## **ANNUAL GENERAL MEETING OF ILFORD EAST DISTRICT SCOUT COUNCIL HELD ON WEDNESDAY 2[ND] DECEMBER, 2020 VIA ZOOM**
**Present:** Charles Paddon, District Commissioner Jackie Geary, District Chairman
Shanel McSween, District Treasurer Doreen Neun, District
Secretary
Roz Hodgson, Hargreaves Warden; Fareena Aslam; Georgina Fage; Humairah, (7[th]
Goodmayes); Karen Fage; Margaret Giles; Alan Fage; Paul Fix; Willam Hughes; Lee
Sambrook; Russell Vaughan
## **1. Apologies for Absence:**
These had been received from John Howard, Richard Paddon and Sue Paddon.
Jackie welcomed everyone and thanked them for their time.
## **2. Presentation of Annual Reports:**
No reports were presented due to lack of activity during the Coronavirus lockdown periods. Some groups had, however, been able to hold meetings via Zoom and when permitted some face-2-face meetings had taken place.
## **3. District Commissioner’s Report:**
Charles felt that there was not a great deal to report since last March. There had been lots of plans but they mostly had to be cancelled due to the pandemic.
## **4. Hargreaves Report:**
Roz reported a very quiet year due to Covid restrictions **.**
## **5. Appointment of Auditor:**
Trevor Fage was nominated to continue as District Auditor and he was prepared to carry on for a further twelve months. Proposed: Charles Paddon Seconded: Russell Vaughan
## **6. Adoption of Annual Accounts 2019-2020:**
As there were no questions the accounts were formally adopted. Proposed: Russell Vaughan Seconded: Margaret Giles. The accounts had been presented to the Charity Commission on 30[th] November.
## **7. District Commissioner’s nomination for**
District Chairperson: Mrs Jackie Geary
Vice Chairman: Vacancy
## **8. Election of Executive Officers**
District Secretary: Mrs Doreen Neun District Treasurer: Ms Shanel McSween
## **9. Election of the Executive Committee Elected Members of the Executive**
Mr Russell Vaughan Mr Tahir Mahmud Mrs Margaret Giles Mrs Karen Fage
cont….
2/cont… (AGM/2.12.20)
**Nominated Members of the Executive - by District Commissioner** Mr William Hughes GSL Representative
A huge thank you was given to Mrs Sue Paddon, SASU Manager, who had been a member of the District Executive for many years, but had decided to stand down from this year.
## **Co-Opted Members of the Executive by District Executive**
Mrs Roz Hodgson Camp Warden Mr Richard Paddon Scout Shop
## **Ex-Officio Member**
Mr Kresh Veerasamy District Explorer Scout Co-ordinator
## **District Representative to the County AGM**
Mr Alan Fage
## **10. Responsibilities of the District Executive**
These were read out by Charles:
Acting as Charity Trustees of the Scout District Promoting the Development of Scouting in the District Acting in all matters relating to Finance and Property Appointing all Sub- Committees Supervising the Administration of Scout Groups Attending to District Administration
## **11. Membership of Sub-Committees: (appointed by the Executive**
## **Committee)**
## **a) Appointments Advisory Committee**
Chairperson _Vacancy_ Secretary Mrs Debbie Longhurst Committee Members Mrs Lucinda Crowther Mrs Karen Fage Mrs Yasmeen Sattar Willam Hughes Training Manager _Vacancy_ Training Administrator Mrs Debbie Longhurst All ADCs are invited to this committee where relevant
## **b) Hargreaves Management Committee**
Chairperson Cllr John Howard Charles Paddon, District Commissioner Russell Vaughan Ruth Pinner Roz Hodgson (by invitation) County Commissioner and County Chairman may also attend.
## **Barnes Development Committee**
Under revue
cont…
3/cont…(AGM/2.12.20)
## **12. Presentation of Awards:**
Over the past year the following Leader Awards, Wood Badges and Long Service Awards had been presented:
Silver Wolf: Russell Vaughan Medal of Merit: Stuart Allan; Fareena Aslam; Karen and Alan Fage Lee Sambrook; Rafique Nazir; Terry Longhurse; Roz
Hodgson;
Richard Paddon; Vikki Geary
Chief Scouts Commendation for Good Service: Pat Sambrook; Sue Palmer;
John Marshall-Childs; Debbie Longhurst; Tony Hodgson;
Sam Longhurst (nomination came from National Bushscout UK)
15 Years Long Service: Roz Hodgson Wood Badge: Alan Fage; Vikki Geary; Katherine Davis; Beverley Coles;
Regena (8[th] Goodmayes)
## **13. Any Other Business:**
a) The Executive were reminded that all members were required to do Trustee, safety and safeguarding training even though they may not be involved in day to day scouting.
b) Charles thanked all leaders for their efforts during these uncertain times and for the time they will be giving once face-2-face scouting is back. c) Jackie closed the meeting by also thanking all leaders and helpers on behalf of herself and the young members.
Meeting closed at 8.00pm
## **ILFORD EAST DISTRICT SCOUT COUNCIL**
COUNTY OF GREATER LONDON NORTH EAST Scout Association Registration Number 13706 Charity Number 303803
## **FINANCIAL STATEMENTS**
**for the YEAR ENDED**
**31 JANUARY 2021**
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Signed on behalf of the Executive Committee by,
## **District Commissioner**
## **Treasurer**
## **C PADDON**
## **S MCSWEEN**
The Notes on pages 5 to 10 form part of the accounts
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
## **Basic of preparing the financial statement and assessments of a going concern.**
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn
The trustees consider that there are no material uncertainties about charity’s ability to continue as a going concern.
## **Turnover**
Turnover is measured at the fair value of the consideration received or receivable, net of discounts. Turnover includes revenue earned from the sale of goods and from the subscriptions. Turnover from the sale of goods is recognised on point of sale. Turnover from the subscription is recognised on receivable basis.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Debtors**
Basic financial assets, including trade and other debtors, are initially recognised at transaction price, unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Such assets are subsequently carried at amortised cost using the effective interest method, less any impairment.
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
## **Creditors**
Basic financial liabilities, including trade and other creditors, loans from third parties and loans from related parties, are initially recognised at transaction price, unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Such instruments are subsequently carried at amortised cost using the effective interest method, less any impairment.
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
## **Investment**
Investment is shown at most recent valuation. Any aggregate surplus or deficit arising from changes in market value is transferred to SOFA.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Staff Costs**
There was no employee for the year ended 31 January 2021(2020: Nil)
The trust considers its key management personal compromise of the trustees. They are not remunerated.
## **Trustees’ Expenses**
There were no trustees' expenses paid for the year ended 31 January 2020 nor for the year ended 31 January 2021.
## **Independent Examiners Fee**
**----- Start of picture text -----**
31.01.21 31.01.20
£ £
Independent Examiner Fees 300 300
Total Fees 300 300
**----- End of picture text -----**
## **RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 January 2021.
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
- **1 SCOPE OF THE FINANCIAL STATEMENTS** These financial statements cover the activities directly controlled by Ilford East District Scout Council but do not incorporate the activities of Groups within the District as they are separate autonomous charitable groups.
## **2 STATEMENT OF ACCOUNTING POLICIES Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under historic cost convention.
## **Financial reporting standard 2012 – reduced disclosure exemptions**
The charity has taken advantage of the following disclosure exemption is preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows.
## **Subscriptions**
Member subscriptions are taken to income in the year to which they are received.
## **Fixed Assets**
Fixed Assets are capitalised at cost. Depreciation is charged at the following rates;
Land Nil Buildings Between 10 and 40 years Furniture Fittings and Equipment Straight line basis over the estimated useful life of the asset.
## **Stocks**
Stocks are valued at the lower of cost or net realisable value.
## **Description of Funds**
a) **Restricted Funds** are those received which are earmarked for a special purpose by the donor or the terms of an appeal.
b) **General Funds** are those received which are not subject to any special restriction.
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
|**January 2021**|||||
|---|---|---|---|---|
|**3**
**MEMBERSHIP**
**FEES**|||||
|||**2021**||**2020**|
|Received from
Groups||21,168||24,056|
|Paid to HQ and
County|20,185||20,29
5||
|less
discou
nt|275||277||
|||19,910||20,018|
|Retained by the
District||1,258||4,038|
|**4**
**CAMP SITE**
**INCOME**|**2021**|**2020**|
|---|---|---|
|Camp Site
Income|||
|Camping|80|2,751|
|Climbing
Wall|0|1,145|
|Archery|0|1,055|
|Day visits|200|2,401|
|Building|350|7,715|
|Other Activities|440|3,424|
|Kubadoo|0|0|
||1,070|18,49
1|
||**Campsite**||||
|---|---|---|---|---|
|**5**|**Expenditure**|**2021**||**2020**|
||||£|£|
||Buildings|||452.5|
||Maintenance|22||5|
||Estates|||503.5|
||Maintenance|0||4|
||Equipment|||1129.|
||Maintenance|40||81|
|||||861.2|
||Cleaning|100||1|
|||||345.5|
||Animals|80.65||4|
||Crew|0||53.08|
||Event Day|297||441|
540
3,787
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
|**6**|**INTERES**
**T**||
|---|---|---|
||**2021**|**2020**|
|Bank Current
Accounts|||
|District|0|0|
|Shop|||
|War Loan|0|0|
|CAF Gold a/c|28|54|
||28|54|
|CAF Platinum
a/c - Barnes|35|68|
||63|122|
|**7**
**TRADING INCOME -**
**SCOUT SHOP**|**7**
**TRADING INCOME -**
**SCOUT SHOP**||
|---|---|---|
||**2021**|**2020**|
|Sales|11,58
7|34,76
7|
|Cost of Sales -
Opening Stock|26,60
2|32,00
0|
|-
Add Purchases|4,089|25,83
8|
||30,69
1|51,60
2|
|-
Less Closing Stock|20,00
0|25,00
0|
||10,69
1|26,60
2|
|Gross Proft /
(Loss)|896|8,165|
|---|---|---|
|Sundryexpense|1,018|657|
|Net Proft / (Loss)|-121|7,508|
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
|**8**|**SECTI**
**ONS**
**INCO**
**ME**
**and**
**EXPENDITURE**|
|---|---|
||2020/2021|
||Openin
g
Inco
me
Expendit
ure
Closing
Net
Spend|
||Balanc
e
Balanc
e|
||£
£
£
£|
||Beaver
Scouts
852.66
0
0
852.66
0|
||Cub
Scouts
1,367.1
2
0
0
1,367.1
2
0|
||Scouts
2,102.0
0
0
0
2,102.0
0
0|
||Explore
rs
7,489.7
5
1,134
0
8,624.7
5
1,135|
||Explore
rs
Africa
3,665.0
0
0
0
3,665.0
0
0|
||Networ
k
132.00
0
0
132.00
0|
||**TOTAL**
**15,608**
**.53**
**1,13**
**4**
**0**
**16,743**
**.53**
**1,135**|
**The trustees are aware that the freehold land may have an open market value more than cost.**
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
||**10 OTHER**
**RECOGNISED GAINS**
**and LOSSES**|**10 OTHER**
**RECOGNISED GAINS**
**and LOSSES**|**10 OTHER**
**RECOGNISED GAINS**
**and LOSSES**||||2018/
19
9,610
9,610
0|
|---|---|---|---|---|---|---|---|
|||||2020/
21||2019/
20||
||War Loan 3.5%|||||||
||Market
value at 1 February
2021|||9,
610||9,610||
||Market
value at 31 January
2020|||9,
609||10,35
9||
||Increase
(Decrease) in Market
Value|||(1)||749||
|||||||||
||**11**
**Debtors &**
**Creditors**|||||||
|||||2021||||
||**DEBTORS**|||||||
||Overdue Subs|||714||||
||Other|||0||||
|||||714||||
||**CREDITORS**|||||||
||2021/22
Fee|- Audit||300||||
|||||0||||
|||||300||||
|||||||||
|**12**
**RESTRICTED**
**FUNDS**||Opening||||||
|||Balance||||||
|||£||||||
|Barnes (CAF
Platimum a/c)||||||||
|Barnes (CAF Gold
a/c)||||||||
|Elle Stewart
support fund||||||||
|Explorers
Expedition||||||||
||65,78
1
6
3
-
-
65,8
45|
|---|---|
## **Ilford East District Scout Council**
## **Notes to Statement of Financial Activities for the year ended 31 January 2021**
## **Fund details**
|**Fund details**||
|---|---|
|Barnes|This is a legacy from a former District Commissioner and frst|
||Warden of Hargreaves (WE Barnes) given for the development|
||of the camp site. This includes funds raised and expenditure|
||on construction of the Barnes Centre. Additions are donations,|
||fundraising and interest on funds in the 30-day notice|
||account.|
|**Explorers**|The Explorer fund is a legacy fund relating from a trip to|
|**Expedition**|Uganda. It was agreed at the last AGM that the funds could|
||be spent on Explorer expeditions rather than specifcally on a|
||trip to Uganda/Africa.|
## **Reserves policy**
Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other expenditure. The charity average monthly spending was £5244.per month during year ended 31st January 2021.
The trustees therefore consider that the ideal level of reserves would cover six months spending which is approximately £31,468.50. The free reserves come to £302,724 with cash at bank of £127,349 at the year end 31 January 2021. The trustees consider the charity is in a healthy position to continue support the charity objectives.
Trevor Fage 48 St Leonards Road Deal Kent CT14 9AU
East District Scout Council Hainault Road Essex RM6 5SR
25th October 2021
To whom it may concern,
I certify that I have reviewed and examined the IEDSC Annual Accounts 2021 and IEDSC Interim Accounts September 2021.
Trevor Fage 07745 537 697 tfarjay@gmail.com