th 13 Twickenham (St. Mary's) Scout Group l£stabknshed 19081 Seymour Gardens TwKkenharn 3AR Re8i51eredCh¥tyNo.303823 Scouts 13th Twickenham St Marys Scout Group Registered Charity No 303823 Trustees, Annual Report and Financial Statements for the year ending 31st December 2024 th 13 Twickenham (St. Mary's) Scout Group IEstablished 19081 Seyrnour Gardens Twickenham TWI 3AR Re8rstered Charrty No.303823 Scouts AGENDA for 2025 AGM th 27 June 2025, 7.00pm l. Welcome and apologies th 2. Minutes from last AGM that was held on 28 June 2024 st 3. Treasurerfs Report for year ending 31 December 2024 4. Group Lead Volunteer's Report 5. Chairfs Report 6. Appointments to the Scout Group's Trustees Board Chairperson- James Aitken Treasurer- David Kershaw Other Members- Claire Brunetiere, Jo Coles, Sarah Kershaw, Toby Kiddle and Anna Watkins 7. District Lead Volunteerfs Comments 8. Thank Yous and Presentations 13 Twickenham (St. Marfs) Scout Group IEstabltshed 19081 SeymourG•thns Twl¢*enhwn Scouts fle8tsteredChwltyNo303823 Mlnute8 of the Annual General Meeting for year ended 31•1 De¢ember 2023 on 28 June 2024 Welcome and apologles Ma8gie as Chair welcomed everyone to the mttting and tha1)￿ them for comlng. There was a wial welcome for Phil HunL District l£ad Volunteer Committee Members Present."_ Douid Kershaw, Maggi¢ ￿Vian, blona Cain, Jo Coles. Toby Kiddle. JamesAitken and Claire Brunetiere I*ad¢rs Present.._ Sarah Kershaw, AnnabeUeAllan (mdmichel Budd. Families Represented.._ Aitken, Ckimpi Chung See Culhone, Bourke. Busbyi Cain, C4)les, Hedbery, Hinton, James, Kiddle, Marshall. Pri￿, Richardson, Sharqf, Singleton. Sn￿rt, Wivian. Apologies:. Dave Gibson, JonathonThoma8. Sumall lall, Hill Familyp Jill Thelder, Klm Stokes pnd Anna Watkins Mlnute8 of the last Annual General Meedng The minutes from the last AGM were induded in the pack and have been reviewed by the Ex￿UtiVe Committee and agreed as accurate. MagBie therefore proposed that these are taken &8 read and asked the Group Scout Counci] to agree that they are a tnie reLy)rd of that meeting by a show of hands, which Treasur*8 report Da￿d Kershaw referred to the accounts for the year ending 31# December 2023 iDduded in the pad(, It was noted that as these aeeounts had previouslybeen approved bythe Fuecutive Committee no vote was required at theAGM but the Group Scout Council has to be given the opportunltyto receive and consider the report. David summarised the aeeounts in comparison to the previous year. In tern]s of income, we had received £600 from theJack Petchey Award which had been applied forand spent and donations forthe flagpole. In tern￿ of ￿penditure, £16,000 had been spent on the Scout HUL This was sisnificant]y more than last year but this was planned for and works done indude new fire doors. roller shutter, internal doors, decoration• paving and electri￿. There were also sundrycosts including donations to those that attend the Jamboree in Korea. OveralL ￿)endituTE exceeded income by £9AOO but there Was a balance of É17k at end. Cha1rf8 report Ma88ie expressed her thanks to the leader8 for ewthing they do to enable the children to enjoy a wide range of activities. Ma8gie also thanked the parents that have hejped owEr the year inc]uding on the monopoly rLm and also at the weeklyscout meetings. The group wouldn't be able to keep going without this help and she asked that people continue to ￿lunteer where they can. In ternL8 of socials, this yeari we have onlyhdd a race night. which was a lot of fun and raised money for the group. The group retllrn￿ to the Richmond May Fair this year and rai¥ed a record £2,800. Masgie thanked everyone that hdped on the day and contributed cakes and bought from the stall. The group continues to look for volunteers and those that can help with fun(ITalsi￿ Anyone that can support the group in anyway* please get in touch. Maggie eonfirn)ed that she will be stepping down as Chair after io years. Over that time, the Scout Hut has been transfornied. She thanked the committee for all their help, especia]]y to fiona, who a]so be stepping down. Group IAad Volunteerf8 Report This year. the Scout Association has introduced change8 in the way Scout Groups are managed so that theyfollow the Charity Commission's recommended best practie& The group is recommended to adopt the model Constitution from Chapter 5 of the Scout Association's Policy. Or8anisation and Rules which indudes havlng a Trustee Board of l*tween 5 and ￿ member& The outgolng Executive Committee proposed that the group accept these recommendations, and a show of hands was given to approve this Sarah sald that it had been a good year for the group. Dethils of the activities done can be found In the packs and the photos around the hall. The highlight of the year was the Dtstrlct Korea Camp in August where we represented Australia and organised activities including decorating didgerldoos and I'm Celebrity Getting Me Out of Here triajs. Sarah thanked the amazin8 group of leaders and young leaders ofAnnabelle, Mlchel, Suman. Jonathon, Mila¢, tsla. Tessa. Nie￿ Freya and Amiyah. She ￿s0 thanked Alan Stacey for this help over the year and thanked the old eonllnlttee and parents for their support. Appolntments to the SCO￿ Group'8 Trustee Board As the Scout Group's IAd Volunteer. Sarah explained that whilst she ts automatlcally on the Thistee Board, the Group's Scout Council are asked to approve her recommendations for the members of the Chairperson - Sarah'8 recommendation that James Aitken be appointed to the Scout Group's Trustee Board as Chalrperson was approved. Treasurer - Sarah's recommendation that David Ketshaw be appolnted to the Scout Group s Thistee Board as Treasurer was approved. Other Board Members - Sarah's recommendation that Jo Coles, Toby Kiddle, Clalre Brunetlere and Anna Watkins be appointed as members to the Scout Group's Trustee Board was approved. Dlstrlet I*ad Repre8entatlve Phil Hunt explained the changes in names and titles and how It was hoped that moving to a team structure would make it ￿ler for people to volunteer and participate. He said that from the chi]dren's perspective. it didn't make any differen He explained that the district is growing and is the biggest in Ix)ndon with 2,400 thildren and 3,000 people in total. He commented on the famlty atmosphere of the group and ￿$0 thanked Sarah for her hejp on a dtstrlct level. Sarnh then thanked Maggie and ￿o￿a for their service to the Scout Group, especlally In their roles of Chalr and Secretary, and presentaa them with thankyou as a token of the Group's appreciatio The meeting was folloNTd by a BBQ. Chapter 5- Local governance and finance of settlons, Groups, Districts. Counties March 2024 edltlon of POR People invited to attend a meeting of the Group Trustee Board. or with right of attendan￿. may be present at tr￿ meeting but are not charity Trustees and have no voting rights. Certain people are disqualified from belng charlty trustees by virtue of the Charities Act> 5.4.7.4 5.4.7.5 Some Groups may also need to register as a charty (See Rule 13.1.2 of The Scout Association Policy. Orgarllsation and Rules). If reglstered. the Group's regtstrath)n number must be recorded on the membership system. Groups must not use any other tharity number than their owr ALITrustees must cornpiets learning as specified in Rule 16.2.1. 16.13. 16.14 of The Scout Association Policy. Organisation and Rules and the Chapter 16 Roles Tabl4 of The Scout Assoaatlon Pollcy. Organlsation and RuLes. &4.7.6 5.4.7.7 It is good practice for a Group Trustee Board. and any sub commlttees. to have at least two Trustees aged be￿een their 18 and 25th birthday Ead) Group Trustee Board requires effective admlnlstratlon. The administration may be provided by one or more persons as appropriate to tho Group. The selection processes leading to appointment of Group Trustees must Indude a rigorous and transparent selection process. which Indudes advertising vacancies widely. The members of the Group Trustee Board arc a) The Group Scout Leader is an ex offiao member of the Group Trustse Boar( &4.7£ &4.7S 5.4.7.10 There is only one ex officio Trustee roLe for a Group Scout Leader. so where there are joint roLe holders for Group Scout Leader. the roLe holders must deade, In dlscusslon the Group Chair. whith of them will be the ex officio Truste& Ho￿er, eath Group Scout Leader roie holder must be eligible to be a Twstee {as speafied in 16.1.1.5 of The Scout Association F>oilcy, Organlsatlon and Rules). bl The Group Trustee Board must initiate a selection process to propose Group Chair to the Group Scout Coundl for appolntrnent at their AGM. Vacancies for the roLe of Group Chair onLy occur atthe end of their period of appoinljnent {for example, a Chair rnay have been apF)ointsd for three years and so does not need to be re-appolntsd or re-seiected ats years l and 2). Chapter 5- Local governance and finan￿ of sections. Groups. Distslcts. Counties March 2024 edition of POR Page 16 of $3 Chapter 5- LocaL governance and finance of sertlons. Groups, Dlstrlcts, Countles March 2024 edltlon of POR k) put in place annuaity an open and transparent seiertion process to recommend to the Group Scout Council appropriate members to be appolnted members of the Group Trustee Board. IncLudlng Chair and Treasurer. Vacandes for appointsd Trustees only occur at the end of their period of appointment (for example, a Trustse may have been appointed for three years and so does not need to be re-appolnted or re-seiectsd after years l and 21. l) where stsff are employed: art as a responslbLe employer in accordance wlth the Scouts, values and relevant Legislation ensure that effectlve1Sne management is In pla￿ for eath employed stsff member and that these are clearly estabushed and communicated ensure that approprfate 5peclfic personnel Insurance Is In pla A Group Trustee Board may create sub-commlttees It deems necessary to support Its governance functlon. The Group Trustee Board must ensure that for any sub-commlttee It appolnts: •) Its purpose Is govemance-focused and not operational bl Its members are agrned and approved by the Group Trustee Board c} the Group Trusts• Board Chair Is an ex officio member dl th• Group Scout Leader 1$ an ex offido member Sub-commlttee members are notTrustees unless they are atr¢ady members of the appolntlng Group Trustse Board. ALL sub-commlttee members must be recorded on the membarshlp systsm. 5.4.6.5 5.4.6.6 5.4.6.7 5A7 Group Trustse Board - membershlp Subject to thé confLIrt of Interest rules (see Chapter 16 and the definltlon ol 'confllct of Intsrest. In the DefinStions Chaptsrl. a Trustee may be a member of more than oneTrustee Board 5.4.7.1 5.4.7,2 A Group Trustse Board should comprfse a maximum of 12 Trustees (the totsl of aLi ex officio, appolnted and ￿-oPted Trustee catsgorlesl, wlth rnlnlmum of ftve Trustees. The maxlmum number of Trustees should be agreed by the Group Scout Council at Its AGM. Each ex offldo. appolnted and co-opted member of the Group Trustee 8oard Is a charlty Trustee of the Group. 5.4.7.3 Chaptsr 5- Local governance and finan￿ of sections Groups Districts. Countles Marth 2024 edition of POR Pa9e 15 of 53 Chaptsr 5- Local govwnance and finance of Sectio￿ Districts. Counties Marth 2024 edltlon of POR S.4 Constitsrtion for a Scout Group SAI Preamble Thls conststution descnbes the role. MeM￿hIp and operation of the Group Scout C¢JunaL and the Group Tntstee Board. In the Irrterest of openr*& especiaiLyfor new members of the Group Scout Counal tr* Group Scout Counal should re-adopt their constibJlion at each AnnuaL General Meetin9 IAGM). Apartfrom use at the Group AGM. this consbtthn must always be used In the contsxt of &1. &Z ￿ and 5.7. SA2 CharltabLe objects tRuLe 1.1 of Tr ScoutAssociakn Policy. Organisation and Rules] Our pjrpose is to actively engage and support young people In their personal deveLopmenL emF>awing them to make a postyve contrlbutlon to sockty. 5.4.2.1 5A3 Group Scout Coundl and the Group Trustee Board The Group Scout Counal has a governance roie for the tharity and. in particular, makes Group Trustee Board appointments other than ex offido armd co-opted appointments (see Rule 5.4.5.Zcl. The Group Trustee Board Is responsible forthe gownance of the tharlty. Alth￿jgh the GroupTrustee Board is responsl)ie for the tharity. It is 5.4.3.1 5.4.3.2 5.4.33 The Group Scout C(wncil has no Trustee responsibilitie& 5.&4 The Group Scout c￿ncIl- nien71￿P 5.4.4.1 Membership of the Group Scout Counol does rmrt provide any meMbers1￿P ststus of the SC￿. 5.4.4.2 Grow> S¢out Cwjndl m¢mbeYship a) The ex offido rTrembefS of the Gro￿ Scout Council are members by vlthe of thelr roie in The Scouts: all adult members of the Group- see Group roles ilsted In the Chapter 16 Roles Table of The ScoutAssociation's Pollcy. Organisation and Rules all Patrol Leaders of the Trooplsl in the Group all parents or carers of SquirreL% Beavers Cubs and Scouts in the Group Chapter 5- Local govemarKe and finano cf sectK)ns Groups. District4 Counttes Marth 2024 e(fjtion of POR Page 9 of 53 Chapter S- Local g¢)vernarbce and flnance of Sectio￿ Grou￿ Dlstrfcts. Countles Marth 2024 edftlon of POR ali Explorers. If so stated in a Partwship Agreement between the Unic Gro￿ and the Dlstrirt all parents and carers of Explorers. If so stated In a Parthershlp Agreement between the UniL the Group and the Distrlct the Sponsoring Authorfty, where is or Its nornlnee the District Commissioner the Distrlrt Chalr b) The ap￿[nt￿ membws of the Group Sc¢xrt Coundl are other supporters of the Group appolnted by the Group Scout Coundl on the recommendatlon of the Group Scout Leader and the Group Trustee Board The number of appointed members must not exceed thè number of ex offiao Group Scout Couna( members (see also lfj below), A Group Scout Coundt does Th)t need to have aty appolnted membef& cl The communlty m¢mbers of the Group Scout Council are representsta￿S of the local communlty appointed because of their roie rather than by their name. For example local headteachers. or Parlsh Coundl member& They are appointed by the Group Scoutcoundl on the recommendatlon of Gmup Scout Leader and the Group TTUStee Board The number of communlty members must not •xceed the number of ex offido Group Scout Coundl members Is¢e also (fj beLowl. d) The County Ccmmissloner has the rfght of atterKlance at eath Group Scout Counol meeting In the County. e) Membershlp of the Gfoup Scout Counai ends when th¢ member resigns member no longer qUalif￿S as a member of th Group knut Counc Group Scout Counul Is dissolved Group Scout Coundl membwship is temiinated by UK Headquarters fi￿lOW1￿ a recommendatlon by the Group Trustee fj The total number of aF>pointed and communlty members of a Group Scout Counal must not exceed the number of ex offiao member% g) Appointed members of a Gr￿Jp Scout Council must e*1 have a fixed period for their appointment of not more than three years. Subsequent reappointments are pemiltted. h) Community members ot a Grnup Scout Counal are initlally appolnted for a terni of one year. though tlw may be renewed annually atthe AG Chapter 5- Localgovernan￿ and finarKe of $8rt*)ns Grow>s Districts. Coth)ties Marth 2024 ethion of POR Page 10 of 53 Chapter S- Local govemance and flnance of sertlons. Groups. Distrlcts. Counties March 2024 edit5on of POR il Group Trustee 8oard administration (see 5A.7.91 must ensure that appointed Group Scout Counal Members are recorded locally in the minutes of the Group Scout Council meeting whlch appoints them Inormally the AGMI. Scout C(yJnal members (whether ex offiao or appointed or community) must not be recorded as Scout Counal Members on The Scout Assoaation's membership system. s.￿5 Group Scoirt Coundl- Annual General Meetlng Eath Group Scout Counal rnust hold an Anrwal General Meeting {AGM} within slx month5 of the end of the Group'5 finandal year. Groups should give 4 v￿eks. notice of the date ot the AGM. TheAGM must 5.4.5.1 5.4.5.2 a) Undertake governance oversight bv approving the mlnutes of prevlous Group AGM adoptlng lor re-adoptingl the constitrjtion of the Scout Group charity (see Rule 5.31 of The Scout Association Policy. Organlsatton and Rules noting the datss of charivs financiaL year approving appointed and community members of the Group Scout Coundl agreeing the maximum total number of members of the Group Trustee Board {thls Is one number representing the total of ex officio, appointed and co-opted members) agreeing the quorum for future meetings of the Group Scout Coundl bl Review the prevlous year by re￿Iving from the Group Scout Leader an oveDilew of the past 12 months of activity In the Group receiving and considering the Group I￿&t$2L￿ and the annual statsment of accounts approved by the Group Trustee Board. Before the AGM. the accounts rnust have completed tIRir examlnation by an appropriats auditor. independent examiner, or scrutineer (see 5.7.31. This must Indude the formal report prepared by the auditor. independent examiner. or scrutineer. Chapter 5- Local governance and finance of sections. Groups. Districts. Counties March 2024 edition of POR Page 11 of 53 Chapter S- Local g￿ernan￿ and finan￿ of seclions. Groups. ￿$trkts. Countjes March 2024 edrtion of POR cl Make aFJpointments appoint a Chair of Group Trustse Board. following recommendation from the selection prooss initiated by the Group Trustee Bo¥d. Vacancies for Chair only occur atthe end of t￿1r period of appointment (for ex* a Chair may have t￿en appointsd for tree years and so does ￿t rttd to be re-appDinted after years l and 2). appoint a T￿aSurer of the GroupTrustee Board. foliowlng recommendation from the seiertion prooss initiated ￿ the Group Trustee Board. Vacanaes forTreasurer only (Iccur at the end of their period of appoirrtment {for example. a Treasurer may have been appointed for years and so does not need to be re- appointed after years l and 2). appjint other of the Group Trustee Board. foiLowlng recommendations from the seiettion process initsated ￿ the Group Trnstee Board. Vacanaes for appointed Trustees only occur atthe end of their p￿1 of appointment (for example. each Trustee may have been appointed for three years and so does need to be re-appointpd after years l and 21. approve the aN)ointmert of ary Group Presidents or Group Vice Presidents and note current appointees {rf anvl appoint lor re-appoin¥ an auditor. independentexaminer or 5.4.53 Following eath AGM. the Group Trustee 8oard administration must ensure a) All appoirtted Tn￿tee5 are recor￿ on the mernbership system. as required by Rule 1612 of The Scout Assoaation Po￿LY. Organisation and Rules bl the Group Trustees. Annual Report and Accounts. incluoing tl formal report prepared by tr* auditor. indeperKlent exarniner. or scrutlneer are ffled as des￿￿ed in Rule 5.7 of The Scout A550aation Policy. Organisation and Rules It is good practice for the new Group Trustee Board to verlfythe draft Minutes of the AGM at their first nReting following the AGM. even though the minutes cannot be forniaty approved umilthe charity's rth AGM. Chapter 5- Local g¢)VeMan￿ and finance of sections Grow Districty Counties Marth 2024 ethtion of POR Page 12 of $3 Chapter 5- Local governance and finano of sections. Groups. Districts. Counties Marth 2024 edition of POR 5A6 Group Trustee Board - purpose The Group Trustee Board is a team of voiuntsers who work together. as charity Trustees, to make sure the Scouts is run safely and iegaiiy. Atthe heartof their role is a foujs on strategy. perf0rrnan￿ and assuranc Effectlve Trustee support helps other volunteets run the Scout programme that gives young people skiiis for life. Members of the Group Trustee Board must art collecovely as charlty trustees of their Scout Group. and in the best Inte￿$ts of the charity's members Govemance roles must be distinct to help manage confiicts of interest Thls means that the rotes of Group's Chair and Treasurer must be kept separate and be done by two different peopl The Group Trustee Board must act in the charity's best interests. arting with reasonable care and sklll and tske steps to be confident that al The ¢harfty I well managed carrylng out its purposes for the pubilc benefft complying wth the charlty's governing document and the law managing the charity's ￿sourceS responsii)ly b) the tharftyls operatlng compliant with POR ar)d the local charty reguLator. including effective management of eath of the Key Policies ilsted in Chapter 2 of The ScoutAssociation Policy. Organisation and Rule& 5.4.6.1 5.4.6.2 5.4.6.3 c) young people are meanlngfuLLy involved in deasion making at alL levels d) the Group has sufficient resouros {funds people, property and equlpmen# avallabie to meetthe planned work of the Group including deuvery of the high quaLity programme and resource requlrements of the training programme (Rule 4.12 of The Scout A550ciation Poiiw. Organisation and Rules) The Group Trustee Board members rnust themselves collectivel al develop and maintsin a risk registsr. including wtting in place appropriate mitigations b) ensure thatthe Group's finances are properly managed. including development and maintenance of approprfats budgets to support the work of the Group 5.4.6.4 Chapter 5- Local governan￿ and finan￿ of sections. Groups. Distric￿ Counties March 2024 edition of POR Page 13 of 53 Chapter S- LocaL governance and finance of sectlons. Cxoups. Dlstrkty Countles Marth 2024 ethtion of POR maintain and manage: a reseNes policy forthe dwity ind￿lIng a pian for use of rese￿￿5 outside the'minimum. an investmefrt p)iicy for the charlty pubilc benefit ststement for tharity d} ensure that people. propwty arKI equlpment are appropriately inswed. and that any property and equipmentowned or used by the Group Is properly protected and maintained e) ensure the appointment and manage￿Vant arKI operation of any sub- cornmittees indurfing appointing a Chairto lead the sub-committee. This should nornially be or* of the Group's Trust ensure that effective admirxstration is In Pla￿ to supportthe work of the Group Trustee Board g) appoint any CO•OPted mwnlws of the Gr¢)upTrustee 8oard h) ensure transparency of cperatiorn inciu(firwJ." prepare and apwove the Annual Accounts and arrange thelr examination by an auditor. indewident examiner or scrutineer {as appropriatel and as apwinted by the Group Scout Council attheir AGM prepare and apwove the Gr(￿P Trustees, Annual Report (wTrDth must indude the Annual ACC￿rts and indude the reportfrom tr auditor. indewthrtexamlr*r or scrulineer) presentthe apwoved Group Tnjstees. AnrwaL Report arKI Anrwal Accounts to the Group Scout c￿nCilf0r th&r consideration atthe Group's AGM foiiowirg the Grcwp AGM. ensure that a cupy of the Group Trustees. Annual Report and Accounts is sentto the District Trustee Board administration (see &4.7.9) and rfthe Group 1$ registered ch¥Tty. is filed with the appropriate dmrlty regulator rrf the reguiatorfs wles requlre IO. take responsibiLity for Group's adherence to Dats Protection Legislation recogni5ing thaL dependenton arcuMstsn￿s. It will at different times act as a Dats Corthuer and as a Dats Processor indmdually and coiiecliveiy maintsin confidentiality regardin9 appropriate <>oup Trustee Boaftl business Chapter 5- Local governan￿ and finan￿ of sectN)n% Groups. DistriLt& Counties March 2024 ethlion of POR Page 14 of 53 Chapter 5- Local govemance and (In￿ce of sections. Groups. Districts Counties March 2024 ethtlon of POR The proposal fTom the Trustee Board Is received ty the Scout Counc attheir AGM. The proposal from the Trustee Board cb)es not require seconding by a member of Ihe Scout ￿ntiL actsn ofthe Scout Councl is ts approve (or the proposed name from the Trustee Board The Group Trustee Board must initiate a selection process to wopose a Group Treasurer to the Group Scout Council for appointsnent at their AGK Vacancies for the roie of Group Treasurer only occur at the end of their pwiod of appointrnent (for a Trèasurer may have been appointed forthree years and so does not need to be re- appointed or re-seiected after ￿ar$ l and 2). The proposal from the Trustee Board is re￿iVed by the Scout Coun¢ at their AGM. The proposal from the Trustee Board does not require seconding ty a member Of￿ Scout CounaL The actlon of the Scout Counal is to approve (or nou the proposed name from the Trustee Boar d) The appointed ￿￿rnber5 of a Group Trustee Board are persons appointed by the Group Scout CounaL at the Group's AGM. This should follow a selection prO￿s5 initiated and overseen bythe Group Trustee Board Vacancies for the role of Trustee only occur atthe end of theTrr per￿￿ of appointment Ifor exampiq a Trustse may have been apF>ointed for tlyee years and so does rkrt need to be rwpointed ¢x re-seLected atsyears l and 2). The proposal from the Trustee Board is re￿Ived by the Scout Counal at thelr AGM. The pro￿Sed namels} from the Trustee Board do not require secorKling by a ff￿rnber of the Srx)ut CounciL The action of the Scout Coundl is to approve lor no# the proposed namelsl from theTrustee Boar e) The coyted members of a Group Trustee Board are persons co- opted annuauy ty the Group Trustee Board. They are not appointsd by the Group Scout Counth at its AGM. The number of co-opted members must not exceed the ac￿aL number of appointed Twstee5 lexduding Chair and Treasurer). fj The District Commissioner. the Distrirt Chair and the County Commissioner eath have tr* right of attendance at meetings cf each of the Group Trustee Bowds In the Distrlcts In the County. g} The SponsorÈng Athity, or its nomineè. has right of attendan￿ at a Group Trustee Boar Twm Ilmits for Trustees we speofied in POR rule 53.1.6. 5.4.7.11 Chaptw 5- Local governance and finan￿ of sertlons. Groups Districts. Counties Marth 2024 ethion of POR Page 17 of 53 Chapter S- Local governan￿ and finance of sectlons. Groups. Dlstrlts Countles March 2024 ethtion of POR 5,4.7.12 If a Trustee Board Chair orTreaswer resigns. then Rule 1&6.3 of The Scout Association Policy. Organisation and Rules must be fouowe 5A.8 Group Scout Council - Condurt of meetlngs The Group Scout Council meets at ttwtr AGM (Me Rule &4.51. Itwouid b8 unusual for tr*re trj be addttional mee16ngs of the Group Scout CoundL A Group Scout Counal meeting $houLd norniauy be corNened with at Least four weeWs not1￿. A meeong may be convened on shorter or no notke wlth the agreement of at leastthree quarters of the members of the Grow) Trustee Board. 5.4.&1 5.4£.2 5.4A.3 Group Scout Coundl meetlngs are thalred by the Group Chalr. If the Group Chair is unable to be presenc the Group Chair may appoint a delegate to thalr a rneeting of the Group SCO￿ C¢wnal subiectto suth appointment belng approved at the stsrtof the meetlng by a majorlty of the Group Scout Coundl members present Only Group Scout Coundi member& a$ dafirrtd In Rulè U.4 mty in Scout Counal meeling& The quorurn for a Group Sc(xrt Counal meelSng Is agreed by the Group Scout Council at their AGM (see &4.5.2). If there 5$ no quorum present at a meetlng of the Group Scout Coundl, the meetlng must be dosed and reL7rnned atthe earliest avallabie opporbjnity. Dedstons arn made bv a majorfty of wtes cast bythose present at the maetlnty In the event of an equal number of vots$ belng cast on elther slde, the Chalr does ngt have a castlng vots and tr* matter Is tsken not to hav• been carried. 5.4.8A 5.4.8.5 5.4.8.6 5.4A.7 In order to thstharge thwr responsibilitles the Group Scout Counal may meet by video confereno as v4eii as. or instead of. face to face when agreed by the Group Chair. The Group Sc(xrt Counctl must r￿t.mee¥ using any indirect process suth as emali At any rneetlNJ whith is notfuiiy in pefson. there must be an online poll or 5.4A.8 Ali meetlngs of the Group sC￿rt CourKIL whetherface-ts>face or othery￿Se, must be property recorded arml mlrwts Group Trustse Board . Condurt of meetings Meettngs of Group Trustee Board should be corNened on at least two V￿ks. notice. Meetlngs may be convened on sh¢)rter or no rth wlth the agreementof at least half of tr* members of the Group Trustee Board. 5.49.1 Chaptsr 5- Local govrfnan￿ and finarKe of sertirjns Grow Districty Counties March 2024 e(ffit5on of POR Page 18 of 53 Chapter S- Local govemance and flnance of sectlons. Groups. Districts. Countles March 2024 edltlon of POR 5.4S.2 Group Trustee Board meetlngs are chaired by the Group Chair. If the Group Chalr Is unabLe to be present they may appoint a delegate to chalr a meeting of the Group Trustee Board sutyectto such appointment being approved at the start of the meetlng by a majority of the member5 present at the meeting. Only members of a Group Trustee Board as defined In Rule 5.47 may vote In Its meetlng& The quorum for a meetlng of a Group Trustse Board is one thlrd of the Trustees {ex offlcio plus appolnted plus CO•OPtedl plus one. If thore Is no quorum present at a meetlng of the Group Trustee Board. the meetlng must be cLosed and reconvaned at the earllest Oppo￿nIty. In the case of a sub commlttee of the Group Trustee Board. the quorum for each sub comrnlttee must b& set by the Group Trustee Board. based t)n the slze of the sub commlttee and the complexlty of Its taskls). Declslons are made by a majorlty of votes cast by those present at the meetlng. In the event of an equal number of votss belng cast on etther slde, the meéting Chalr does not have a castlng vote and the mattw 1$ tsken notto have been carrled. 5.4S.3 5.49.4 5.4.9.5 5.4.9.6 5.4.9.7 In order to dlscharge thelr responslbllltles. the Group Tnjstee Board may meet by ts￿phOne or vldeo conference as well as face to face when agreed by the Group Chair. This Indudes'hybrid. meetings. where some members re pre$ent at an agreed meetlng place and others Joln by telephone rx vldeo. 5.4.9.8 Where urgent matters ar15e between scheduled meetlngs of the Group Trustee Board and If It Is not prartleable to convene a meetlng of the Group Trustse 8oard then an eiectronlc votlng method (such as email) Is allowed for decislon making of th8 Group Trustee Board when deemed approprfats by th¢ Group Chalr. In such drcumstsn¢e& at least 75% of the members of the Group Trustee Board must approve the dedslon. and the outcome of the voting must be reported 4( and recorded In the mlnutes of. the next Group Trustee Board meetlng. Chapter 5- Local govemance and finance of sectlons. Groups, Distrirts. Counties March 2024 edltion of POR Page 19 of 53 131h Twlckenham (8L Marf8) 8cout Oroup A¢¢ounlg to Jlgt D•cember 2024 Not 8ECTION ACCOUNT8 £ 1.018.IXI 4 1.￿.23 £ 1,020.CO 4 1,093.89 £ 6 CQ8.SO 4 8 189.07 £10.044.￿ 4 10,833.19 5RZJ 381.84 Cub Pqek 1056.41 Scart Troop 1.93ZCe 4 788.80 INCOME Fund Rathlng Actlvltlos 94.11) Summer Falr• & x￿ Mork¢t £ 4.01115 4 1.179.74 £ 84&30 4 4YL51 £ 1,121CKI 4 1.394.11 £ I￿.41 £ 4ZJ.79 2T2.20 270.￿ F￿￿ RaWng for ClwvNy olUM¥Y¢•r £ 384.80 £ SMB1.4$ 4 ZgB8.46 É Z885. oihèr Incom• £10.1(￿.(￿l £ £11.rMco £ £ 10,1(Q(KI £ 11,(M.IXI £ 10,01&C(l Lo1th70• ol HQ •r¥l GhlA Bank Irthwl £11.n&o8 Z21.10S.Q) £ £ 21,10U.OJ Sub8Crtptlon8 £ 4.670.W Rob•ts• & F £11.070.Q) 4 4.W.IX) EXPENDITURE H￿dqUarter1 127.82 Gtr*Èl & IWgt•r Rats• 134,$2 1.*.46 394.19 4 3,047.83 1x62 1,Xl.48 3.2E3.46 8ulldtr4 & Cortath In•ur 3.547.&1 4 21,477.71 7.870.9 7,870.99 Transport 4 I.￿.* U¢en¢•, Ir￿ MOT & RAC 8.89 Fuol 18.cn PwthM•olVon & R•pth & Pwi• •t¢ 1.284.11 £ 784.79 4 1,044.42 4 270.83 13.89 £ 784.79 4 l.L158.41 13. 4 J3.e2 M18cellanoOU• Trnl 4 I,170.￿ Comp & Eqwrfrt Iro.12 StsUtyi•ry, P*eato 4 I,￿.03 4 1,Xl.03 97.34 42185 £ 1,132.31 125. £ 448. 4T1.02 1.$47.78 .(X) 4 442.85 £ 4,88ZQ) & 3,849. 124.70 XO.82 AQ.M. 6n.04 Surxty BÉftk & C8rd 4TT. £ I.￿280 4 8,80128 4 1.S39.42 4 9.440.72 SURPLUS I IDEFICIT) £53,988.24 4 33,824.32 £ 20.1￿.$2 £ ¥J.14&02 £ 17 159.07 £ 17.1&.07 Nett Asgots at eun¥nt p•rlod ond e 37.S)2.99 Nott A88ets at current prlod end £ 7,881.10 ¢96h tn (trK. not* h Rnd HQ fnbWi*N Un* •tYear ETh1 £ 947T97 cumr1￿nI £17.1￿.07 £ 1.32147 £ V.31rL89 d*2l0.(W th1 £2XI.Lbx*thrnthld$. 4. T1￿• oto In mpo¢*•fY*p¥bxltrllr43181 Dowrthw2Q4 23Ji l>r AGM 27 Thank you so much all for coming. In particular. It's good to see Phil. Jlll & rim from the Dlstrlct- thanks foryour support. I'll try and keep thls short so we can get to the burger and beer... Thls Is my flrst AGM as chalr; I've been chalr of trustees for l year now. We stlll are a commlttee of parents and volunteers; It's Just that some of us are also now formal trustees of the charfty whlch Is 13th Twlckenham Scout Group. Any*vay, as Sarah has Just outllned, It's been an eventful year In partlcular for our thlldren, our lucky Beavers Cubs & Scouts have had a fantastlcally busy tlme on what feels Ilke more weekend events and camps and speclal badges and experlences In a year than I remember slnce our famlly Jolned thls group 5 years ago. On the trustee I commlttee slde, for a good part of thls past year, we have been ensurlng we understand our role as trustees under the new structure, and we have the approprfate pollcles, 80vemance and tralnln8 In place as a group. Looklng at our assets, we scrapped the old mlnlbus - as It was becomlng not Just Increaslngly expenslve to servlce and MOT each year, but also was not ULEZ compllant, so we would have to pay ULEZ charges to drlve It each tlme we took It out. we declded It would be more cost-effectlve to hlre vans as & when requlred, The mlnlbus has gone on to have a second lease of Ilfe workln8 In charlty rellef In Ukralne. The Fundralslng and Soclal group has been busy: we had an afternoon tea In October to help connect wlth member5 of the wlder scout communlty, and thls was a great chance for some of the scouts to show off thelr cooklng prowess and earn a badge. We had the Charlty 8lngo nl8ht In December whlch ralsed funds ft>r Shootln8 Star Hosplce Sn Hampton, our chosen charlty for thls year. Then we had the Horse raclng nl8ht In January, always hIgh￿Ctane fun watchln8 the races unfold on the blg screen, almost as good as goln8 to Royal Ascot- and at Ascot you don't get the fantastfc baked potatoes and chllll... The Famlly Camp In the May bank hollday was a Breat chance for some of us to soclallse a blt more as a 8foup• In partlcular the parents. Then, later In May we had the Rlchmond May Falr on the Green, whlch was a great fun but very busy day. We were lucky wlth the weather, and so Increased our sausage order Shortly before the falr to over 700 boerewors sausages. all of whlch sold out by 3.30. We ralsed almost £51JOO net for the group, whlch Is an outstandlng amount, so thank you very much in partlcular to all who came and helped wlth thls. Looklng fonvard, we're In a healthy finandal sltuatlon and have a number of capltal projects planned, from re.setting the fla8Stones by the gara8es, tldylng up the drlveway to hopefully get It looklng a blt more natural wlth some grass Involved, but stlll able to park cars there, fixlng the perlmeter fencing and malntalnlng the gutterln8 on the hut. I'm forever grateful to the work that Maggie, Flona and the prevlous commlttee team dld, to set us up so well over the past decade. But a particular thank you to the trustees and parent volunteers on the present commlttee: Davld, Jo. aalre, Anna, Klm, & Toby- for all your help and hard work And most of all. thank you to the leaders wlthout whom none of this could happen: Annabelle, Michel, Graham, Jonathan, Allan. Suman, Leo. and of course 5arah- all of whom volunteer huge amounts of their time and effort each week, entlrely for free, to educate entertaln and amaze our chlldren and help them develop new skllls and grow Into better humans. Thank you also to Dave- Mr Baloo- our quartermaster who looks after all our group equlpment and does $0 much behlnd the scenes. As well as Davld - Mr Keeo- who does much more than hls role as treasurer, helplng out at camps and falrs and In lots of ways- suth as helplng set the agenda and prlntlng out all the minutes for tonigh. And not forgettlng our young leaders, Isla, Tessa, Issy, Josh, Lewls, Ollver, Freya and Charlie - who also do great work helplng out at the weekly meetings, and perhaps some of whom may be able to stsy on as adult leaders here or In another scout group In the futurel I'd like to end with a reflectlon. It feels Itke I￿e only been In thls group a short whlle slnce my son Rowan Jolned, but already he's In scouts and Bethany's aboutto move up to cubs- so we're over halfway through our Journey. our time as parents Involved In thls group feels qulte short. As such, Scout groups have a very hlgh attrltlon rdte of parents whose chlldren grow oirt of the group, and are always on the lookout for more volunteers. If you'd Ilke to get Involved, you don't have to be a trustee- you're always welcome to volunteer In whatever way Is best for you and for however lon8 you can spare. whether that's helping out w5th premises management, organlslng fundralslng actlvltles or even Just volunteerlng for a shift, or helplng to organlse soclal events. If you'd like to be Involved we'd love to be in touch. please come approach one of us afterward& And longer term. If you are Interested in maklng a really bl8 Impart, I'm sure Sarah would say the same goes for helplng out wlth the section leaders - If any of you feel Insplred by the work that the leaders do, or know of anybody who might be. please also get In touth. The Scoutlng organlsatlon Is looking to promote flexlble leadershlp volunteerlng as an optlon. for example sharing volunteering wlth another person on alternate weeks if that can work wlth the section leaders, $0 It wasn't so much of a time commitment- basically If leadership Is somethlng you're Interested In but you're not sure Just yet about the level of commitment, please let Sarah or one of the other leaders know, I'm sure they'd love to hear from you. even if It's not practlcal rfght now but something to keep in mind for the future. Thanks for Ilstenlng to my soapbox moment. I didn* really know how to end the speech, but l Just wanted to thank our leaders again and I've got you all. and the young leader5 who are here, a little somethlng to show our appreclation, I wondered If I could ask the glrls to hand these out SEhVEI