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2023-03-31-accounts

1[st] Wallington

Annual General Meeting 2023 Saturday 16[th] September 2023

#SkillsForLife

@1stwallingtonscouts

Agenda

  1. Welcome by the Chairman

  2. Approve the Group Scouts Leader’s nomination of Chairman

  3. Apologies for absence

  4. Minutes of the 2022 Annual General Meeting

  5. Receive and consider the Annual Report of the Trustee Board, including the annual statement of accounts

  6. Vote of thanks to retiring members of the Committee

  7. Elect a Group Secretary: Julia Coward

  8. Elect a Group Treasurer: Chris Robinson

  9. Elect the members of the Trustee Board

Chair: James O’Kane

John Allen Andy Wadman Pam Norton Joanne Luck

  1. Elect the members of the Trustee Board nominated by the Group Scout Leader

No nominations

  1. Approve Section Leader from each of Beavers, Cubs & Scouts

Beavers: Selam Davies Cubs: Mark Dennis Scouts: David Pearcy

  1. Group Scout Leader

  2. Presentation of Awards

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Minutes of the Annual General Meeting

November 11th, 2022 at 7.30pm

1 . The Chairman James O’Kane welcomed everyone to the meeting. James thanked all the Leaders for the fantastic work they have done this year and for keeping the sections going

2. Janet Drinkall made the nomination of Chairman, James O’Kane

3. Apologies for absence:

Pam Norton

4. Minutes of the 2021 Annual General Meeting were agreed.

5. The Annual Report of the Group Executive Committee, including the annual statement of accounts was received and considered

Proposer: Christine Robinson Seconder: David Pearcy

Approved

6. Election of Group Secretary – Julia Coward

Proposer: Christine Robinson Seconder: Rachel Strachan

Approved

7. Election of Group Treasurer- Chris Robinson

Proposer: David Pearcy Seconder: Selam Davies Approved

8. Election of the members of the Executive Committee

John Allen Andy Wadman Pam Norton

Proposer: David Pearcy Seconder: Selam Davies Approved

10. Approve Section Leader from each of Beavers, Cubs & Scouts

Hannah Curry, Selam Davies, Mark Dennis & David Pearcy Approved

11. Group Scout Leader.

Janet Drinkall introduced Paul Littlechild, the new District Commissioner, and gave thanks to everyone for coming and apologised for the delay in the AGM happening due to the roof replacement.

No report for Squirrels as they didn’t start until after the year end, but Hannah has done a great job setting up the new section. There are now a regular group of 4-5 year olds starting their

scouting journey. This time last year it appeared a long way off before we started a Squirrel Dray and now here we are in full swing.

Janet thanked the whole leadership team for all they do and the way they have coped

over the last couple of years. Now proper meetings are back , our members have soon picked up and we are up to full strength with our young people.

Unfortunately, that is not the case with leaders and help with any section would be appreciated. Beavers is particularly short and relies on a parent rota to help.

If anyone can offer any help we would be very grateful, so come and have a chat with me or any of the leaders. Training is provided.

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The fund raising committee currently consists of one Scout leader only. We really need a team of 5-6 people to come on board with new ideas and enthusiasm. Our next project is to decorate the inside of the building and have new internal doors in the hall. Having had the new roof, finances are much depleted so it is important we increase our income.

If anyone would like to help, please come and speak to any of the leaders or executive committee.

With the need for extra income for day to day running, the termly subs will be increasing from January to £40 which is less than 50p per week extra. Like everyone, the bills to keep the hall heated and lit are increasing and this increase will help provide everything needed to give the children a brilliant scouting experience.

A reminder about the Remembrance Parade on Sunday 13[th] . Meet at the hall 10am, parents welcome.

12 . District Commissioner Paul Littlechild

Paul advised it was the first group AGM he had attended as District Commissioner and that it was an honour to be here. He was pleased to see all the children from their Scouting groups in attendance. He was pleased to see how well the Squirrels group was doing and advised there will be a lot happening in the next couple of years. He reiterated the need for help and volunteers.

13. Presentation of awards

Beavers

Hunter Award: Chloe Pearcy

Scouts

Hunter Award: Aoife Culligan

Chief Scouts Gold Award

Harry Macdonald Sonny Coward Emily Walker Aoife Culligan Charlotte Boardman

Adults

Andy Wadham 5 years service John Allen 5 years service Hannah Curry 10 years service Graham James 25 years service

Woodbadge Section Leader

Mark Dennis

James thanked everyone for attending and advised again the need for help with getting involved or even becoming leaders, or joining the executive committee.

A short video was played to show many of the activities the different groups have been involved in throughout the last year.

The meeting then closed followed by refreshments.

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Annual General Meeting Report 2022-2023

Chairmans Report

I am pleased to introduce this year’s Annual Report in 1st Wallington’s 115[th] year of operation. We have had a full year of activities in each of our sections and I would like to thank all the leaders and their assistants for their hard work in planning and delivering programmes that enable our young people to experience new challenges and have fun. Please look at each of the section reports to find out what has been going on during the year!

I would also like to thank all my fellow Executive Committee members, who worked hard all year behind the scenes to keep the Group in good order.

Scouting never ceases to amaze me. Bear Grylls often says, ‘We’re an unstoppable force for good’, and he is right. At a time when communities are becoming more divided, we bring people together. As Scouts, we build bridges, not walls.

Yet again I make no apology for using this report to ask for your help. Please consider helping us or talking to friends and family to encourage others to contact us.

Volunteering can be a brilliant way to boost your mental wellbeing. It’s a great feeling knowing you’re helping young people get skills for life, and you might even learn a lot about yourself along the way.

Scouts can make you feel good in other ways too. We’ll guide you to an opportunity where you can:

If you can only occasionally help, that’s fine. Whether you’d like to be a planner of activities, a teamaker, or a craft creator, we appreciate any time you can spare. Talk to any of the leaders, or contact Janet Drinkall, our Group Scout Leader, if you want to find out more!

James O’Kane Group Chair

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Group Scout Leaders Report

It has been a very busy and productive year I am happy to report.

We celebrate our 115th birthday. 1st Wallington Scout Group was inaugurated just one year after Scouting began so we are one of the oldest Groups in the country and we are still going strong! To celebrate we had the Group camp, luckily we had lovely weather, so all the young people and adults had a really great time. We were well catered for by Sutton Service crew and there were many activities for the young people to enjoy. It was a first to have the Beavers sleeping there in a hut and to have some Squirrels down for the day. With parents coming down on Sunday for games, filling the field, and a BBQ, it was a wonderful end to the camp.

Sadly Blackland Farm, such a great campsite, may now be sold so that is probably the last time we can go there, which is an incredible shame. Finally thank you to all the Leaders who gave their time to organise and run the camp, especially David Pearcy who oversaw it all.

This year we also had a first when we started our Squirrel Drey, one of only two in the District, so proud to be leading the way. We started in October with just six little Squirrels but by Christmas had grown to fifteen. There is a huge waiting list which we will never be able to cater for, such is the popularity. Meeting on a Saturday is novel but works with all our Squirrels attending regularly. The programme ably put together by Hannah Curry is varied and they all have a great time. Unfortunately, we are very short of Leaders and only have one Explorer helping, with the numbers increasing we do need more help. Parents are very supportive and help when asked but we do need some more permanent helpers.

As you can see from the reports all sections have been busy with inside and outside activities, giving all our young people as many different experiences as they can. If anyone out there would like to come on board as a Leader/Helper on a regular basis we will welcome you with open arms!

Meanwhile I would like to thank all our current Leaders and assistants who give so much of their time for the benefit of your children. Also the Trustee Board Members who assist in the

background running the Group and the premises, making sure we have enough money to keep everything running smoothly. This too could do with a couple more parents, as new ideas and input are vital for future projects.

We also need quite urgently someone with some maintenance experience to help out with repairs and general assistance with the fabric of the building. Fund raising is at present being carried out by Leaders who already do so much for your children and so we need a few people to set up a Fund Raising Committee to raise funds for various projects such as hall redecoration, new basement doors etc. These two jobs do not require you to be a member of the Trustee Board.

So over to you parents for help and support of 1st Wallington Volunteers!

Janet Drinkall Group Scout Leader

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What a year we have had, fun laughter and learning as we go!

We started October 2022 being the new branch in Scouting, and the second drey in Sutton District. 14 Young people attend age 4-6years old. All the young people have overcome shyness and other difficulties and gained confidence, for example being in a group and taking part in all activities. Saying our promise every Saturday, saying it with pride. Any so many more photos, a whole year’s worth.

I would like to say a BIG thank you to all the parents for helping and also to all the leaders that help Squirrels run.

Hannah Curry

Squirrels Leader

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It has been another busy year for our Beaver colony and we have run a full programme of activities. We presently have almost 30 Beavers in the colony.

We started the Autumn Term by welcoming 7 new Beavers.

The first badge we started working towards was the International badge, which involved us learning greetings in other languages, making flags & trying a variety of cuisines from around the world.

As part of the Faith Badge we visited the local Mosque who made us very welcome and gave an interesting talk about their culture & religion & the leaders were all gifted a copy of the Koran.

In November we had our annual sleepover. We started the day with a trip to Horniman Museum in Forest Hill, which included a visit to their aquarium. We had a picnic lunch in the adjoining park mid-way through the day. The Beavers enjoyed the train journey to & from the museum. On return 5 Beavers went home after dinner but we had a further 17 who stayed for the sleepover & enjoyed creative activities & a film before bed.

We ended the year with a Christmas themed fancy dress party.

In the Spring Term we covered the new Money skills badge and were amazed that most of the Beavers had never seen a cheque and thought phones were the most common payment method used today.

The Beavers had a fun evening celebrating Chinese New Year doing the Dragon dance with the

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Dragon kindly loaned to us by the Cubs. As usual the pancake making for Shrove Tuesday was a lot of fun & mess.

In May the Beavers joined the Group Camp celebrating 115 years of 1St Wallington Scout Group. The Beavers had a fabulous time sleeping over in huts, tunnelling, climbing, bouncing on a trampoline & singing around the campfire. Their parents joined us for a BBQ before taking home their very muddy worn out children.

The Summer Term started with our Coronation celebration crafts evening, most of the Beavers went home with crowns & flags. We spent most of the Summer outside with visits to the Ecology Centre & Queen Marys Woodland. For Grass sledging, team games & our Sports Day we spend the evening in Carshalton Park.

We always welcome parent help and would like to say a big thank you to all the parents who have volunteered over the last year as we wouldn’t be able to run such a varied programme without your help.

Thank you to Deborah, Wayne and our young DofE helpers Dylan, Aoife, Charlotte & Isla.

Selam Davies & Linda Joiner

Beaver Leader & Assistant Beaver Leader

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The Pack

The Cub section has stayed steady with numbers over the past year and after all the moves and changes this term we will still have over 30 Cubs on the books.

Group Camp

Sixteen Cubs were able to join the fun weekend at Blacklands Farm for the 115 years Celebration Camp. They took part in lots of different activities over the two days including Archery, Gladiator Challenge, Tunnels

It was great to have the parents join us on the Sunday for the BBQ before they all headed home.

Summer Camp

This year we were able to join with the Scouts for the full week of Summer Camp at Woodhouse Park. Fourteen Cubs were able to attend for a great week even if the weather was not kind to us. There was a lot of onsite activities for them all to take part in; Adventure Course, Remote Control Cars, Tomahawk Throwing, Laser Tag, Waterslide, Bouldering, Sumo Suits and Flintstone Carts.

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**-;?. isy£

We also had some offsite activities. Our planned hike had to be cancelled due to bad weather, so we spent a day at Wookey Hole instead with a walk around the caves before a game of crazy golf and a circus show.

On the Friday we went to Portishead outdoor swimming pool before having a fish and chip supper on the beach.

We all had a great week away. Thanks to Paul and Steph for feeding us so well all week and to the Scout and Cub leaders for making it so much fun for all.

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Activities & Badgework

We have had a busy time over the last year with badgework and activities. We made visits to All Saints Church for the My Faith badge and to the Muslim Cultural & Welfare Association for the World Faith badge. We also had a visit to Wallington Fire Station.

We have also had a couple of evening hikes from either Oaks Park or Beddington Park back to the Scout Hut. The Cubs all learnt some First Aid as we covered the first few stages of the Emergency Aid Badge.

Everyone enjoyed working on the Gardeners Badge as we created our Cub Patch outside the hut.

We have also covered the DIY, Athletics, Pioneer and Scientist Badges.

For Chinese New Year we built a Dragon costume before all the Cubs did a dragon dance. Special mention goes to Raksha our Creative Director!!

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We also had a very interesting visit from a lady that keeps bees to tell us all about them and their life cycle. We even got to try some of her own honey.

At Christmas we learnt about the growing need for Foodbanks and what they can provide for people. Thank you to everyone that was able to donate to our collection that we delivered to Sutton Foodbank.

Leadership Team

With the Cub Section remaining full we rely on our Leadership team to deliver the programme throughout the year. So my thanks to Bagheera (Graham), Raksha (Debra), Baloo (Wayne) and Jakala (Richard) for all their help. Thanks also to our growing tribe of young Leaders. Jack, Hannah, and Kai will be joined this term by Tudor.

Thank You

We are very lucky that all the Cubs that attend do so with a keen and enquiring mind. They are always quick to join in and try new things. Thank you to the parents for their support both when we send things home or ask for things to be brought in. We are looking forward to the upcoming term and hopefully continuing to give all the Cubs new skills for life.

Mark Dennis Akela

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The Autumn term of 2022 saw us complete the Emergency Aid badge, take part in the Sutton District Night Adventure Competition, fire work nights, and our annual trip to Hampton Court for Christmas ice skating.

The spring term of 2023 saw us kick off with a tie dye night, Chinese new year, pancake day and working on our map reading skills in preparation for the expedition challenge in the summer term.

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We started off the summer term with a weekend camp at Blacklands Farm with the rest of the group in celebration of our 115[th] year of 1[st] Wallington, followed by a tea party for the Kings coronation, backwards cooking at Oaks Park, and the favourite water slide. The older Scouts also completed their expedition challenge, working towards their Chief Scout Gold Award.

We also had some Scouts join the District Gorge walking trip which they thoroughly enjoyed.

The summer holidays saw us heading off camping with the Cubs to Woodhouse Park. We had changeable weather throughout the week, but the Cubs & Scouts took it in their stride and carried on with cooking, pioneering and learning some camp skills (wood cutting, knots and lashings, first aid).

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The Scouts had a go at caving down Goats Church Cavern and Swildons hole. We finished the week off with fish & chips on the beach at Clevedon.

My thanks go to the other leaders and young leaders, without whom I wouldn’t be able to run the section and the additional adults who supported the Group camp and summer camp. Their reliability and enthusiasm makes my job even more enjoyable.

Thank you also to the parents who support us, we hope your Scouts enjoy the sessions. We want to be able to inspire your young people to be confident, have lots of fun and be prepared with plenty of #skillsforlife.

David Pearcy Scout Leader

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The Explorers have had a busy year with multiple international trips, district meet ups and of course DofE! We had 30 Explorers in the unit in Autumn and 3 scouts from 1[st] Wallington move up to us who have settled in nicely.

The Autumn term was very busy with Youth Parliament Week (lead by the Explorers), joining the group for Remembrance Parade, learning how to make Haggis, selling Christmas trees and ice skating! We also completed our First Aid training as a unit.

We started of the new year celebrating the life of our loved and very missed Carla – with a great Graffiti night, where we learnt how to spray paint!

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The rest of the spring and summer term included: Navigation skills, kayaking, Sedan chair building and racing, ditch hoping, winning the district rounders competition and the waterslide!

The Explorers have been busy travelling the world this summer, we have had Explorers at the South Korean Jamboree and in Denmark at PAGGS.

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We have had over 10 Explorers start or continue their DofE Award, with one member starting their Gold!

A big thank you goes out to all the leaders that support the unit, and to all the Explorers that make running the unit so fun!

We also want to thank Tom Barney who has dedicated so many years to Ruskin and scouting, who is taking some time out to be with his family. Thank you Barney!

We look forward to running the unit next year with the addition to 3 new occasional helpers that were Ruskin Explorers: DeeDee, Kiera and Luca!

Emily Lewis, Andy Cooper & Jake Love Ruskin Explorer Scout Unit Leaders

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Accounts

General Purposes Fund

Receipts and payments account summary for the year ended 31 March 2023

Total receipts (from page 20)
Total payments (from page 21)
Net receipts/payments
Transfer from Minibus Fund
Transfer from Major Products Fund
Monetary balance at 1 April 2022
Monetary balance at 31 March 2023
Statement of assets and liabilities as at 31 March
2023
Monetary assets
TSB Treasurer’s Account
Equals card balance
Total as above		 2022/2023
£
2021/2022
£
33,852
16,774
31,472
35,378
2,380
(18,604)
-
18,529
-
558
29,821
29,338
32,201
29,821
2022/2023
2021/2022
£
£
31,841
29,821
360
-		 2022/2023
£
2021/2022
£
33,852
16,774
31,472
35,378


2,380
(18,604)
-
18,529
-
558
29,821
29,338


32,201
29,821
32,201
29,821

Non-monetary assets retained for the charity’s own use.

Scout hall and land at 30 Ruskin Road. The hall is insured for £600,173 based on re-instatement as new.

Scout hall contents (furniture, fittings, kitchen and camping equipment), insured for £27,840. The

Ford Transit Minibus (SF16 WXO) was purchased on 30 July 2021 for £19,620. Liabilities: £Nil

Approved on: October 2023 on behalf of the Trustees

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General Purposes Fund

Receipts for the year ended 31 March 2023

Membership subscriptions and joining fees
Less capitation (83 youth members)
and motion picture licence
Donations
Event contributions
Fund raising
Jumble sale / Jamboree
Other income
Hall letting
Other
Total receipts		 2022/2023
2021/2022
£
£
9,063
6,740
(3,760)
(2,695)
5,303
4,045
3,900
113
6,923
2,039
1,815
563
12,366
9,899
3,545
115
33,852
16,774

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General Purposes Fund

Payments for the year ended 31 March 2023

Upkeep of hall
Water rates
Rates
Cleaning
Gas and electricity
Insurance (hall and contents)
General maintenance
Activities
Minibus operating
costs New minibus
Insurance
Other costs
Other
expenditure
Hoodies
Scout hall broadband
Fundraising costs
Scarves, woggles and records books
Accountancy fees
Total payments		 2022/2023
£
2021/2022
£
93
45
220
112
2,049
1,857
2,473
1,297
2,810
2,733
10,778
686

18,423
6,730
7,609
3,167
-
19,620
945
926
2,074
1,612
-
452
403
403
727
1,380
691
488
600
600
31,472
35,378

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Major Projects Fund

Receipts and payments account summary for the year ended 31 March 2023

Total receipts
Total payments – general maintenance
Net receipts/payments
Transfer form investment assets
Monetary balance at 1 April 2022
Monetary balance at 31 March 2023
Statement of assets and liabilities as at 31 March 2023
Monetary assets
TSB Treasurer’s Account
Investment assets
FP CAF UK Equity Fund B -
Accumulation
Units 23,597.5526
units
(2021/2022: 23,597.5526 units)
M&G Equities Investment Fund for
Charities - Accumulation Units
63.308 units
(2021/2022: 210.233 units)
Liabilities		 2022/2023
£
2021/2022
£
-
-
43,000
-
(43,000)
-
43,000
-
-
-
-
2022/2023
£
2021/2022
£
-
-
-
-
48,450
48,941
18,325
62,390
66,775
111,331

Approved on: October 2023 on behalf of the Trustees

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RC Legacy Fund

Receipts and payments account summary for the year ended 31 March 2023

Total receipts
Total payments
Net receipts/payments
Transfers between funds
Monetary balance at 1 April 2022
Monetary balance at 31 March 2023
Statement of assets and liabilities as at 31 March
2023
Monetary assets
TSB Treasurer’s Account
Liabilities		 2022/2023
£
2021/2022
£
-
-
-
-
-
-
-
(558)
-
558
-
-
2022/2023
2021/2022
£
£
-
-
-
-

Non-monetary assets: £Nil

Approved on: October 2023 on behalf of the Trustees

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Minibus Fund

Receipts and payments account summary for the year ended 31 March 2023

Receipts
Sale of old minibus
Donations
Interest from NS&I Investment Account
Transfer to General Fund
Monetary balance at 1 April 2022
Monetary balance at 31 March 2023
Statement of assets and liabilities as at 31 March
2023
Monetary assets
TSB Treasurer’s Account
Liabilities
Approved on:
October 2023 on behalf of the Trustees		 2022/2023
£
2021/2022
£
-
3,800
-
-
-
-
-
3,800
-
(18,529)
-
(14,729)
-
14,729
-
-
2022/2023
2021/2022
£
£
-
-
-
-

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Report to the trustees of 1st Wallington Scout Group – Registered Charity 303847 Accounts for the year ended 31 March 2023

Respective The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities trustees and Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

responsibilities of trustees and examiner

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with my examination, no material matters have come to my attention which Independent gives me cause to believe that in, any material respect:

examiner's

statement

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

John V R Helps Chartered Accountant 28 Southway Carshalton Beeches Surrey SM5 4HW

October 2023

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