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2023-01-31-accounts

District Trustees Annual Report to the

REDBRIDGE DISTRICT SCOUT COUNCIL

for the year ended 31 January 2023 presented at the AGM 9[th] August 2023

Status

The Scout District was first registered with the Charity Commission on 22[nd] March 1963 under the charity number 303803 under the name of Ilford East District Scout Council. on the merger of the Epping Forest South, Ilford Northwest and Ilford East Scout District’s on the 16[th] October 2021 the name was changed to Redbridge District Scout Council.

The charity is part of the Scout Association, located within the Scout County of Greater London North East and has the District registration number 12158001.

Trustees

(Ex officio)

Steve Fothergill District Chairman Colin Wreyford District Commissioner (Vacant) District Youth Commissioner Jennie Coombs District Secretary Shanell McSween District Treasurer (until September 2022) Kresh Veerasamy District Explorer Scout Commissioner (until April 2023)

(Elected) (Nominated) Ana Maria Dryden Charlie Paddon DDC – Programme Dean Gibson Chris Potten District Vice Chairman Denise Taylor Jon Groom DDC – People Karen Fage Peter Hayward YLEL (until 1[st] Feb 2023) Russell Vaughan Phil Merchant ADC – Support Tahir Mahmud

Honary Vice Presidents

Barbara Manwaring Barbara Westcott Dick Walker Joan Stevens Paul Plane Sue Paddon

Principal Address

ROVSCO Hall, 72 Hollybush Hill, Wanstead, London, E11 1PE

Bankers

CAF Bank

Independent Examiner

Rob Handworker

Redbridge District Website and e-mail Address

www.redbridgescouts.org.uk info@redbridgescouts.org.uk

Structure, Governance and Management

The District’s governing documents and constitution are those of The Scout Association (TSA). These consist of Charter Royal, 1991 being the most recent, which in turn gives authority to the bye laws of the Association and The Policy, Organisation and Rules (POR) of The Scout Association. The District is a trust established under its rules, which are common to all Scouts. The trustees are appointed in accordance with the rules and policies contained in POR of The Scout Association.

The District is led by a District Commissioner and managed by a District Trustee Board (DTB). They are accountable to the District Scout Council for the satisfactory running of the District.

The Trustee Board exists to support the District Commissioner (Lead Volunteer) in meeting the responsibilities of their appointment.

Members of the Trustee Board must act collectively as charity Trustees of the Scout District, and in the best interests of its members to:

Objectives and Activities

The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is:

“To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities.”

“The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.”

Public Benefit

The District meets the Charity Commission’s public benefit criteria under both the ‘advancement of education’ and the ‘advancement of citizenship or community development’ headings. The groups are mainly but not entirely based in the London Borough of Redbridge.

Risk and Internal Control

The District Trustee Board has identified the major risks to which they believe the District is exposed which are:

Injury or adverse impact to health to Leaders, Helpers, Supporters or Members

The District supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries or adverse impact to health (including mental health). In addition, through membership fees, the District contributes to the Scout Association’s national accident insurance policy. A separate HS&E subcommittee is in place to help support the DC in the development and deployment of policy and good practice regarding health, safety, and environment.

Damage to Buildings, Property or Equipment

Should this impact on the operation of a Group or Unit, the District would request the use of buildings, property, and equipment from neighbouring organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Reduced Income from Subscriptions and Fund Raising

The District is primarily reliant upon income from subscriptions and fund-raising. The District holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the cost of subscriptions to increase the District income either temporarily or permanently, recognising the potential risk to membership numbers, especially in this period of COL crisis. Due to the very challenging financial environment for 2022, it was agreed to hold the District fees at the 2021 rate, further recognising the ongoing difficulties, fees have been held the same for 2023

Reduction or Loss of Leaders

The District is totally reliant upon volunteers to run and administer the activities of the District. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.

The biggest challenge to both maintaining and growing scouting provision in the District is the shortfall of adult leaders and volunteers, especially taking account the increasing age of many of the key leaders.

Reduction or Loss of Members

If there were a reduction in membership of a particular section or the District as a whole then there would have to be a contraction, consolidation, or closure of a section. At this time there are healthy waiting lists of young people wishing to join scouting, often constrained by a shortage of adult volunteers.

Internal Controls

The District has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss, these include dual signatories for payments, a robust expenses policy and comprehensive insurance policies to ensure that insurable risks are covered

Financial Review

The attached accounts include the opening position following the merger after amalgamation of the respective District accounts as at financial closure 31 January 2022.

The accounts include the financial operation of all aspects of the Redbridge District including Scout shop, Hargreaves campsite, District HQ and other properties, Fellowships and Explorer Units.

The accounts have been agreed by the Trustees and reviewed and approved by our Independent Examiner.

Statement of Trustees Financial Responsibilities

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the District.

They are also responsible for safeguarding the assets of the district and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The accounts have been drawn up on the receipts and payments basis and follow best practice as set out in the Statement of Recommended Practice “Accounting and Reporting by Charities.”

Additional Reporting Requirements

Numbers at the end of each comment refers to The Charity Commission ‘Additional Reporting Requirements’ template.

There were no ‘serious’ or notifiable incidents during the year under review. All processes are subject to review by the trustees (4&36).

Grant making is not the main way the charity fulfils its purposes. However, in this unprecedented year, small grants were available within the Scout District in addition to those usually considered e.g., hardship assistance. No funds were raised from the general public (5&10).

No funding was received as a payment for contracts with central or local government. (11, 14, 15&16).

The charity does not have any trading subsidiaries, nor does it operate outside of England & Wales and has not received any overseas funding (17,20&27).

All the trustees are volunteers and as such not remunerated except for the payment of claimed expenses. There are no paid staff, thus no trustees have resigned to start paid appointments (29,31&32).

As a young person’s charity, all volunteers including trustees are subject to a DBS check prior to appointment, which is reviewed upon positional changes and after five years. This service is provided centrally by The Scout Association via its approved contractor. Trustee details are recorded and shown on The Charity Commission portal (37&41).

Achievements and Performance

The last 18 months has been a period of recovery as scouting in the District has emerged from the impact of the international COVID 19 pandemic. Groups and Units have been meeting back together face to face and endeavouring to get activities back to normal. It has again been of great credit to the leaders and other volunteers across the District who have safely and successfully led the recovery of scouting across Redbridge.

The Census in 2023 saw the District grow by 13%, this was not expected but it a tremendous credit to all the leaders and volunteers across the District. There is a lot of variation across the different sections with continued growth in Beavers and Cubs & Scouts. It is expected that next year we will be back to pre-pandemic levels.

Unfortunately, the 3[rd] Ilford Northwest, 4[th] Goodmayes, 14[th] Ilford, 14[th] Ilford East Scout Groups have ceased to operate due to lack of membership, however we have opened the 3[rd] Chadwell Heath, 6[th] Cranbrook, both with Beavers & Cubs, & 9[th] Wanstead Park with a Beaver Colony. All are looking at next steps and further section openings. There are other groups in the pipeline for opening in the coming year, as well as Groups showing an expression of interest of opening Squirrel Drey’s.

The Explorer units have continued to operate more normally. The Enceladus and Endeavour ESUs opened in 2022 & 2023 respectively, both have gone from strength to strength. I would like to take this opportunity to thank Kresh Veerasamy as he stepped down as DESC, and Pete Hayward who was the YLEL and over the past 18 months which saw a number of explorer belts presented to Yls.

The DofE team lead by Fareena Aslam have delivered both Bronze and Silver DofE opportunities to the District and hosted a well-attended presentation evening to celebrate and recognise the achievements of the young people, as a result they are looking to include Gold award opportunities next year.

International scouting has continued to be supported. The WSJ 2023 contingent have continued to carry out preparation, training, and successfully raise funds for the 2023 Jamboree, with the team now confident that the challenging financial target will be met. Redbridge will be sending 2-unit leaders and 7 young people in 2 units from the GLNE County.

Hargreaves Campsite is running normally again, and although most Groups do not make use of it as a free outdoor space, it is evident that campers are returning to the site to enjoy Outdoor experiences. The Hargreaves Guild continue to meet monthly to carry out maintenance & Projects the most recent was refurbishment of the chapel entrance.

The Digital team continues to offer excellent digital services to the District with developing maintaining our District website as well as supporting our email infrastructure and GDPR compliance.

Thanks to our Treasurer, the overall finances have continued to be managed in a prudent and professional manner, with expenses settled promptly; Unfortunately, Shanel had to stand down last year and in the absence of finding a full time Treasurer, Jon Groom acted as interim Treasurer. Jon has managed the simplification of the finance processes also led to a very accurate and speedy closure for the year end accounts to the full satisfaction of our Independent Examiner. Whilst the District current and deposit accounts are interest bearing, the Trustees are researching other potential investment opportunities.

The District Scout Shop has continued to operate helping provide cost effective scouting uniform & badges to the people across the District.

Our Awards Advisory Panel continued to do an excellent job identifying scouters across the District to be recognised for their service and contribution. This year we were able to recognise the achievements of 10 adults with adult awards! 1 Commissioner’s Commendations, 4 Commendations for Good Service, 5 Awards of Merit. Lexie Massie also achieved her Queen’s Scout Award which is a huge achievement.

Our District Training including compliance review and support has been led by our District Training Manager Jackie Geary who also ran a successful validation day in February 2023, this saw several adults get their training modules signed off and achieve their Wood badges.

The Appointments Advisory Committee (AAC) have been operating effectively, they have seen roughly 12 new volunteers at each meeting which occurs roughly every 6 weeks. We have seen the successful appointment of several key roles in the District that will stand us in good stead for the future.

The 2 Fellowship SASUs and associated friends of the District continue to meet regularly, and money raised from their regular fundraisers have helped support the World Scout Jamboree as well as other international opportunities.

Our Trustee Board has been well attended over the past 18 months to support and develop scouting in the District and I would like to thank them for their continued input, many of home do this role on top of another Scouting role,

Finally, a thank you to the GSLs for leading and supporting their Groups out of the pandemic and back to face-to-face Scouting. Not for getting that none of the past 18 months was possible with the Volunteers giving their time and adapting to modern ways of Scouting.

FINANCIAL APPENDICES

Principal Accounting Policies

Basis of Preparation

The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The trustees consider that there are no material uncertainties about charity’s ability to continue as a going concern.

Investments

Investment is shown at most recent valuation. Any aggregate surplus or deficit arising from changes in market value is transferred to SOFA.

Income & Expenditure

Income is recognised on a receivable basis. Turnover from the sale of goods is recognised on point of sale. Liabilities are generally recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Stock

Scout shop Stock is stated at the lower of cost and net realisable value.

Fixed Assets

Fixed Assets are capitalised at cost. Depreciation is charged at the following rates:

Land Nil Buildings Between 10 and 40 years Furniture Fittings and Equipment Written off in the year of acquisition or straight-line basis over the estimated useful life of the asset.

Description of Funds

BALANCE SHEET AS AT 31 JANUARY 2023 Jan-23 Openin¥ Jan-23 Opening FIXEDA55ETS FUNDS Freehold Land & bld8s- Har8reÈves Freehold Land & BId￿- Rovsco Freehold Land & Bldg5- The Kraal (note 171 Equipment (note 181 430,000 264,976 i(KJ,(KM) 5,323 430,Lh)O 264.976 General 223919 213906 Rovsto Hall Asset Fund Hargreaves ￿Set Fund The Kraal A55et Fund 264,976 430,0(K) I(KJOOD 264,976 430,0 INVESTMENTS C4F Investment alc (note 161 24,428 23,863 Explorers Fellowship 30096 6440 26844 6220 CURRENT ASS DESIGNATED Scout Shop stock (note 81 Bank accounts (note 191 Cash (note 191 29,884 630,297 1,267 20.046 521,686 534 Rovsco Developmentfund Explorers Expeditions Gold fund IHargreave5, project5 etcl iO,O(M) 1,390 258,369 iO,O(M) 1,39) 271,996 RESTRICTED Askew Fund (Actiwty Day51 Brian Oyer Fund (Activity Days) john Oavis1£250 pa leader award) Pl3tinurn fund IBarne5- Hargreaves bldgl 5584 8,584 1,002 1,5 27,132 424 1,015 2( 2,0( 2,5(K) 27,236 117,065 6(M) Eurojamf(P 5UPPOrt lack Petchey Grants Hargreaves Toilet Block 1486175 1,267,189 148617S 1267189

Redbridge District Scout Council Financial Statement for period Ending 31 st January 2023 General Designated Reslricled Totsl INCOME Note 1 Membership fees Note 2 District Activities Note 4 Administration Note 3 Training Note 6 Hargreaves Acty'vity Centre Note 7 Equipment Note 8 S¢oul Shop Note 9 RovscolProperties Note 5 Explorer General Costs Note 10 Explorer Units Note 11 Fellowship Note 13 Restricted Funds Note 14 Funds held for Groups Note 15 Designated Funds Note 12 Miscellaneous 4701.00 14792.00 0.00 390.00 14,548 50 1400.00 11533.81 14177.71 2169.71 35145.44 725.53 4701.00 14792.00 0.00 390.00 14.548 50 1400.00 11533.81 14177.71 2169.71 35145.44 725.53 12478.72 12478.72 118130.00 118130.00 943.93 973 65 943.93 973 65 Total Income 100,557.35 943.93 130,608.72 232,110.00 EXPENSES Note 2 District Activities Note 4 Adminislralion Insurances Note 3 Training Note 6 Hargreaves Activity Centre Note 7 Equipment Note 8 Scout Shop Note 9 RovscolProperb'es Note 5 Explorer General costs Note 10 Explorer Units Note 11 Fellowship Note 13 Restricted Funds Note 14 Funds held for Groups Note 15 Designated Funds Note 12 Miscellaneous 14,835.78 4634.70 5032.82 1465.60 13629.83 2176.43 14,835.78 4634.70 5032.82 1465.60 13629.83 2176.43 8154.17 3717.67 31892.59 505.00 8154.17 3717.67 31892.59 505.00 9,400.71 9,400.71 2,080.00 2,080.00 14571 831.07 14571 831.07 Totsl Expenses 86,875.66 14,571.00 11,48071 112.927.37 Operating Surplus 13,681.69 -13.627.07 119,128.01 109,345.08 Note 16 Unrealised gain on investment Note 18 Depreciation 565 -761 565 -761 Surplus 13,485.69 -13.627.07 119,128.01 118,986.63 Opening position 246970.00 283385.93 41857.29 572,213.22 Balance CIF 260,455.69 269,758.86 160985.30 691199.85

Notes to the Flnanclal Statement for the perlod endin8 31stJanu3ry 2023 Note I Membership Fee5 Membership Fees Received Le55 Paid to HQ District Levy 64,935 60,234 4,701 2122- 1123 Income Expenses Note 2 Activities Distrlct Activity Day IDADI 14792.(K) 14835.78 14,792.00 14,835.78 Note 3 Training Fencing course Rifle Shooting course 30.00 360.00 730.(K) 735.60 390.00 1,465.60 Note 4 Administration Web hosting and domain name DC Expenses 129.58 312.54 76.58 4116.CKI Hargreaves Registration 4.634.70 Note 5 Explorers C05t$ Hornets set up Enceladus set up DofE member5hip5 YL items DofE Equipment 860.00 550 336 860.(K) 1.046.40 1.270.00 87.67 453.60 423.71 2,169.71 3,717.67 Note 6 Har8rtaves A¢tivity Centre Site/Activity fees Campsite rnaintenance Campsite Admin Business Rates Commercial waste Council Tax 14,548.50 2,840.76 1,113.97 912.60 2.135.88 1,656.84 3,487.44

Fire protection cert Cleaning Goats 678.54 300.00 503.80 14,548.50 13,629.83 918.67 Note 7 Hargreaves Equlpment Jack Petchey Awards Grants 1400.00 750.77 1019.91 405.75 Archery Football Goals 1,400.00 2,176.43 Note 8 Scout Shop Sèles Opening Stock Add Purchases Le55 C105ing stock Cost of sales 26884.41 20046.00 23989.04 29883.55 -14151.49 Gross Profit 12732.92 8ank interest Bank fee5 Card machine costslfees Broadband 23.42 -95.92 -726.88 -399.73 Net Profit 11533.81 Note 9 Rovscolpropertles Rovsco 14177.71 7778.41 The Kraal 375.76 14,177.71 8,154.17 6,023.54 Note 10 Explorer Units Epping Forest South 3715.65 5721.09 795.00 18946.70 2154.00 3253.00 560.00 3104.57 5221.57 795.(K) 19330.13 1274.08 1965.28 201.96 611.08 499.52 0.00 -383.43 879.92 1.287.72 358.04 5th Seven Kings 7th Goodrnayes Hornets Knight5 Enceladus 35,145.44 31,892.59 Note 11 Fellowship Epping Forest South 699.00 26.53 480.(K) 25.1X) 219.00 1.53

725.53 505.00 Note 12 Miscellaneous Bank interestlfees Eurojam Tefund Black Stag Archers Lloyds 8ank Compensation Rob Roase memorial bench Jubilee badges Gratuity poppy wreath 123.65 soo.00 300.00 so.00 83.(K) 627.47 55.(K) 23.20 42.40 973.65 831.07 Note 13 Restrlrted Funds movements Phil Wray Memorial YP 5UPPOrt (formerly Eurojaml Jack Petchey Barnes Davies 423.71 400.00 2975.00 103.72 iooo.00 4975.00 Askew Dyer Hargreaves Toilet block 3,000.00 1,002.00 8000.00 12,478.72 9,400.71 Note 14 Funds held for Groups 12th Ilford 118130.(K) 118,130.00 2080.00 2,080.00 Note IS Designated Fund5 movements Rovsco Maintennace Gold projects Explorers Overseas trips 943.93 14571.00 943.93 14,571.00 RE5TRicfED FUNDS Phil Wray Memorial To Gen for DofE Equipment purch Balance BIF 01102122 Balance C/F 31101123 423.71 423.71 423.71 423.71 YP support Iformerty Eurojaml LBR- polling station help Balance BIF 01102122 Balance C/F 31101123 400.00 200.00 600.00 600.00 Jack Petchey LeaderAwards

Leader Grants 2,975.00 DAD Hargreave5 Activity Equip DofE Training Aquabounce Balance BIF 01102122 Balance CIF 31101123 2,000.00 1,400.00 975.00 600.00 2,000.00 4,975.00 4,975.00 BS11 Barnes Legacy ank Interest Balance BIF 01102122 Balance C/F 31101123 103.72 27,132.72 27.236.44 27,236.44 27,236.44 Da¥les Donation Balance B/F 01102122 Balance CIF 31101123 1,000.00 I,soo.00 2,WO.00 2,500.00 2,500.00 Askew DAD Balance BIF 01102122 Balance C/F 31101123 3,000.00 8,584.00 5,584.00 8,584.00 8,584.00 Dyer DAD Balance BIF 01102122 Balance CIF 31101123 1,002.00 1,002.00 1,002.00 1,002.00 Har8reaves Tollet block Local charity grant received Balance BIF 01102122 Balance QF 31101123 8,000.00 8.(￿.00 8,000.00 8,000.00 FUNDS HELD FOR GROUPS 12th Ilford Roll Gardens revaluation S31e of Roll Gardens SATC re Roll Gardens ack rent owed alance BIF 01102122 Balance c/F 31101123 180.00 118,130.00 600.00 1,300.00 1,014.86 117.064.86 119,144.86 119,144.86

DESIGNATED FUNDS Rovsco Malntenance Balance BIF 01102122 Balance CIF 31101123 io,o(M).00 io.000.00 iO,O(M).00 10,000.00 Gold Prole¢i$ Hargreaves door5 & windows Bank Interest BalaDce 8/F 01102122 Balance CIF 31/OV23 14,571.00 943.93 271.995.64 258,368.57 272.939.57 272.939.57 E¥plorerovetse•stsips Balance BIF 01102122 Balanie CIF 3uoI123 1,390.29 1,390.29 1,390.29 1,390.29 Note 16 IhvestmentlC4FI Increase In market value 565.44 Valuation 31101122 Valuation 31101123 23,863.00 24.428.44 24,428.44 24,428.44 Note 17 The Kraal Scout Hut was iransltloned io the Dlstricl In November 2022 followlng closure of the 14th Seven Klngs Scout Group. Historical records lThe Ilistoryof IlfoTdEL15t 9i5tTlCt cofflpliedby WE 8oTne5 Moy 19901 recorded that It Wa5 PUfiha5ed for £14 in 1918.'Red boDk' ¥al￿atIon obtained forthe purposes of re8i5tration at Land Registry. Note 18 Equipment- K*was•ki Mule IHaryre4vesl Cosr- 2021 7604.60 Depreciatio A5 at 3111122 Charge forthe year 1520.92 760 46 2.281.38 Net Book Value 5,323.22 Note 19 lan-23 Cash Total Jan-22 Cash Total Current Alc Deposlt Alc 30 DN AIC Scout Shop Alc Rovscolproperties Alc Hargreaves EFS Explorers 252788.09 258368.57 27236.44 24003.09 22378 65 ioooo.00 10704.65 252788.09 258a68.57 27236.44 24,253.09 22.381.84 I(MMM).(M) 10704.65 255682.a2 35052.60 27132.72 22306.83 16349.32 255682.32 35052.60 27132.72 22,556.83 16.358.30 250.(K) 3.19 250.00 8.98 i(M)93.57 i(M)93.57

7988.45 3167.10 489.16 8,477.61 3167.10 7978.09 2948.10 88504.69 37879.34 5989.83 7978.09 2948.10 88504.69 37879.34 5989.83 EFS Fellowship EFS CIA INW CIA IE LegacyAICs Closed Closed Closed 3203.18 2,074.43 988.00 0.00 7396.40 69.94 3.273.12 2,074.43 1.084.72 3,201.65 786.71 69.94 3,271.59 786.71 204.80 Knight5 Explorers Hornets Explorers 5rh Se¥en Kings Explorers 7th Goodmaye5 Explorers Enceladus Explorer5 96.72 204.80 0.00 7,779.83 7396.40 358.04 7,779.83 358.04 630297.05 1.267.05 631.564.10 521.685.60 533.72 522219.32