14[th] Richmond ‘ Viking ’ Scout Boating Centre Trustees’ Annual Report and Financial Statements 2022
to end From (start date) 0 1 0 1 2 2 3 1 1 2 2 2 date
Section A Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address
Postcode:
14[th] Richmond 'Viking' Scout Boating Centre
----- Start of picture text -----
3 0 3 8 2 2
----- End of picture text -----
The Hut Retreat Road Richmond upon Thames T W 9 1 N N
Names of the charity trustees who manage the charity
All have served for the entire year
| Trustee Name | Office (if any) | Dates acted if not for wholeyear |
|---|---|---|
| Trevor Hall | Centre Manager | |
| Vic Griffiths | Vice President | |
| Patrick Ducker | Treasurer | |
| Robin Corti | Secretary | |
| Sian Brightey | ||
| Steven Brightey | ||
| Nick Eaton | ||
| Simon Hall | ||
| Peter Hapgood | ||
| Sandra May | ||
| Chris Shaw |
Names and addresses of advisers
| Type of advisor | Name | Address | |
|---|---|---|---|
| Maintenance & Construction of boats | Mark Edwards | Bridge Boathouses, Richmond, Surrey, TW9 1TH |
1
Section B Structure, governance and management
Description of the charity’s trusts
| Type of governing document | The Centre's governing documents are those of The Scout Association. They |
|---|---|
| consist of a Royal Charter, which in turn gives authority to the Bye Laws of the | |
| Association and The Policy, Organisation and Rules of The Scout Association. | |
| How the charity is constituted | The Centre is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, Organisation and |
| Rules of The Scout Association. | |
| Additional governance issues | The Centre is a unit of the Richmond upon Thames District and is managed by |
| the Centre Management Committee, the members of which are the ‘Charity | |
| Trustees’ of the Centre which is an educational charity. As charity trustees they | |
| are responsible for complying with legislation applicable to charities. This | |
| includes the registration, keeping proper accounts and making returns to the | |
| Charity Commission as appropriate. | |
| Policies and procedures adopted | The Committee consists of 1 District representative, Centre Manager, Treasurer |
| for: | and Secretary together with appointed boat instructors and other co-opted |
| a) the induction and training of | individuals and meets every 2 months. |
| trustees; | |
| b) trustee' consideration of major risks and the systems and procedures to manage them |
The Centre Manager is responsible for day-to-day management decisions, any significant decisions regarding financial outlay or centre policy changes would be agreed by a minimum of three members of the Executive committee, including |
| the Centre Manager and Treasurer and reviewed as soon as possible at the next | |
| full meeting, where it would have to be agreed by a majority of Trustees. | |
| This Centre Management Committee exists to support the Centre Manager in | |
| meeting the responsibilities of the appointments and is responsible for: | |
| - The maintenance of Centre property; | |
| - The raising of funds and the administration of Centre finance; | |
| - The insurance of persons, property and equipment; | |
| - Centre public occasions; | |
| - Assisting in the recruitment of leaders and other adult support; | |
| - Appointing any sub committees that may be required; | |
| - Appointing Centre Administrators and Advisors other than those who are | |
| elected. |
Risk and Internal Control The Centre Management Committee has identified the major risks to which they believe the Centre is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the property and equipment. The Centre has sufficient contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members . The Centre, through the capitation fees paid for through the young people membership, benefits from the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising . The Centre is primarily reliant upon income from fees and fundraising. The Centre does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of fees to increase the income to the group on an ongoing basis, either temporarily or permanently, increase the participation from its client base or seek additional funding from the parent Scout District.
2
Risk and Internal Control (cont.)
Reduction or loss of leaders . The Centre is totally reliant upon volunteers to run and administer the activities of the Centre. If there was a reduction in the number of leaders to an unacceptable level in the group as a whole then there would have to be a contraction, consolidation. In the worst case scenario the complete closure of the Centre.
Reduction in use of Centre . The Centre provides activities for all young people aged 6 to 18 within the scout movement and to other voluntary groups/charities in the community. If there was a reduction in use of the Centre as a whole then there would have to be a contraction, consolidation. In the worst case scenario the complete closure of the Centre.
Financial Control . The Centre has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Summary of the objects of the charity set out in its governing document
Public benefit statement
Objectives and activities
The objectives of the Centre are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
3
Section D Achievements and performance
14[th] Richmond Viking Scout Boating Centre Annual Report for 2022
Summary
We started the year with the sad news that our long-time Group President Bamber Gascoigne) had passed away, Bamber was a great supporter of river activities for the young and also started the Skerryies4Schools organisation which 14th also supports.
After the almost total shutdown- of activities in 2020 and 20, we have
restarted all boating and permit assessment/training again. This took some careful planning so we could refresh our instructor skills after such a long hiatus. The restart happened fairly slowly as we adjusted our safety policy to have two instructors per boat but we ramped up to normal level of activity by the middle of the season
The Bench Blister Rowing Club (magistrates and court staff from South West London) continue to use our facilities and contribute to our funds as well as supporting the Centre activities.
Finally we have managed to find significant alternative funding through use of our Centre by Film companies and an Art class.
Water Activities, Assessments and training
Scout Adventurous Activity Permit assessments have continued and a number of new permits and renewals completed, including four permits for Young People allowing them to do their Duke of Edinburgh expedition.
Normal evening boating sessions
The evenings from Start of May to August were quite busy with boating outings on Jubilant and other boats on three to four evenings a week.
The crews were made up of all age ranges from six year old Beaver Scouts to eighteen plus Scout leader/Network members.
4
The first outing was by a Group from Steeple Ashton Guides who also stayed in our Scout Centre for a weekend visit.
In total we took out around 500 young people, plus 150 leaders. This is significantly down on pre-pandemic numbers, but does not include the regular use of our boats (2-3 days a week - all year round ) by associated adult groups.
Public AED
Public AED was fitted outside the boat arches at the start of 2019 (championed by 14th Richmond and Mark Edwards, and funded by the Dolan trust)– This is still the only public AED available for the whole of the Richmond Waterfront and surrounding area.
14th Richmond are responsible for maintaining the checking log once a month, and organising batteries and pads when they get out of date.
Events
Water Weekend
The Water Weekend as usual run at Thames Young Mariner boating Center in Ham, was very popular and went smoothly. We allowed an increased attendance as this was the first big District event after the pandemic, so we had 240 young people and about 60 Leaders and organisers. The catering and general administration was centralised with the District Team organising the catering and equipment (largely from the 14th Richmond Store) . We had a visit from the County
Commissioner Owen Purcel who was very impressed with the organisation and range of water activities from raft building, sailing, kayak , open canoes, paddleboarding and Rowing on the river (up through Teddington Lock and back)
Great River Race
The last event of the Season is the Great River Race. The 14[th] Richmond SBC organise and run the camping location at TYM with the support of the District team, and most of our boats take part in the race itself. The Jubilant with its Crew, and our Cutters and gigs , we also have a team from Bensham Manor School for young people with Complex needs.
This event is good publicity for Richmond Scouts, and a great fund-raising opportunity.
5
Platinum Reflections
The Jubilant Crew including some of our instructors took part in the Platinum reflections event, in London, in memory of our late Queen Elizabeth II .
Fund Raising
After the decision to stop attending the Richmond May Fair due to the limited manpower , we looked for other sources of income. We successfully publicised the centre facilities and have had many bookings by production companies filming around Richmond (many well known productions) , this largely offset the loss of the May Fair income. We also now have a regular user once a week running an art class, which again brings in needed income.
Repairs and maintenance
Costs of maintaining our fleet of boats continues to be a large part of our annual expenditure, we try to get as much voluntary help, however rely on our local boat builder for the specialist tasks.
Currently we have an annual schedule of preventative maintenance to protect the boats from deterioration during the winter months.
Boats
We have the use of Jubilant, and own Two Thames Watermans Cutters, Two Skerries and Three gigs, plus our two motorboats Robin Arundel (the work boat) and Robin Rescue a safety boat. We intend to try to sell or transfer our Home Counties gig Hercules to another Scout Group as usage has dropped significantly.
Plans for 2023
We hope to get back to our normal level of boating activities in 2023. Increasing the promotion of the Scout Centre as a source of income, continuing to organise the Scout Water Weekend and the Great River Race. We are preparing a plan to increase our instructor and support team to address attrition due to ill health and age.
Trevor Hall – Centre Manager
6
Independent Examiner’s Report to the Trustees of 14[th] Richmond “Viking” Scout Boating Centre
Registered Charity 303822
I report on the accounts of the Trust for the year ended 31[st] December 2022, which are set out on pages 8 - 10
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts (under section 145of the 2011 Act);
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5((b) of the 2011 Act);
-
to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is give as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act: and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of 2011 Act:
or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Stephen Alexander FCA
Address:5, Cole Park View, Twickenham, TW1 1JW
Date: 16[th] October 2023
7
14th Richmond " Viking " Scout Boating Centre
Summary of Financial Activities
for the Period 1st January 2022 - 31st December 2022
| Movements in Cash & Bank Incoming Resources Boating Activities & Fundraising - Great River Race - Water Weekend - General Boating Activities - Insurance Claim (Pontoon) Other Activities Associate Membership General Activities & Voluntary Income Donations (inc Gift Aid) Use of Premises - Contribution to Costs Grants ( without restrictions) Grants/Donations for Skerry Interest & Dividends Other Income Total Incoming Resources Outgoing Resources Direct Activities Fundraising Expenses from Boating Activities - Great River Race - Water Weekend - Boat Repairs - Boat Insurance - Other Boating Activities Cost of purchase: Fanmaker(transfer to designated f Purchase of Assets - Other Premises Costs Repayment of Loan General Activities Donations from Fund Raising Total for Direct Activities Overheads & Administration Trustees & Executives Expenses Total Outgoing Resources Net Incoming (Outgoing) Cash & Bank Total Movement In Funds Funds Brought Forward Funds Carried Forward |
16,135 29,305 1,696 - 13,840 20,831 3,019 3,592 469 unds from pfy) |
Unrestricted Funds 47,136 2,635 2,740 5,880 - 89 1,130 ------------------- 59,611 41,751 8,000 3,639 69 ------------------- 53,459 - ------------------- 53,459 ------------------- 6,152 ========= 6,152 82,313 88,465 ========= |
Designated Funds - - 3,500 ------------------- 3,500 - ( 8,000 ) 3,500 ------------------- ( 4,500 ) - ------------------- ( 4,500 ) ------------------- 8,000 ========= 8,000 ( 8,000 ) 0 ========= |
Total - - 47,136 2,635 - 6,240 5,880 - - 89 1,130 ------------------- 63,111 41,751 - - 3,639 - 69 3,500 ------------------- 48,959 - ------------------- 48,959 ------------------- 14,152 ========= 14,152 74,313 88,465 ========= |
Total 2021 |
|---|---|---|---|---|---|
| 2,520 200 50 10,210 8,097 - 7 50 ------------------- 21,134 1,099 518 3,805 378 |
|||||
| 5,800 10,500 - 2,784 - - - ------------------- 19,084 - ------------------- 19,084 ------------------- 2,050 ========= 2,050 72,263 74,313 ========= |
8
14th Richmond " Viking " Scout Boating Centre Balance Sheet
| as at 31-Dec-22 £ Fixed Assets - ------------------- - Current Assets Cash in Hand & at Bank 88,465 ------------------- Total Current Assets 88,465 Current Liabilities - ------------------- NET ASSETS 88,465 ========= represented by Unrestricted Funds 88,465 Designated Funds 0 ------------------- TOTAL FUNDS 88,465 ========= Signed Manager Trevor Hall 16th October 2023 |
as at 1-Jan-22 £ - ------------------- - 74,313 ------------------- 74,313 ------------------- 74,313 ========= Incoming Outgoing £ £ 59,611 ( 53,459 ) 82,313 3,500 4,500 ( 8,000 ) ------------------ ------------------ ------------------- 63,111 ( 48,959 ) 74,313 ========= ========= ========= Treasurer Patrick L Ducker 16th October 2023 |
|---|---|
Notes to the Accounts:
-
1) The above accounts are prepared on an ongoing cash basis - no allowance is made for accruals or prepayments.
-
2) The cost of purchase or refurbishment of the boats owned by the Boating Centre is expended in the year concerned, and the value is therefore not included among the Fixed Assets.
-
3) The lease (999 years) of Boating Centre's Headquarters at The Hut, Retreat Road, Richmond, TW9 1NN is held by the Scout Association as Trustees, and are therefore not included among the Fixed Assets
9
Section E
Financial Review (cont.)
Brief statement of the charity’s Centre's Management Committee considers that it should hold a sum equivalent
policy on reserves to 12 months running costs and normal boating activities, circa £10k. The Committee felt that it would be prudent to hold a reserve of £20k. against the possibility of an uninsurable event resulting in the loss of a boat. A further £22k should be held to cover the routine replacement of equipment such as oars and PFSs.
The Centre had agreed to the development of a new HQ and the Centre Management Committee has set aside a fund of £15,000 to meet anticipated costs arising from the occupation of the new HQ. Approximately £7,500 of this has been expended.
The Committee was also aware of the possible need for remedial work on the doors of the Boat Arches for which it is responsible.
The Centre held reserves of approximately £51k. against these provisions at year end. This is above the level required for operating expenses and allows for some development.
Investment Policy The Group does not have sufficient funds to consider longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only banks or building societies that are covered by the Financial Services Compensation Scheme
Transactions with Related Parties The Centre Management makes regular use of the services of Mark Edwards, who is Adviser to the Centre. The charges involved are regularly “market tested” to ensure that Best Value is realised. Many of the users of the services of the Centre are part of Richmond District Scouts, though no special arrangements are made.
How expenditure has supported The Centre Management regularly monitors the levels of bank balances and the
the key objectives of the charity; interest rates received to ensure the Centre obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Centre's Management considers the cash flow requirements.
Plans for future periods The new HQ was occupied from February 2012, although some parts were not completed until early 2013. The HQ has been made available to other community and charitable organisations to defray the running costs. The main focus, however, is to encourage more Scout Groups from outside the immediate area to use the facilities for short stays, whilst taking part in boating activities.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signatures
Full Names
Trevor Hall
Position Chairman & Centre Manager 16[th] October 2023
Patrick Ducker
Treasurer 16[th] October 2023
10