1st SURBITON (SEALION) SEA SCOUT GROUP TRUSTEES’ ANNUAL REPORT FOR
YEAR ENDING 31st MARCH 2021
CONSTITUTION
1st Surbiton “Sealion” Sea Scout Group is registered with the Charity Commissioners (No.303763) and is constituted by a Royal Charter dated 4th January 1912 as amended by supplementary charters dated 28th March 1949, 18th February 1959, 5 May 1967 and 19th July 1991. The Trustees present their Annual Report as under, together with the Annual Accounts as attached, for the year ended 31st March 2021. These have been prepared in accordance with the Trust Deed and the Charities Act 2011.
OBJECTS OF THE CHARITY
The object of the charity is promoting the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
ACTIVITIES AND ACHIEVEMENTS
The Group continues to be managed by the Group Executive Committee, comprising both lay and uniformed personnel. This Committee continues to carry out and co-ordinate fundraising activities, and maintains links with stakeholders, including the Local Authority, community, schools and Church.
The level of income, expenditure and year-end financial position exceeds the expectations of the Trustees, largely because of the grants received from the Local Authority made to cover the expected loss of income from hall lettings, etc through the Pandemic. We would state here that the year reported on has been exceptional. Despite this, the Group remains in an extremely healthy position financially, thanks to a combination of income from subscriptions, the grants referred to above and gift aid. We continue to expect income from gift aid to reduce in future years. This year we are reporting an operating profit, despite investments made that are detailed below. We typically break even on our costs and income but being able to claim gift aid allows us to invest what we do receive from that source, along with any surplus generated, in boating and other equipment. The income derived from gift aid and from subscriptions generally is wholly down to our strict overall control of our financial statements with the production of detailed monthly accounts and Lynda Bennett’s organisation of income from Subscriptions. James Ayles continues to provide invaluable help by submitting the claims for gift aid.
In the last 12 months we have continued to make investments in the headquarters (an internal staircase leading to the storage areas in the roof, new chairs for the headquarters and a floating pontoon for Ravens Ait. We also provided training and equipment for “tomahawk throwing”, a recently introduced activity at a number of camp sites and one it was felt that the Training Sections would enjoy. We sold the mini-bus, which will be replaced at a point in the new financial year when it will be used. The Group Executive has agreed the purchase of a replacement vehicle post pandemic. A sum has been assigned for the purchase.
The Group has continued to develop although 20/21 probably saw more limited progress than in any other recent year, again, owing to the pandemic. 1st Surbiton remains the second largest in the District. We continue to have children from outside the Group waiting to join virtually all sections once they become old enough, a situation likely to continue for the foreseeable future. We advise most prospective members of other Groups in the District they can contact. We have a waiting list from children outside the Group which are offered places if vacancies arise, although priority for places is always given to ensuring we can provide transition between the training sections for existing members. Each of the training sections has a very healthy number of members. The training programme has been disrupted this year, in ways that couldn’t have been predicted at its start, but all sections have continued to run throughout “lockdown” where they have become adept at running virtual as well as face-toface meetings. The programme provided aims to provide a progression in challenge through
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1st SURBITON (SEALION) SEA SCOUT GROUP TRUSTEES’ ANNUAL REPORT FOR
YEAR ENDING 31st MARCH 2021
each of the age groups represented by the sections with the opportunity for a child aged nearly six to pass through the beavers, cubs, scouts and eventually explorer scouts.
The development of the young people is provided through the training scheme and by them learning various skills and gaining badges to show that they have reached the required standard in the skill or achievement. There are now over seventy badges that the young people can gain during their time in the Group, a number which increases annually.
This is the first year in living memory when representatives of the Group have neither taken part in nor run District activities as they haven’t been able to be held. As we take tentative steps towards “normality”, we’re not certain what events will find a “market” or will be supported by other groups. To some extent, we’re starting over rather than restarting. Normally we can say that we’ve held camps or sleepovers for every section. This year we can’t. We did manage to hold some outdoor activity days, which are normally “extras” but this year, they’ve probably been the highlights of the programme.
Finally, the Group still has access to Raven’s Ait for its boating activities. The management arrangements for the island appear to have stabilised, we’re now paying the rent for its use The Scout and Explorer sections continue to use the island for their boating activities. Our access to Ravens Ait continues from a lease granted through the Royal Borough of Kingston upon Thames, which we remain very grateful for, and is an integral part of the success of the scout and explorer scout sections of 1st Surbiton.
RESERVE POLICY
The Group Executive Committee’s aim is to break even, covering all expenses and to have sufficient in reserve (£25,000 is our stated position) to cover wear and tear on equipment and to make sure we can cover any unexpected expense. We can comfortably exceed this situation.
RISK MANAGEMENT
The Trustees have examined the major risks which the charity faces and confirm that systems have been established to enable regular reports to be produced to them to lessen such risks.
TRUSTEES
The Group Executive Members are:
Pippa Taylor, Penny Blundell, Andrea Miller, Caroline Ayles, Shane Murphy, Dan Gibson, Roger Jones, Dinyar Byramji, Niloufer Byramji, Sally Muxworthy, Simon Burrows, Ian Appleford, Lynda Bennett, Frieda Moore and Matt Bennett (resigned post year end).
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Law applicable to charities in England & Wales requires trustees to prepare accounts for each financial year in view of it’s size the charity is entitled to prepare accounts on the alternative receipts and payments basis.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the accounts comply with the applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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1st SURBITON GROUP
1st SURBITON (SEALION) SEA SCOUT GROUP
ACCOUNTS FOR THE YEAR ENDED
31st MARCH 2021
Charity Registration Number: 303763
1st SURBITON (SEALION) SEA SCOUT GROUP
CONTENTS
| Page | |
|---|---|
| TRUSTEES' ANNUAL REPORT | 1 - 3 |
| INDEPENDENT EXAMINER'S REPORT | 4 |
| ACCOUNTS: | |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6-7 |
| Notes to the accounts | 8-9 |
1st SURBITON (SEALION) SEA SCOUT GROUP
TRUSTEES' ANNUAL REPORT
FOR THE YEAR ENDED 31st MARCH 2021
CHARITY CORRESPONDENT
Principal address: Mr R C Jones 76 Alexandra Drive Surbiton Surrey KT5 9AF ACCOUNTANTS Independent Examiner: Tim Brown ACA BA(Hons) 50 The Ridings Surbiton Surrey KT5 8HQ BANKERS National Westminister Bank plc National Westminster Bank plc 10 Victoria Road Surbiton Surrey Signed: Roger C Jones Group Executive Member Matthew Bennett Group Treasurer Dated: 12th August 2021
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1st SURBITON (SEALION) SEA SCOUT GROUP
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31st MARCH 2021
| Notes Unrestricted £ RECEIPTS Subscriptions 38,077 Gift Aid (2020 -2 years) 10,096 Actvities to further the Charity's objectives - Donatons and Grants 1 21,763 Activities to generate funds 2 2,373 Bank Interest 37 TOTAL RECEIPTS 72,346 PAYMENTS Payments for generating funds - Charitable payments: Grants Paid for District Membership 5,580 Charitable Activities 3 26,912 Support costs 4 13,265 Management and Administration 5 5,331 TOTAL PAYMENTS 51,088 NET RECEIPTS 21,258 Cash Funds as at 1st April 2020 57,004 Cash Funds as at 31st March 2021 78,262 |
Restricted £ - - - - - - - - - - - - - - - - |
2021 Total £ 38,077 10,096 - 21,763 2,373 37 72,346 - 5,580 26,912 13,265 5,331 51,088 21,258 57,004 78,262 |
2020 Total £ 41,634 18,348 - 10,930 4,972 190 |
|---|---|---|---|
| 76,074 | |||
| - 8,373 44,613 14,842 5,629 |
|||
| 73,457 | |||
| 2,617 54,387 |
|||
| 57,004 |
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1st SURBITON (SEALION) SEA SCOUT GROUP
STATEMENT OF ASSETS & LIABILITIES AS AT 31 MARCH 2021
| CASH FUNDS National Westminster Bank plc Current account Reserve Account Outstanding Cheques COIF Charities Deposit Fund Unrestricted Fund General Fund Designated Funds Boats Fund Maintenance Fund Tent Fund Minibus Fund |
B/Fwd 26,004 6,000 25,000 - - 57,004 |
Movement 21,258 - - - - 21,258 |
Unrestricted Funds £ 100 70,707 70,807 (5,194) 12,649 78,262 Transfer C/Fwd (20,000) 27,262 - 6,000 - 25,000 - - 20,000 20,000 - 78,262 |
|---|---|---|---|
Gift Aid
Gift Aid for 2019-20 is reflected in these accounts but 2020-21 has not yet been claimed or reflected.
| Liabilities | Unrestricted Funds |
|---|---|
| £ | |
| Independent Examiners Fee | 250 |
| 250 | |
| Signed on behalf of the Trustees | |
| Roger C Jones | Matthew Bennett |
| Group Executive Member | Group Treasurer |
| Dated : 12th August 2021 |
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1st SURBITON (SEALION) SEA SCOUT GROUP
STATEMENT OF ASSETS & LIABILITIES AS AT 31 MARCH 2021
Assets Retained for Charity's own use
| New Headquarters and Ravens Ait Lease 99 years from St Andrew & St Marks PPC Expenditure 2009/10 Expenditure 2010/11 Expenditure 2011/12 Expenditure 2013/14 - Work Stations etc Expenditure 2013/14 - Computer Room Expenditure 2018/19 - Changing rooms on Island Expenditure 2020/21 - Boatshed Construction Expenditure 2020/21 - New Staircase at HQ Expenditure 2020/21 - Chairs and Trolleys Equipment Inventory Additions 2010/11 New van 2010/11 Additions 2011/12 Additions 2013/14 - Epson EB-925 LCD Projector Additions 2013/14 - Stormhaven Tents etc Additions 2013/14 - Patrol Dining Shelter Additions 2013/14 - Contour Tables and Benches Additions 2016/17 - Tents Additions 2016/17 - Oars Additions 2016/17 - Equipment Additions 2017/18 - Gala Tent Additions 2018/19 - Laser Equpment Additions 2018/19 - Camp Assessories Additions 2018/19 - Gala Tent Additions 2018/19 - Waterproof Radio Boat Inventory Brought Forward (Fully Depreciated) Assumed Disposed Off Additions 2009/10 Additions 2010/11 Additions 2011/12 Additions 2012/13 Additions 2014/15 - Whitewater Canoes Additions 2014/15 - Ribshop Additions 2014/15 - Other Additions 2017/18 - Oars Additions 2017/18 - Canoes Additions 2017/18 - Canoe Equipment Additions 2017/18 - Boats (8) Additions 2017/18 - New Whaly Boat Additions 2018/19 - Whaly Boat 435 Additions 2018/19 - Boat Deposit Additions 2019/20 - NewRib |
£ 2,500 10,693 35,113 609 1,059 1,836 7,104 4,219 2,478 1,279 66,890 Cost £ 1,691 12,600 610 3,058 2,400 855 1,075 730 773 680 2,900 6,974 2,391 1,300 869 38,906 24,270 (24,270) 6,822 21,499 702 8,196 8,903 7,279 1,118 1,433 2,461 2,159 4,028 5,911 8,673 4,436 17,743 101,363 140,269 |
Book Value £ - - - 612 480 171 215 365 387 340 2,030 5,579 1,913 1,040 695 |
|---|---|---|
| 13,826 | ||
| - - - - - 820 2,671 2,184 335 1,003 1,723 1,511 2,820 4,138 6,938 3,549 15,969 |
||
| 43,660 | ||
| 57,486 |
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1st SURBITON (SEALION) SEA SCOUT GROUP
NOTES TO RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31st MARCH 2021
| RECEIPTS 1 Donatons and Grants Royal brough of Kingston - Covid Grants General Donations Hall Donations Jack Petchey Awards The Royal Navy Admiralty Fund Grant Jamboree Donation - Essence 2 Activities to generate funds Christmas Trees Insurance Receipt Miscellaneous Income Parking Permits Sealion Quiz Sale of Boats and parts Sale of Uniforms Minibus Sale |
2021 £ 21,485 278 - - - - 21,763 720 657 12 600 - - 34 350 2,373 |
2020 £ - 275 4,155 - 5,000 1,500 |
|---|---|---|
| 10,930 | ||
| 360 - 116 550 2,002 1,500 444 - |
||
| 4,972 |
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1st SURBITON (SEALION) SEA SCOUT GROUP
NOTES TO RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31st MARCH 2021
| NOTES TO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2021 |
NOTES TO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2021 |
||
|---|---|---|---|
| PAYMENTS 3 Charitable Activities Boat Expenses inc Licences Boats (Items over £1,000 added to asset register) Boat and Marine Insurance Boatshed and Island repairs(£4,169 added to asset register) Donations (2021 - Round the World) Equipment(items over £1,000 added to register) Jamboree and Roveraway Donation Scarves and Clothing Scout Shop Section Expenses Porpoise and Narwhal (Beavers) 2,820 Walrus (Cub-Scouts) 1,440 Dolphin (Cub-Scouts) 2,580 Troop (Scouts) 2,880 Explorers 2,160 4 Support costs HQ Expenses inc Maintenance HQ Decoration HQ Staircase(added to register) Covid 19 Costs Minibus (Owned) Minibus (RAKAT)(net of Section Contribution) Commercial Vehicle Insurance Ravens Ait Rent (Two Years to 31.3.20) Utilities 5 Management and Administration AGM General Expenses (inc PPS) Chairs and Trolleys(added to register) Independent Examiners Fees Insurances (Property & Equipment) Telephone Training |
2021 £ 3,427 - 2,977 6,628 1,000 - - - 1,000 1,735 950 1,705 2,250 1,320 11,880 26,912 1,558 500 2,478 936 848 - - 3,120 3,825 13,265 - 390 1,279 245 2,110 382 925 5,331 |
2020 £ 3,141 17,743 3,532 2,925 988 3,030 1,500 2,794 1,000 7,960 |
|
| 44,613 | |||
| 1,773 2,150 - - 574 578 803 6,240 2,724 |
|||
| 14,842 | |||
| 196 785 - 240 2,147 1,235 1,026 |
|||
| 5,629 |
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INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES/MEMBERS OF
1[st] SURBITON (SEALION) SEA SCOUT GROUP
I report on the accounts of the 1[st] Surbiton (Sealion) Sea Scout Group (Charity no. 303763) for the year ended 31[st] March 2021, which are set out on pages 5 to 9.
Respective responsibilities of trustees and examiner
As the charity’s trustees, you are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act.
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act,
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(a) which gives me reasonable cause to believe that in any material respect the requirements:
(i) to keep accounting records in accordance with section 130 of the Charities Act; and
(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Brown BA(Hons) ACA
Chartered Accountant 50 The Ridings Surbiton Surrey KT5 8HQ
Dated: 12[th] August 2021
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