2023-03-31-accounts - Royal Kingston District Scout Council

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Royal Kingston District Scout Council

Trustees Annual Report and Financial Statements 2022/23

Index

	Page
Trustees Annual Report	1
Independent Examiner’s Report	5
Statement of Financial Activities	6
Balance Sheet	8

Trustees’ Annual Report

For the period from 1 April 2022 to 31 March 2023

Section A – Reference and Administrative details

Charity Name – Royal Kingston District Scout Council Registered Charity Number - 303762 Charity’s principal address - 42 The Mount Worcester Park KT4 8UD President Bob Bushell

Names of the Charity Trustees who manage the charity

Chair Neil Findlay Commissioner Stewart Nash Treasurer Andy Beckett Secretary Jackie Paddon Elected Paul Burrows David Weedon

Section B

Type of governing document

The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

How the Charity is constituted

The District is a trust established under the Scout Association’s rules which are common to all Scouts in the United Kingdom.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.

Additional Information

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This

includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner and meets every 1-2 months.

Members of the Executive Committee complete “Essential Information for Executive Committee” training within the first 5-6 months of joining the committee.

This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for:

The maintenance of any District property; The raising of funds and the administration of District finance; The insurance of person, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing District Administrators and advisors other than those who are elected.

Risks and Internal Control

The District Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which, with the exception of payments in cash made by event organisers, are all paid by cheque or direct transfer. All receipts are banked, normally within 7 days of receipt.

An insurance policy is held to cover people assisting at District events who are not covered by Scout membership.

Section C

Objects and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity – We act with integrity; we are honest, trustworthy and loyal. Respect – We have self-respect and respect for others. Care – We support others and take care of the world in which we live. Belief – We explore our faiths, beliefs and attitudes.

Co-operation – We make a positive difference; we cooperate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and;

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices

undertake new and challenging activities
make and live by their promise

The District Scout Council’s role is to offer leadership and support to the Scout Groups within a geographical area. It is in the local Scout Groups that Scouting is delivered to our membership.

The District encompasses all Groups and Explorer Units throughout the Royal Borough of Kingston Upon Thames.

The District meets the Charities Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D

Main achievements during the year

These are set out by the District Commissioner and the Chair in their respective reports.

Section E

Financial Review

This is shown on pages 4 to 7 of this report.

Reserves Policy

Sufficient reserves are held to continue and develop the activities of the District and to contribute to requests for assistance from other parts of the Scouting movement.

The Executive considers that the District reserves should be sufficient to enable it to meet its ongoing expenditures. The District will monitor its reserves when setting its annual membership fee to ensure that the reserves do not increase unnecessarily.

Investment policy

Currently all receipts are paid into a current account at Lloyds Bank and transfers are made to the interest bearing deposit account as and when necessary. Other monies not required for the day to day running of the District have been invested in a range of investment funds.

Section F

Other Optional Information

Not used

Section G

Declaration

The Trustees declare that they have approved the above report.

Signed on behalf of the charity’s trustees

Signature
Full Name	Neil Findlay	Andy Beckett
Position	Chair	Treasurer
Date	31 May 2023	31 May 2023

Independent Examiner's Report to the Trustees of the

ROYAL KINGSTON DISTRICT SCOUT COUNCIL

I report on the accounts of the District for the year ended 31 March 2023, which comprise the Receipts and Payments Account and the Statement of Assets and Liabilities set out on pages 6 to 8.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);

To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and

To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with Section 130 of the Charities Act; and

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: COLIN SMITH

Address: Surbiton, Surrey

Date: June 2023

Royal Kingston District Scout Council

Statement of Financial Activities

For the year ended 31 March 2023 Incoming Resources Voluntary Income	2022/23 Unrestricted funds £	2022/23 Restricted funds £	2022/23 Total funds £	2021/22 Total funds £
Membership fees received	74,778	-	74,778	64,080
Less paid to HQ/County	(64,430)	-	(64,430)	(57,146)
Sub total Charitable Activities	10,348	-	10,348	6,934

Contributions to District Events	102,590	-	102,590	57,309
Sub total Investment income	102,590	-	102,590	57,309

Bank interest	43	-	43	4
Scout Association Short Term Investment Service	53	-	53	-
(Decrease)/increase in value of Investment funds	(16,687)	-	(16,687)	(2,894)
Sub total	(16,591)	-	(16,591)	(2,890)
Other income
Other income	11,170	-	11,170	-
Sub total	11,170	-	11,170	-
Asset and investment sales, etc. *Total Incoming Resources*
	-	-	-	-

	107,517	-	107,517	61,353

Royal Kingston District Scout Council

Statement of Financial Activities

For the year ended 31 March 2023 Resources Expended Charitable Activities	2022/23 Unrestricted funds £	2022/23 Restricted funds £	2022/23 Total funds £	2021/22 Total funds £
Youth programme and activities	90,926	-	90,926	59,618
Southwood Activity Centre	14,004	-	14,004	23,851
Equipment	-	-	-	-
Mayor's Charity Fund	-	688	688	-
Sub total	104,930	688	105,618	83,469
Support Costs
AGM and team expenses	624	-	624	-
Adult support and training	170	-	170	620
Insurance	435	-	435	404
Bank charges	92	-	92	91
Jamboree funding	8,851	-	8,851	-
Sundry expenses	23,231	-	23,231	946
Sub total	33,403	-	33,403	2,061
Asset and investment purchases, etc. *Total Resources Expended* *Net incoming resources for the year* Total funds brought forward Total funds carried forward
	-	-	-	-

	138,333	688	139,021	85,530

	(30,816)	(688)	(31,504)	(24,177)

	261,407	5,838	267,245	291,422

	230,591	5,150	235,741	267,245

Royal Kingston District Scout Council

Balance Sheet

As at 31 March 2023

As at 31 March 2023
Cash funds	2023 £ 87,757 - 87,757	2022 £
Bank accounts	87,757	66,304
HQ Charity account	-	11,270
Total cash funds	87,757	77,574

Investments

Investments
Investment Funds	147,984
Total other monetary assets	147,984
Total Assets Funds
Unrestricted Funds	230,591
Restricted Funds	5,150
Total funds	235,741

Non monetary assets for charity's own use Buildings (insurance value) 352,477 Scouting equipment, furniture etc (insurance value) 40,821 Total funds 393,298	Non monetary assets for charity's own use Buildings (insurance value) 352,477 Scouting equipment, furniture etc (insurance value) 40,821 Total funds 393,298
Buildings (insurance value)	352,477	314,710
Scouting equipment, furniture etc (insurance value)	40,821	37,219
Total funds	393,298	351,929

The above statement of financial activities and balance sheet were approved by the Trustees on 31 May 2023 and signed on their behalf by

N Findlay

Chair

A Beckett

Treasurer