Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 4 |
2 | 1 | to end date | to end date | to end date | 3 | 1 | 0 | 3 | 2 | 2 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | |||||||||||||||
| Charity name | 1st Wandsworth Scouth Group | |||||||||||||||
| Other names the charity is known | by | |||||||||||||||
| Registered charity number (if any) | 3 0 |
3 | 8 | 7 | 6 | |||||||||||
| HQ registration number | ||||||||||||||||
| Charity’s principal address | The Romany | |||||||||||||||
| 22aLyfordRoad | ||||||||||||||||
| London | ||||||||||||||||
| Postcode | S | W | 1 | 8 | 3 | L | G | |||||||||
| Names of the charity trustees who manage the charity |
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| Alex Miller | Chair | Until 26/10/21 |
| Sonya McLernon | Secretary | From 09/04/21 |
| Mark Gulliford | Treasurer | From 09/04/21 |
| Birgit Johnson | From09/04/21 | |
| Rob Christie | ||
| Mark Tyson | Chair | From 28/02/22 |
| Derek Prentice | Until31/03/22 | |
| Tom Arms | Until31/03/22 | |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; b) The Committee consists of 3 independent representatives, trustee' consideration of major risks and Chair, Treasurer and Secretary together with the Group Scout the systems and procedures to manage Leader, individual section leaders (if opted to take on the them responsibility) and parent’s representation and meets every 3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from leasing/hirising of The Romany, subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, including comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Summary of the objects of the charity set out in its governing document
Objectives and activities
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,
3 LT700001 (3rd December 2018)
empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects The Group provides a range of activities throughout the year, including at weekly section meetings and at ad hoc events such as camps, hikes, Remembrance Day events, display days, District activities and other activities.
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Section D | Achievements and performance |
|---|---|
| 4 LT700001 (3rd December 2018) Summary of the main achievements of the charity during the year |
|
| After the challenges of continuing the Group's activities during lockdown, all sections restarted in spring 2021 with face-to- face meetings. Beavers, Cubs and Scouts sections went up to full capacity immediately, run by a dedicated team of leaders. Activities in 2021-2022 ranged from sports, games |
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g g and teamwork challenges to crafts, DIY, science experiments, cooking, first aid training and fundraising for the community. Group events also took place again, starting with a 'camp for a day - but not the night' (as residential experiences were still not allowed) in summer, and when restrictions were lifted in autumn 2021 the Group was able to hold the popular Bonfire Night event, followed by a Remembrance weekend sleepover (with record attendance by all 3 sections) and the Group's Christmas display in December.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Investment Policy The Group's Income and Expenditure is modest and while the Group currently holds high levels of reserves, it does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group held reserves of approximately £101,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by an unusual pattern of income and expenditure in the last few years due to the impact of the covid-19 pandemic. The Group is considering potential requirements for capital expenditure and expect a decrease in the level of reserves over the next few years. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £25,000. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Not applicable. Not applicable. • the charity’s principal sources of funds (including any fundraising); |
The Group held reserves of approximately £101,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by an unusual pattern of income and expenditure in the last few years due to the impact of the covid-19 pandemic. The Group is considering potential requirements for capital expenditure and expect a decrease in the level of reserves over the next few years. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £25,000. Not applicable. |
| Not applicable. | |
| Investment Policy The Group's Income and Expenditure is modest and while the Group currently holds high levels of reserves, it does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
5 LT700001 (3rd December 2018)
- investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
MARK TYSON | MARK TYSON | MARK TYSON | MARK TYSON | MARK TYSON | MARK TYSON | MARK GULLIFORD |
|---|---|---|---|---|---|---|---|
| Mark Tyson | Mark Gulliford | ||||||
| Chair | Treasurer | ||||||
| 2 1 0 1 2 3 |
|||||||
| 2 | 1 | 0 | 1 | 2 | 3 |
6 LT700001 (3rd December 2018)
Independent examiner’s report to the trustees of 1[st] Wandsworth Scout Council
I report to the trustees on my examination of the accounts of the 1[st] Wandsworth Scout Group for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the 1[st] Wandsworth Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 1[st] Wandsworth Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 1[st] Wandsworth Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Angharad Carter-Clout
Name: Angharad Carter-Clout
Relevant professional qualification or membership of professional bodies (if any): Member of the ICAEW – membership number 909566
Address: 81 Ellerton Road, London, SW18 3NH
Date: 12[th] June 2022
1st Wandsworth Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01-Apr-21 | To | 31-Mar-22 | |
| Receipts and payments | ||||
| Receipts | 2021/22 Unrestricted funds £ 1,790 1,340 1,540 4,670 (1,700) 2,970 5,417 9,000 645 11,780 26,842 54 910 360 1,324 47 8 704 759 31,894 |
2020/21 Unrestricted funds £ |
||
| Subscriptions | ||||
| Scouts | 1,790 | 480 | ||
| Cubs | 1,340 | 0 | ||
| Beavers | 1,540 | 0 | ||
| Membership subscriptions | 4,670 | 480 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | (1,700) | (2,544) | ||
| Sub total | 2,970 | (2,064) | ||
| Romany Income | ||||
| Playgroup | 5,417 | 2,500 | ||
| Arty Party | 9,000 | 1,350 | ||
| Guides/Brownies | 645 | 0 | ||
| Party rents | 11,780 | (160) | ||
| Sub total | 26,842 | 3,690 | ||
| Activity Income | ||||
| Display | 54 | 0 | ||
| Bonfire | 910 | 0 | ||
| Camp and outings | 360 | 0 | ||
| Sub total | 1,324 | 0 | ||
| Other Income | ||||
| Donations | 47 | 3,020 | ||
| Bank interest | 8 | 32 | ||
| Miscellaneous | 704 | 2,510 | ||
| Sub total | 759 | 5,561 | ||
| Total Receipts | ||||
| 31,894 | 7,187 |
1 LT700002 (1st January 2017)
1st Wandsworth Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01-Apr-21 | To | 31-Mar-22 | |
| Receipts and payments | ||||
| Payments | 2021/22 Unrestricted funds £ |
2020/21 Unrestricted funds £ |
||
| Premises | ||||
| Rent | 1,850 | 1,850 | ||
| Non-domestic rates | 31 | 0 | ||
| Utilities | 2,038 | 1,150 | ||
| Insurance | 806 | 953 | ||
| Maintenance | 5,539 | 4,105 | ||
| Materials and equipment | 689 | 159 | ||
| Capital expenditure | 0 | 751 | ||
| Sub total | 10,954 | 8,968 | ||
| Activities | ||||
| Programme Costs | 1,783 | 1,238 | ||
| Events | 1,703 | (71) | ||
| Sub total | 3,486 | 1,167 | ||
| Other payments | ||||
| Bank charges | 581 | 9 | ||
| Transport | 0 | 0 | ||
| Admin | 1,174 | 419 | ||
| Uniform | 534 | 97 | ||
| Donations | 0 | 135 | ||
| Miscellaneous | 0 | 841 | ||
| Training and socials | 821 | 122 | ||
| Sub total | 3,110 | 1,624 | ||
| Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 11,759 | ||||
| 14,345 | (4,571) | |||
| 86,981 | 91,552 | |||
| 101,325 | 86,981 |
2 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | |
|---|---|---|
| 31-Mar-22 Unrestricted funds £ Cash funds Bank current account 7,079 Bank deposit account 92,585 Stripe 1,662 Cash/Floats 0 Total cash funds 101,325 |
31-Mar-21 Unrestricted funds £ |
|
| Cash funds | ||
| Bank current account | 7,079 | 17,904 |
| Bank deposit account | 92,585 | 69,077 |
| Stripe | 1,662 | 0 |
| Cash/Floats | 0 | 0 |
| Total cash funds | 101,325 | 86,981 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13th June 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature MARK TYSON MARK GULLIFORD |
Print Name | Print Name |
|---|---|---|
| MARK TYSON | Mark Tyson | Chair |
| MARK GULLIFORD | Mark Gulliford | Treasurer |
3 LT700002 (1st January 2017)