Scouts 7th Malden 1st Jam*51 7th Malden (St. James,) Scout Group Annual Reports and Accounts For the yearApril 2022 to March 2023 To be presented at the Annual General Meeting at 12..30 Sunday 25th June 2023 At Green Lane Hall, KT3 5BX 7th Malden (St. Jamès'l Scout Group Annual General Meetlng 25th June 2023 A8enda Welcome and Report by the Group Chairman Apologies for absence Acceptance of the minutes of the 2022 AGM Presentation and Acceptance of the Group Annual ReportS'. Beaver Colony Report Cub Pack Report Scout Troop Report Hall Fabric Report Minibus Report Quartermaster's Report Group Scout Leader'5 Report Presentation of Group and Section Accounts Nomination of Group Chairman Election of Group Secretary & Treasurer Meeting's Nominations to Executive Committee Section Leader5 seeking ex-officio Executive membership 10. GSL'S Nominations to Executive Comrnittee 11. Appointment of Group Independent Examiner 12. Award5 13. Other business Group Constitution 14. Closing remarks Group Chair's Welcome and Annual Rèport 2022-2023 Welcome to this AGM and thank you for attending. Welcome to our guests from the Church and District. Time flies and here we are reflecting on the last 12 months of Scouting in 7, Malden. It's been another great year with lots of activities for our children, in particular, here in thi5 hall and the garden. I was reflecting on how fortunate we are to have the hall and garden. It provide5 US with income frorn hire5 as well a5 being the base for Scout meetings. It's a social venue, dante hall, plate to learn, play games, make friends...the list is endless. So thanks to everyone that helped at the work party in April. We cleared gutters, cleared the sideway, attacked the weeds and sorted junk from the garage. Its very satisfying to take a load of junk to the tip. We've got more jobs to do around the hall and more junk to get rid of so we'll arrange another work party in the summer. Watch out for emai15 please. Surnmer Scout carnp is fast approachin8. Thanks to our Leader5 for organi5ing all the camps. l arn once again joining my son ON carnp for a few days. As I said, time flie5 and for me its important share some of these experiences with my son before he becomes just too cool to hang out with his dad. I would recommend to everyone that they grab these opportunities. Indeed, camps are open to family members so speak to the Leaders to find out how you can join in. Why not come along and trv something different. Our volunteer Leaders offer excellent Scouting to our young people. They tirelessly provide activities for our children to experience and learn from. On behalf of all the parents and 8uardians. thank you Leaders for your commitment. I'm goin8 to call them out by name. Beavers.. Richard, Danny, Lucinda, Layla and Fan. Cubs.. Tom and lan. Scouts- Bhavith, Nathan, Helen and Fan. Of course Peter is our Group Leader. A5 always, thank you to the Executive Cornrnittee members supporting the Leaders in overseeing the running of the Group and the hall. This year the Group has not escaped the cost of living prices rises. Whi15t the cost of rnaterials needed for rneetings and camps and the cost of electricity and ga5 go up, it 15 our aim to ensure keep the cost of participatr.ng in Scouting stays flat wherever possible. The Group only thrives due to its volunteers. You don't have to be a leader. If you can help flip some burgers this afternoon that would be great. It would help immensely if you could spare an hour or two, every now and then, to cut the grass or take some junk to the tip. That's enough from me. I hope you enjtsy the BBQ and activities after the AGM. Rules for the conduct of Scout Group AGMS are established by Scout Association. This meeting will include the Exec & Leaders reports and election of Exec members for oming year. Many thank5 Matthew Wheeler. Gmup Chalr Mlnutes of the 7th Mt71detJ {StJomesl GrtsupScLWtAnnuL¢IGeneiolMeeihwheldotJ SL¢Rdoy, 3rdJuly 2022 ot12pm PFe5ent.. Motthew WhEeler fChGiT), Kathryn DonnellyITTe(￿Ur£r1, Debbie IlumphreylSecrEtoryl, Rob Fprdivy anèSu5ie Holmes IParent Fru5tepsl, Ppter Morri5 IGSLI, Bhavith NugLTfiLT IA5LI, Bob & Sue 8ushelllOistrict President& Wife). Stewart Nosh- District Commissionertogether with rnernbers tts listedin the attoched reoister. Welcome & Reportby Group Choirmtsn m￿ttheW welcomed pvpryone to rheAGM this afternoon. He advised that wehovehud a normalyear of£coutingOCtivities slnce COVIDKestricttons Lverellfteflttnd thtttbubbles Dndmeeifn9s by videolink ore things of the post. Hefurther Qflded. oUr¢hild￿rt oreonceoooin oble toenjoy Octivities the holl. outside in the gfjrdeyy fjndfvrtherofield. He reportedthut, indeed, Ithos been G greutyeor Lvith IDts of activities to parricipoteinforthe children ond the oc¢umulotion of bodoes eornedforsewingorttoiiniforms. He meyytionedoftw ..Avtufnn ondjuniorcomps. rernote ¢ornps, oirrifle5hootiyTro. orchery, koyoking tsndo iy¢h vtsrietyof ocÈtyytie5 in weekly meeting. He menttoned the skills he hodleornedduringcornpsuch os chopping wood, cooking on afvre, tllmbinghlgh ropes ttndtryill9 his hond ttt ttrthery. Heeypre55edhi5 thank5 to thE vGluntEerLEaders who hove. gn¢e Ggain. dgne gn fjmuzingjGb prDviding octiviDe5forthechildrEn to experienceund leurnfrom and that theycontsnue toosfrr ¥cellent5couttng to youngpeople. He wenton to thonk ourLeoders- Lucinderondsttltyln Beovers. Tom. Rolondtsndlon in c￿￿ ondBhovith ortd Nothon In Scouts gnd, oJ¢ourse Peter, our GroupS¢out ieoder.for theirfltdi¢otion. A150, he thanked thosg who urgon the Execunve Committeeforprovièino their gDod5en5eand support to Lettdets in overseeinQ the runnin9 ojthe fjroupin the httll. In ptsrtt¢ulor. Kothryn Donnelly. our Treosurer. wos mentionedformono4ino oyrA¢coynts the deolinos shehos bvith ourhollhirtrs ondsupplieFs. On o more5erious note, hernentioned theneedforvolunteers ondreiteroted that the Group couldnot fvnction wilhoul them. Hesoid thot thereoreplenty of opporturtities toget inV￿Ved¢S on Exec ember, helpinq pt ffltetin95 uyTrd¢gmps. hollmgintenon¢e.flipping bvrgers orif yov have porttculaT5kill ortT(Tdeyou cun offer. Itys veryrewgrding fjndfun to be involved within theGroup. He wished everyoneapleasuruble Gfternoon andhopedthey enjoyedthe SBQ ond ocDwirie5. Apologie5[orAb5ence TrevoTStro4glDi5trict Vic&Pre5idEnt}, Nothgn 8gchefASLI, Anthoryy Re¥lTru5tsel, DaniElle Th(prnp50 PO￿nt Trustee) Acceptance of Minute5 of the2020AGM Accepted Pre5entatrDn & Acceptance of the GroupAnnual Report5 8eoverColotryReport The Cglonyhas beEn running tofull¢gpo¢ity ollyeor ondforevety 8euverwho uttends thereis onoth8ron the waiting li5titching to oetin. Many orejoining ourwLJitino11st due tOTecommendation frDn7 existtno men7ber. Beovers htt￿￿been working towords theirbttdges thls year with 242being Owordedto them. F￿￿e 8eover5, Melody. Zfjfflfjntho, D(tniel, Wilfred hove fjchievedtheir ChiefScGut8ronzEAword which ￿ the be5tbudge you cun getin Beavers. Beavers havpbeen involvedin lots of activities thi5 year, one being asleepover ut Walton Firs whKh is thefirstfor 7th A4olden ondwos jotntlyheld with 2ndNorbiton. It bvttssu¢h o greotsu¢¢ess thot onothersltepoverhos been oroonisedondbookedforthe end of Septsrnbtr. PeteT thankedLucinder ond5allyfvr theircontsnuedsUPPOrt(Jndenthu51Q5m with helwng to rvn the Colony which h05 been such o pleosure this yetti. Heolso thonke6Jttck, our Young Leoderfrom Endea￿0￿￿ Explorer iJnit.loK helpin9 ttsport of his DofEvolunteering. Pleo5esee thereportfvrfurthernews bvith reqgrds to thE8egvef Colony. Cofb Pryck Report The Cub Pock ron olittle belowfvlltttpocityforport of the yeor. This wos due to the ob5ence Df leoders tts regularhelpeis osit wttsfelt thotrnore thon 3Octsbs were more than the leodership teom couldcgfflfortably m(tnGge. Fortunotety. fvllowingan oppeol tGp(trent5/udult5 Oll the wgiting list, lo Heilbron steppedfonvardandhe bus sincebeen invested a5 o uniformedS8ctrDnA5515tant,.heis Pfovlng to be o veryable, enthuSiOStiC andpopulormembei of the teom. Due to this, we orenow bock to 35youno iyeople. There orecurrently 36otrCuO Oge on the bvoitinkylist. The Cub5, during the course Gf theyeor h(webeen owordedo total Gf 252bodges. Afftong thefft are Chloe ond Srett whD have cornpletedtheir Chief Scouts SifverAword. Peter thankedtheleGdEf5hip teomfor theirefvrts, ttrneanddedicotton. Scotrt Trotsp Report Since thelostAGA4. thetrore 325couts on thtbooks wythfive potrols Jndbetwten 20/25 ¢omino oyj o weekly bo515. ItWQ5 odvi58d thatthe leadership tsam 15 5trongand5teady- Bhavith. Nathun and Peter. Wealsohave Williorn wh0 15 cl young leoderhelpino aspurtof his DofE. On¢togoin. o voriedprooromme hos betn offeredwithseverol O¢tivitits ond outof the holl. theAutumn. the TT(w were working tObvurd5 theirihfjllenge budg85 In Nov8rnber, Cofftp W115 aqreat5ucce55 ondollenjoyed theexperience. As o DistrictEvent, theAiK Rile Club held tt cornpetitton In Mttrch which ofewmembers of the Troop porttcipatedin. As o Group, we cO￿e 2ndin the6.yordrifle rt7tegory. the6.yordpistolcrtEgory ondlstplo¢e overtrllin the6-yordrifle¢oteg0ry- with the royol Kin4Ston Shield. The County NightExgrci5e wos tt greotsuccess. We had two teoms porticipate ondoutcompetTtive tetsm come jthntlstwith two other tettms in the countyi 8h(TVith then expre55edhis thonkF to the legd8T5hip tsarn ond50id bvithout theirbordworkand 8lfort5, the froop wouldnotbe G55ucce55fvlo5 It ti HollFobrk Report Peterin[orrned Dllwith regords to the works cttrriedouton the hall this yearos being.. Mojor Works renew mtjle & dysubled toiletstylsystern Works Tepair& Strengthen inteTnulentroncedoDf5 InStollnew 2¥ternol notyce boordin collaboration with the Church repoiroutdoorootes Reovlototy gQ5 sofrty,fire risk, elEctricolsofety,fire Extsngui5heTchecksc(vnpl8ted TheLea5e negoriunon is on9￿n9, butrelGtion5 Wlth the Church remoin good, butirhtts become mmenselyfrustrottrt9 thot thescout Sroups Leoseisstilloutstanding. The leoseexpiredin fvIGy 2919. With fjgreementfrGm the Church, the GToupcipntinue5 toynongge the hpllunderthE tenn5 of the old Lease. Fortunatrely, the Pcchas Voted unanirnously tOTenew, but the DIDce5an5olicitor5 are prDving to be extremely difficultin prEporingnewdocumentonon. Mlnlbus Report Th8rninibusho5 been borely u5edin theperiod of Teportondcgnseqiiently proved to be unrelioble. Fortunotely, u58has since pickedupandfvllowing 58verallong trip5, itPQ55ed its 2022 MOTI QuoFtermLTSters Report The Sroupis increosingly wellequipped tosuppoitboth the weeklyprograrnrneondoc¢ttslonol events onfl¢omps Js pur¢hoses of eyuipmenthos been bouohtre¢entty. The Christthos TreesolefundrJiser ollowedforthepurcha5e ofATchery equipment which nowollows L¥115ections to experiencetQ5teT se551D1Tr5 atGreen Lane. GioLtpScoutLeoder's Report PÈterexprÈssedthtttit Was 9reot to be backl FiTrtly, he Ihonked theScout6roup Exec-CUTTently Matthpw. Kothryn, Debbie, Kob, Danielle, Su5ie ndAnthonyfor thesUPPDrt they whKh isfvnta5tic und the Group reullycoulè notrun without theml Headdedfurtherthttt the meetin95 ore very enjoyoble ondsociol. Secondly. hE thonkedoutle(tder5 andhelpe￿ (tndTeiter(ttsd the impoft(tnce of thente(Ifor volunteers with the of the Group. Lustly, thanked thechildren, stating theyare o brilliont bunch, ulbeit ot nrng5chollenging, butthut Is bvhotScoutin9 15 olloboutl Pre5entatrDn of Group& SecDonAccount5 Kothryn presentedlheAccounis to IheAGM ondsheodvised thotit LVOS wonderfulto endthe yeor with o5urplu5 of £14.097.17. She infvrrned th05epTe5ent thatm05tof thE incomegenErotedi5froffl hirer5 who Use the hall wh￿h 15 bookedup m05tnights with regularclub5 ondcla55esfrom IDcal orgttnistttions tsnd the Green Lone Nursery Lvhich Is used throughout teim ttrnes. Conseouently, holl letttngs penerotedfvrthys yeor bvos£35.274.50. In odditiGn, we We￿ pble toclairn GiftAydon member5hip5ub5criptions which wosbgckdotedfvrfour Ye￿r5 ondamounted to 50m8£2,969.65 this yeorand WE con now mokgregularclaims moving forword. She thttnkedPeterMorKisforsuc¢essfvllynuvig0)ng the complexlttes of the GiftAidcloim process with HMRCI Anotherform offundTa15ingfoT the Group wa5 received viuEo5yfvndroi5ing which 15 (Tchority shopping 51te thttt ￿rtnershiP with over 7,000 bmnds who willdonute port of whotYOUspendon theifwebsite toocouse of yourchoy¢e. She bvospleosed lOSOy thot the 7th Molden Scout Srovphovt received£473.14frofft eo5yfvndraisinq, She 8ncourogedp(Jrent5 to ilse thi5 W8b51teto help u5 to continue generating illCDffte in thi5 WQY. Anotherfundroiser thttthtts provedsuccessfulis the Christmtss Treesole. We hove portneredwith Gn 0550ciotion wh05upplie5 ChristrJTr95 trees toS¢hoo15 ondScoutGroupsin ouroreg onddonptes25% of the proceed5 of thesal85 to the 6rDilP. We were 8Atremelyfortunat8as manyof ourparent5 Ljnd children volunteered tosellthe trees on o iouplgof5oturdGys bmcing chilly weather, but everyone enjoyedgethng involvedond we ended up rttising£745.13forthe Grou ththryn Teport8d th(Tt(T5 inconye. Group exp8nditure hodincTeosedin2021/2Q22, but th(rt uch of thi5 incrgose WLIS due tD the resumption of Group meetings andactivitie5 as wellas the purchDse of much nÉEdednew equipment tosupport these Gcnvities. An omountof £6,304.56of eyuipmentpur¢hoses wos spent. in¢ludyno£3.700on eouipmentfor¢onyps ondopproximotely £1.7 spent on equipmentforourntwArcheryRongt. As mentionedin the HallFGbric Repor¢ Dngoingmointenance 0ndre9ulattsryserv￿in9 costs broughto totalannuulexpenditureforthese Works to £3,002.32. UtilityCOSts this yeor. in¢ludingcleoner¢osts. totolled£lO.385.Q2. This wosoh in¢reosefrom lostyeor 2020/2021 I£9,101.82}, butit moybe more oppropriote to compare the58 LTgoin5t2019ft020c05t5 of £10,773.15 when thepottern of use wouldhuvebeen rnoresimilorro this yeors tjsttge. Energyprices willbe increosingin thetI￿1n9 yeoroscontroctsforElectricitySupplies LvererenewedlnAprilond June 2022. Fortunotsly, the rU￿entG¢l5 controctrun5 until June2Q23. 50 gi75prices wyllnotbe offerted in th85hort teryn. Kothryn informedmembers thot thescout Group do notown the Green Lone Scout Httll. it is the property of Stjfymes Chur¢h. She odvised thot bve hove on orrongement ￿th the¢hyr¢h wherebyony prDfit5 genefatedfrom the hire Df the hollure 5hur8deouallybetween our5efv85 ondStJome5 and thi5 yeorshe wo5 pleased tosay that we will bgable toppy thgPCC£IO,212.41 in PTofrt. Kothrynfinished by sttyin9 It LVOS pleosing ond50Dsfving toreport thut the Group hos ended theyear with J heJlthysurplus of £14.097.17. 7th Molden 1StJorneslS¢outGroup remoinsyn o 4oodfinon¢iol P95ition, r105iJYg thEyEoT with totolr95hfvnd5 gf £43,769.69 orr055 the Group Thp5etof Acc(wnts arepresenteda5 LJ 5epGratpdocument-ple0585ee5ppurate5heet. NDminanon of Group Choir Petermorris nomlntsted Motthew Wheeler Susie Holmessewnded. ¢ttrrlednem con Election of SroupSe¢retory & Treosure Debbie Humphries1Secret(JryJ, Kathryn DDnnelly(Trea5urerl nominatedby Matthew Wheelei, secondedby Peter MDrfis, carried nem con Meettngs Nominations to Executtve Committee Donielle Thompson. Rob Fordon. Sysie Holmes Ctyrriednem con Section Leoders 5eekingex-officio Executivernember5hip Shavith 10. GSLS toE¥ecuttve Committee Anthony Relf Istjtsmes Churthl, Nathttn Boche IASLI C(trritdntrn Con 11. ApP￿nt￿ent0tr GT(pup IndependerJtExuininer Nutalie Beckett 12. A words PettTbeckoned8ho¥ith Tom to thtfrontof thehoiltopresent theFn with Wood8tod$ 0$ they hove wently been oworded bvith their WoodBodoe. 13. Otherb115ine55 Peteradvi5ed that Kingston Councilhuve oworded 7th Molden wirh G grantof E2,200for defvbrillator. He odvised thot trttining wouldbegiven tsndosked odults to pleosecomeforward. 14. ClosynQ ￿￿OrkS Motthewfini5hedbyexpre55ing theneedfor volunteers and theirimportonce to the G[oU￿ He5aid thereorelotsof movingpurts in the Group, soplea5ecould unypDtentiolvolunteers Step upandhelp. TheAGMfv"nishedotI3.'15pm Beaver Colony Annual Rèport 2022-2023 The Colony ha5 been running at full capacity all year and for every Beaver who attends there is another on the waitsng list itching to get in. Many are joining the waiting list on recommendation of an existing member which has to be a good sign. In the course of the year Beavers were awarded a total of 270 badges, among them 5 Chief Scouts Bronze Awards Ithe best badge you can get in Beaversl achieved by Alice, 151a, Ann, Abram, and Izzy. Alongside having103ds of fun Beavers have participated in.. soft archery, wide games, gardening, camp craft, sports, exploring, lego challenge, scout values, communicator, marshmallow spiders, circus skills, space, experiments. Chinese new year, safety. pancake day, health & fitness. marshmallow towers, faith badge. global issues Irecyclingl. Sleepovers at Walton Firs Activity Centre near Cobham in Spring and Autumn were extrernely popular with 19 attending in Autumn and 15 in Spring. The Beaver sectson is normally swamped with 3 range of actrvities run by District (Panto, Explorer Oay, Science Day. Sleepover), but these have not resumed post COVID. l am immensely grateful to the team of leader5 whose able Support and enthusiasm have made running the Colony such a pleasure this year. Sadly Sally Berlemont has been forced to Stop attending due to pressure of work but Lucinda Cooper has been joined by Grant Sidwell, Richard Kirk, and Danny Finn. Richard has 50 enjoyed helping that he has been moved to set up his own Colony at 8errylands Scout Group. Jack Zhou has been replaced by Luke Thompson as Young Leader and is proving a valuable member of the team. Peter Moms, Gcting 8egver5cout Leoder Cub Pack Annual Report 2022-2023 The Cub Pack has run below full capacity for muth of the year and Continues to do so. This is due to a lack of regular adult helpers. At one point Pack numbers were increased when Nick Tomassi joined the team but he failed to persist in the role. There are currently 33 in the Pack with 30 of Cub age ON the waiting list. io In the course of the year Cub5 were awarded a totsl of 326 badges, among them Chief Scouts Silver Awards to Ewan and Keira. Alongside havin8103ds of fun Cubs have participated in.. St Geoge's Oay & scout values. wide game. archery with recurve bows, camp skills. fire lighting, air rifle shootin& pioneering, navigation skills, a hike. athletics, backwoods cooking, water games. team leading, sports, home skills, emergency aid. treasure hunt. circus skills, community, kendo la martial artl, knots, ballista, astrology, pancakes, healthy eating, faith badge, junk modelling Cub5 have enjoyed a 2-night Pack holiday indoors at Walton Fir5 in the autumn. Senior Cubs also had a 2-night camp in tents in early May. A 3-night camp at Tolmers near Potters Bar clashed with the Platinum Jubilee and was cancelled due to lack of support. Similar to the Beavers, there has not been the usual round of Cubs District events since COVID. We have been delighted that Holly Thornpson, a Young Leader, ha5 continued to help regularly at Cubs even after completing her Duke of Edinburgh award volunteerine. She is greatly valued as a member of the team. Despite encouragement. our other young leader, Ben Welch, could not be persuaded to persist in the same wav. Peter Moms, Gcting Cub Scout Leqder Stout Troop Annual Report 2022-2023 Since our last AGM the number within the troop has 32 scouts on the books with S patrols and between 20 & 25 coming on a weekly basis. The troop has had a strong & steady leadership team since 2019 Imyself, Peter & Nathan). We have also had Fan & Helen join the troop a5 uniformed leaders & I would like to welcome them to the leadership team. We have had a varied programme over the past year or so,. as we have had a number of activities based in and out of the scout hall. During the autumn term, the troop were working towards their challenge badges. Some of the activities that we had done during our weekly meetings included Archery, Emergency aid, Robot Wars and a wide game. li An Autumn camp was organi5ed for November 2022. 1 feel that the carnp was a 5UCCe55 as all those who attended the camp and had 3n enjoyable & positive experience. During the spring term our programme included activities such as climbing. navigation, disability awareness and cooking. A one night camp to Polyapes was organised for scouts to practice their stealth skills/put them onto practice on Oxshott Heath. During the summer terrn, we had gone to Dartmoor during the weekend of the Kin8$ Coronation with some of the older scouts for a remote camp Iwhich wa5 a 5ucce55ful tripl and had spent some meetings to prepare for this. For scouts not attending remote camp. we had run a meeting for those not attending remote camp. A summer camp is also being organised for the first week of the school summer holidays, which will be a 7-day camp in the Peak District District events are organised and promoted for all members of the troop to attend and are planned into the programme when adverhsed. Over the weekend of 18119 March,. county had oreanised a night exercise at Boidierhurst Scout Campsite. We had one competitive team entered Iwho came 12th in the event) The air rifle club also held a competition in May, which took place over the weekend of 20121 May which some sCOUt5 participated in and l am proud to say we came 1st in the novice (under 1251 category. With regards to participation in both events l am proud of everyone that took part in both events and feel that participants should be proud of themselves in taking part Finally, I would like to give thanks to the leadership team (current & newl, as without their hard work and effort5, the troop wouldn't be a5 successful a5 it is. Bhavith Nogoria. Assistont Scout Letsder Hall Fabrlc Report 2022- 2023 Emily Hampton's Dance Class has established its own dance studio and so has stopped using the hall. Other than this use of the hall has been strong. 12 The Group has continued to maintain and improve the hall. Work completed has included.. Major works Having obtained a Neighbourhood Grant from the Council the Group has installed and commissioned a defibrillator Minor works A strimmer has been purchased to facilitate volunteer5 to cut the 8ras5 Regulatory Gas safety check completed Falling just outside the reporting year a working party later in April 2023 achieved marvels clearing redundant equipment, weeding paths, cutting up oil drums (to act as altar fires), removing a buddleia blocking a fire exit, and generally tidying up the garden. Work wa5 a150 done to prepare for various electrical project5 around the site (internal & external lightinel. Lease negOtIa￿On Relations with the Church remain good but it is immensely frustrating that the Scout Group's lease on the hall is still outstanding. The lease expired in May 2019. With the agreement of the Church, the Group continues to manage the hall under the terms of the old lease. The PCC ha5 Voted unanirnously to renew but Diocesan Solicitor5 are provine extremely tardy in preparing new documentation. Peter Morrls Minibus Report 2022- 2023 The minibus and trailer were extensively used in the period by the Pack and Troop, bv County DofE Groups and by other Group5 in the District and in wider Scouting. Having Pa55ed it5 MOT the Exec decided to Spend money to make the bus more reliable. New batteries, a full set of tyres were purchased and optional work was commi55ioned to improve steering and tyre wear. It has been established that the bu5 will benelit from the ULEZ grace period when it is extended in August this year. Peter Moms 13 Quartermasters Report 2022- 2023 The Group continues to Spend money to maintain and rnarginèlly extend its Camping and acknvity equipment though not on the scale of previous years. This has included purchase of dining shelters, a fridge, water carriers and expedition tent footprints. Some archery ground quivers have also been acquired. Peter Moms Group Scout Leader's Annual Report 2022-2023 The Group is in robust good health and, as you will have heard from preceding reports. providing excellent Scouting experiences to our Young People. An increasing number of adults are getting involved in supporting delivering camps and meetings and hopefully hnding that being involved as an adult is great fun, as well a5 being sociable, rewarding and worthwhile. I have been especially pleased to welcome Danny and Fan to the Leadership Team in Beavers, as well as Fan and Helen to the Leadership Team in Scouts. As mentioned, the number of people participating in the recent working party was also hugely encouraging. You will not be surprised to hear that we intend to build on this success with future opportunitie51 It 15 great to be supported by such an enthusiastic Scout Group Executive. My personal thanks to them for all they do and for being such fun to work with. The one nut we do not seem able to crack at the moment is èdding adults to the Leadership Team in the Cub Section. You will have heard that numbers in Cubs are being held down whilst we only have 2 regular helpers in addition to myself. The Scout Association is taking steps to make it even more flexible, easy and enjoyable for adults to get involved in Scouting. So if you think you Might be able to help in Cubs, or on other ways around the Scout Group, please do have a chat with me or any member of the Executt"ve or Leadership team. Peter Morrls, Group Scout Leuder Treasurer's Report- Scout Group Accounts 2022- 2023 During 2022123 we saw a healthy increase in Group Income as Sections and our established hirers of the hall continue to run their regular sessions. However, we did 14 also See we did increases in Group Expenditure, Some of it related to increased running costs of the hall but also due to costs directly related to the Group achvity. Consolidated Group Income: £62,293.24 Consolidated Group Expenditure.. £54,818.99 Surplus. £7,474.25 Consolidated Group Income: £62,293.24 A significant Contribution to the Group Income is from the hire of the hall which is booked up most nights with regular clubs and classes from local organisations. Also, the Green Lane Nursery use the hall weekdays throughout the school term times. Consequently, income from hall letting5 for this year was £34,453.50. In addition to income from section activities and hall rental, we also were able to successfully claim for Gift Aid on membership subscriptions and meant we received £1,386.38 in Gift Aid this year and can now make regular claims moving forward. Fundralslng The Group have also received income from fundraising initiatives. Easyfundraising is a charity shopping site that has partnership5 Wlth over 7,000 brands who will donate part of what YQU Spend on their website to a cause of your choice. Thi5 year 7th Malden Scout Group have received £61.23 frorn Easyfundrai5ing and we would encourage parent5 to use this website to help us tontinue generating income in this wav. Another fundraiser that 15 proving to be both successful and a bit of fun at the same time is our Christmas Trees Sale. We have partnered up with an association which supplies Christmas Trees to Schoo15 and Scout Groups in our area and donates 25% of the proceeds of the sales to the Group. In December many of our parents and children volunteered to sell the Christmas trees on 3 couple of Saturdays. Although it was a bit chilly, everyone enjoyed getting involved and we ended up raising £649.02 for the Group. Also, in March the 7th Malden Scout Group held our first Ceilidh which proved to be a very successful social event for the children and their families as well as raising £263.97 for the Group- 15 Consolidated Group Expènditurè- £54,818.99 Group Expenditure increased in 202212023, but l am pleased to report that approximately £20,000 of this is directly attributable to Group Meetings and Activities as well as approximately £3,000 the purchase of new equipment to support these activities. As detailed in the Hall Fabric Report there were ongoing maintenance and regulatory servicing costs which brought the costs for these activities to £883.19 including the purchase of the lawn mower and 5trimmer. The Uknlity costs this year, including cleaner costs, totalled £14.854.50. This is an increase from last year 2021120221£10,385.021 as prices for all of these services have been increasing over the last year. Contracts for Electricity supplies were renewed in April and June 2022 and the current Gas contract runs until October 2023, so Gas Prices were not be affected this year but will increase next. To help address these increases, the Executive Committee have written to our regular hall hirers to advise that we may have to introduce an Energy Levy of £2 per hour from the renewal of the gas contrèct in October 2023. We are also pleased to have been awarded a Neighbourhood Grant from the Council the Group which enabled us to install and commission a defibrillator at the Scout Hut. The cost of this equipment was £2,482 and we received a Grant of £2,200. The Scout Group do not own the Green Lane Scout Hut,. it is the property of St. lame5 Church. We have an arrangement with the church whereby any profit5 generated from the hire of the hall are shared equally between ourselve5 and St. James. Thi5 year l am pleased to say that we will be able to pay the PCC £9.839 in profit. Surplus: £7,474.25 l am pleased to report that the Group has ended the year with a healthy surplus of £7,474.25. 7th Malden (St. Jamesl Scout Group remains in a good financial position, closing the year with a total cash funds of £51,243.94 acr055 the Group. The set of Accounts are presented as a separate document. Kathryn Donnelly- Scout Gmup Treusurer 16 7th Malden Scout Group- Group Constitution The scout Association requires groups to adopt a formal constitution. The following represents an ideal Constitution and will apply where the Circumstances and the support allow. This is extracted from the Scout's Policy, Qrganisation and Rules IPORI, sections 3.23, 3.7-9 and supporbng factsheets. The Group Scout Council The Group Scout Council is the electoral body which sUPPOrt5 Scouting in the Group. It 15 the body to which the Group Executive Committee is accountable to. The Group Scout Council will hold an Annual General Meeting IAGMI within six months ol the financial year-end to carry out its statutory purposes. The 05e of the Grou Scout Council is to.. Approve the Group Scout Leader's nomination for the Group Chair and other nominated metnbers of the Group Executive Cornmittee. Elect 3 Group Secretary 8nd GroupTreèsurer. Elect Parent Representatives to the Executive Cornmittee. Receive and approve of the annual statement and report of account5 as presented by the Group Treasurer. Receive and consider the annual report by the Group Executive Committee as presented by the Group Chair. Appoint an auditor, independent examiner or scrutineer of the annual accounts. Provide 3 forum for parents, members and other associates of the group to ask questrons of the Group Executive Comrnittee Members and Le3der5. The Group Scout Council is made up of and attended by,. All members of the Executive Committee, All Group Scouters," Group Scout Le8der, Deputy Group Scout Leader, Section Leader5, Assi5tsnt Section Leader5, Section Assi5tsnt5, Occasional Helpers, as well a5 Parents, Scouts. Cub Scouts, Be3ver Scouts and members associ8ted with or Invited by the group to attend at the discretion of the Group Scout Leader. The Group Executive Committee The Scout Group is led by the Group Scout Le3der and manèged by 3 Group Executive Committee. The Executive Committee exists to 5UPPOrt the Group Scout Le3der in meeting the responslbiiities of their appointment. They are accountable to the Group Scout Councll for the S3ti5factory running of the Group. The Group Scout Leèder Is 3sslsted and supported by the Group Scouters in the dellvÈry of the high-quality b31anced Progr3mme for young people within the Group. 17 Members of the Executive Committee must act collectively as charity trustees ol the Scout Group and in the bÈst interests of its members. The Ose of the Grou Executive CorDmittee is to.. Protect and maintain any property and equipment owned by or used by the Group. Manage the Group finance5. Provide insurance for people, property and equipment. Provide Sufficient resources for Scouting to operate. Thi5 include5, but 15 not limited to, supporting recruitmenr, orher adult support, and fundraising activities. Protnote and support the development of Scouting in the local area. Manage and Implement the Safety Policy locally. Ensure that a positsve image of Scoutsng exists in the local community. Appoint and manage the operation of any 5ub-Comrnittees, inclu(ling appointing a Chair to leÈd thÈ sub-committees. Ensure that Young People are meaningfully involved in decision making at all levels wlthin the Group. The opening, closure and amalgamation of Sections in the Group as nece55ary. Ensure compliance with the Policy, Organisation ènd Rules of The Scout Association. The Grou Executive Committee consi5t5 Of.. Ex-officlo Members- Members who sit on the Executive Committee by virtue of their appointment held within the Group. Group Scout Leader Deputy Group Scout Leader Group Chair (Nominated by the Group Scout Leader and approved by resolution of the Group Scout Council atthe Annual General Meeting each yearl. Group Secretary (Nominated by the Executive Committee and Elected by resolution of the Group Scout Council at the Annual General Meeting each yearl. GroupTreasurer (Nominated by the Executive Committee and Elected by resolution of the Group Scout Council at the Annual General Meeting each yearl. Section Leaders Partnered Explorer Scout Sectlon Leader Ilf Appointed). There is no fixed term of office for ex-officio member5. Membership of the committee is forfeited on resignation from the appointrnent. In the case that the Group Chair, fjroup Secretary or Group Tre8surer become vacant mid-term, the Group Scout Leader c8n appoint someone to act in èny of these role5 for a short time until they can be approved by the Group Scout Council. 18 Elected Members- Persons elected at the Group Annual General Meeting of the Group Scout Council. Parent Represertatives (The committee will be made up ol at least six parent rÈprÈsÈntativesl. Scout or Partnered Explorerswut Represerrtatives Ilf Appointed). Persons nominate themselves, usu811y èfter discusslon with 8 Leader. Elected members have a fixed term in office of one ye3r but, have no limit on the number of time5 of reelection. Membershlp Is forfelted upon resignation or If they or thelr child leaves the group. Nominated Members- Member5 nominated by the Group Scout Leader and then approved by the Group Scout Council 8t the Annual Gener81 Meeting to join the Execurve Committee. Group Deputy Chairlsl sslstant Sethon Leaderlsl Group Qu2rterma$ter A nominated member has 3 fixed term in office of one year but has no limit on the number of time5 of re-nomination. The number of nominated members cannot exceed the number of elected members. Membership of the committee is forfeited upon resignation from the role. Co-opted Members- Members co-opted 3nnually by the Executive Comrnittee to join. Group Advlsorlsl Group President IHonoureel Groupvice Presidentlsl (Honoureel Members Bre usually co-opted if the Group ExecutivÈ Committee believes they are suitable for a Specific function, often as they have a specilic Skill or background. Co-opted members can be appointed by the Group Executive Committee mid-ye3r if required. Co-opted members h3ve a fixed term in office of one year, or until the time of the next Annual General Meettng of the Group Scout Council, whichever is sooner, but have no limit on the number of times of being co-opted. Membership Is forfeited upon reslgn3ti0n from the role. The number of co-opted members cannot exceed the number of elected members. An appointed Group President or Group Vice President may servÈ In a non-executive role. The role5 of Group Choir Group Deputy Chair Group Secretory, Group Tretjsurer Jndelected porerjt iepresentative5 conrjot be held by gppointedmcinJgerorleuder within the gTOiIP. Only in extreme circumstonces moy the Group Scout Leoder tsct os Group Choirfor ts short peiiod. 19 Where a mernber cannot attend a meeting the Group Scout Leader invite another to represent them. For exlrnple, if 4 Sethon Leader cannot attend an A5515tsnt Secbon Le4der could be invited to represent them and the Section in their place. No individual can hold rnore th3n one of the appointment5 of Group Ch4ir, Secretary or Treasurer in the Executive Committee. Neither can these appointments be combined In 8ny W3y. All ex-officio. eletted, nomlnated and co-opted members of the Group Executive Commlttee 8re Charity Trustees of the Scout Group. Only persons aged 18 and over may be full voting members of the Group Executive Committee because ol their status as Charity Trustees, however, the views of youn8 people in the Group musr be taken into consideration. Sub-comrnittees con515t of mernber5 nominated by the Group Executive Committee. The Group Scout Leader, Deputy Group Scout Leader and the Group Chair will be ex-officio members of any Sub-committee of the Group Executive Committee. Any fundr8ising committee must include at least two other Members of the Group Executive Committee. No Section Leader or sistant Leader m8y serve on such a fundraising sub-committee. 20 llnii ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 7[th] Malden (St.James) Scout Group **On accounts for the year** March 2023 **Charity no** 303760 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 24/01/2024 **Signed: Name:** NATALIE BECKETT **Relevant professional qualification(s) or body (if any): Address:** 64 Church Rise, Chessington, Surrey, KT9 2EZ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**