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2023-12-31-accounts

4[th] WORCESTER PARK SCOUT GROUP

RECEIPTS and PAYMENTS

OF THE GROUP’S ACCOUNTS

FOR THE YEAR ENDED

31[st] DECEMBER 2023

4TH WORCESTER PARK SCOUT GROUP

TRUSTEES' REPORT

FOR THE YEAR ENDED 31st DECEMBER 2023

PRESIDENT

Sheila Kinton

VICE PRESIDENT

Les Prescott

TRUSTEES Ex-Officio – Appointment

Valerie Street - Group Scout Leader Chris Fowler - Assistant Group Scout Leader Elizabeth Ashbury-Redican - Group Secretary James Whittingham - Group Treasurer (until June 2023) Sharon Davis - Group Treasurer Anne Mays - Section Leader - Beavers Albert Short - Section Leader - Beavers Steve Roberts - Section Leader - Cubs Jack Francis - Section Leader - Cubs Margaret Pennington - Patrick Jacobs - Section Leader - Scouts Grahame Worrall - Section Leader - Explorers

Group Secretary Group Treasurer (until June 2023) Group Treasurer Section Leader - Beavers Section Leader - Beavers Section Leader - Cubs Section Leader - Cubs Section Leader - Cubs (until May 2023) Section Leader - Scouts Section Leader - Explorers

TRUSTEES Nominated - Appointment

Andy Marshall - Archie Nicol Anthony Ellis Sally Coates John Green Tina O’Donnell

Group Quartermaster

Page 2

4[TH] WORCESTER PARK SCOUT GROUP

TRUSTEES' REPORT

FOR THE YEAR ENDED 31st DECEMBER 2023

(continued)

REFERENCE AND ADMINISTRATIVE INFORMATION

REGISTERED CHARITY NO: 303853 REGISTRATION NUMBER WITH THE SCOUT ASSOCIATION: 16073 PRINCIPAL ADDRESS: Braemar Road Worcester Park Surrey KT4 8SW BANKERS AND OTHER ADVISERS: Bankers: CAF Bank Ltd West Malling Kent ME19 4JQ Independent Examiner: CUSTODIAN TRUSTEES The Scout Association Trust Corporation CONTACT NAME AND ADDRESS Valerie Street 4[th] Worcester Park Scout Group Braemar Road Worcester Park KT4 8SW

The Scout Association Trust Corporation

Page 3

4TH WORCESTER PARK SCOUT GROUP

TRUSTEES' REPORT

FOR THE YEAR ENDED 31st DECEMBER 2023

(continued)

STRUCTURE, GOVERNANCE AND MANAGEMENT

4[th ] Worcester Park Scout Group is a Trust established under the rules of the Scout Association which are common to all Scout Groups.

The Group operates in accordance with the Scout Association’s Policy, Organisation and Rules.

The Group is responsible, under the Sutton District Scout Council, for Scouting in the Worcester Park area.

APPOINTMENT OF TRUSTEES

Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association, by the members of the Group at the Annual General Meeting.

RISK MANAGEMENT

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

ORGANISATIONAL STRUCTURE

The Group is led by the Group Scout Leader and managed by the Group Executive Committee. They are accountable to the Group Scout Council (The Scouter’s meeting) for the satisfactory running of the group.

The Group Scout Leader is assisted and supported by the Group Scouters in the delivery of a highquality balanced programme for the young people within the Group.

The Group Scout Council is the electoral body, which supports scouting within the group. It is the body to which the Group Executive Committee is accountable.

The Group Scout Council and the Executive Committee meet on alternate months during the year.

OBJECTIVES AND ACTIVITIES

To promote and assist in the running of Scouting in Worcester Park.

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

The 4[th ] Worcester Park Scout Group is responsible for providing Scouting in Worcester Park. The membership consists of 183 young persons of both sexes between the ages of 6 and 14 years. The leadership of these young people is provided by some 29 adults, all of whom are unpaid volunteers. They are trained and appointed in accordance with the Scout Association’s Policy, Organisation and Rules. The Group operates eight Sections as follows:

Page 4

4TH WORCESTER PARK SCOUT GROUP

TRUSTEES' REPOFOR THE YEAR ENDED 31st DECEMBER 2023

(continued)

3 Beaver Colonies - meetings held weekly (55 Beavers)

3 Cub Packs - meetings held weekly (65 Cubs)

2 Scout Troops – meetings held weekly (63 Scouts)

An attractive programme of activities is provided to challenge all age groups. The Aim and Method of the Scout Association is:

“to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The Method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult Leadership.”

ACHIEVEMENTS AND PERFORMANCE

2023 saw a small increase in membership. Scouting is proving popular and we maintain a waiting list. The young people move from beavers to cubs, cubs to scouts and the scouts move up to the Explorer unit which is based at 4[th] Worcester Park. We have a going up ceremony at our Scouts Owns which are held each term with an extra one at Christmas. Some of the young people achieve their Chief Scout Awards, which has an increasing difficulty level as they go up to the next section. Some of our young people have chosen to participate in the Duke of Edinburgh Award scheme at all levels.

The highest award available is the King’s Scout Award (formerly the Queen’s Scout Award) and our first recipient earned hers in 2023.

We are grateful to the Explorers who volunteer each week to help with sections as young leaders throughout the year.

The hard working Events Team had a successful year in 2023. We held a Summer Fair and a Christmas Fair. There was a quiz night and an Easter Egg Hunt. There was also a new event aimed at the younger people which was a pumpkin hunt at the end of October. The Summer and Christmas Fairs raised in the region of £10,000 and the other events averaged £500 each but they were also considered social family events.

The Group continues to invest in equipment and training for its Leaders to provide a varied range of activities for young people who are members of the Group. The Group continues to work towards completion of its Development Plan. This is reviewed regularly.

All sections managed to attend camp last year and the big event was the celebration for the group reaching 90 years. The group camp was held at the 4[th] with 125 young people attending for the long weekend. We also travelled to Snowdonia for mountain camp. Our leadership teams do an amazing job and give up their time not only with section meetings but with the camps.

We are blessed to have an excellent Maintenance team who not only carry out small repairs and maintenance but who are willing to take on some of the work from the Development plan, which in turn keeps the cost down. With the help of a Jack Petchey Award we were able to reroof the car port. As we prepared for the new car park, trees were felled and the area was tidied up at the end of the year.

Page 5

We have been most fortunate to have an excellent Quarter Master with extra help offered when required.

We have been able to hire out the facilities at the 4[th] to both regular local hirers and a local school, as well as one off bookings for children’s parties. This has been well managed by one of our scout leaders.

In December we said farewell to two of our longest serving members. Their last roles were as vice presidents and were always a constant source of advice, information and good humour.

Ronald Kinton held the appointment of Assistant Section Leader of Brownsea Cub Pack in 1948. He held many roles both at the 4[th] and at District level and was awarded the Silver Wolf in 1990 for his service to scouting. Ron served for 75 years.

David Sweetland also started as an Assistant Section Leader with Brownsea Cub pack in 1958. He became Assistant Group Scout Leader in 1977 and he retired in 2021. He was awarded the Silver Wolf in 2013. David served for 65 Years.

Page 6

Page 7

4th WORCESTER PARK SCOUT GROUP

RECEIPTS AND PAYMENT ACCOUNT SUMMARY

FOR THE YEAR ENDED 31st DECEMBER 2023

Total Receipts for the year (see attached)
Total Loans received/utilised in the year
Total Payments for the year (see attached)
Total Capital Expenditure for the year
Net Receipts (Payments) for the year
Cash, Bank & Similar Funds at December 31.12.23
Cash, Bank & Similar Funds
Carried Forward		 2023
2022
General
Restricted
Funds
Funds
Total
Total
£
£
£
£
92,837
2,356
95,193
68,407
0
0
0
0
83,350
1,917
85,267
51,348
0
0
0
0
9,487
439
9,926
17,059
29,890
22,654
52,544
35,485
39,377
23,093
62,470
52,544

The above account and accompanying statement of assets and liabilities were approved by the Trustees on XX May 2024 and signed on their behalf by:

Elizabeth Ashbury-Redican Group Secretary

Page 8

4th WORCESTER PARK SCOUT GROUP

RECEIPTS AND PAYMENTS ACCOUNT SUMMARY

FOR THE YEAR ENDED 31st DECEMBER 2023

RECEIPTS

Notes
Membership Subscriptions
1
Investment Income
Current Account Bank Interest
Scout Ass. Short Term Interest
Savings Account Bank Interest ALL Other Account
Donations / Grants
Grants (Jack Petchey)
Grants (i.e. sutton DC)
Donations
Activities
BP Supper
Camp
Anniversary Celebrations
Outings
General Activities
Fund Raising
Fundraising Events Team		 2023
General
Restricted
Funds
Funds
Total
£
£
£
22,787
22,787
22,787
0
22,787
401
401
12
12
333
333
746
746
2,200
2,200
0
0
2,419
2,419
4,619
0
4,619
354
354
14,574
14,574
0
0
895
895
15,823
0
15,823
15,641
15,641
15,641
0
15,641		 2022
Total
£
21,752
21,752
13
10
76
99
600
0
3,438
4,038
183
0
0
0
1,388
1,571
11,904
11,904

Page 9

4th WORCESTER PARK SCOUT GROUP

RECEIPTS AND PAYMENTS ACCOUNT SUMMARY

FOR THE YEAR ENDED 31st DECEMBER 2023

RECEIPTS (cont'd)

Notes
Other Income
Gift Aid
2
Explorers Rent
HQ Usage
Scout Own / Good Turn Fund
Equipment
Sections Income
Sections Activities
Training
Uniforms / Badges
Group Funds
Fenner Fund
Minibus Vehicle Mileage
TOTAL RECEIPTS		 2023
2022
General
Restricted
Funds
Funds
Total
Total
£
£
£
£
4,741
4,741
4,963
896
896
1,877
23,668
23,668
19,053
340
340
155
21
21
0
1,476
1,476
2,385
0
0
0
0
0
0
0
2,356
2,356
0
0
0
2,078
2,078
610
33,221
2,356
35,577
29,043
92,837
2,356
95,193
68,407

Page 10

4th WORCESTER PARK SCOUT GROUP

RECEIPTS AND PAYMENT ACCOUNT SUMMARY

FOR THE YEAR ENDED 31st DECEMBER 2023

PAYMENTS

Notes
Census payment to Scout Association
Premises and Insurance
Business Rates
Water Rates
Gas & Electricity
Insurance - Buildings & Contents
Maintenance
Donations and Grants
Grants (Jack Petchey)
GDP
Activities
BP Supper
Training
Camps
80th Anniversary Dinner / Camp
Equipment
Outings
Activities / Materials
Other		 2023
2022
General
Restricted
Funds
Funds
Total
Total
£
£
£
£
8,395
8,395
7,920
0
0
358
189
189
229
2523
2,523
2,496
10179
10,179
9,300
5636
5,636
8,148
18,526
0
18,526
20,531
0
822
822
0
0
1,095
1,095
653
0
1,917
1,917
653
195
195
191
800
800
0
0
0
0
0
0
0
3,692
3,692
0
910
910
0
6,750
6,750
0
0
0
0
12,346
0
12,346
191

Page 11

4th WORCESTER PARK SCOUT GROUP

RECEIPTS AND PAYMENT ACCOUNT SUMMARY

FOR THE YEAR ENDED 31st DECEMBER 2023

PAYMENTS (cont/d)

2023
2022
Transport Notes General
Restricted
Funds
Funds
Total
Total
£
£
£
£
Petrol and Maintenance 1,008
1,008
897
Vehicle Licences 330
330
330
Vehicle Servicing 457
457
2,146
Insurance 2,210
2,210
2,204
4,005
0
4,005
5,577
Fund Raising
Fundraising Events Team 3,057
3,057
3,700
0
0
3,057
0
3,057
3,700
Admin/Establishment expenses
TV Licence 0
0
Bank charges 106
106
129
Fire / Security / Fees: Included in Maintenance 0
0
1,190
Printing & Photocopier 191
191
167
Office Supplies / Stationery 36
36
82
Internet & OSM 1,615
1,615
700
Annual AGM and Hospitality 691
691
0
Miscellaneous 1,959
1,959
1,810
4,599
0
4,599
4,078
Other Expenses
Uniform / Badge Purchases 2,146
2,146
1,373
QM General Equipment 0
0
0
Camp 13,682
13,682
0
Scouts Own Collections / Good Turns 0
0
0
Group Loan Repayment 15,925
15,925
0
Monies from Aspen Bank A/C Closure moved to Grou 669
669
7,325
32,422
0
32,422
8,698
TOTAL PAYMENTS 83,350
1,917
85,267
51,348

Page 12

4th WORCESTER PARK SCOUT GROUP

STATEMENT OF ASSETS AND LIABILITIES

at 31st DECEMBER 2023

Notes
MONETARY ASSETS
Group
Bank Current Accounts
CAF Gold Fund Aoounts
The Scout Association Short Term Investment Service
Cash in Hand
Sections Bank & Building Society Accounts
OTHER MONETARY ASSETS
2
Gift Aid Claims received to 31.08.23
Gift Aid Claim for Autumn 2023 Recd Jan 2024
NON-MONETARY ASSETS
Stocks
T-Shirt, Scarves & Badges
Freehold Land & Buildings
3 & 4
Furniture & Scouting Equipment
4 & 5
Motor Vehicles
6
LIABILITIES
Scout Association Loan
Interest Charged 2nd January 2023 at 2.75%
CONTINGENT LIABILITIES AND
FUTURE OBLIGATIONS		 2023
2022
General
Restricted
Funds
Funds
Total
Total
£
£
£
£
12,491
439
12,930
23,427
42,887
42,887
20,028
0
0
0
5,000
0
0
1
6,653
6,653
4,088
62,031
439
62,470
52,544
4,741
0
1,405
0
6,146
0
0
0
0
0
0
0
151,585
151,585
154,894
7,974
7,974
8,860
3,669
3,669
4,316
0
0
None
None

4TH WORCESTER PARK SCOUT GROUP

TRUSTEES' REPORT

FOR THE YEAR ENDED 31st DECEMBER 2023

(continued)

FINANCIAL REVIEW

The Accounts for the year have been drawn up on the receipts and payments basis which is consistent with previous periods. The charity had receipts more than payments during the year of £22,787. There was also the cost of a loan to service from the Scout Association of £15,925 including the interest payment which was over and above normal expenditure. The Group’s budget is submitted and agreed by the Executive Committee prior to the financial year.

INVESTMENT POLICY

The charity does not have a formal investment policy. It endeavours to obtain the best possible return on its cash balances.

RESERVES POLICY

With the exception of £23,093, the accumulated funds are free reserves that have been built up over time to cover future expenditure on projects and future running costs. These funds are being utilised in accordance with the Group Development Plan. It is considered that the minimum reserve to be held at any one time should equate to twelve months unavoidable expenditure, such as maintaining our premises, insuring our vehicles etc. which is £22,531 approximately.

RESPONSIBILITIES OF TRUSTEES

Charity law requires Trustees to prepare accounts for each financial year which gives a true and fair view of the state of affairs of the charity and its incoming resources and application of resources, including the net income or expenditure for the year.

In preparing those accounts, the Trustees are required to:

The Trustees are responsible for having proper accounting records kept, which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

APPROVAL

The report of the Trustees was approved by the Trustees on 13[th] May 2024 and signed on their behalf by:

Elizabeth Ashbury-Redican Group Secretary

Page 13

Page 14

4th WORCESTER PARK SCOUT GROUP

STATEMENT OF ASSETS AND LIABILITIES

at 31st DECEMBER 2023

(continued)

----- Start of picture text -----
Freehold Furniture & Motor
Land Buildings Equipment Vehicles TOTAL
£ £ £ £ £
Opening Balance as at 01.01.23 1,000 153,894 8,860 4,316 168,070
Additions
Disposals
Inflation Adjustment 4,617 4,617
1,000 158,511 8,860 4,316 172,687
Less: depreciation 7,926 886 647 9,459
Closing Balance at 31.12.23 1,000 150,585 7,974 3,669 163,228
Analysis of Additions:
Total Additions Less Disposals 0.00
----- End of picture text -----

Page 15

4th WORCESTER PARK SCOUT GROUP

SECTIONS FINANCIAL STATEMENTS

as at 31st DECEMBER 2023

Anglia Pack
Aspen Colony
Birch Colony
Brownsea Pack
Cedar Colony
Charterhouse Pack
Purple Troop
Silver Troop		 Balance at
01.01.23
£
773.27
186.57
564.30
455.13
664.55
26.44
465.44
952.57
4,088.27		 Year Ended 31st December 2023
Balance at
Receipts
Payments
31.12.23
£
£
£
5,050.41
5,383.61
440.07
1,634.07
1,392.48
428.16
1,050.00
579.81
1,034.49
1,940.00
1,650.56
744.57
660.00
0.00
1,324.55
301.99
240.98
87.45
1,790.00
1,707.05
548.39
8,118.81
7,025.60
2,045.78
20,545.28
17,980.09
6,653.46

4TH WORCESTER PARK SCOUT GROUP

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31st DECEMBER 2023

1. Membership Subscriptions – £22,787

Subscriptions of members are collected by the Group, via monthly standing order paid by parents. The gross amount collected in 2023 was £22,787 The amount due to the Scout Association as the annual census payment was £8,395, therefore the net amount that the Group kept for its operations was £14,392.

As per last year, the Group have changed the way that the Census payment appears in the accounts, i.e., it appears in the expenditure page (9), rather than in the income page (7), as per the Group’s 2019 accounts.

2. Gift Aid - £4,741.22

Claims for the previous period (2023) were submitted during 2023 and Autumn term 2023 in 2024 and paid by HMRC in 2024. The total received in 2023 from HMRC was £4,741.22. The outstanding amount for Autumn 2023 was £1,405.27 which was received in February 2024.

3. Freehold land

This has been held in Trust for the Group by the Scout Association Trust Corporation since 15th August 1940. There are restrictive covenants in place as to its use. A nominal value of £1,000, which exceeds acquisition costs, has been placed thereon.

4. Buildings

These have been valued at their 1991 insurance reinstatement cost - adjusted for 1993 additions, inflation at 3% p.a., and depreciation at 5% p.a. It should be noted that the revised sum insured in February 2009 was £880,000.

5. Furniture and equipment

These have been valued at their 1991 insurance reinstatement cost - adjusted for additions and depreciation at 10%. It should be noted that the revised sum insured in February 2009 was £100,000.

6 . Motor vehicles

These have been valued at cost less depreciation at 15% p.a.

7. Section Accounts

With respect to the Section Accounts, all Sections provided input and accounts to the Group in the 2023 reporting year.

8. Group Development Loan

As at 31[st] Dec. 2023, the amount outstanding owed to the Scout Association was £0.00. The Group decided to pay off the balance in full during the year as per the accounts.

Page 16

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE 4[TH] WORCESTER PARK SCOUT GROUP

I report on the accounts of the Group for the year ended 31[st] December 2023 which are set out on pages 7 to 16.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met, or

Name *** Address *** Date ** May 2024