## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 2nd Whitton Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 3 8 2 7
Charity’s principal address Evelyn Close
Whitton
Twickenham
Postcode T W 2 7 B L
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Names of the charity trustees who manage the charity
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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Mr T Smallpiece Chairman
2 Mr P Jones Vice Chairman
3 Mrs S de Boeck Secretary
4 Mr D Clay A.G.S.L
5 Mrs J Oliffe Treasurer
6 Ms N Benge A.G.S.L / Beaver Leade To July 2024
7 Mr D Gilbert Cub/Explorer Leader To July 2024
8 Mr P Beal Cub Leader To July 2024
9 Mr A Stacey Scout Leader To July 2024
10 Mr S Lywood Scout Leader To July 2024
11 Mr D Poynter Scout Leader To July 2024
12 Mr R Elliott Beaver rep To July 2024
13 Mr D Bates Beaver rep To July 2024
14 Mr A Alderson Evans Beaver rep To July 2024
15 Mr A Plummer Cub rep To July 2024
16 Mrs S English Cub rep To July 2024
17 Mrs C Ludbrook Scout rep To July 2024
18 Mrs K Doggett Scout rep To July 2024
19 Mrs E Hindley Group Administrator To July 2024
20 Mrs J Humphreys Group Administrator To July 2024
21 Mrs C Pratten Group Administrator To July 2024
Section A Reference and administration details (continued)
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Names and addresses of advisers
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Type of advisor Name Address
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1 LT700001
**Section B Structure, governance and management**
Description of the charity’s trusts
|Additional governance issues
Type of governing document
Trustee selection methods
How the charity is constituted|The insurance of persons, property and equipment;
Group public occasions;
The
Group's
governing
documents
are
those
of
the
Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and the Policy,
Organisation and Rules of the Scout Association.
The raising of funds and the administration of Group finance;
The maintenance of Group property;
This Trustee Board exists to support the Group Scout Leader in
meeting the responsibilities of the appointments and is responsible
for:
Appointing any sub committees that may be required; and
Assisting in the recruitment of leaders and other adult support;
The
Trustees
are
appointed
in
accordance
with
the
Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
Appointing Group Administrators and Advisors other than those who
are elected.
The Group structure changed in July 2024 and is now managed by
the Group Trustee Board, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational charity. As
charity trustees they are responsible for complying with legislation
applicable to charities. This includes the registration, keeping proper
accounts
and
making
returns
to
the
Charity
Commission
as
appropriate.
The Trustee Board consists of 5 independent representatives, Chair,
Vice
Chair,
Treasurer,
Membership
Secretary
and
Secretary
together with the Group Scout Leader (Acting), individual section
leaders and supporter and parent’s representation and meets every
3 months.|
|---|---|
2 LT700001
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and
systems have been established to mitigate against them. The main
areas of concern that have been identified are:
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level in
a particular section or the group as a whole then there would have to
be a contraction, consolidation or closure of a section. In the worst
case scenario the complete closure of the Group.
Damage to the building, property and equipment. The Group would
request
the
use
of
buildings,
property
and
equipment
from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Trustees could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of members. The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership
in a particular section or the group as whole then there would have
to be a contraction, consolidation or closure of a section. In the worst
case scenario the complete closure of the Group.
The group has in place systems of**_internal controls_** that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all payments
and a comprehensive insurance policies to ensure that insurable
risks are covered.|
3 LT700001
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Section C Objectives and activities
The objectives of the group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development of
young people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local national and international communities. The
method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on
the Scout Promise and Law and guided by adult leadership.
Each of the seven sections of the Group meet weekly during term
time and participate in a full programme of activities. In addition the
Cub and Scout sections attend organised Camps and training days
and the Beavers participate in day camps and sleepovers. All
sections also take part in many organised District and County
Activity days and competitions.
The supporters committee have undertaken fundraising activities
throughout the year. Activities have mainly been running match day
parking for events at Twickenham Rugby Ground. This year there
were more events than in 2024 resulting in higher parking revenue.
Public benefit statement The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Group membership has remained consistent with 275 young people
and 31 leaders and helpers.
Throughout the year the Group were able to offer camping
experience to Cubs and Scouts and the Beavers have been able to
experience nights away in a hut.
The main Group expenditure remains consistent with the previous
year. The main movements being that in 2025 the group spent £2k
on tents including a new dining shelter (included in repairs) and £3k
less in electricity charges in compared to 2024 following a reduction
in our tariff.
Section E Financial Review
Reserves Policy
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4 LT700001
|After allowing for amounts held by the Group for the sections and
approved projects in hand the Group held reserves of approximately
£10,000 against this at year end.
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Trustee Board considers that the
group should hold a sum equivalent to 6 months running costs, circa
£10,000, in addition to those held to cover normal expenditure until
the next annual subscriptions fall due. It is the group's policy not to
rely on fundraising to cover the "normal" expenditure of the group.
Instead any income from this source is used to renew equipment,
more major maintenance projects and any improvements to the HQ
and to cover any unforeseen expenditure.|
|---|
||
|The
Group's
Income
and
Expenditure
is
small
and
as
a
consequence it does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its funds.
All funds are held in cash using only mainstream banks or building
societies or The Scout Association's Short Term Investment Service.
The Trustee Board regularly monitors the levels of bank balances
and the interest rates received to ensure the group obtains
maximum
value
and
income
from
its
banking
arrangements.
Occasionally this may involve using an account that requires a
period of notice before funds may be withdrawn, before doing so the
The Trustee Board considers the cash flow requirements.
**Investment Policy**|
|**Section F**|**Other Optional Information**|
|---|---|
|||
|||
|||
|**Section G**|**Declaration**|
The trustees declare that they have approved the trustees’ report above
|Signed on behalf of the charity’s|trustees|trustees||||||
|---|---|---|---|---|---|---|---|
|Signature(s)||||||||
|||||||||
|Full name(s)||Trevor Smallpiece||||||
|||||||||
|Position (eg Secretary, Chair)||Chairman||||||
|||||||||
|Date|||23||JUNE|2025||
5 LT700001
## **2nd Whitton Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 36,900 36,530
Less:Membership subscriptions paid on (National/County/Area/District) - 17,444 - 14,080
Net membership subscriptions retained 19,456 22,450
Donations 321 8,213
Legacies - -
Gift Aid 6,413 6,500
Youth programme and activities 42,029 50,294
Sub total 68,218 87,457
Grants
Maintenance grant - -
Other grants - -
Sub total - -
Fundraising (gross)
Parking 6,439 2,441
Family camp - -
Other fundraising activities 2,359 2,106
Sale of scarves and T-shirts 462 150
Sub total 9,260 4,697
Investment income
Bank interest 1,234 839
Building Society interest - -
The Scout Association Short Term Investment Service - -
Property Rent income - -
Other investment income - -
Sub total 1,234 839
Total Gross Income 78,713 92,993
Asset and investment sales, etc. - -
Total receipts 78,713 92,993
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1 LT700002 (1st January 2017)
## **2nd Whitton Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 47,494 52,583
Adult support and training - 114
Water and Sewerage 143 166
Electricity and Gas 1,693 4,946
Insurance 3,781 3,859
Building works 8,367 6,387
Cleaning 1,347 1,965
Printing and photocopying 13 34
Telephone 151 431
Uniform and badges 2,185 2,027
Bank charges and go cardless fees 1,475 1,613
Sundry expenses 299 205
AGM and trustee expenses 125 157
Donations 502 550
Contribution to Jamboree - -
Trim trail - -
Sub total 67,576 75,037
Fundraising expenses
Parking 680 -
Family camp - 735
Other fundraising costs 1,696 940
Purchase of T-shirts and Scarves - 450
Sub total 2,376 2,125
Total Gross Expenditure 69,952 77,162
Asset and investment purchases, etc. - -
Total payments 69,952 77,162
Net of receipts/(payments) 8,761 15,830
Cash funds less monetary assets and liabilities last year end 73,134 57,304
Cash funds less monetary assets and liabilities this year end 81,895 73,134
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2 LT700002 (1st January 2017)
## **Statement of assets and liabilities at the end of the year**
||||**31-Mar-25**||**31-Mar-24**|
|---|---|---|---|---|---|
||||**Unrestricted funds**||**Unrestricted funds**|
||||**£**||**£**|
|**Cash funds**||||||
|Bank current account|||**15,801**||**14,494**|
|Bank deposit account|Bank deposit account||**65,856**||**58,000**|
|Building society account|||**1,025**||**99**|
|The Scout Association Short Term Investment Service|||**-**||**-**|
|Cash/Floats|||**623**||**541**|
||**Total cash funds**||**83,305**||**73,134**|
|**Other monetary assets**||||||
|Tax claim|||**-**||**-**|
|Debts due from the County/Area/District/Group|||**-**||**-**|
|Insurance claim|||**-**||**-**|
||**Sub total**|**Sub total**|**-**||**-**|
|**Investment assets**||||||
|Investment property - detail||Investment property - detail|**-**||**-**|
|Quoted investments|||**-**||**-**|
|Other investments - detail|||**-**||**-**|
||**Sub total**|**Sub total**|**-**||**-**|
|**Non monetary assets for charity's own use**||**Non monetary assets for charity's own use**||||
|Badge stock|||**-**||**-**|
|Shop stock|||**-**||**-**|
|Other stock|||**-**||**-**|
|Land and buildings|||**978,850**||**978,850**|
|Motor vehicles|||**-**||**-**|
|Scouting equipment, furniture etc|||**120,801**||**120,801**|
|Other|||**-**||**-**|
||**Sub total**|**Sub total**|**1,099,651**||**1,099,651**|
|**Liabilities**||||||
|Accounts not yet paid|||**-**||**-**|
|Expenses incurred but not invoiced|||**-**||**-**|
|Subscriptions not yet paid|||**-**||**-**|
|Loan - detail|||**-**||**-**|
|Other liabilities - family camp deposits|||**1,410**||**-**|
||**Sub total**|**Sub total**|**1,410**||**-**|
## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 23 June 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|**signed on their behalf by**||||
|---|---|---|---|
|Signature||Print Name||
|||TREVOR SMALLPiECE|Chair|
|||JOANNA OLIFFE|Treasurer|
3 LT700002 (1st January 2017)
## **Independent Examiner’s Report to the Trustees of the**
## **2[nd] Whitton Scout Group**
We report on the accounts of the Group for the year ended 31 March 2025 which comprise the Receipt and Payments Account and the Statement of Assets and Liabilities.
This report is made solely to the trustees in accordance with section 145 of the Charities Act 2011. Our work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees for our examination work.
## **Respective responsibilities of Trustees and Examiner**
The Group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities act) and that an independent examination is needed.
##
- Examine the accounts (under Section 145 of the Charities Act);
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
- To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation s from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s statement**
In connection with my examination, no matter has come to our attention:
1. which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirement s of the Charities Act
have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Blackwell (ACMA) 15[th] July 2025 MHR Consultancy Ltd Ferneberga House. Alexandra Road Farnborough GU14 6DQ