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2022-12-31-accounts

Greater London South West County Scout Council

Trustees Annual Report and Accounts 2022

Index

Page
Trustees Annual Report 1
Independent Examiner’s Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the financial statements 8

Trustees’ Annual Report

For the period from 1 January 2022 to 31 December 2022

Section A – Reference and Administrative details

Charity Name – Greater London South West County Scout Council

Registered Charity Number - 303884

Names of the Charity Trustees who manage the charity

Chair Julie Findlay Secretary vacant Commissioner Owen Purcell Treasurer Andy Beckett Elected Members Alan Brewer Andrew Hayward Jackie Paddon Ian Price (resigned February 2023) David Rixson

Nominated Members

Asad Lone Claire Pearcy Andy Robson Alex Swain

Co-opted Members Ron Crabb

Section B

Type of governing document

The County’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

How the Charity is constituted

The County is a trust established under the Scout Association’s rules which are common to all Scouts in the United Kingdom.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.

Additional Information

The County is managed by the County Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout County which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to

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charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the County Commissioner and other individuals from each of the Districts within the County and meets every 1-2 months.

The County Executive Committee exists to support the County Commissioner in meeting the responsibilities of their appointment and is responsible for:

The maintenance of any County property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; County public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing County Administrators and advisors other than those who are elected.

Risks and Internal Control

The County Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which are all paid by cheque or direct transfer. All receipts are banked, normally within 7 days of receipt.

An insurance policy is held to cover people assisting at County events who are not covered by Scout membership.

Section C

Objects and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity – We act with integrity; we are honest, trustworthy and loyal. Respect – We have self-respect and respect for others. Care – We support others and take care of the world in which we live. Belief – We explore our faiths, beliefs and attitudes.

Co-operation – We make a positive difference; we cooperate with others and make friends.

The Scout Method

Scouting takes when young people, in partnership with adults, work together based ion the values of Scouting and;

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The County Scout Council’s role is to offer leadership and support to the Scout Districts and Groups within a geographical area. It is in the local Scout Groups that Scouting is delivered to our membership.

The County encompasses Districts and Groups throughout the London Boroughs of Croydon, Merton, Richmond and Sutton and the Royal Borough of Kingston Upon Thames.

The County meets the Charities Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D

Main achievements during the year

These are set out by the County Commissioner and Chair in their respective reports.

Section E

Financial Review

This is shown on pages 6 to 10 of this report.

Reserves Policy

Sufficient reserves are held to continue and develop the activities of the County and to contribute to requests for assistance from other parts of the Scouting movement.

The Executive considers that the County’s reserves should be sufficient to enable it to meet its ongoing expenditures. The County will monitor its reserves when setting its annual membership fee to ensure that the reserves do not increase unnecessarily.

Investment policy

Currently all receipts are paid into current accounts at CAF Bank.

Section F

Other Optional Information

Not used

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Section G

Declaration

The Trustees declare that they have approved the above report.

Signed on behalf of the charity’s trustees

Signature
Full Name Julie Findlay Andy Beckett
Position County Chair County Treasurer
Date 8 March 2023 8 March 2023

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Independent Examiner's Report to the Trustees of the

GREATER LONDON SOUTH WEST COUNTY SCOUT COUNCIL

I report on the accounts of the County for the year ended 31 December 2022, which are set out on pages 6 to 10.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The County’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);

To follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act); and

To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the County and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Charities Act; and

  2. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  3. have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jackie Bonella BSc. ACA Chartered Accountant Avonlea, Bush Lane, Send, Surrey, GU23 7HP

Date: May 2023

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Greater London South West County Scout Council

Statement of Financial Activities

For the year ended 31 December 2022

Notes
Incoming Resources
Membership fees received
Less payable to Headquarters
Interest and other income
Charitable activities
2
Total incoming resources
Resources Expended
Charitable activities
2
Governance costs
3
Support costs
4
Total resources expended
Net incoming resources for the year
Transfers between funds
Net movements in funds for the year
Total funds brought forward
Total funds carried forward		 2022
General
Designated
Fund
Fund
Total
£
£
£
337,812
337,812
(287,765)
(287,765)
50,047
-
50,047
7,570
7,570
52,851
124,379
177,230
110,468
124,379
234,847
64,622
165,646
230,268
1,260
1,260
43,411
43,411
109,293
165,646
274,939
1,175
(41,267)
(40,092)
(20,853)
20,853
-
(19,678)
(20,414)
(40,092)
207,343
168,773
376,116
187,665
148,359
336,024		 2021
Total
£
265,536
(265,536)
-
3,026
30,789
33,815
42,747
1,200
18,933
62,880
(29,065)
-
(29,065)
405,181
376,116

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Greater London South West County Scout Council

Balance Sheet

As at 31 December 2022

Notes
Fixed Assets
Bethesda Base
6/7
Current Assets
HQ Charity deposit
Bank and cash balances
Creditors: amounts falling due within one year
8
Net Current Assets
Net Assets
Funds
Unrestricted general funds
Unrestricted designated funds
Total Funds		 2022
£
£
9,315
9,315
-
327,969
327,969
1,260
326,709
336,024
187,665
148,359
336,024		 2021
£
9,315
9,315
82,808
285,193
368,001
1,200
366,801
376,116
207,343
168,773
376,116

These financial statements were approved by the Trustees on 8 March 2023, and signed on their behalf by:

Julie Findlay County Chair

Andy Beckett County Treasurer

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Greater London South West County Scout Council

Notes to the financial statements

For the year ended 31 December 2022

1 Accounting Policies

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the requirements of the Statement of Recommended Practice for Charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities issued on 16 July 2014, the Charities Act 2011 and applicable accounting standards.

Depreciation

Depreciation is provided, on a straight line basis, at rates calculated to write down the cost of each asset over its expected useful life. The rates in use are:

Other fixed assets

25%

Joint activities

Where the County joins with other Scout or Guide counties to organise activities, the proportion of income and expenditure applicable to this County, and the net assets that could be realised in the event that the activity ceases are included in note 9 below.

Membership fee income

Membership fee income is accounted for on an accruals basis.

Jamboree

The County reallocates amounts on an annual basis into a designated fund, for the various jamborees, so that in each jamboree year (normally every 4 years) the general funds are not distorted by a large cost. These amounts are shown as transfers between funds in the SOFA.

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Greater London South West County Scout Council

Notes to the financial statements (continued)

For the year ended 31 December 2022

2 Charitable Activities

Scouting activities and events
Bethesda base
Gang show
Jamboree		 2022
2021
Income
Expenditure
Net
£
£
£
£
30,816
(42,754)
(11,938)
6,248
4,559
(6,192)
(1,633)
(789)
17,476
(15,676)
1,800
160
124,379
(165,646)
(41,267)
(17,577)
177,230
(230,268)
(53,038)
(11,958)

3 Governance

Independent examiners fee
4 Support Costs
Trustees expenses
Training expenses
Development costs
Insurances
Equipment
Sundry expenses		 2022
£
(1,260)
(1,260)
2022
£
(484)
(20,592)
(5,805)
(348)
(797)
(15,385)
(43,411)		 2021
£
(1,200)
(1,200)
2021
£
(854)
(9,837)
-
(326)
(1,440)
(6,476)
(18,933)

5 Trustee Expenses

The trustees are not remunerated for the performance of their duties. During the year the trustees were reimbursed expenses for travel, postage, stationery and meeting expenses totalling £484 (2021 - £854)

6 Bethesda Base

The Base is shown at cost. A survey was carried out in February 2019, by recognised Chartered Surveyors, which confirmed a valuation for insurance purposes of £500,000.

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Greater London South West County Scout Council

Notes to the financial statements (continued)

For the year ended 31 December 2022

7 Tangible Assets

Cost
At the beginning and end of the year
Additions/(disposals) during the year
At the end of the year
Depreciation
At the beginning of the year
Charge for the year
At the end of the year
Net book value
At the end of the year
At the beginning of the year		 Bethesda
Base
Total
£
£
9,315
9,315
0
9,315
9,315
-
-
-
-
-
9,315
9,315
9,315
9,315

8 Creditors: amounts falling due within 1 year

Independent examiners fee 2022
2021
£
£
1,260
1,200
1,260
1,200

9 Joint Activity - Paragliding Club

The County is jointly responsible with Surrey County Scout Council for the Paragliding Club. The Club's accounts are not consolidated into these accounts but a summary is shown below.

GLSW share (50%) of surplus/(deficit) for the year
GLSW share (50%) of net assets as at the year end		 2022
2021
£
£
1,486
(571)
2,585
1,099

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