An ## 7[th] Malden (St James) Scout Council ## Annual General Meeting Sunday 8 June 2025 Green Lane Hall KT3 5BX ## AGENDA ## **1. Introduction and welcome** ## **2. Apologies for absence** ## **3. Governance topics** - a. Approve the minutes of the Annual General Meeting held on 23 June 2024 - b. Adopt the model constitution from Policy, Organisation and Rules (POR) - c. Note the Group’s financial year - d. Approve appointed and community members of the Group Scout Council - e. Agree the number of members that may be appointed to the Trustee Board - f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) ## **4.** ## **Review of the previous year** - a. The Group Lead Volunteer’s review of Scouts in the 7[th] Malden (St James) Scout Group - b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts ## **5.** ## **Making appointments** - a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board - b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board - c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board - d. Appoint the Independent Examiner ## **6.** ## **Other business** - a. Awards ## **Closing remarks** ## **7TH MALDEN (ST JAMES) SCOUT GROUP** **Minutes of the 7th Malden (St James) Group Scout Annual General Meeting held at the Green Lane Headquarters on Sunday, 23rd June 2024 at 14:15pm** **Present: Peter Morris – Group Lead Volunteer, Matthew Wheeler - Chair, Kathryn Donnelly -Treasurer, Debbie Humphrey – Secretary, Bhavith Nagaria, Susie Holmes, Phil Clayton, Tom Waller, Richard Kirk, Sarah Darwin ,Huiyong Fan Attendance: Trustees 7 Leaders 4 Other named adults 9 Unnamed adults with children in Group 28 Named Beavers 10 Named Cubs 12 Named Scouts 9 Unnamed children of families with children in Group 9 Total attending 86 Heading** 1. **Introduction &** Matthew welcomed and thanked members of the Group Council **Welcome** and guests for being present at the 7[th] Malden Annual General Meeting (AGM). He explained that parents/guardians and adult members of the Group are the Group Scout Council. He further informed that the Council must come together once a year at the AGM to hold the Trustee Board accountable. He then asked the Beavers, Cubs and Scouts to thank their Leaders by shouting a big “Cheer”. **Beavers: Richard, Layla, Fan, Danny & Peter Cubs: Tom, Sarah, Chris, Fan & Peter Scouts: Bhavith, Fan, Nathan, Henry & Peter** Matthew said that Peter is, of course, our Group Lead Volunteer. He has the overall task and responsibility for the Leaders and children so that they can access the best possible scouting. He asked for all the Sections to cheer for Peter as he thought that recognition should be given to him as he always goes the extra mile for all of us. ~~i~~ ## 0 |||He then poised the question to all present “What do all Leaders
have in common?” He answered:
•
**They wear a uniform**
•
**They are all volunteers**
•
**They give their time to the Group for free**
Then followed a plea for more uniformed Leaders. He
suggested that if anyone was interested to either approach
Peter or any of the Leaders.
Matthew then informed the Group Council that we needed to go
through some formalities and that he would be asking them to
show approval. He said this could be done by raising their
hands.| |---|---|---| |2.|**Apologies for**
**Absence**|**Danny Finn, Helen Christie, Rob Fardon & Nathan Bache**| |3.|**Governance**
**Topics**|Matthew noted that the majority of Trustees were present at
the meeting. The draft papers for the AGM as previously
circulated were approved by Trustees present (nem con).
**a) Approval of the Minutes of the AGM held on 25th June**
**2023**– taken as read/seconded by Tom (approved nem con)
**b) Adopt the model constitution from Policy, Organisation**
**and Rules (POR) March 2024 chapter 5 subsection 4**–
taken as read/seconded by Peter (approved nem con)
**c) Note the Group’s Financial Year –**this runs to 31 March
each year
**d) Approve appointed and community members of the Group**
**Scout Council – appointed (3 years) and community (1**
**year) – to be nominated by Trustees and GSL –**this being
an option under the newly adopted constitution no additional
members were nominated however Matthew invited
attendees to suggest potential candidates for adoption at
the next AGM by contacting any trustee
**e) Agree the number of members that may be appointed to**
**the Trustee Board –**the maximum 12 (ex-officio and co-
opted members) was proposed by Matthew – seconded by
Tom/Tariq (approved nem con)
**f) Agree the quorum for future meetings of the Group**
**Scout Council (excluding this AGM) –**Matthew proposed
10% of eligible members – seconded by Kath (approved nem
con)| |4.|**Review of the**
**previous year**|**a) The Group Lead Volunteers Review of Scouts in the 7th**
**Malden (St James’ Scout Group)**
Peter addressed the Group Council and Trustees with this
report as follows:
To begin with, I would like to add my own thanks to
Matthew’s,to all of you who have done somuch duringthe| 0 |||course of the year to support the Scout Group and to help it
thrive.
•
Matthew, Kathryn and all the Trustees not only attend
meetings, but are actively engaged in the life of the Group
•
There is a splendid band of adults and young leaders who
help regularly at meetings each week and they, and others,
are regular helpers at camps and events
•
And we have had great engagement and help from another
band of volunteers who have helped with the maintenance of
the hall and garden and who have undertaken improvement
projects such as the LED lighting
I am going to take my Report as read. Essentially it says:
•
The Group is extremely successful
•
All sections are at full capacity and there is a substantial
waiting list of children wanting to get in
•
Beavers, Cubs and Scouts all have a rich and balanced
programme of meetings and enjoy plenty of Sleepovers,
Camps and other adventurous outdoor activities
•
Our relationship with the Church adds an important spiritual
and community element to our as well as providing the means
for us to earn substantial income from our management of
the hall
•
Our financial position is such that we do not struggle to buy
and maintain the equipment we need for meetings, camping
and adventurous pursuits such as archery and air rifle
shooting
•
So, with all these good things in our favour, what, if
anything, do we lack?
o Essentially, we need more uniformed leaders like
▪
Richard in Beavers
▪
Tom and Sarah in Cubs
▪
Bhavith and Nathan in Scouts
▪
And especially not forgetting Fan, who is a
leader in all sections!
o Why are uniformed leaders important when we
already have a good number of adults who regularly
help in all the sections?
o Simply that Beavers, Cubs and Scouts think
differently about adults in uniform, and adults tend
to act more as leaders and less as supporters when
they are in uniform
•
So, if you are already one of our existing team of lovely
regular section helpers, believe me, I am so grateful for all
thatyou do,butplease do talk tome if you would like to| |---|---|---| 0 |||consider going in to uniform. And to anyone else who is
interested, do likewise have a chat to me about what is
involved.
•
Actually, what is involved is primarily loads of fun
**b) Receive and consider the Annual Report of the Group**
**Trustee Board, including the annual Statement of the**
**Accounts**
•
The Trustees Report was taken as read and accepted without
questions asked
•
Kathryn presented the approved Accounts to the Group
Council and informed the following:
**Consolidated Group Income: £67,084**
**Consolidated Group Expenditure: £62,443**
**Surplus: £ 4,641**
Kathryn advised that a significant contribution is from the
hire of the hall which is booked most nights with regular
clubs and classes for local organisations. The Green Lane
Nursery uses the hall weekdays throughout the school term.
Income from hall lettings this year was £35,066.
Fundraising has added to the income generated with the
Ceilidh which raised £210 and the Christmas Tree Sales
which gave the Group a further £533 of revenue. These
fundraisers will be held later in the year with Christmas
Tree Sales planned in December and the Ceilidh next year.
Utility costs totalled £14,260 as we have seen increases in
our energy, waste and cleaning bills. Gift Aid has produced
£1,448 and we will continue to make regular claims moving
forward. Group Expenditure increased to £17,500 of this
directly attributable to Group Meetings, Camps and
Activities as well as £4,450 approximately for the purchase
of new equipment to support these activities. Ongoing
maintenance and regulatory service costs were £2,154
including the purchase of compost bins for the garden and
replacement LED lighting for the hall.
Kathryn further explained that the Scout Group do not own
the Green Lane Scout Hall and that it is the property of St
James’ Church. We have an arrangement with the church
whereby any profits generated from the hire of the hall are
shared equally between St James’ and the Group. Kathryn
was pleased to report that this year we will be able to pay
the PCC £8,628.20 in profit.
**c) **To conclude, Kathryn was pleased to report that the Group
has ended this year with a surplus of £4,641 and she feels
that 7thMalden(StJames’)Scout Groupremain in agood| |---|---|---| 0 |||financial position, closing the year with total cash funds of
£56,018 across the Group.| |---|---|---| |5.|**Making**
**appointments**|Appointments were understood to be for a period of 3 years.
a) **Appoint the Group Chair, following recommendation from**
**the open selection process initiated by the Group Trustee**
**Board**– Matthew Wheeler – nominated by Peter (approved
nem con)
b) **Appoint the Group Treasurer**– Kathryn Donnelly – nominated
by Matthew (approved nem con)
**c) Appoint members of the Group Trustee Board following**
**recommendations from the open selection process initiated**
**by the Group Trustee Board**
•
Debbie Humphrey (Secretary)
•
Susie Holmes
•
Rob Farndon
•
Danny Finn
•
Helen Christie
•
Bhavith Nagaria
•
Nathan Bache
•
Phill Clayton
•
Peter Morris (required to attend as Group Lead
Volunteer)
All gave a show of hands to give their approval
**d) Appoint the Independent Examiner**– Natalie Beckett –
nominated byMatthew(approved nemcon)| |6.|**Other**
**business**|**Awards:**
**Matthew presented Kathryn Donnelly with the Chief Scout’s**
**Commendation for Good Service**
•
Kathryn has been with the Scout Group for quite some
time now and shows absolute dedication in her role as
Treasurer. She manages all the money, liaises with
suppliers and chases our hall hirers for their rents. This
award has been given to her by the Scout Association in
recognition of her commitment to the Group.
Before presenting formal awards Peter asked Richard Kirk and
Sarah Darwin to come forward so that their contribution to the
life of the Group could be recognised.
•
Richard is leaving the Beaver Colony at the end of this
term. For the last 2 years he has effectively been the
Assistant Beaver Scout Leader and has been my right-
hand man at meetings and events. I am really going to
miss him when he goes. Hopefully we will continue to see
him in Scouting – he enjoyed himself so much at 7th
Malden that he has set up his own Colony at Berrylands
Scout Groupwhich isgoingto continue to run.| 0 |||•
Sarah’s last meeting with the Cub Pack is going to be in
just a few days’ time. It has been so good to have her and
William in the Pack, and it is such a shame (for us) that a
family move back to America is forcing her to leave.
**Peter presented Tom Waller with the Chief Scout’s**
**Commendation for Good Service**
•
Tom volunteered to help as a Section Assistant in 7th
Malden Cub Pack when it relaunched in Spring 2017. In
2018 he stepped up into the role of Assistant Cub Scout
Leader. From the start he has been a capable,
enthusiastic, popular and dedicated member of the
leadership team, attending all meetings, camps and
events and running many of them. The Cub Pack could not
have relaunched without him, and he continues as a lynch
pin to this day. Tom has over 6 years exemplary service.
**Peter presented Bhavith Nagaria with the Chief Scout’s**
**Commendation for Good Service**
•
Bhavith grew up in Scouting in Royal Kingston and became
an Occasional Helper once he turned 18 in 2009 so that
he could help out as an adult. In Autumn Term 2015 he
took on the role of ASL in 7th Malden Scout Troop. He
now has over 8 years’ service in this role and is an
invaluable member of the leadership team. Bhavith is an
ex-officio trustee of the Scout Group. Bhavith is an
enthusiastic and dedicated leader, with an easy and
accommodating manner. He is popular with the Scouts and
adults alike. He attends all meetings and camps and
organises many of these. Bhavith is an active officer in
the District Air Rifle Club and is a trained instructor. He
holds a nights away permit which he uses regularly to
organise camps and events.
Peter noted that Nathan Bache has also been award Chief Scout’s
Commendation for Good Service. This will be presented when a
suitable opportunitycan be arranged.| |---|---|---| |||**The AGMfinished at 14:45pm**| |||| Trustees, Annual Report For the Period from 1 ADril 2024 10 31 Marc4 2025 SeclioN A RefeTeNce and adtNln151ralion delai15 Charl name Other names the charity 15 known 7th Malden Lst Jaff*s) Scout Grou islered charrt number I IQ ie9isliation number Charity s principal address 303760 45 - 47 Green Lane New Malden. Surrey bff3 5BX Names ol Ihe charty Ifustees who manage the charity {Tl¥es8 wrll bp. publ￿￿￿￿ In the ￿n￿al IOPL¥t thlll)e L¥wrfy Chwtty Registerrf rnwlin9 Reg￿le￿d Clwnty ￿th a CW rog￿a￿). Trusiee Nam• l 011S¢•111 Dats¥ a¢t•d If not lor *t•ol• Bhavifft N 2 Dann Finn 3 Deb Hum hre 4 Helen Chrtstie ara Seuetary 6 Kath n DonDe 7 Matthew ltheelef 8 Nathan B¥he Peler M¢xrf$ Tfeasurtr Group Lead Volunl••r 10 Phill Clayi 11 Rob Fardon 12 Susie H¢)knes Chair Names an¢J addresses of adviser5 (optional inforrnatK>n but encouraged as besl practKe) ITMge t¢ i•ix*1 (*wrfy)" ol advl•or Seclion B Structu r ov@rii3nce aiid man39emenl Descriplion of the charrty's :fUSts Type of govemkng document (e.g. tru51 deed. constltution) The Grwp'5 govemry doCUn￿￿ arn thom of The Scoul Association. They consisl of a Royal Chartef, which m tum gNes authority lo the Bye Laws of Ass￿•all)n arKI The Poky. OrganisatM)n and Rules of The Scout Assoc1atx￿. The Group is a trust estabhshod under which are common lo all Sc(wts. the chantylg consttutsd (e.g. t￿￿1. assooatlon, ¢Mwany) , Trustee selec￿n . The TnMtees are appoinled in xcordance wth the ffeihods (e.g. appointed ' Policy. OrganisatM>n and Rules of The Scout by. alected by) Addilional governance issues (Oplional information but encouraged as best practrce} Additional Infoimallon he Group Is Man￿ed by the Group Trustoe Board, the rmmbers of which are the 'Chaiity Trustees. of the Scout Group whKh is an educafjonal tharity. A8 tharity trustees they ar• responsible for COryty￿g wlth ￿l31a￿.￿ appluble lo charit*s. ' This Ilie Iwistsa￿I1. yiuy¥i oKwuiils a￿1 fflaking re￿rn$ io Charty CoMmiss￿n as appfoprlate. The Trusloe 8oafd consists of the Chair, Trnasurer and 9 Tfustees (wKluding Ex off￿,0 Trustees, and Tru￿) and I￿@ts approxinately 5 twrns year. MerTa)ers of the Tn￿lee Board camplete Being a s¢￿ Truslee leafThng wthin the fysi 6 mMths oljoining the Bo4￿. ' This Group Trustee B¢)ard exists lo make sure the chafity li we m8na9ed. wvsks are assessed and rrwtsgated. buiklngs and ' •quipn*nt in good wothing 0￿er, and everyone follow5 legal requknernents and Ihe organisats'on's pol￿￿ and Nles. Their support he￿$ olher volunteers njn hghqualty and saf• rarrrfres that rrfes oun le skils for life." The Group TnMlee Board has idenbfied the nwof rok8 to whKh they believe the Group is exposed, Ihese have been rev*wed and syst•m5 have be•n eslablished to mtyal8 against th•m. Th• main areas of coTrc•m that hav• been thnb"W •r•: Risk managemènt i Damage bu￿j￿9. ploperty and equ5wixnL The Group would request the use of buiklYNs. property and equ¥rnl fr(Yn . ne4hbourmg organtsabons such a$ the ¢hurth. comrnunty centre and other Scout Groups. Srrmlar reciprocal arrange￿nts éxisl ' wlth these organlsations. The Group has sufficient buldings arKI contents insurnnce in cetom ate ainst mmnenl bss. Injury to leaders. he￿[5. SllPPOrter$ 8TrJ members. The Group through the ca￿￿)n fees contributes to the Scout Associabms nalthonal accidenl insurance polKy. R15k Assessments are undertaken before al actNibes. Reduced incoTh￿ from fund ralsff￿. The Group is primarty relianl upon from subscriptM)ns, a w)fit share arisiig the hire of the hal and fundrnising. Th• gfOUP does h4)&J a ie6efft to ensure the conts)uty of actpirties sh(wJbJ there be a llWiOT reduction in income. The Board coukl raise tr* va￿e of subscry)tions to In￿ease th8 inc(xne lo the group on an on901 basis. •rth•r t•warty or ponnanenty. Reduction Oflogs ol kaders. The group is totalty rellanl upon ¥o￿nteerS lo run and adminisler the aclivrties of Ihe group. 11 thern wa> a ￿uCbrJn n the number of leadern to an Unac￿plable level in a particular section or the group a$ a whole then thwe woukl have to be a contract•?n. consohjab'on or dOSu￿ of a sèditin. In the *Y)rst scénario Ihe conylel ck)sure of Ihe Group. Reducbon or loss Of n*n*)ers. The Group pffjv*Jes •¢tryits'es lor al people aged 4 to 14. If the￿ was a reduction in menknership in a partKular Secti￿ oi the group as whole then there woukl have to be a contraction, consolKlalion or dosure of a secllon. In the worst case Kena￿ the ¢ompkte Closu￿ of Ihe Inlomal ccntrds The gioup ha$ in place systems of intemal ¢￿trOl$ that are deS￿ned to provNle reasonable assuwance against material mismanageffrtnt or k)ss. these indude dual Qverswjht for all paYn￿nIS and c0rrpfetr￿8fve nsurance pok*s lo ensure that insurabl• r*ks are cov•r•d. Seclion C Ob eclives and activibe5 Summary of The PufPOM of ScoutlrKJ the objects of Scoutffbg exists lo activety engage and wpport young p•(ylo in Ihe chanty set theii perrA)nal devekvT￿t. oul in rts empowerin9 them lo make a Posi￿ conlr*>ulion to society. governing document Th• Valu•s of Sc¢)utk As Scouts we are guthd by thes• valu•s: Int•grfty . act with inte9rity', are hone81, tntStwotlhy and R•8pKt . We have sey-respect and re¥*cl fof Othern. Care - sw)pon others and take ¢4ie of the wo￿1 we ScclioD D I4(h￿ve[￿￿ts pc.1giniancE SU￿rnary of the main chievements of the charity duiin the ear See Group Lead Volunteer's report (allached>. Seclioi) E Fw)ancial Review Drief stalemernl Re$?rvos Policy of the charily's policy on reserves The Group's pol cy on reserves is to hola" SUff￿￿ent rescuices lo onlinue the Charitab￿ aclivilies of the group sboula income and fundraising actsvrtie5 lall short. Group Twstees discussed th￿ al rneetipg on 2 June 2025 and agreed in principle" oevise a 1￿year maintenance plan lor the hall and aim to build TeseT¥es lo cover this from hall opeTatKsns hold reserves lo cover both hall and Scoul Gr0￿p operating costs for a penod of 3 months (hall use agreemenls bave 3 3 month nOt￿e pefiod on either SKlei Trus:ee5 should obtain leedback on tyis policy at the next AGM Expendilure in the year to March 2024 was £61417,41 and Il hall running expenses are exduded £32 253.22 was spent on Scoutin9 activilies. A reserve is also l￿ded lo cover potenbal h￿lOrIC headlease payments to trye P=C of St James Chuvch, Bodley Road {curienlly £18.QJQl. Quants"fy and explain any natK)n$ Detads of any funds malerialty kn deficit (cYcumstanceJ plus steps to eliminate Further financial review details loplional InfomiatTron) Addits)n*l inkjmub'on. wherè relevant, about. InvMtm•nt Polky B•lld - explore our faiths. b8liels and attiludés. Co•op•ratlon - We m&ke a positive diffefence.. we Co￿perat• wilh others and make fr￿nds. Th• Scout Al•thDd ScoutirKJ takes place when young peo￿, in partnership vthth adults. wofk iogether based on the values of Scwtirwj and - enjoy whal they arg doiry and have fun . lake part in adivkn• indoorT and 0￿d00￿ . leam by doing . share in sprtjal refiecl*)n - take regponslbll*y and make thokes . undertake now and chalewing actNitw8 - make and I￿e by_thelr Promhge. Weekly ￿￿elingS. ¢arry>s and events wh•ch delNer Ihe programme defined from time lo b'rr* by UK Scout Assc¢wtion Summary of th8 main aciivlwo In relib'on to AdditKnal deiails of Ihe objectives and activilies {OPiional irformaiion but encouraged as besl Practice) Further staloments. where relevant, abouL policy on grant making: The Group occasionalty covern the cost of Scoutmg acts.vrt for Thwmbgr5 who cannot afford the￿ on Jn as n•edod basil. The Gro￿ is solety dependent on the contrknrt10r￿ of its volunteers and seeks to recogn*e these wherever possible and to encourage am assocaaled with the Group to play their pan as ffl￿h as poss*)le. made by volunteers; pohty on Investrnents , Summary ol the main actmbès relation lo these ects Public benefrt sts*ment The Grow) wll seek onty to xcurwlate reseNes appropriale to ensuring its th'hty lo lufil its obiwns and objectives. kty ff*etlng$. umps and events whKh delNer the programrrn doffi￿1 fr(Mn to by Ihe UK Scout The Group meets the Chanty Corrfflission's publr befbefft cnlerla undef both the adv4ncen*nt of educ*k)n and Ihe advancement ￿ citizenghp or eonvNnty develowMnt headin Ihe charty's pr ncipal sources of funds (including any fundraising). hcw expenditure has supported the key ob,ectTves of Ihè charity. inves.menl Dolicy and ob ectives. beclion F Olher Optional Informalion The Group does not have sufficieDI funds lo invesl in longer tervn Inve5tment5. The GfOUP has therefo adop.ed a risk averse slralegy to the InveSt￿nt of its fund5. All funds are hekj In cash using only mainstream banks or buildiog Societ￿S. Plans for future perKxIs Idetak of any s gnificanl aclTvilie5 plained to achieve i*eni -he Group does nol plan any signffjcant activrties ut$￿É its usual pattern of operaiion ai present. The trustees declare that Ibey have approved Ihe tWU5tee5 report above Signed on behalf of Ihe charity's Iruslees Signature{s) Full name(s) Posilion {e.9.. Chair. Treasurer. Secreta I ChAIQ Oatc- G/6/2025 **----- Start of picture text -----**
Wn
**----- End of picture text -----**
## 7[th] Malden (St. James’) Scout Group Lead Volunteers Report This report covers the period to 31 March 2025. ## Recognition of volunteers The success of the group is predicated on the selfless contribution of all those who give their time, energy and enthusiasm running activities and helping to support and maintain premises and equipment. New adults are always welcome to join the team whether at weekly meetings, camps and events, or in background roles on the various support teams or the Trustee Board. ## Membership Membership of the Scout Group is effectively at full capacity in all sections with children on the waiting list at all ages. |**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**|**Section**
**Youth Membership (January)**
**Maximum**
**Waiting List**| |---|---|---|---|---|---|---|---| ||2022|2023|2024
||2025
|||2024|2025| |**Waiting (0+ years)**
|
||0
|
~~SE~~|0
|
~~SE~~|0
|
~~pf~~
~~SE~~|0
~~pf~~
~~SE~~|n/a
~~pf~~
~~SE~~|17
~~pf~~
~~SE~~|11
~~pf~~
~~SE~~| |**Beavers (6+ years)**
|
||24
|
~~SE~~|24
|
~~SE~~|24
|
~~pf~~
~~SE~~|24
~~pf~~
~~SE~~|24
~~pf~~
~~SE~~|18
~~pf~~
~~SE~~|8
~~pf~~
~~SE~~| |**Cubs (8+ years)**
||31
~~SE~~
|
||34
~~SE~~
|
||36
~~SE~~
|
~~es~~|35
~~SE~~
~~esee~~|35
~~SE~~
~~ee~~|15
~~SE~~
~~ee~~
~~ee~~|9
~~SE~~
~~ee~~
~~eee~~| |**Scouts (10+ years)**
||29
|
||33
|
||35
|
~~es~~|36
~~esee~~|35
~~ee~~|8
~~ee~~
~~ee~~|26
~~ee~~
~~eee~~| |**Totals**
|
~~|~~|84
|
|
~~|~~
~~|~~|91
|
|
~~|~~
~~|~~|95
|
~~es~~
~~|~~
~~a~~|95
~~esee~~
~~a~~|94
~~ee~~
~~a~~
~~ee~~|58
~~ee~~
~~ee ~~
~~ee~~|54
~~ee~~
~~eee~~
~~ee~~| Figures submitted to the Scout Association in the Annual Census are given below. ## Activities Beaver, Cub and Scout sections all ran a full programme. Topics covered included: - Beavers - Scouting values, growing sunflowers, shoelaces and other knots, laser obstacle course, wide games in the park, road safety, soft archery, litter pick, tree recognition, team games. Leadership, emergency aid, sports day, exploring, have fun with science, communicator (breaking codes and making phone calls), making space craft, understanding the stars, Circus skills, making Christmas gifts, safety in the home, Lunar New Year, Health & Fitness (food & exercise), pancakes, marshmallow towers, global issues (water, endangered animals & recycling) and a bug hunt. - Cubs - Pitching tents, cooking on wood, litter pick, tree recognition, rounders in the park, emergency aid, navigation & a hike in Richmond Park, athletics in the park, wide games, a water fight, rope making, kabaddi & other crazy sports, archery, artist badge (various forms of creative arts), countryside code, team building, problem solving, DIY (making a morse code key), circus skills, a Christmas party, air-rifle shooting, **----- Start of picture text -----**
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home skills, Lunar New Year, Scientist, pancakes, community map, map reading, a treasure hunt in local streets, knots & lashings ## • Scouts - Teamwork, how to run a patrol camp, DIY skills (plumbing, electrical, woodwork, &c), navigation exercise on Wimbledon Common, Scouting in Wales, wide games, Alphabet photoshoot, light-weight expedition skills, camp gadgets, bean can challenge (make a boat from recycling which will support a can of beans), a water fight, archery, making cord from nettles, shelter building and other survival skills, pumpkin carving, trampolining, cooking on wood fires, acting skits on Scouting values, a Christmas party, understanding and using artificial intelligence, a treasure hunt in local roads, Lunar New Year, radio controlled car obstacle courses, pancakes, climbing, nerf gun wars, the Kung Fu Panda guide to video production, air rifle shooting, international cookery. - Camps - The Scout Group held its first Family Camp for several years in May 2024. This was hugely successful with over 100 adults and children attending at some point over the weekend and 85 camping overnight. - Beavers enjoyed Group Family Camp, a Fun Day and an autumn onenight sleepover indoors at Polyapes (a local camp site). - Cubs have enjoyed a 2-night Pack holiday indoors at Broadstone Warren in the autumn. Their Summer Camp was substituted by Group Family Camp. - Scouts also participated in Group Family Camp. Summer Camp was on the south coast in Dorset and included abseiling, crate stacking, raft building, kayaking, a light-weight expedition/ incident hike, sailing and low ropes. Autumn camp was at Broadstone Warren where Scouts built their own survival shelters and slept in them overnight. Spring Camp returned to Bentley Copse and included a night exercise. ## Leadership The Group now has 4 adults helping in the Beaver section, 8 in the Cub section and 6 in the Scout section. The Group Scout Leader is playing an active role in all sections. There are additionally 3 Young Leaders in the Beaver Section, 3 in Cubs and 2 in Scouts. The Scout Association recently radically changed its approach, making it far easier for adults to volunteer for a wide range of roles in Scouting. To sustain its success the Scout Group needs to find adults from within the existing leadership teams (or outside them) prepared to become the leader in charge of the section. If anyone can think of anyone to help out in this regard please contact us. The Scout Group is lucky to have a strong and enthusiastic Trustee Board which is a huge support to leaders. **----- Start of picture text -----**
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## Equipment The Group has continued to invest in renewing its camping and activity equipment. This year money has been spent on sleeping tents, expedition stoves, air rifle equipment, and Tilley lanterns as well as other sundry items. ## Minibus The Group minibus and trailer are regularly used and actively maintained. Income exceeds operating expenses with the excess viewed as a contribution toward depreciation. The bus benefits from a ULEZ grace period currently set to end on 24 October 2027. ## St James Church The relationship with the Church is highly valued. It is pleasing to see good attendance at Church Parades: St George’s Day Promise Renewal (30), Harvest Festival (26), Remembrance Day (38 plus 28 from 2[nd] Norbiton), Mothering Sunday (7). ## Green Lane Hall The Scout Group’s lease on the Hall expired in May 2019. The Group is hugely grateful and encouraged that the PCC voted unanimously to renew the lease but is frustrated that it remains unfinalised. Use of the hall has been strong throughout the year sustained primarily by the Nursery and Karate Classes. The Badminton Club stopped using the hall early in 2025 due to low membership. The Scout Group has agreed terms for the hall to be used by a holiday childcare club however commencement has been deferred whilst the operator applies for a startup grant. If successful, this will mean that the hall will be in use throughout all School holidays as well as in term time. In relation to the year to 31 March 2024 the Scout Group has paid the PCC £8,628 as its share of profit on the hall. In respect of the current year ending March 2025, the amount is slightly lower being £7,845.45. Trustees have conducted a review of hire fees and negotiated increased rates with all users. This should protect or improve future profitability. The highest rate charged is £30 per hour. The hall has required little in the way of professional maintenance though repairs have been made by Scout volunteers. It is still intended to replace exterior lights with LED but this will not now happen in the year to March 2025. Peter Morris An ## Group Lead Volunteer ## Hall use in hours per month (2024) **----- Start of picture text -----**
300.00
Grace - Dancing
Occasional hire
250.00
DofE Gold
7th Malden Group
200.00 Yoga
Polling Station
Ahmadiyya Muslim Association
150.00
Yoga - Than
7th Malden Beavers
100.00 7th Malden Cubs
7th Malden Scouts
Badminton Club
50.00
Table tennis
Karate Kan
- Green Lane Nursery
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An ## **Treasurer’s Report - Scout Group Accounts 2024 – 2025** During 2024/25 we saw Group Income reduce slightly as Sections and most of our established hirers of the hall continue to run their regular sessions. However, we did also see a reduction in Group Expenditure, as running costs for the hall (cleaning, utility bills and maintenance) fell. Consolidated Group Income: £62,922 Consolidated Group Expenditure: £58,417 Surplus: £4,505 ## **Consolidated Group Income: £62,922** A significant contribution to the Group Income is from the hire of the hall which is booked up most nights with regular clubs and classes from local organisations. Also, the Green Lane Nursery use the hall weekdays throughout the school term times. Consequently, income from hall lettings for this year was £33,227. In addition to income from section activities and hall rental, we also were able to successfully claim for Gift Aid on membership subscriptions and this meant we received £1,933 in Gift Aid this year and continue to make regular claims moving forward. ## **Fundraising** The Group have also received income from fundraising initiatives. Easyfundraising is a charity shopping site that has partnerships with over 7,000 brands who will donate part of what you spend on their website to a cause of your choice. This year 7th Malden Scout Group have received £18 from Easyfundraising and we would encourage parents to use this website to help us continue generating income in this way. Another fundraiser that is proving to be both successful and a bit of fun at the same time is our Christmas Trees Sale. We have partnered up with an association which supplies Christmas Trees to Schools and Scout Groups in our area and donates 25% of the proceeds of the sales to the Group. In December many of our parents and children volunteered to sell the Christmas trees on a couple of Saturdays. Although it was a bit chilly, everyone enjoyed getting involved and we ended up raising £405 for the Group. Also, in March the 7[th] Malden Scout Group held our second Ceilidh following the success of last year’s event. Once again, the proved to be a very enjoyable social event for the children and their families as well as raising £118 for the Group. ## **Consolidated Group Expenditure: £58,417** Group Expenditure reduced in 2024/2025 compared to costs of 62,443 last year and I am pleased to report that approximately £12,380 of this is directly attributable to Group Meetings, Camps and Activities as well as approximately £2,317 for the **----- Start of picture text -----**
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purchase of new equipment to support these activities’ including sleeping tents, expedition stoves, air rifle equipment, and Tilley lanterns. Ongoing maintenance and regulatory servicing costs were to quite low this year: £1,397. The introduction of Working Parties to assist with some of the maintenance has helped reduce costs as well as be an opportunity for a wider group of parents and volunteers to participate in a Scout related activity – please look out for the next Working Party Event! The Utility costs this year, including cleaner costs, totalled £13,651, which is a small reduction from £14,765 for last year, which is very gratifying as we all face costs pressures from rising energy bills. The Scout Group do not own the Green Lane Scout Hut; it is the property of St. James Church. We have an arrangement with the church whereby any profits generated from the hire of the hall are shared equally between ourselves and St. James. This year I am pleased to say that we will be able to pay the PCC £7,865 in profit. ## **Surplus: £4,505** I am pleased to report that the Group has ended the year with a surplus of £4,505. 7th Malden (St. James) Scout Group remains in a good financial position, closing the year with a total cash funds of £60,523 across the Group. The set of Accounts are presented as a separate document. Kathryn Donnelly – Scout Group Treasurer 7th Malden (St James) Scout Group (Charity no.303760) Receipts and payments account For the year from 2024 2025 Receipts and payments 2023124 Unr•strIC￿ funds Unr8strlct•d funds Recei i•s and sknlh•r Inc•m• 10.680.00 9,520.00 Donations Gift Aid Other 4mllar Income 1.933.02 1,448.30 Sub tolal io, Gfants Maintenenace Other rants rant 8ub t¢>tal Fundraisin events Chrth88 Tro• Salo¥ FUTh ross 1205.36 1428 111.74 Otr￿r fu Sub totsl 1.770 acout hut Incom• Hire of bjitdi H811- Eno Hir8 of Events 33228.88 35,066.00 618.85 2.558.77 ofund gnt niLw gndfrai18 2.655.38 1.209.00 877 00 2,140.00 8,601.89 11.87 1.320.00 5.168.16 ,328.12 Events- Cubs Events- Scouts Moefin - Beaver5 -CuÈ 0.00 Olh8r Scout hut income 370.00 286.25 Sub t¢)tal 49.101 InvesTh￿nI incom• Bank interest Buildin so￿8 intoreÉt The Sct)ut Asso(ithn SIN)rtTe￿ InVestn￿nts8I￿e 0th8f inveslment in¢omo Total Grnss Income •22 Total fvcelpts LTTIJIJ)02 iFetKUWy 21124) 1of3 7th Malden 1st James) Scout Group (Chafity no.303760) Receipts and payments account For th• ymr 2024 To 2025 Receipts and payments 20W25 unrestr1¢￿ funds Unr•8trict•d fund• Pa Charitabl• MembefShl on YoLrth ramme and aclr¥tss ment ui aliona1￿0￿ 6,1)80.￿} 781.19 3,6&8.49 467.79 699.72 885.53 1,767.86 3.964.9B ,000.os 622.00 41A.86 830.80 1,IX9.47 Cgm Admin Bank Fees Events Events- Bgave Events- CUL Events- Scou Meetin M¢8tin Meetin Meets'n uttsu 1,199.43 405.18 692.14 3.153.TO 1,730.58 8.322.13 373.42 518.84 753.67 1.541.48 - Cubs . S¢oLts all- W8Trr 8nd Sgwg H•ll Ele and G8$ 2.942.78 4.￿￿9 5,853.34 1821.42 2,014.82 Insurance Hall 3.030.94 Cloani Hall Maintenance- Ro rs and Ren*•AIs 1,150.34 Materials arml ui Printin and hotoco Su Unrforms ent 2243.Llll 2,334.71 0.00 3.818.09 8.388.00 nibus e Hall Profft shere other costs detsil 3 ncludi [r￿UranC￿ 3.032.69 8,62820 Fundraisin ex Chrtstm8s Tree Sales Other ￿￿J181$1 Sub totsl 58.417 Total wyments C••h fvnds last y•ar •nd Cash funds thls year end 2of3 7th Maklen (St James> Scout Group (Charity no.303760) Receipts and payments account Forth• y••r 2024 To 2025 Statement of assets and liabilities at thc end of the year 31st IAarch 2025 31st IAarch 2024 Cash funds 71h Maldefi B68¥8f 7th Maklen Cub Pack Cash - Pack 7th Malden Scout Grou 7th Malden Scout Troo TSA Cho 2.516.83 3,562.03 2.213.90 5,518.83 51.W27.81 2,518.01 47.068.37 1216.99 Tqrt•l cash funds £10.523 56.01• Oth•r monets Tax claim C4)bibdue from Ili¥ Cou Insurance daim sub totsl Investment Quoted investments Other investments- detsil Sub total assets for cha - detsl Non moneta Bad e stock Other stock Land and buildi Motor veh￿18$ Scouli Olher I,(MXJ.00 30,000.00 1.775. 12,500.CM) ent fvmlbjre elc Sub total Accounts not nses incurred but not invcdced SutrAcri ons not Loan - detail Rent Ac¢n￿l -18.000.00 -15.000.00 Sub totsl Total net assets Nots: Int•mal ¢harg0$ botvA•n the SKtlon and Group A￿nI¥ hav• not be•n Incom• T¢>tal Tftsl Not Total n3JJ.70 T4￿70 Th• abov• r•¢•ipts and p•yrnnts accourrt and •tat•fft￿ amats •nd U•knlill•* approv•d by th• TftMt•￿ on 2rKI June 2025 (th• dat• of th• Truthe Board m•eting that approv•d th• a¢¢ountsl and Sign￿ tin thetr behaw by f tArtQ Cha Treasurer LT71XKJ(r2 (Fel￿ 2024) 3of3 CHARITY COMMISSION Independent examinerfs report on the accounts Section A Indepeiident Exainiiier's Report Report to th• tnMt• 741 £c6 G, 31 Mopoh ?0>5 On accounts forth• y•ar Charfty no Ill any) -IRo ,,,: Ioooutts .,.. sponsibilltles and As the chwitys trustees, you are rosp(Thible for tho syepwakn d Ihe basis of rewt acc(xJnts in Kcordanca with the requirements rf th8 Chailies A¢X 2011 I report in respect of my examinatim of the T￿￿¥S acc￿nts carrb&3 (xrt under section 145 of the 2011 Act and in carying out my examinaiion. I have follo￿d all the applicable Dire￿10n$ given by th• Chanty Gommissr uiw S￿li0n 1445Xb) of the A( examinefs statsment urKlertake the examination by beirvJ a qualffied member of [Insert name crf applicable listed body]]. Dekn [ ] rf not ap￿￿t4e. come to my attenti(￿ in comection vath the e￿nInati(￿ (other that respect. the acc￿ntir￿j records were not kept in accordance with section 130 of the Ch&thes A¢ ( (Accounts and Rep￿ts} Regulations 2(X)8 other than any requirement that the accounts give a Irue and faif view which is r￿t a matter considered as pat of an indep8￿lent examinalicx). I have no c￿cernS aThJ have come ￿OsS no (Iher mattws in cmnecti Y￿th the examinati(￿ to which att￿tion sh￿Id be in trms report in order to enable a wopor uThj8rSt￿rWj of ts aCCo￿lts to b8 r8ached. ' ¢*lele the wonls in the brthts rf tlw (*) rnt aN*. Slgned: 102 Name: Relevant professional quallflcatlon(s) or body In do Qffldont ￿￿n{eel 0{￿¥){1?er - [￿- ￿GE)unlE Oct 2018 IER (11 any): 37A Ci If JI ection B Disclosure 0￿Y complete rf ts 8xaminer needs to FtigNigM material matters of c(ncem (see CC32. Independenl examinatlon of charity accO￿ts.. ¢firèc*ons aThJ any items that the f)ovd eo -110 d@CMftinloIc￿ Trcviewd 11 le￿ InpnooL fteco p Ikn 9f)IL(-J)u pep,d Vcr QL3fflp t£QufE>V cod C5)[n￿￿¥ WilQ gLb-y4 ObJ wyokhoNS. IlrJ ££)fv)4 Ik &Wcg1 Oct 2018