2024-03-31-accounts - 2nd Whitton Scout Group

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4

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Section A Reference and administration details
Charity name 2nd Whitton Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 3 8 2 7
Charity’s principal address Evelyn Close
Whitton
Twickenham
Postcode T W 2 7 B L
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Names of the charity trustees who manage the charity

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Dates acted if not for
Trustee Name Office (if any)
whole year
Mr T Smallpiece Chairman
1 Mr P Jones Vice Chairman
2 Mrs S de Boeck Secretary
3 Mr D Clay A.G.S.L
4 Ms N Benge A.G.S.L / Beaver Leade
5 Mr D Gilbert Cub/Explorer Leader
6 Mr P Beal Cub Leader
7 Mr A Stacey Scout Leader
8 Mr S Lywood Scout Leader
9 Mr D Poynter Scout Leader From 1 September 2023
10 Mr R Elliott Beaver rep From 13 July 2023
11 Mr D Bates Beaver rep From 13 July 2023
12 Mr A Alderson Evans Beaver rep From 13 July 2023
13 Mr A Plummer Cub rep
14 Mrs S English Cub rep
15 Mrs C Ludbrook Scout rep
16 Mrs K Doggett Scout rep
17 Mrs J Oliffe Treasurer
18 Mrs E Hindley Group Administrator
19 Mrs J Humphreys Group Administrator
20 Mrs C Pratten Group Administrator
Section A Reference and administration details (continued)
Names and addresses of advisers
Type of advisor Name Address
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Section B

Structure, governance and management

Description of the charity’s trusts

How the charity is constituted
Additional governance issues
Type of governing document
Trustee selection methods

The
Trustees
are
appointed
in
accordance
with
the
Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to
all Scouts.
Appointing Group Administrators and Advisors other than those who
are elected.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which
is
an
educational charity. As
charity trustees
they are
responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 5 independent representatives, Chair,
Vice Chair, Treasurer, Membership Secretary and Secretary together
with the Group Scout Leader (Acting), individual section leaders and
supporter and parent’s representation and meets every 3 months.
The maintenance of Group property;
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
Appointing any sub committees that may be required; and
Assisting in the recruitment of leaders and other adult support;
The insurance of persons, property and equipment;
Group public occasions;
The
Group's
governing
documents
are
those
of
the
Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and the Policy,
Organisation and Rules of the Scout Association.
The raising of funds and the administration of Group finance;

Section B

Structure, governance and management (continued)

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	Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems ofinternal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Section C	Objectives and activities
	The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The objectives of the group are as a unit of the Scout Association.

Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of members. The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership in
a particular section or the group as whole then there would have to
be a contraction, consolidation or closure of a section. In the worst
case scenario the complete closure of the Group.
The group has in place systems ofinternal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all payments
and a comprehensive insurance policies to ensure that insurable risks
are covered.
Risk and Internal Control
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level in
a particular section or the group as a whole then there would have to
be a contraction, consolidation or closure of a section. In the worst
case scenario the complete closure of the Group.
Damage to the building, property and equipment. The Group would
request
the
use
of
buildings,
property
and
equipment
from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities.

Section C

Objectives and activities

The Aim of The Scout Association is to promote the development of
young people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local national and international communities. The
method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on the
Scout Promise and Law and guided by adult leadership.
The objectives of the group are as a unit of the Scout Association.

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Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Each of the six sections of the Group meet weekly during term time and participate in a full programme of activities. In addition the Cub and Scout sections attend organised Camps and training days and the Beavers participate in day camps and sleepovers. All sections also take part in many organised District and County Activity days and competitions. The supporters committee have undertaken fundraising activities throughout the year. Activities have mainly been running match day parking for events at Twickenham Rugby Ground.
Section D	Achievements and performance

	Throughout the year the Group were able to offer camping experience to Cubs and Scouts and the Beavers have been able to experience nights away in a hut. Group membership has remained consistent with 288 young people and 30 leaders and helpers.

	The main Group expenditure remains consistent with the previous year. The main movements being that in 2023 the group spent £19k on a new trim trail and there is no comparative spend in 2024 and the £3k increase in electricity charges in 2024 compared to 2023 following the increase in tariffs.
Section E	Financial Review
	After allowing for amounts held by the Group for the sections and approved projects in hand the Group held reserves of approximately £10,000 against this at year end. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000, in addition to those held to cover normal expenditure until the next annual subscriptions fall due. It is the group's policy not to rely on fundraising to cover the "normal" expenditure of the group. Instead any income from this source is used to renew equipment, more major maintenance projects and any improvements to the HQ and to cover any unforeseen expenditure.

Section E	Financial Review
	After allowing for amounts held by the Group for the sections and approved projects in hand the Group held reserves of approximately £10,000 against this at year end. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000, in addition to those held to cover normal expenditure until the next annual subscriptions fall due. It is the group's policy not to rely on fundraising to cover the "normal" expenditure of the group. Instead any income from this source is used to renew equipment, more major maintenance projects and any improvements to the HQ and to cover any unforeseen expenditure.

Section E

Financial Review

After allowing for amounts held by the Group for the sections and
approved projects in hand the Group held reserves of approximately
£10,000 against this at year end.
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6 months
running costs, circa £10,000, in addition to those held to cover normal
expenditure until the next annual subscriptions fall due. It is the
group's policy not to rely on fundraising to cover the "normal"
expenditure of the group. Instead any income from this source is used
to renew equipment, more major maintenance projects and any
improvements to the HQ and to cover any unforeseen expenditure.

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2nd Whitton Scout Group Receipts and Payments Account Year end date For the year from 01-Apr-23 To 31-Mar-24 Receipts and payments 2023124 2022123 Unrestricted funds Unrestricted funds Receipls Donations. legacies and similar income Membership subscripts.ons 36.530 37,626 Less'.Membership subscriptions paid on (NabonavcountylArea1StriCtl 14,080 14.350 Net membership subscripts.ons retained 22.450 23,276 Donations 8.213 3SO Legacies GIftd 6.500 5,676 YoLrth programme and athvibes Sub total 50.294 56,847 8TA5T 149 Grants Maintenenace grant Other grants 600 Sub total Fundraising (gross) Parking 2.441 8,283 Family camp 10,871 Other fundraising activities 2.106 1,679 Sale of scaryes and T-shirts 150 561 Sub total Investment income Bank interest 839 55 Building Scaety interest The Scout Association Short Terrn Investment Servi Property Rent income Other investment incorne Sub totsl Total Gross Income 11JI198 Asset and investment sales. etc. Total receipts 108.198 1 LT70000211st January 2017)

2nd Whitton Scout Group Receipts and Payments Account For the year from 01-Apr-23 To 31-Mar-24 Receipts and payments 2023124 2022123 Unrestricted funds Unrestricted funds Payments Charitable Payments Youth prograrntne and acbvibes 52.583 60,370 Adult support and training 114 145 Water and Sewerage 166 72 Electricity and Gas 1,980 Insuran 3.859 3,296 Building wod(s 6,387 6,417 Cleaning 1.965 1,512 Printing and photocopying Telephone 431 Uniform and badges 2,027 2,468 Bank charges and go rardless fees 1.613 2,445 Sundry expenses 205 301 AGM and trustee expenses 157 476 Donations 550 1,635 Contribution to Jarnboiee 500 Trim trail 19,056 Sub total 11Xb.951 Fundraising expenses Parking Family camp 735 7,037 Other fundraising costs 696 Purchase of T-shirts and Scarves 450 Sub totsl 2.125 4117 Total Gross Expenditure 71.162 109,068 Asset and investment purchases, etc. Total payments TT.162 109.068 Net of receipts/(payments) Cash funds less monetary assets and liabilities last year end Cash funds less monetary assets and liabilities this year en 57.304 58,175 134 2 LT70000211st January 2017)

Statement of assets and liabilities at the end of the year 314lar-24 3141a23 1JA07 1) T*rJ slowl thvir b•hiff by XW•th¢XIFFE 3 LT7(22[1$l 201n

Independent Examiner’s Report to the Trustees of the

2[nd] Whitton Scout Group

We report on the accounts of the Group for the year ended 31 March 2024 which comprise the Receipt and Payments Account and the Statement of Assets and Liabilities.

This report is made solely to the trustees in accordance with section 145 of the Charities Act 2011. Our work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees for our examination work.

Respective responsibilities of Trustees and Examiner

The Group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities act) and that an independent examination is needed.

Examine the accounts (under Section 145 of the Charities Act);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation s from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to our attention:

which gives us reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirement s of the Charities Act
have not been met; or
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Blackwell (ACMA) 30[th] October 2024 MHR Consultancy Ltd Ferneberga House. Alexandra Road Farnborough GU14 6DQ