## Trustees' Annual Report **----- Start of picture text -----**
For the period
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 23RD CAMBERWELL (ST GILES) SCOUTS GROUP
Other names the charity is known by
Registered charity number (if any) 3 0 3 8 3 2
HQ registration number 8 3 8 8
Charity’s principal address 18A GILESMEAD 79 CAMBERWELL CHURCH STREET
CAMBERWELL
LONDON
Postcode S E 5 7 L N
Names of the charity trustees who manage the charity
**----- End of picture text -----**
|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---| |Leigh Anne Savage|Chair|| |JacquelineMaryBaxter|Secretary|Until 20/09/2024| |RebeccaEstella Chiles|CubLeader|| |JamesWalter Henry Cross|Trustee|| |Roy William Webber|Trustee|| |Daniel Frederick Hosier|Lead Volunteer|| |Sabiene Paula Cross|Beaver Leader|| |SylviaMueller|Treasurer|| |||| |||| |||| |||| |||| |||| |||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Banker|Barclays Bank|6 Market Place,Bexleyheath,DA6 7DY| |Banker|Metrobank|One Southampton Row,WC1B 5HA| |Financial Services(prepaid|Stripe Payments|7th Floor The Bower Warehouse 211 Old| |Custodian Trustee|The Scout Association Trust|
Gilwell Park,Chingford,London E4 7QW| The land and building vested in the Group are held on its behalf by the Scout Association Trust Corporation. **Section B** **Structure, governance and management** 1 LT700001 (14 September 2024) Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group has adopted in full the model constitution as laid out in The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) The Trustee Board consists of two independent trustee' consideration of major risks and representatives, the Chair, Treasurer and Secretary and the systems and procedures to manage together with the Group Scout Leaders and individual section them leaders, meets every 3 months or more often if necessary. A parents' committee, led by the Chair, supports the Group's fundraising activities. Members of the Trustee Board complete "Being a Scouts Trustee" learning within the first six months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Group Trustee Board is responsible for the maintenance of Group property, the raising of funds and the administration of Group finance, the insurance of persons, property and equipment, Group public occasions, assisting in the recruitment of leaders and other adult support, appointing any sub-committees that may be required, and appointing Group administrators and advisors other than those who are elected. **Section B** **Structure, governance and management (continued)** The Group Trustee Board has identified the major risks to which they believe the Group is exposed. These have been 2 LT700001 (14 September 2024) reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. From time to time, the Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.The Group's lease on its Scout hall expires in 2033 giving the Group medium-term security of tenure. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all new or significant activities and recorded in writing. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities and continued payment of rent and other expenses related to the hall and equipment such as the minbus should there be a major reduction in income. The Group keeps the level of subscriptions and activity charges under review and will continue to do so in the 2025/26 financial year, in light of the operating loss in the 2024/25 financial year. The Group could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section, or, in the worst case scenario, the complete closure of the Group. We have mitigated this risk by asking parents to volunteer to help with the Beaver and Cub sections where we are in need of additional support. There is a strong and well-established leadership team in place. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section, or, in the worst case scenario, the complete closure of the Group. The Group is an active group with large Beaver, Cub and Scout sections and a partnership agreement with the Phoenix Explorer Unit. Membership numbers have remained steady over the past several years and waiting lists are in operation for some sections. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. We also take payments primarily online instead of in cash and by using pre-paid payment cards subject to payment controls instead of petty cash. 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||Scouts is open to all. We have members (both youth and
adult) from all ethnicities and include those with additional
needs (developmental, physical, mental or other). The Group
operates in an area of deprivation (IMD Decile 3). We believe
it's a priority to reflect the diversity of the communities we are
in.| ||Our normal scouting activities include weekly section
meetings, badge work, regular camps and participation in
District events such as sports days, football tournaments, quiz
nights and chess and draughts tournaments.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.|The Group received disretionary rate relief from Southwark
Council in addition to mandatory rate relief. This is applied for
annually and, if withdrawn, would have an impact on the
Group's resources.| |---|---| 4 LT700001 (14 September 2024) |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Group has continued to be busy across all sections with
nights away, events, and activities throughout the 2024/2025
financial year. Scouts took part in 6 camps throughout the
year with the highlight being a week in Belgium on summer
expedition. The Cubs have had their winter and spring camp,
visited a fire station, attended the District cubs 5 a side
football match, chess and draught. The Beavers have done 2
sleepovers, one being at the Scout hall and the other at
Avery Hill Campsite.
Whole group events include family camp, remembrance day,
Christmas dinner, whole group birthday party at Air Thrill
Catford, bingo and the Westminster fun run. A rather busy
year for all!| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income and fundraising activities fall short. The Group Trustee
Board considers that the Group should hold sufficient sums to
cover annual operating expenses, such amount to include,
among others, the following sums: GBP 7,352 for one year's
rent (hall and garage), GBP 2,492 (utilities), GBP 1,759
(insurance) and GBP 1,167 in minibus maintenance costs.
Additionaly, GBP 6,000 towards purchase of a newer minivan
to replace the current minivan, GBP 1,000 for group wide
events at no costs to members in 2025/2026, and GBP 499
to cover the possibility that discretionary business rates relief
is
not
received.
The
Group
considers
it
should
hold
approximately
GBP
19,000
in
general funds
to
ensure
continued operational security. After designated funds and
approximately GBP 3,480 of funds collected in 2024/2025 for
a summer camp being held in 2025 for which expenses have
not yet been incurred, reserves of approximately GBP 20,381
were held against this at year end. This is above the level
required for operating expenses.| Details of any funds materially in deficit (circumstances plus steps to eliminate) We operated at a small loss of GBP 4,776 this financial year. This does not threaten the Group's viability but we will keep 5 LT700001 (14 September 2024) membership fees and activity charges under review in 2024/25 and consider hiring the hall more regularly to increase income. Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.


The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
| |---|---| ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Leigh Savage||||||Daniel Hosier| ||||||||| ||Chair||||||Lead Volunteer| ||D
D
M
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Y||||||| ||D|D|M|M|Y|Y|| 6 LT700001 (14 September 2024) 23rd Camberwell (St Giles) Scout Group (Charfty no. 303832> Receipts and payments account Forth• year from 01A2024 31.03.2W25 Receipts and pa ments 20241202S Unyestslcted fundi 202312024 Unr•8lrfctgd funds R¢colpt6 Dojiatlons, logacles and $lmllar In¢om• Mambgrshw subscriptions Lèss.. M8ntsetsh¢* Bubscilptlon$ pald on IN&t￿nal￿COuntyIArfj￿1D1s1nC*1 (Note 1) DonalK)ns nd ACIN￿18 13.259.01 12 848JlO 4780.00 175.00 134.00 15,091.65 8ub iolol Qr4nl• Jack Petclioy Award 3O0.OQ Sub iolal Fundral•lng A¢tlvlU•$ l •v•nts {orobsI Unlform 68￿8 Tuc* 9h IBllowean 848.50 i e71.96 550.00 1.302.60 1.816.50 214.Bl 587.5fj 1.020.10 833.011 1,439.00 2,062.00 340.45 Xm89 dlnner othoi funéia16inu 8¢tfvft sub tol•l S6oul hut Inoorn• H*0 of bulldlng • ol ooulpmpnl 1,125.00 140.00 940.38 870.00 sub lotol In¥••lm•nt InGom• Bank Int•rn8t 319.9 327.03 8ub total Total Grn88 Incom• A•••t •bxI Imioilm•N ••l••. •t¢. Tot•lrKe 23rd Camberwell (St Glles) Scout Group Icharfty no. 303832) Recelpts and payments account Forth• year from M.042024 To 31m.2025 Recei ts and pa ments 202412025 ￿￿￿¢￿¢tOd fuDdg 202312024 Unfe4lrfctsd fund• ments ChaTltable Payrn•nt• mbershlp subsc￿Pt1onB paltt on IN8lionaVCountylATealDbtrfct} {Noto 11 Youth p¥ogramm6 and ath111•9 (Nol• 21 Adull Su port #nd lrninin Rent UtAitl88 Jn8ufdnt8 Mknfvan e05t6 lexduslve of inwranee p¢) 3,515.00 359.07 36.00 7 75fj.2Q 1.5Q1.02 1 645.42 1.095.00 60.00 7 024.04 2 492.01 1759.31 1 167.78 24B.00 pr¢mtuml Ccntrfbutlon to LYTrp cotsts Camp refund Unmofffis Bgdg¢s AGM end trustee expensea (Nole 3 Ind8p8nd8nt Éxamknation costs Bank Gharoes (GOCat￿le&S I P8ypall Admlntstrtt￿e expen5e5 Donatlong Venue malntÈnan 21090.02 13 75S.64 1.549.20 601.10 768.57 669.99 600.110 935.35 843.85 100.00 1,156.90 1 382.50 643.09 600.00 1 049.90 306.38 906.84 Sub tolal Fundralslng èxpensès Hallgwee Firtrworks Xmas dlnn?r Tu¢k Shop Zl8.90 443.72 S68.82 1403.09 17Z.62 821.88 e78.05 834.23 Sub lotsl rotaiGr05s Expen(fftur• A8••t and Inv•stm•nl purcha••8, •1 Totalpayfftents Netof rece1￿￿PaYMents1 C•$h lunds last y••r •nd $2.003.34 5G,499.39 Ca8h funds Ihls ye4r end 23rd Camberwell (St Glles) Scout Group (Charlty no. 303832) Receipts and payments account Forthg y•ar from 01￿2024 31.012025 statoment of assets and Ilabllltles at the end of the year 31.03.2025 Unrostrtctad fund• 31.03.2024 UnM•tblctqd lund$ Ca8h fund8 B&nk cUr￿n1 account aTdayg Bonk curronl &c¢0unl Melrobank Bank deposit aewunt (MetrDbznkl strf 8 Catds Balance gx ense a¢￿￿nt Ca8hlFk)al8 12.>10.31 186.57 31,440.06 2,678.66 19.7B3.11 188.57 31.120.68 921.9 9.00 Totsl ea•h fvn Oth•r mon•t Tax dalm Debls duo from lh• Coun In8ur8n¢e d8•n as88ts IAtoalDl$tricVGmu Sub totsl Inv•stm•nt a59•ts lllvBslment pioperty- detall Quoted inveslmpnt$ other inveslrnents- rtel811 sub Non monetary aSS8ti lor charfty's own Unllomi stock ¥hlrt$ B8d Tuck sho sto¢k Other stock Land and buiklings Motor v8hl¢leE GBP I&OO 3Z4.U I.0￿20 80.00 471.SD 100.00 10,000.00 30.OOOJJO 12.OOIT.00 .00 ¥IG Olh6f 3.4108.00 3.408.00 Svb total Ll$bllitle8 Accounts not èt Expenses Inwrred bul not Inv￿Ced Subsorfptk)ns nc*l yet pold Loan- delall OlhaTllabllillb8 Sub tot41 Total net assets 111 Although th• Scout A•wo¢knlon l•mplat• account• recanled thls a$ an •xpèn#• laBt y•ar, th• tèmplate account¥ w•r• updatod th1• ywi to Ipcludo thli •& an stem lo 8ubtfact from inGome. We takethe view that th• t9mplotg a¢¢ounts a¥ prepar•d •nd pyovkled by tho Scout As8OCiAtion should b• fallowad 4$ for a¥ praGlScabl•. 121 Youth ictlvltle8 r•cord8d und•r"Ev•nt¥° cat•gorl••. 131 Rolmburnom•nt ol l•ad•r tra￿{ •xp•Th￿ pur•u•nt to •xp6ng•8 pollcy approv4d by the tNsts•* In A¢¢ordanu wlth CC11. {4) From Ilm• to tlmo, trust•gs have pald for•xpen* from tholr own accounts due to Iho paym•n¢$ b•lng lary4tthan Ilmlt8 on •xponsa cards orforg•n•ral ¢onv•nlen¢o. In tho 202412026 Iln•ndal year. such paymgntis w4ro 4pproxlrn*¢ty QBP 10,000 and wor• rolmburs•d lo th• ro1ov•nt tN•t•M from the Scout group B•r¢lay• bank 8cc(wnt. The abov• f•c•lpt• and paym•nt8 •c¢ount 4Trd •tat•n•nt of u••t• #nd Ilablllllg• w•r• 4ppro¥•d by tho Trn•t••8 on 18 Jun• 2025 and ar• •1gn•d on th•lr b•half by naiure Prhtt Name Lelgh Savage IChalr} Sfvig N•J8N¥r CTr•d8unr) L T700002 Ioctobor 20241 3013 LO k) O o