## **ANNUAL GENERAL MEETING OF ILFORD EAST DISTRICT SCOUT COUNCIL HELD ON WEDNESDAY 2[ND] DECEMBER, 2020 VIA ZOOM** **Present:** Charles Paddon, District Commissioner Jackie Geary, District Chairman Shanel McSween, District Treasurer Doreen Neun, District Secretary Roz Hodgson, Hargreaves Warden; Fareena Aslam; Georgina Fage; Humairah, (7[th] Goodmayes); Karen Fage; Margaret Giles; Alan Fage; Paul Fix; Willam Hughes; Lee Sambrook; Russell Vaughan ## **1. Apologies for Absence:** These had been received from John Howard, Richard Paddon and Sue Paddon. Jackie welcomed everyone and thanked them for their time. ## **2. Presentation of Annual Reports:** No reports were presented due to lack of activity during the Coronavirus lockdown periods. Some groups had, however, been able to hold meetings via Zoom and when permitted some face-2-face meetings had taken place. ## **3. District Commissioner’s Report:** Charles felt that there was not a great deal to report since last March. There had been lots of plans but they mostly had to be cancelled due to the pandemic. ## **4. Hargreaves Report:** Roz reported a very quiet year due to Covid restrictions **.** ## **5. Appointment of Auditor:** Trevor Fage was nominated to continue as District Auditor and he was prepared to carry on for a further twelve months. Proposed: Charles Paddon Seconded: Russell Vaughan ## **6. Adoption of Annual Accounts 2019-2020:** As there were no questions the accounts were formally adopted. Proposed: Russell Vaughan Seconded: Margaret Giles. The accounts had been presented to the Charity Commission on 30[th] November. ## **7. District Commissioner’s nomination for** District Chairperson: Mrs Jackie Geary Vice Chairman: Vacancy ## **8. Election of Executive Officers** District Secretary: Mrs Doreen Neun District Treasurer: Ms Shanel McSween ## **9. Election of the Executive Committee Elected Members of the Executive** Mr Russell Vaughan Mr Tahir Mahmud Mrs Margaret Giles Mrs Karen Fage cont…. 2/cont… (AGM/2.12.20) **Nominated Members of the Executive - by District Commissioner** Mr William Hughes GSL Representative A huge thank you was given to Mrs Sue Paddon, SASU Manager, who had been a member of the District Executive for many years, but had decided to stand down from this year. ## **Co-Opted Members of the Executive by District Executive** Mrs Roz Hodgson Camp Warden Mr Richard Paddon Scout Shop ## **Ex-Officio Member** Mr Kresh Veerasamy District Explorer Scout Co-ordinator ## **District Representative to the County AGM** Mr Alan Fage ## **10. Responsibilities of the District Executive** These were read out by Charles: Acting as Charity Trustees of the Scout District Promoting the Development of Scouting in the District Acting in all matters relating to Finance and Property Appointing all Sub- Committees Supervising the Administration of Scout Groups Attending to District Administration ## **11. Membership of Sub-Committees: (appointed by the Executive** ## **Committee)** ## **a) Appointments Advisory Committee** Chairperson _Vacancy_ Secretary Mrs Debbie Longhurst Committee Members Mrs Lucinda Crowther Mrs Karen Fage Mrs Yasmeen Sattar Willam Hughes Training Manager _Vacancy_ Training Administrator Mrs Debbie Longhurst All ADCs are invited to this committee where relevant ## **b) Hargreaves Management Committee** Chairperson Cllr John Howard Charles Paddon, District Commissioner Russell Vaughan Ruth Pinner Roz Hodgson (by invitation) County Commissioner and County Chairman may also attend. ## **Barnes Development Committee** Under revue cont… 3/cont…(AGM/2.12.20) ## **12. Presentation of Awards:** Over the past year the following Leader Awards, Wood Badges and Long Service Awards had been presented: Silver Wolf: Russell Vaughan Medal of Merit: Stuart Allan; Fareena Aslam; Karen and Alan Fage Lee Sambrook; Rafique Nazir; Terry Longhurse; Roz Hodgson; Richard Paddon; Vikki Geary Chief Scouts Commendation for Good Service: Pat Sambrook; Sue Palmer; John Marshall-Childs; Debbie Longhurst; Tony Hodgson; Sam Longhurst (nomination came from National Bushscout UK) 15 Years Long Service: Roz Hodgson Wood Badge: Alan Fage; Vikki Geary; Katherine Davis; Beverley Coles; Regena (8[th] Goodmayes) ## **13. Any Other Business:** a) The Executive were reminded that all members were required to do Trustee, safety and safeguarding training even though they may not be involved in day to day scouting. b) Charles thanked all leaders for their efforts during these uncertain times and for the time they will be giving once face-2-face scouting is back. c) Jackie closed the meeting by also thanking all leaders and helpers on behalf of herself and the young members. Meeting closed at 8.00pm ILFORD EAST DISTRICT SCOUT COUNCIL COUNTY OF GREATER LONDON NORTH EAST Scout Association Registration Number 13706 Charity Number 303803 FINAL FINANCIAL STATEMENTS TOTHE 31 January 2022 Statement of Financial Aftairs for the Year to 31st January 2022 Generdl Funds Restricted Funds Total Total 2021 INCOME Notes Membership Fees Camp Site Fees Other Income Interest Scout Shop Sales Barnes Centre Distrirt Activities GrantslDonations Distrirt income Sections Income Total Income 1,258 1,070 2.412 63 11.587 2,558 9,610 2,558 9,610 14,544 14,544 17 25,750 237,943 4,762 237,943 4,762 1,134 43,571 270,270 270,272 EXPENDITURE Business Rates, Counci l Tax, WastE Electiicity, Gas, Water Insurance Telephone Repairs, maintenan￿ & Equlpme Campsite Expenditure Scout Shop costs Distrirt Activities Sections Expenditure Distrirt Expenses Printing, Web & Other AGM expenses & External Fees Bank Charges Totsl Revenue Expendlture 4,(X)S 3,574 5,320 506 17,518 2,389 9,354 3,574 5,320 1,706 582 17,071 17,518 2.389 9.354 11,708 859 4,076 859 4,076 22.406 300 58 62,937 ioi 48,303 ioi Depreciation .Totsl Expenditure 8,210 56,514 8,210 56,514 6,435 69.372 Net Incoming/ I¢￿t801ng) Resources forthe Year 213,756 213,759 I25,￿1) io other RecoÈnised Galns l (Losses) iii 12 Transfer5 between Funds Net Movement in Funds 213,756 213,759 I25,￿2) Balance Sheet as at 31st January 2022 note FIXED ASSErs Freehold Land Buildings Furniture & Equipment 2021 10,595 1(%,618 12,115 10,595 111,765 6,283 I28.￿9 io INVEsfMENTS Gilts CurrentAssets Stock Debtors Irrecoverable Debts Cash at Bank and in hand Cash held by Sections 18,rxo 20,C￿l 714 li 950 341,834 16,733 377,517 127,349 16,743 164,8 Current Llabllltles Creditors li 3C(J 3IXI 377,517 164,506 506,845 302,724 FUNDS General Fund at l February 227,235 213.756 253,071 125,836} 440,991 227,235 io Revaluatlon ReseNe at l February Increase / (Decreasel forthe Year 9,610 (i) 9,609 12 Restrlrted Funds at l February 65,851 65,845 35 65,854 ,845 65,880 302,n4 Signed on behalf of the Executlve Committee by, Dlstrlct Commi￿lOner Treasurer C PADDON S MCSWEEN The Notes on pa8es 5 to Ioform part ofthe accounts JICord East District Scout Council Notes to Statement of Finan¢fial Aetlvities to the 3st January 2022 Baslc of preparlng the flnanclal statement and assessments of a golng concern. The accounts Ifinancial statements) have been prepared in accordance wlth the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Klngdom and Republic of Ireland IFRS 1021 and the Charities Act 2011 and UK Generally Accepted Practice as it applies from l January 2015. The accounts lfinantial statements) have been prepared to give a 'true and falr, view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view,. This departure has involved following Accountlng and Reportlng by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 rather than the Accounting and Reporting by Charities= Statement of Recommended Prattite effective from l April 2005 which has slnce been withdrawn The trustees consider that there are no material uncertainties about charit￿5 ability to continue as a golng concern. Turnover Turnover is measured at the fair value of the consideration received or receivable, net of discounts. Turnover includes revenue earned from the sale of goods and from the subscriptions. Turnover from the sale of goods Is recognlsed on point of sale. Turnover from the subscription Is recognised on receivable basis. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, It is probable that a transfer of economlc beneffts will be requlred in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headlngs they have been allocated to activities on a basi5 consistent with the use of resources. Debtors Basic financial assets, including trade and other debtors, are initially recognised at transaction price, unless the arrangement tonstitLrtes a finanting transattion, where the tran5attion is measured at the present value of the future receipts discounted at a market rate of interest. Such assets are subsequently carried at amortised cost using the effective interest method, le55 any impairment. Ilford East Di8trfict Scoth Council Notes to Statement of Fin*Dcial Actlvities to the 31. January 2022 Credltors Basic financlal Ilabllltles, including trade and other credltors, loans from third parties and loans from related parties, are initially recognised at transaction price, unless the arrangement constltutes a financlng transaction. where the debt instrument is measured at the present value of the future payment5 discounted at a market rate of interest. Such instruments are subsequently Carried at amortised cost using the effective Interest method. less any impaimient. Ilford East District Scout Council Notes to Statement of Financial Activltles to the 31 January 2022 Investment Investment is shown at most recent valuation. Any aggregate surplu5 Or deficit arising from changes In market value is transferred to SOFA. Taxatlon The charity is exempt from tax on its charitable activlties. Staff Costs There was no employee for the year ended 31 January 202212020: Nil) The trust considers its key management personal compromise of the trustees. They are not remunerated. Trnstee< Expenses There were no trustees, expenses paid for the year ended 31 January 2021 nor for the year ended 31 January 2022. Independent Examlners Fee 30.01.22 31.01.21 Independent Examiner Fees 31x1 3C(I Total Fees 6iXI RELATED PARTY DISCLOSURES There were no related party transactions lo 31 January 2022. Ilford East District Scout Council Notes to Statement of Financial Activities to the 31. January 2022 SCOPE OF ThE FINANCIALSTATEMENTS These financial statements cover the activities directly controlled by Ilford East District Scout Council but do not incorporate the activitie5 of Groups within the District as thev are separate autonomous charitable groups. STATEMENT OF ACCOUNTING POLICIES Basls of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance wlth the Charitles SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable in the UK and Republic of Ireland. and the Charities Act 2011. The financial statements have been prepared under historic cost convention. Flnancial reportlng standard 2012- reduced disclosure exemptions The charity has taken advantage of the following disclosure exemption is preparing these finantial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows. Subscriptions Member subscriptions are taken to income in the year to which they are received. Fixed Assets Fixed Assets are capitalised at cost. Depreciation is charged at the following rates; Land Buildlngs Furniture Fittings and Equipment Between 10 and 40 years straight line basis over the estlmated useful Ilfe of the asset. Stocks Stocks are valued at the lower of cost or net realisable value. Description of Funds al Restrlrted Funds are those received which are earmarked for a special purpose by the donor or the terms of an appeal. bl General Funds are those received which are not subject to any special restriction. Ilford East District Scout Council Notes to Statement of FAn2nclal Activities to the 31. January 2022 3 MEMBERSHIP FEES 2021122 2020121 Received from Groups Pald to HQand County 14,322.(Ki 21,168 14,558.40 168.50 20,185 275 less discount 14,389.90 -67.90 19,910 1.258 Retained by the Dlstrict I 4 CAMP SITE INCOME 3110112022 2021 Campsite Income Camplng Shooting Archery Day visits Bullding Lombardy Kubadoo 80 40 550 813 525 570 200 350 440 2,558 1.070 5 Camp$ltÈ Expendltu 2022 2021 Buildings Malntenance Event Dav Eouipment Maintenance Cleaning Animals Crew Other 661.51 41.48 173.32 399.13 572.4 22 Ic(J 80.65 541 2.389 297 540 Ilford East District Scout Councll Notes to Statement of Financial A¢tlvitie5 to the 31, January 2022 6 INTEREST 2021122 2020121 Bank Current Accounts Distrlct Shop WarLoan CAF Gold alc 28 28 35 CAF Platlnum a/c- Barnes 63 7 TRADING INCOME- SCOUT SHOP 3110112022 2021 Sales 11,587 Cost of Sales OpeninR Stock Add 26,602 6,987 4.089 Purchases 26,987 18,C 30.691 20,C Less Closln8 Stock 10.691 Gross Profit/ (L0551 5,557 896 Sundry expense 367 1.017.85 Net Profit/ (Lossl 5,1 122 llford East District Scout Council Notes to Ststement of Fln8nclal Activltles to the 31. January 2022 8 SECtIONS INCOME and 311W2022, EXPENDITURE Openlng Income Expenditure Closing Netspend Balance Balan Beaver Cub Scouts Explorers Explorers Afrlca Network TOTAL Scouts Scouts 853 1.367 2,102 8,624 853 1,367 2,102 8,614 3,665 132 16,733 859 -10 132 16,743 859 9 FIYEDA55E Freehold land Bulldlnes Flxtures, Fitting5& FouSp Flw& Trttphles Cost at 31January2021 Additlons Dlsposal al 31January 2022 IQS95 449U 3f 10,595 DeprÈd*tlort at 31January 2021 Charge forthe yew at 31January 2022 ill998 5,114 1358 &210 3,(Y36 42.(lJ6 Net Bookvalue 31101ft1 59&0) IL4617. at31January 2021 10.595.(A) i.n194 &282.51 124f The trustees are awar8 that fr¢ehold land may have an open market value more than cost. Ilford East Distrlet Seout Council Notes to Statement of Ffinancial Actlvitles to the 31. January 2022 io OTHER RECOGNISED GAINS and LOSSES 2021122 2020121 2019120 War Loan 3.5% Market value at I 9,610 9,610 February 2021 marketVal￿ at 31 9,610 10,359 January 2020 Increase (Decreasel in Market Value 749 11 Debtr>ts & Creditors 2022 2021 DEBTORS Overdue Subs Other 950 950 CREDITORS 2020121- Audit Fee 202ty22- Audit Fee 12 REsfRicfED FUNDS Openin8 Balance Income Expenditur Transfers Closin8 from Itol Balance GF Barnes ICAF Platimum a/cl Barnes ICAF Gold a/cl Elle Stewart support fund Explorers Expedition 27,130 35,049 27,133 35.052 3,665 65,844 3,665 65,851 Ilford East District Scout Couneil Notes to Statement of Financial Activitle$ to the 31, January 2022 Fund detalls Barnes This is a legacy from a former District Commlssioner and first Warden of Hargreaves IWE Barnesl given for the development of the camp site. This includes funds raised and expenditure on construction of the Barnes Centre. Additions are donations, fundraising and interest on funds in the 30-day notice account. Explorer5 Expeditlon The Explorer fund is a legary fund relating from a trip to Uganda. It was agreed at the last AGM that the funds could be spent on Explorer expeditions rather than specifically on a trip to UgandalAfrica. Re5errfes policy Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other expenditure. The charity average monthly spending was £4322.83 per month during the year to 31" January 2022. The trustees therefore consider that the ideal level of reserve5 would cover six months spending which is approximately £25,937. The free reserves come to £507,830 with cash at bank of £341,834 at the 31, January 2022. The trustees consider the charity is in a healthy position to continue support the charity objectives for the merger of Ilford East District into the new Redbridge District. Unpald Membership The sum of £950 is to be written off as unrecoverable debt in the accounts to the 31" January 2022. Trevor Fage 48 St Leonards Road Deal Kent CT14 9AU Ilford East Dlstrlct Scout Council Halnault Road Essex RM6 5SR 20 April 2022 To whom It may concern; I certlfy that I have reviewed and examined the IEDSC Flnancial Accounts to 31st January 2022. Kind Regards, T￿vOr Fage 07745 537 697 tfarjay@gman.com