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2022-03-31-accounts

Trustees' Annual Report

For the period

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Section A Reference and administration details
Charity name 3rd Camberwell Scout Group
Other names the charity is known by St Johns East Dulwich Scout Group
Registered charity number (if any) 3 0 3 8 2 9 HMRC tax reference XT29107
HQ registration number 0 8 3 7 1
Charity’s principal address 9 Crystal Palace Road
London
Postcode S E 2 2 9 E X
Names of the charity trustees who manage the charity
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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not for
whole year
Mr AndrewClayton Chair
Mr Alistair Cantlay Group Scout Leader 1st April 2022

Mrs Catherine Morton		 Treasurer
Mr Christopher Maume
Mrs Linda Chung-Vines
Ms Tracey Coleman Secretary
Ms Sophie Hedges
Mrs CarolineBoxall Group ScoutLeader Until31stMarch 2022
Mr Simon Boxall Cub Leader Until 31st March 2022

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address
Custodian Trustee SATC Gilwell Scouts Park,Chingford E4 7QW
Bank CAF 25 Kings Hill Ave, Kings Hill, West Malling
ME19 4JQ
Bank HSBC 60 Fenchurch Street,London EC3M 4BA

1 LT700001 (3rd December 2018)

Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 3
months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 3
months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. The group claimed the Covid Recovery Grants of which the group was eligible. Hall hire income has swiftly returned to its previous pre-covid levels. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. At the end of March 2022 two very significant members of our group left after many years of volunteering — Caroline and Simon Boxall. Caroline was Group Scout Leader and together they lead the Cubs Section. We thank them for everything they have done. We are extremely fortunate that Alistair Cantlay (Scout Leader) has stepped up to also become the Group Scout Leader. The Cubs Section is being collectively run by a group of parents. We thank everyone for stepping in to support the future of 3rd Camberwell Scout Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Payments to trustee are only for fully reimbursable expenses. GDPR training is part of the trustee training, which everyone is up to date with (including new trustees). We use OSM to automate, and improve, on subs and camp fee collection. OSM is also being used to claim Gift Aid and manage GDPR compliance.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Our normal activities include weekly section meetings, regular
hikes and participation in events organised by the district such
as the London Marathon, joining with other local groups for
activities (eg table tennis, quiz, swimming gala). Our activities
were disrupted by the COVID pandemic in 2021/22 but we
returned to face-to-face meeting whenever permitted subject
to the scout associaton requirements.
Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
We are very thankful to parents for their support through
sometimes challenging times. We also thank Don Broome and
Southwark Council for their grants, which will help to ensure
the future of this Scout Group. We continue to be successful
in qualifying for the additional 20% business rates relief from
Southwark Council, so do not have to pay any business rates.		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Our normal activities include weekly section meetings, regular
hikes and participation in events organised by the district such
as the London Marathon, joining with other local groups for
activities (eg table tennis, quiz, swimming gala). Our activities
were disrupted by the COVID pandemic in 2021/22 but we
returned to face-to-face meeting whenever permitted subject
to the scout associaton requirements.
We are very thankful to parents for their support through
sometimes challenging times. We also thank Don Broome and
Southwark Council for their grants, which will help to ensure
the future of this Scout Group. We continue to be successful
in qualifying for the additional 20% business rates relief from
Southwark Council, so do not have to pay any business rates.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

4 LT700001 (3rd December 2018)

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
The charity continued to provide a full range of activites for
the Beaver, Cub and Scout section of the group throughout
the year. Although many of our in-person activities were
disrupted by COVID 19 we were able to keep running regular
weekly sessions on zoom, including activities such as cooking
and home camping. We have been delighted to return to in-
person meetings and events such as camps.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income
and
fundraising
activities
fall short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £15,000.
This next year we are aiming to replace uneven flooring in our
outside area and also to replace the boiler. New tents will be
bought at a cost of roughly £700. We will keep aside some
money for bursary payments for those that can't afford to go
on camp, or who might need help to fund the jamboree trip to
South Korea. We are also setting aside £1,500 for training
volunteers to drive minibuses.
The Group held reserves of approximately £52,300 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the fact that the
premises are managed by the group and all maintainence
and repair work must be funded by the group. The high
reserves cover the
possibility
of
a high
cost maintance
programme
needing
to
be
put
into place,
for example,
replacement
of
roof.
We
hold
£20,000
in
reserve
for
unexpected repairs, such as roof repair. The reserves will be
reviewed on an ongoing basis.
None

Further financial review details (optional information)

You may choose to include additional information, where relevant, about:

Investment Policy

The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

5 LT700001 (3rd December 2018)

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Changes in current and savings accounts Due to problems beyond our control with our HSBC account it was necessary for us to open a new current bank account with CAF bank in February 2021. Our HSBC account closed in April 2021. We also opened a CAF bank Gold Savings Account in January 2022, transferring £10,000 from our CAF current account to open it. We closed our NS&I Savings Account in February 2022 — remaining funds (£30673.76) were transferred to our current account and then immediately into our CAF bank Gold Savings Account. Building Valuation: In February 2022 we had the building revalued by Unity Insurance so that we could ensure that we had the right level of insurance. They estimated £230,000 to replace the building. The property is now insured for this value.

Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
During this year we spent further money on the Scout Hut to
ensure that it is fully accessible to all — through making one
of the toilets fully accessible. We will also need to retain
reserves to cover any future repairs to the cub hut. We plan to
upgrade the camping equipment and have several
maintenance projects in mind for upcoming year, such as
levelling the concrete flooring for the outdoor space and
replacing the boiler. We are supporting several members of
our scout group who are fundraising to attend a Scout event
in South Korea.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Andrew Clayton Alistair Cantlay
Chair GroupScout Leader
D
D
M
M
Y
Y
D D M M Y Y

6 LT700001 (3rd December 2018)

3rd Camberwell Scout Group (Charity no. 303829) Receipts and payments account

Year start date Year start date Year end date
For the year
from		 01-Apr-21 To 31-Mar-22
Receipts and payments
Receipts 2021/22
Unrestricted funds
£
5,115
280
-
1,514
3,747
10,655
-
3,064
10,667
13,731
1,915
-
-
-
1,915
6,170
-
-
6,170
-
4
3
-
-
6
32,477
-
32,477		 2020/21
Unrestricted funds
£
Donations, legacies and similar income
Membershipsubscriptions(gross) 5,115 3,571
Donations 280 -
Legacies - -
Gift Aid 1,514 -
Campand event fees(gross) 3,747 112
Sub total 10,655 3,683
Grants
Maintenenacegrant - -
Don Broome Trustgrant 3,064
Other grants (Southwark Council COVID & Business Rates
~~grants)~~		 10,667 20,384
Sub total 13,731 20,384
Fundraising events(gross)
London Marathon 1,915 -
Detail 2 - -
Detail 3 - -
Other fundraisingactivities - -
Sub total 1,915 -
Scout hut income
Hire of building 6,170 920
Hire of equipment - -
Other Scout hut income - -
Sub total 6,170 920
Investment income
Bank interest - -
BuildingSocietyinterest(NS&I) 4 243
BuildingSocietyinterest(CAFgold) 3
The Scout Association Short Term Investment Service - -
Other investment income - -
Sub total 6 243
Total Gross Income
Asset and investment sales, etc.
Total receipts
25,229
-
32,477 25,229

3rd Camberwell Scout Group (Charity no. 303829) Receipts and payments account

Receipts and payments account payments account payments account
Year start date Year end date
For the year
from		 01-Apr-21 To 31-Mar-22
Receipts and payments
Payments 2020/21
Unrestricted funds
£
Charitable Payments
Membership subscriptions paid on(National/County/Area/District) 2,959 2,574
Youthprogramme and activities 1,815 622

LT700002 (July 2021)

1 of 3

Adult support and training -
Rent -
Water and Sewerage 110
Electricityand Gas 581
Insurance 1,753
Repairs and Renewals(take out toilet) 1,586
Materials and equipment 428
Printingandphotocopying -
Contribution to campcosts 4,493
Uniforms 59
AGM and trustee expenses 405
Toilet refurbishment 9,024
Bank charges and OSM fees 500
Accountancy 200
Sub total 23,913
Fundraising expenses
Detail 1 -
Detail 2 -
Detail 3 -
Other fundraisingcosts -
Sub total -
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
8,564
43,736
52,300

3rd Camberwell Scout Group (Charity no. 303829) Receipts and payments account

Receipts and payments account payments account payments account
Year start date Year end date
For the year
from		 01-Apr-21 To 31-Mar-22
Statement of assets and liabilities at the end of the year
31st March 2022
Unrestricted funds
£
Cash funds
Bank current account(HSBC - closed in April 2022)
-
Bank current account(CAF current)
11,624
Bank deposit account
-
National Savings Account (closed Feb 2022)
-
Buildingsocietyaccount(CAFgold opened Jan 2022)
40,676
The Scout Association Short Term Investment Service
-
Cash/Floats
-
Total cash funds
52,300
(agree balances with receipts andpayments account)
ok
Other monetary assets
Tax claim
-
Debts due from the County/Area/District/Group
-
Insurance claim
-
Sub total
-
Investment assets
Investmentproperty- detail
-
Quoted investments
-
Other investments - detail
-
Sub total
-		 31st March 2021
Unrestricted funds
£
1,445
11,621
-
30,670
-
-
-
43,736
ok
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investmentproperty- detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -

LT700002 (July 2021)

2 of 3

Shopstock -
Other stock -
Rebuild cost for buildingas of Feb 2022 230,000
Motor vehicles -
Scoutingequipment,furniture etc 4,844
Other -
Sub total 234,937
Liabilities
Accounts notyetpaid -
Expenses incurred but not invoiced -
Subscriptions notyetpaid -
Loan - detail -
Other liabilities(Deposit for Summer Camp) 240
Sub total 240

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 9th June 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name
Andrew Clayton: Chair
Catherine Morton: Treasurer

LT700002 (July 2021)

3 of 3

Independent Examiner'5 Rèport To The Trustees Of 3rd Cambenvell Scout Group I report to the trustees on my examination of the 3rd Camberwell Scout Group for the year ended 31st March 2022. Responslblllties and basls of report As the charity trustees of the 3rd Camberwell Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report In respect of my examination of the 3rd Camberwell Scout Group's accounts Carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dlrections glven by the Charlty Commlssion under section 14515llbl of the Act, Independenl examiner's statement I have completed my examination. I confirm that no material matters have come to my attention In connectlon with the examination Biving me cause to believe that in any material respect.. l. accounting records were not kept In respect of the 3rd Camberwell Scout Group as required by section 130 of the Act.. or 2. the accounts do not accprd with those records,. or 3. the accounts do not comply wlth the applicable requirements concerning the form and content of account5 Set out in the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view ' which is not a mètter considered as part of an independent examination, I have no concerns aml have come across no other matters in connection with the examination to which attention should be drawn In this report In order to enable a proper understandlng of the accounts to be reached. Paul 8arnes 107, Mousehole Lane, Midanbury, Southampton, S018 4TA 15th June 2022