I" Old Malden (St John the Baptist) Scout Group Trustees Annual Report 2020121 Index Trustees Annual Report Independent Examinerfs Report Receipts and Payments Account ststement of Assets & Liabilities Notes to the Accounts Trustee￿ Annual Report For the period from l April 2020 to 31 March 2021 rtlon A. RefereTr￿ and Admlnlstrallwe Delalls Charlty Name . 1° Old Malden (St John the 8aptOstl Scout Group Registered Charity Number: 303761 CharitVs Principal Addres5 '. The Old Malden Scout Centre Rear of411 Malden Road Worcester Park Surrev Kr4 7NY Chairman . Duncan Stewart Names ofthe Charlty Trusteeswho manage the tharlty . Trustee Name President Communicatlons Chaimian Joint Group Scout Leader l Beaver Sertlon Leader Joint Group Scout Leader/ Cub Section Leader Treasurer Parent Representatl¥e Group Secreta Parent Re esentative xplorers Leader Scout Troop Leader Huw Farquharson Duncan Stewart Loulse Dibble Allson Eg81tt Paul Kellv Sallna Harvey-Porter Stephen Oates Emma Mitchell Laura Dlbble Thomas Larcombe-you Bankers . Nètwest Bank Independent Examlner: Maya Bhatia, Worcester ParK Surrey Sertlon B- Polldes and Type of Govemln8 00￿ment The Group's governing dOcUmer￿ arethose of the Scout Asswation. They consist of a Royal Charter. whlch In turn gives authority to the by-laws of the Association and the Policy, Organisation and Rules of the Scout Assooation. The Groupls a trust establth(l under ris rules which are common to all Scouts. The Trustees are appointed in accordan￿ with Policy, Organisation and Rules of the Scout Assooation. Rlsks and Internal Ctythl The Group Executive has In place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss.These indude the requlrement for tsyo signatorles for all payments which, wlth the exceptlon of payments in cash made by event organisers, a￿ all paid by cheque. All receipts are banked. normally within 7 days of receipt. with the exception of small cash floats maintsined by the section leaders and treasurer. An insurance policy is held to tover people asslsting at Group events who are not covered by Scout membershlp. lon The object6ves ol the Group are as a Unit of the Scout Association. The aim of the Scout Assoclatlon is to promote the development of ¥Dun8 people in achiewng their full physScal. Intellertual, social and spiritual potentials, as indfviduals, as resporslble cltliens and as members of thelr local. national and Intematoonal communotles. The method of achlevlng the Alm of the Assoclation Is by providing an enj(ryable and attrattive scheme of progresslve tralnlng based on the Scout Promtse and Law and Bulded by aduh leadership. In developin8the attivftles, the Group has, overtheyear, organlsed several event5 ran8lngfrom camps to crafts and 5PQrts. These events would not ha￿ been posslble wlthout the assistance provlded by volunteer leaders who glve very generously of their tlme and for whlch we are very gratefvl. The Group meets the Charltles Cornmlsslon publlc benefft thterla under both the advancement of educatlon and the advance of dtlzenshlp or community development headlngs. Year The 1st Old Malden Scout Group Is a communrty-based organlsatlon serviNA the young people of Old Malden and Worcester Park. The current focus of Scoulin8 IS to prowde youre people wlth #sklllsforlrfe. We are often aware of how our members develop as they mature and move between Settiorts, howeNer they also develop In Short ￿TiodS of time. The year was domlnated by COVID and lockdown and this 8reatly affetted the Group. Scoutlng contlnued albeit online. however. the effect of lockdown was to reduce the number participating in Scoutlng both young people and volunteers. Thb5 was not just tst Old Malden but Scouting generallv. During lockdowns our Sectlons were able to provide a varied and fun programme of onllne meetlnBS Including scavenger hunts. crafts. visiting speakers and cookin& and members joined in enthusiastically everyweek. Feedbackfrom parents told usthattheyweregratefulfortheconsistency provided by their children's Sertlon meeting5 duri￿ suth an unsettling time. The implications of Covid on individual leaders and members meantthat we had to make the decislon to suspend Winnipeg Beaver Colony and Kipling Cub Pack. however we would hope to be in a positlon to re-open them at a future date. This is obviously dependent on more adults coming forward to loln in the fun and take on leadership roles so that we can offer Scoutingto more youn8 people. The need for more adult help isn't limited to r￿openIng these Sertions, as Comwell Cub Pack and the Troop currently need more adults to join their teams and spread the load, so our priority is to fill the gaps in those teams first. Volunteering in ScoLrtlng Isext￿me1V rewardingand. as well asthe satlsfattion of seelngyoung people develop and learn skilb, adult members re8ukirly report of the positive impact on their own mental health and well-belng. Please don't hesitate to inquire about how you can get Involved- no prevlous eXperIen￿ Is necessary, and no special skills are required. and you wlll beloining a very friendly team. Fundraisln8 Is key to the continued success and existence of the Group. Another effect of lockdown was that we were unable to run any fundraising. Fundraising events indude bag packing at Waitrose, our annual raffle and our annual summer fair on Plough Green. The annual summer fair 15 usually our bl8gest fundralser. The lack of ftAndraislng was offset by a grant received through the Klngston councll Retall Lelsure and Hospltsllty Fund. The Group usually receives rent from comrnunlty groups that rentthe Scout Headquarters. As COVID ha5 prevented these 8roups from uslng the buildir6 no rent was received. The Group reglstered for and rece5ved mon5es from the C(￿0p chadty Iblt more detsll needed) Ourin8 lockdown the Group Executfve revlewed the Ilnances and reserves of the Group and took actlon to reduce expendlture Indudlng tak1￿ the Group's van off the road and stoppln8 the rubblsh collectlons. The Group has been fortunate to have the 1st Old Maklen Scout Group Headquarters bullding which was bullt In the year 2￿1 wlth the asslstance of fundraislng by the Scouts, Guldes, and Brownles and a lottery grant. The land wa5 leased from the Oioce5e by the Scout Group. That lease expired in February 2021 and the Groupls In negotiation with St John the Baptlst Church and the Dlocese for the grantlng of a new lease. This will incur considerable costs and the Group has ralsed a reserve of £10,000 to cover the costs of the new lease. The Group has seen the cost of maintenance and upkeep of the bulldlng rising and as the buildlng gets older more maintenance is going to be needed. A reserve has been raised for malor works. but the Executive is aware that we need to be aware of these costs. After the Group's AGM In September 2020 the Trustees and the Executlve welcomed the addltlon of Tom Larcombe-Youn& Laura Dibble and Salina Harvry Porter. Callum Grant, for many years our Scout Leader left the Group. and we must thank Callum for the years of Servi￿ he gave the Group. The Executlve also sald goodbye to Rui Gonzales. and we thank him for his time wlth the Group. TheTrustees bellevetheGroup is Stillstrorgand the Executrle. Leadersand VolunteerswhotheGroup relies upon continue to be Very motivatsd. Sertion E- Finan Flnanclal Re¥le4¥ The financial statements ¥e set out in the pages followlng thLs report. Over the year the Group generated a surplus of £23.4￿ on receipts of £33.101 despite the pandemic situatlon durfngthe year. Thls was due in large part to the income of around £20,961 received as COVID-19 support grants from KSngston Borough Council plus around £3.51X) in backdated 8ovemment gift aid clalm ￿ceIptS covering 2017-2020. The Group held fundsat 311312021 of£48,649 ofwhith É15.102 were unrestrlrted funds, the remainder being set asKle as resef¥*sfor spea.fic purposes. Reserves Pollcy Reserves have been approved by the Trustees for certain specrflc purposes whith cover both known Ilabllltles wlth uncertain timin8 and aLso a prudent contlngency fund. Sufflclent reserves a￿ held to continue and develop the attfvrtles of the Group. These Include a provislon for operatlng costs (ln the event of lower recelptsl and capltal costs (for example periodlc replacement of the Group van. larger maintenance projects on the headquarters etcl. The Executive Con￿derS that the Group reserves should not be allowed to fall bek)w £12.000. Soctloh F- D The Trustees dedare that tt*y have approbtd the above report Signed on behalf of the charl￿S trustees: Slgnature Full Name Duncan Stewart Paul Kelly Posltlon Chalrman Treasurer Date 1st Old Maklen (Stjohn the Baptlst) S¢out6ro Year endb YeareThfi 3JIOW2020 3110312021 RECEIPTS s & slmllaT Sectton subsulptlons Mernbershlp sUbx￿Ptss 17(X* .17￿) 4?30 Jmmerfalr-8ross recelpts Jmmerfalr. lesscosts materta15 otherfimd ￿￿1n$ 4A65 552 372 Incorne from he•dqu•rter5 Gfft AbdTax Refund Bank Int8rértreceF¥*d Grants receI￿d rnc(M￿￿ 1751 7￿1 20361 28JM 7.926 TOTAL KCEIPTS PAYMENTS O¥rJt•ble Payments: Headquorteys runnlnicosts Badges equlpmert& unlfom InsurarKe. equipment and per%Jnal Trans P05ta8e, prfr￿￿ &si*tlonery Tralnln8 9.191 L133 1147 1497 Donal1￿5 M15cellaneous Tokl funds at bel￿￿6 ofthe yr 25249 otslfvThJ5attr*e￿l ofthtyar 1st Okl Malden (St John the Baptist) Scout Group Yearending 3110312021 Year endlng 3110312020 FUNDS. UNRESTRICTED Natwe5t current arcount les5 uncleared cheques I dep05tts Natwest deposit account Scout troop current account Cash Less restrlcted fvnds 27.157 i.1( -520 21,483 3.092 2L492 -33547 A02 -547 702 CASM FUNDS. RESTRIrn Reserve for lease renewal charges Reserve for van replacement Reserve for dllapldatlons on lease tenninatlon Reserve- ￿fttIngenry of 12 nK>nths runnln8 tosts Joan Coote Memorlal Hardshlp Fund io.( 547 547 547 TOTALCASH FUNDS 25249 The above recelpts and PaYlTwIts acC￿nt and statement of assets & Ilabllltles were apprO￿d by the Trustees on i.fjiJl.24. and SI￿ed on thelr behalf D Stewa Chairman P Kelly Treasurer 1st Old Malden (St John the Baptlst) Scout Group Notesto the Accounts. Y￿r endir¥ 31 Marth 2021 Year endl 31103n021 Yearendit 3V0312020 Note l Headquarters I￿Offie Scout group refttsl 1st Worcester Park & Old Malden Guides rentsl 1st Worcester Park & Old Maklen Brownies rentsl Occasional / Outside hires 1,653 1,653 664 5,564 7,881 433 3.751 Note 2 Sertion Sulucrfptlons Yukon Beaver Colony Winnlpeg Beaver Colony Cornwell Cub Pack Klpllng Cub Pack scout Troop 1,439 112 96 1.237 766 1,489 3.699 2.513 5248 Note 3 He*u¥kn Rufftnlry Costs Insurance 1,055 1,033 Rates Water Ground rent FI￿ safety Electrlclty Sundry malntenance Telephone & Intemet HQ Rental Waste dlsposal Website 214 130 166 1,536 1,375 223 1,653 511 109 126 1.527 3.028 361 1,653 1.124 255 9.191 Equipment purchased Badges & unrfom)s purchased Less receipts for badges and unifom 160 1.127 -154 1.133 21Z Note 5 Trdnsp(Mt Insuran￿ for Van 979 937 1st Old Malden (St John the Baptlst) Scout Group Year endi Year ending 3V03/2020 3V03/2021 Repairs l MoT/Ser¥l Fuel costs / {r￿Ipts) 1,070 140 2,147 57 Yukon Beaver Colonv Winnipe8 Beaver Colonv Cornwell Cub Pack Klplln8 Cub Pack Scout TTOOP 370 399 154 740 472 732 2A97 620 612 Payments made for actlvltles Less recelpts 211 -199 427 -615 ## **Independent Examiner's Report to the Trustees of the 1[st] Old Malden (St John the Baptist) Scout Group** I report on the accounts of the Group/District/County/Area for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 5 to 8 This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements - ⚫ to keep accounting records in accordance with Section 130 of the Charities Act ;and - ⚫ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to 31/3/2021 be reached. Name: Qualification: Address: