Surbiton "Sealion" Sea Scout Group Annual Report 202112022 and AGM Papers Saturday 17th September 2022 1st SuRB￿c￿ 6ROVP 1st SUA8rroN 15EALICWI SEA XOUT 6Fi¢WP ACCOUNTS FOR THE YEAR ENDE 31st MAA¢H 2022 Chority Rw51ratiph Numb¢r.' 303763 1st SVA8ThON (SEALION) SEA SCO￿ 6ROUP CONTENTS Pa9¢ TRVSTEES, ANNUAL REPORT INDEPENDENT EXAMINER'S REPORT ACCOUNTS.. Receipts and Payments Account Stotement of Assets and Liobilities Notes to the accounts I SVIiBITON15EALIONI SEA sco￿ GROUP TRVSTEES, ANNUAL REPORT FOR YEAR ENDING 31 MARCH 2022 ST CONSTITUTION I, Surbiton "Sealion" Sea Scout Group formed 1909 is registered with the Charity Commissioners INo.3037631 3rnd 15 constituted by a Royal Charter dated 4 january 1912 as amended bv supplementary charters dated 28" March 1949, 18" February 1959, 5" May 1967 and 19 july 1991. The Trustees present their Annual Report as under, together with the Annual Accounts as attached. for the year ended 31, March 2022. These have been prepared in accordance with the Trust Deed and the Charities Act 2011. OBJEcf5 OF THE CHARITY The object of the charity is promoting the development of young people in achieving thelrfull physlcal, intellectual. social and splrltual potentials, as individua15, as responsible citizen5 and a5 member5 of their local, ￿atIonal and international communities. A￿1VITIEs ANO ACHIEVEMENTS The Group continues to be managed by the Group Executive Committee. After the departure of the previousTreasurer (Matthew Bennettl and Chair (Pippa Taylor), the Committee decided to restructure to encourage lay members, responsibilities, tts avoid repetition, and to improve the overall effectiveness of the Executive whilst allowing all those who have an interest to share their views and build on the sub-committee structure5 thatwere established over the last few years. The Committee, main funrtion is to manage our assets headquarter, boat5. equipment and facilities on Ravens Ait that support the leaders in deliverlng the actlvities for the young people. The Committee continue5 to carry out and coordinate fundraising activities, and maintains links with stakeholders, including the Local Authority, community, school. ènd Church. Despite the delay in receiving Gift Aid 2021 which caused an operating loss, the Group remains in healthy position financially and hopefully with the income from Gift Aid in the future years, we continue to break even on our cost5 and income. Being able to claim Gift aid allows us to invest what we do receive from that source, along with any surplu5 generated, in boating and other equlpment. We agreed to invest in defibrillators a5 a way of benefttlng the community as well as ourselves. In the last 12 month5, we successfully rebulltthe floating pontoon which is a significant asset and have been put into good use to transport our own people back and forth Raven's Ait. A fund has been assigned for the purchase of a replacement vehicle post pandemic and we have been looking for one. In addition, it has been agreed that our computers needed to be updated and options are being investigated. Last year we decided to give back to our members by holding an outdoor AGM and it turned out to be a success,. therefore, we would do the same this year. The Group has continued to develop throughout 2021122 and remains the Second largest in the District. We have a waitin8 list from children outside the Group which are offered places if vacancies arise, although Priority for places is always given to ensuring we can provide tran51tion between the training Sections for existing members. Eèeh of the training sections has a very healthy number of members. The training programne has been adjusted and adapted tts the new-normal". The adapted programme aims to provlde a progression in challenge through each of the a8e 8roup5 represented I" SURBITON ISEALIONI SEA SCOUT GROUP TRUSTEES, ANNUAL REPORT FOR YEAR ENDING 31" MARCH 2022 Icont'dl by the sections with the opportunity for a chlld aged six to pass through the geavers, Cubs. Scouts and eventually Explorer scouts. The development ol the young people is provided through the training scheme and by them learning various 5ki11s and gaining badge5 to show that they have reached the required standard in the skill and achievement. Young people can gain a wide range of badge5 during their time in the Group, a number which increases annually. This is another year that representatives of the Group have neither taken part in nor rijn District activitie5 as they have not been able to be held. We started the year with some online sessions and gradually indoor face-to-face meetings with redt2ced nurnbers subject to the approval of the risk assessment by the District Team established specially to oversee the safety arrangements needed for the pandemic. Desplte the difficulties last year, Scotjts and Explorers were able to undertake boating over the summer and develop skills and to 80 camping. Beavers had a 51eepover and Cubs held a range of outdoor activities. Finally, the Group still has acce55 to Raven's Ait for its boating activities. While paying rernt directly to the managernent. our access ro Raven's Ait continues from a lease granted through the Royal Borough of Kingston upon Thames, which we remain very grateful for, and is an integral part of the success of the Scout and Explorer 5COUt sections of I, Surblton. RESERVE POLICY The Group Exeeutive Committee's aim is to break even, eoverlng all expenses and to have sufficient in re5erve1£25.000 is our stated posilionl to cover wear and tear on equlpment and to make sure we can cover any unexpected expense. We can comfortably exceed this 51tuation. We also have reserve funds for boat replacements and a new vehicle. RISK MANAGEMENT The Trustees have examined the major risks which the charity faces and confirm that systems have been established to enable regular reports to be produced to them to lessen such risks. TRUSTEES The Group Executive Members are-. Penny Blundell IGroup Scout Leaderl. Andrea MiSler (Group Chairl, Linh Bui IGroup Treasurerl, vacant (Group 5ecretaryl. Simon Burrows IA5SiStant Group Scout Leader), Roger Jones (Group Presldentl, Niloufer Byramji, Anne Oram, Dan Gibson, Matthew Fletcher, Mary Trafford, Henrik Sven5son. STATEMENT OF TRUSTEES, RESPONSIBIUTIES Law applicable to charities in England & Wales requires trustees to prepare accounts for each financial year. In view of its size the charity is entitled to prepare accounts on the alternative receipts and payments basis. The trustee5 are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity, and which enable them to ensure that the accounts comply with the appli£able13w. They are also respc>nsible for safeguarding the assets of the charity and hence lor takin8 reasonable steps for the prevention and detection ol fraud and other irregularities. 1st SURBITON (SEALION) SEA SCOUT 6ROVP TRUSTEES, ANWAL REPORT FOR THE YEAR ENtsEC> 31st hlARCH 202Z HARITY CORRESPONDENT Principol cddress.. Mr R C Jones 76 Alexandra t•rive Surbiton Surrey KT5 9AF ACCOUNTANTS Independent Examiner: Tim Brawn ACA 8A{Hons) 50 The RidiN4s Surbiton Surrey KT5 8HQ BANKERS tional Westminister Bank plc Notional Westminster 8ank plc 10 Victoria Rood Surbiton Svrrey Si9ned'. Ro9er C Jones Grotsp Executive Member Linh Bui 6roup Treos¢Jrer Dated.. 17th September 2022 INDEPENDENT EXAMINEFt'S REPORT TO THE TRUSTEES/MEMBERS OF 151 SUABrroN (SEALION) SEA scour GROUP I report on the accounts of the I. Surbiton {SealionJ Sea Scout Group (Charity no. 303763) for the year ended 31" March 2022, which ore set o(rt on pogts 5 te 9. Respectlve responsibilities of trustees examiner As the charity's trustees, you ore responsible for the preporation of the accounts. The charity's trustees Consider that on audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that on independent exomintttien is needed. It is my responsibility to.. examine the o¢counts under section 145 of the Chorities Act. to f ollow the procedures laid down in the Generol Directions given by the Charity Commission under seetion 14515)Ibl of the Charities Act, to state whether particular matters have come to my ottention. basis of independent examiner's report My examination wos carried out in accordance with the General Directions given by th¢ Charity Commissioners. An examination includes a review of the accountin9 records kept by the charity ond o comparison of the accounts presented with those records. r* also includes consideration of any untssual items or disclosures in the accounts, and seeking explanatiens frgrn you os trustees concerning any such matters. The procedures undertoken do not provide all the evidence that would be required in an audit. and onstquently I do not express an audit opirtion on the view given by the accounts. Indep¢nd¢nt exomlner's statement In connection with my examination, no motter has come to my attention.. lal which gives me reosonable cause to believe that in ony motertal respect the requirements.. to keep occounttng records in occordance with se¢tion 130 of the Chdrities Act.. and to prepare occounts which accord with the accounting records and comply with the accountiw r¢quirement$ of the Charitiu Act have not been mÈt'. or (b) to which, in my opinion, attent%on should be drawn in order to enable a proper nderstanding of the accounts to be reached. Tim 8rown 8A(Hons) AC Chartered Accountont 50 The Ridin9S Surbiton Surrey KT5 8HQ Dated.. 17, September 2022 1st SVR8ITON (SEALION) SEA 6ROVP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENOEO MARCH 2022 Notes 2022 2021 Unrestrlcted A¢strlEfed Total Total RECEIPTS Subscriptions Glft Ald Acfvities to fvrther the Chority'5 objectives 40,614 40.614 38.077 10,096 13,692 2.593 12 13.692 2.593 12 21,763 2,373 37 Activities to genvat¢ funds Bank Interest TOTAL RE¢EIPT5 56.911 56.911 72,346 PAYMENTS Payments for 9efiepatirg funds Choritoblg payments.. 6ronts Pald for Dsstrict Mefflbership Choritabl¢ A¢tivities 8.550 42,478 13.159 7.624 5,580 26,912 13.265 5,331 42,478 13.159 7,624 &Jppopt cost5 mdm9e￿fit and Admini5trot¢ TOTAL PAYMENTS 71.811 71.811 51.088 NEf RECEIPTS {14.9(Ki) (14.9CQ) 21.258 Cash Funds as ot 1st April 2021 78.262 78.262 57.004 Cash F￿d$ 4$ at 31st Mor¢h 2022 63.362 63,362 78,262 1st SVA8ITON {SEALION) SEA SCOUT 6ROIJP STATEMENT OF A55Ef5 & LIABILmE5 A5 Af 31 AIAf¢cH Z022 Vrwestricttd Funds ¢A5H FVNf)s Nati¢MI Weslminster Blxnk plc Current account ResErv¢ Account 50.939 51.039 1331) 12.6Y Outstonding Cheques COIF Chorities Deposit Fund 63,362 B/Fwd 27.262 Transf£r C￿wd 12.362 Unr¢strlet¢d Fund Genertsl Fund (14,SW) Desi9Mt¢d Fwds Boots Fund Mointenance Fund Tent Fund Minibus Fund 25,Q 25,1￿) 20.C•)J 78.262 (14.900) 63.362 6tft Aid Gift Aid for 2020-21 and 2021-22 has not bten received until post year end and is xcluded from thtse accounts. Uabilltl¢$ VnresFricted Pund5 Independent Examiners Fee 260 260 &gned on b¢half of the T Roger C Jones 6roup Execirtive Member r)ated .. 17th September 2022 Linh Bui Group Treasurer 151 $URBThc￿ (SEALrthNI seA Sc￿JT SROVP STATEIIENT OF ASSETS a UABILrriES A$ AT 31 AIARCH 2022 NEW Heodquartcrj and Ra￿r￿ Art L￿Se 99 y£arS from St AndrEW a st Marks PPC Expenditure 2W9110 expehditure 2010111 Expandi*ure 2011112 Expenditurt 2013114- Work SlatiofL% ttc Exp¢nditur¢ 2013114- Cothp￿er Room Expenditure ZOI81I9- rtsoms on Islond Expenditure 202012t- 8ootsh¢d C¢nstrvc*i¢ Expenditu￿ 2020122- Njew Staircage al HQ ExpEnditUfE 2020121 Choirs and Troll