0.0% | |||
| 1120 | Bowls Income | 625 | 800 | 175 | 78.1% | |||
| 1130 | Tennis Income | 625 | 800 | 175 | 78.1% | |||
| 1135 | General Income | 10 | 0 | (10) | 0.0% | |||
| 1140 | Football Pitch Income | 194 | 300 | 106 | 64.6% | |||
| 1150 | Storage Unit Income | 1,899 | 0 | (1,899) | 0.0% | |||
| 1160 | Petanque | 520 | 250 | (270) | 208.0% | |||
| 1170 | Hall Hire | 5,973 | 1,500 | (4,473) | 398.2% | |||
| 1180 | Casual Hire | 0 | 200 | 200 | 0.0% | |||
| 1200 | Trefoil | 0 | 50 | 50 | 0.0% | |||
| 1220 | Aylsham HS | 0 | 200 | 200 | 0.0% | |||
| 1230 | Erpingham FC | 246 | 500 | 254 | 49.2% | |||
| 1240 | Briston/Red Rose | 0 | 500 | 500 | 0.0% | |||
| 1250 | St Giles | 642 | 1,300 | 658 | 49.4% | |||
| 1990 | Tennis Hire | 30 | 250 | 220 | 12.0% | |||
| Income :- Income | 67,690 | 67,500 | (190) | 0 | ||||
| 100.3% | ||||||||
| Net Income | 67,690 | 67,500 | ||||||
| (190) | ||||||||
| 110 | Administration | |||||||
| 4010 | Admin Salary | 5,716 | 5,000 | (716) | (716) | 114.3% | ||
| 4030 | PAYE and NI | 945 | 0 | (945) | (945) | 0.0% | ||
| 4070 | Staff other Expenses | 197 | 0 | (197) | (197) | 0.0% | ||
| 4090 | Insurance | 0 | 3,200 | 3,200 | 3,200 | 0.0% | ||
| 4100 | Broadband | 820 | 750 | (70) | (70) | 109.3% | ||
| 4110 | Rates | 324 | 1,000 | 676 | 676 | 32.4% | ||
| 4120 | Water | 1,092 | 350 | (742) | (742) | 312.0% | ||
| 4130 | Electricity | 976 | 900 | (76) | (76) | 108.4% | ||
| 4140 | Gas | 591 | 800 | 209 | 209 | 73.9% | ||
| 4150 | Fire Inspection | 311 | 450 | 139 | 139 | 69.0% | ||
| 4160 | Pavilion Maintenance | 2,626 | 4,500 | 1,874 | 1,874 | 58.4% | ||
| 4170 | Cleaning | 1,974 | 5,000 | 3,026 | 3,026 | 39.5% | ||
| 4180 | Refuse Collection | 1,924 | 2,200 | 276 | 276 | 87.5% | ||
| 4190 | Grants & Donations Made | (8,044) | 0 | 8,044 | 8,044 | 0.0% | ||
| 4210 | CCTV | 4,748 | 200 | (4,548) | (4,548) | 2374.0% | ||
| 4220 | Professional Services | 8,212 | 8,200 | (12) | (12) | 100.1% | ||
| 4990 | Sundries | 40 | 5,000 | 4,960 | 4,960 | 0.8% | ||
| Administration :- Indirect Expenditure | 22,453 | 37,550 | 15,097 | 15,097 | 0 | |||
| 0 | 59.8% | |||||||
| Net Expenditure | (22,453) | (37,550) | ||||||
| (15,097) | ||||||||
Continued over page
06/02/2023
Page 2
12:54
Recreation Ground Aylsham
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
| Actual Year To Date |
Current Annual Bud |
Variance Annual Total Committed Expenditure Funds Available |
Variance Annual Total Committed Expenditure Funds Available |
Variance Annual Total Committed Expenditure Funds Available |
% Spent | Transfer to/from EMR |
||
|---|---|---|---|---|---|---|---|---|
| 140 | Outside Spaces | |||||||
| 4400 | Grounds Maintenance Contract | 12,510 | 15,000 | 2,490 | 2,490 | 83.4% | ||
| 4410 | Hedgeing Contract | 200 | 400 | 200 | 200 | 50.0% | ||
| 4430 | Smile Park | 391 | 1,000 | 609 | 609 | 39.1% | ||
| 4450 | Football Post & Nets | 0 | 500 | 500 | 500 | 0.0% | ||
| 4460 | Maintenance & Repairs | 3,934 | 3,000 | (934) | (934) | 131.1% | ||
| 4465 | Storage Unit | 16,560 | 0 | (16,560) | (16,560) | 0.0% | ||
| 4470 | Tree Care & Fencing | 0 | 1,000 | 1,000 | 1,000 | 0.0% | ||
| 4500 | Bolws club Expense | 884 | 3,500 | 2,616 | 2,616 | 25.3% | ||
| 4510 | Zip Wire | 150 | 300 | 150 | 150 | 50.0% | ||
| 4520 | Litter Bins & Collection | 1,608 | 500 | (1,108) | (1,108) | 321.6% | ||
| 4540 | St Giles Cricket Club | 4,335 | 4,250 | (85) | (85) | 102.0% | ||
| 4560 | Tennis | 294 | 500 | 206 | 206 | 58.9% | ||
| 4990 | Sundries | 111 | 0 | (111) | (111) | 0.0% | ||
| Outside Spaces :- Indirect Expenditure | 40,977 | 29,950 | (11,027) | (11,027) | 0 | |||
| 0 | 136.8% | |||||||
| Net Expenditure | (40,977) | (29,950) | ||||||
| 11,027 | ||||||||
| Grand Totals:- Income Net Income over Expenditure Expenditure |
63,429 67,690 4,260 |
67,500 67,500 0 |
(190) 4,071 |
0 | 4,071 | 100.3% 94.0% |
||
| (4,260) | ||||||||
| Movement to/(from) Gen Reserve | 4,260 |
AYLSHAM RECREATION GROUND COMMITTEE – 2021/2022
I have examined the records of the Aylsham Recreation Ground Committee for the financial year 1 April 2021 to 31 March 2022. My comments are below.
INCOME
Invoices are issued promptly to both regular and casual hirers, with most payments received via BACS and clearly documented each month. Credit notes were issued where applicable.
PAYMENTS
A random sample of paid invoices was carried out. Those sampled were paid via BACS. All were correctly authorised
| Invoice | 0060100 | Aylsham Grounds | £906.00 |
|---|---|---|---|
| Invoice | 281127 | OTW Imaging | £129.12 |
| Invoice | 105589 | Key Loos | £102.00 |
| Grant | Cricket club | £4250.00 | |
| Invoice | 1982 | Aylsham Town Council | £2015.00 |
STAFF RECORDS
Staff payments were made on due dates, and clearly detailed, including payments due to HMRC in respect of PAYE and NI.
VAT
VAT records in order.
FINANCIAL REPORTING
Bank reconciliations are carried out regularly, and trial balances prepared monthly. All transactions are recorded under the appropriate budget headings. Regular reports are given to the committee in a clear and well-ordered format. Bank statements were in order.
M E Anderson-Dungar October 2022