## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||1|||||| ||||3rd Camberwell Scout Group||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||3
0
3
8
2
9||||||||||||| |||||||0|8|3|7|1|||||| ||||||||||||||||| ||||Scout Association||||||||||||| ||||212 Bellenden Road||||||||||||| ||||London||||||||||||| ||||Postcode||||||S|E|1|5|4|B|Y| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Clare Cheeseman|Chair|30/09/24 topresent| ||Alistair Cantlay|GroupScout Leader|| ||Scott Beange|Treasurer|30/09/2024 topresent| ||Christopher Maume||| ||John Condliffe||30/09/24 topresent| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Custodian Trustee|SATC|Gilwell Scouts Park,Chingford,E4 7QW| |Bank|CAF|25 Kings Hill Ave,Kings Hill,West Malling| |Bank|HSBC|60 Fenchurch Street, London, EC3M 4BA| |Scrutineer|Prim & Proper Services|17A Electric Lane,Herne Hill,SW9 8LA| 1 LT700001 (14 September 2024) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 3 other Trustees (including 1 Ex Officio Trustee, and 2 coopted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these are being
reviewed. Systems have been established to mitigate
against major risks. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income and unforseen costs. The Group is
primarily reliant upon income from subscriptions and hut
rentals. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Board could raise the value of subscriptions or
hut rentals to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Failure to comply with legislation or regulation; risk of
complaint from a young person, adult or a hut renter. The
Group will ensure it complies with all legal and regulatory
obligations.
Reduction or loss of leaders and other volunteers including
trustees. The group is totally reliant upon volunteers to run
and administer the activities of the group. If there was a
reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of
the Group.
Volunteers not having the required skills. This could lead to
poor quality activities in the sections and possible legal and
reglatory breaches if among the trustees. The Group would
need to recruit volunteers with the required skills.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Weekly meetings of each section at which diverse activities
are undertaking (e.g. cooking, treasure hunts, gardening)
and trips offsite (e.g. local walks, ice skating) including
overnight camping trips, sometimes with other local groups.
We also held a fundraising event in March 2024 to raise
money for a joint Scouts and Cubs camping trip to the
International Scout Centre in Kandersteg, Switzerland in
Summer 2024 with another local Scout group. That highly
successful trip took place in the Summer of 2024 (shortly
after the 23/24 year end).| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|We are very thankful to the parents for their continued
support and that of the volunteers carrying out diverse tasks
for the group. We also thank Southwark Council for their
business rates exemptions.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (14 September 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The charity continued to provide a full range of activties for
the Beaver, Cub and Scout sections of the group throughout
the year. We have run several camps, including joint camps
between different sections and with another local Scout
group and a trip to the Kandersteg International Scout
Centre in Switzerland in Summer 2024 (some months after
the 23/24 year end). We have also set up a new website
with the help of a parent volunteer, which went live in
September 2024 (also after the 23/24 year end). We are
immensely grateful to continuing and new volunteers for
their support, dedication, energy and enthusiasm.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
None
• the charity’s principal sources of funds
(including any fundraising);
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or the Scout
Association's Short Term Investment Service.
The Group held reserves of approximately £63,239 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
fact that the Group owns the Scout Hut and all maintenance
and repair work on that building must be funded by the
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £12,000
covering running costs of both the Group and the Scout Hut
d i
l di
50%
i
i i
i
f i fl
i
d i
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £63,239 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
fact that the Group owns the Scout Hut and all maintenance
and repair work on that building must be funded by the
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £12,000
covering running costs of both the Group and the Scout Hut
d i
l di
50%
i
i i
i
f i fl
i
d i| ||| ||None| ||
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or the Scout
Association's Short Term Investment Service.| 5 LT700001 (14 September 2024) |• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements. There are also some
unspent funds currently held on the pre-paid Stripe

| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Over the coming year, the Group will need to secure the futur| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Clare Cheeseman|Clare Cheeseman|Clare Cheeseman|Clare Cheeseman|Clare Cheeseman|Clare Cheeseman|_Alistair Cantlay_| |---|---|---|---|---|---|---|---| ||||||||| ||Clare Cheeseman||||||Alistair Cantlay| ||||||||| ||Chair||||||GroupScout Leader| ||1
9
0
1
2
5||||||| ||1|9|0|1|2|5|| 6 LT700001 (14 September 2024) **'CC16b Receipts and Payments Accounts Introductory Notes'** The link is provided below https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment data/file/585971/CC16b.pdf The templates are **guidance.** They must show the opening cash balances, the receipt and payment movements in the year, and the closing cash balances. But do tailor to local circumstances, to most clearly report the Scout Group's finances to members and other stakeholders. ## **3rd Camberwell Scout Group (Charity no. 303829) Receipts and payments account** These templates are based on Charity Commission guidance, which provides helpful notes: |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|
**01/04/2023**|**To**|**31/03/2024**| |||||| |**Receipts and payments**||||| |**Receipts**||**2023/24**
**Unrestricted funds**
**£**||**2022/23**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |
**Membership subscriptions**||**4,950**||**5,340**| |
Donations||**300**||**-**| |Legacies||**-**||**-**| |Gift Aid||**-**||**765**| |**Other similar income (camp and event fees)**||**14,650**||**8,153**| |
**Sub total**||**19,900**||**14,258**| |**Grants**||||| |Leslie Sell Grant (Kandersteg)||**1,900**||**-**| |
St Olaves Grant (Kandersteg)||**1,560**||**-**| |
Other grants||**-**||**-**| |
**Sub total**||**3,460**||**-**| |**Fundraising events (gross)**||||| |
Quiz Night||**2,363**||**-**| |
London Marathon||**173**||**-**| |Detail 3||**-**||**-**| |Other fundraising activities||**-**||**-**| |
**Sub total**||**2,536**||**-**| |**Scout hut income**||||| |Hire of building||**9,050**||**6,930**| |
Hire of equipment||**-**||**-**| |
Other Scout hut income||**530**||**-**| |**Sub total**||**9,580**||**6,930**| |**Investment income**||||| |Bank interest (CAF current)||**27**||**18**| |
Building Society interest (NS&I - closed in last financial year)||**-**||**-**| |**Building Society interest (CAF gold)**||**898**||**279**| |
The Scout Association Short Term Investment Service||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**925**||**297**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||**36,401**||**21,485**| |||**-**||| |||||**-**| |||||| |||**36,401**||**21,485**| ## **3rd Camberwell Scout Group (Charity no. 303829) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|
**01/04/2023**|**To**|**31/03/2024**| |||||| |**Receipts and payments**||||| |**Payments**||**2023/24**
**Unrestricted funds**
**£**||**2022/23**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |
Membership subscriptions paid on (National/County/Area/Dis|trict)|**3,265**||**3,131**| |Youth programme and activities (includes expenses
administered via stripe cards)
||**1,331**||**1,586**| |
Adult support and training||||| |
Rent||||| |Water and Sewerage||**125**||**552**| |
Electricity and Gas||**914**||**332**| |
Telecoms||**466**||**-**| |Insurance||**1,498**||**1,995**| |Repairs and Renewals (includes expenses administered via
stripe cards)||**1,444**||**1,589**| |
Toilet refurbishment||||| |Materials and equipment (includes expenses administered
via stripe cards)||**1,242**||**3,181**| |
Printing and photocopying||||| |
Contribution to camp costs (includse expenses administered
via stripe cards)||**10,546**||**9,684**| |
Uniforms||**854**||**152**| |AGM and trustee expenses||**83**||**399**| |
Bank charges, OSM fees & stripe fees||**679**||**600**| |
Accountancy||**200**||| |Website||**-**||**600**| |**Sub total**||**22,646**||**23,800**| |**Fundraising expenses**||||| |
Detail 1||**-**||**-**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising costs||**-**||**-**| |
**Sub total**||**-**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||**22,646**||**23,800**| |||**-**||| |||||**-**| |||||| |||**22,646**||**23,800**| |||||| |||**13,755**||**- 2,315**| |||**49,985**||**52,300**| |||**63,740**||**49,985**| ## **3rd Camberwell Scout Group (Charity no. 303829) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|
**01/04/2023**|**To**|**31/03/2024**| |||||| |**Statement of assets and liabilities a**|**t the end**|**of the year**||| |||**31st March 2024**
**Unrestricted funds**
**£**||**31st March 2023**
**Unrestricted funds**
**£**| |**Cash funds**||||| |Bank current account (CAF current)||**19,859**||**6,868**| |
Bank deposit account||**-**||**-**| |
Building society account (CAF gold)||**41,854**||**40,955**| |
The Scout Association Short Term Investment Service||**-**||**-**| |Unspent money on pre-loaded Stripe Card||**2,027**||**2,161**| |
Cash/Floats||**-**||**-**| |**Total cash funds**||**63,740**||**49,985**| |(agree balances with receipts and|payments account)|ok||ok| |**Other monetary assets**||||| |
Tax claim||**-**||**-**| |Debts due from the County/Area/District/Group||**-**||**-**| |
Insurance claim||**-**||**-**| |**Sub total**||**-**||**-**| |**Investment assets**||||| |Investment property-detail||**-**||**-**| |
Quoted investments||**-**||**-**| |Other investments - detail||**-**||**-**| |**Sub total**||**-**||**-**| |**Non monetary assets for charity's own use**||||| |
Badge stock||**100**||**100**| |
Shop stock||**-**||**-**| |
Other stock||**-**||**-**| |Land and buildings||**305,000**||**230,000**| |
Motor vehicles||**-**||**-**| |Scouting equipment, furniture etc||**6,353**||**6,814**| |
Other||**-**||**-**| |**Sub total**||**311,453**||**236,914**| |**Liabilities**||||| |Accounts not yet paid|**-**||**-**| |---|---|---|---| |
Expenses incurred but not invoiced|**-**||**-**| |
Subscriptions not yet paid|**-**||**-**| |
Loan-detail|**-**||**-**| |Other liabilities(summer campdeposits)|**-**||**-**| |**Sub total**|**-**||**-**| ||||| |**Total net assets**|**375,193**||**286,899**| |Signature
_Clare Cheeseman_
_Scott Beange_
**The above receipts and payments account and statement of asse**
**XX 2024 (the date of the Executive Committee meeting that appro**|Print Name
**ts and liabilities were approv**
**ved the accounts) and signe**||**ed by the Trustees on**
**d on their behalf by**| ||||Clare Cheeseman - Chair| ||||Scott Beange - Treasurer| ||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of SU chfvl6cL￿Q0 ScoL4T odf On accounts for the year ended Charity no (if any) Set out on pages If￿￿r￿h￿r If. j-,rltirtp Il',p P(?qe ni ITr!*ers ol ,? I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended I l 0 S Zag I Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (otE]2g&a￿￿lOW ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Zs gs- Name: Relevant professional qualification{s) or body (if any): A-CA fjfilSTifufc Ok- C14k£￿IE￿ 4tcodfv IM IT t NhLcS (rcthad) Address: 16 / UONPI c'& Ll( 4 IER October 2018 Section Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. N/1 IER October 2018