**1ST MALDEN SCOUT GROUP (Registered Charity No: 303757)**
**TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST DECEMBER 2025**
**1ST MALDEN SCOUT GROUP**
**(Registered Charity No: 303757)**
## **TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST DECEMBER 2025**
## **CONTENTS**
|Administrative Information
Objectives and Activities
Achievements and Performance
Financial Review
Structure, Governance and Management
Declaration
Independent Examiner's Report
Balance Sheet
Income and Expenditure Account
Notes to the Accounts|**Page**|
|---|---|
||3
3
4
4
5
6
7
8
9
10|
2
**ADMINISTRATIVE INFORMATION**
**Section A – Reference and Administrative Details**
**Charity Name:** 1[st] Malden Scout Group **Registered Charity Number** 303757 **HQ Registration Number** 10010555 **HQ Address:** Tadworth Avenue New Malden Surrey KT3 6DJ
## **Position and Names of the Trustees who manage the Charity:**
## **Appointed Trustees**
Chair: James Havelock Treasurer: Dave Johnson Hazel Giles Nicola Jordan Siew Peng Lim Rob Pringle Rob Shrimpton Paul Teasdel Genevieve Truscott Holly Walters Yvonne Wilkinson (Group President)
## **Ex-Officio**
Group Lead Volunteer: Jane Pringle **Bankers:** Santander Redwood Bank **Independent Examiner:** Geoff Willan Wandsworth London SW18 2TF
## **Section B - Objectives and Activities**
_Summary of the purpose and objects of the charity as set out in its governing document._
The objectives of the charity are as a part of The Scout Association.
**The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
**The Values of Scouting** As Scouts we are guided by these values:
**Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with others and make friends.
**The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
_Summary of the main activities in relation to the purpose and objects._
In developing its activities the Group has, over the year, organised a number of events ranging from 3
camps to arts, visits, crafts and sports. These events would not have been possible without assistance provided by volunteer leaders who generously give their time for which the trustees are very grateful.
_Statement confirming the trustees have had regard to the guidance issued by the Charity Commission on public benefit._
The trustees confirm that the charity meets the Charity Commission's Public Benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section C – Achievements and performance**
With the Colony full at 24 Beavers the leadership team remains strong and Beavers is lucky to be supported by an active team of Young Leaders too. The leaders organised camp fires, dough twists, seed planting, treasure hunts, history hunt around New Malden, walking along the Hogsmill, balloon cars, water fights and boxing. Young Leaders stepped up to the challenge and completed missions towards their Young Leader awards.
Cubs has remained around 30 young people and completed the Local Knowledge, Athlete and Scientist badges among other activities. They did plenty of traditional Scouting skills like outdoor cooking, map and compass work and putting our vintage trek carts together. They had a pack holiday in Bentley Copse in July 2025.
Scouts has remained around 24 this year. They worked on their navigation and bush craft skills and took part in a competitive Night Hike with other local troops. 18 Scouts completed their Expedition Challenge in Summer 2025 and in September they took part in a Survival Camp, sleeping in shelters they had built.
Joint events in 2025 included the family picnic in Beverley Park at the end of the summer holidays, Remembrance parade in November and our Group Carol Service in December.
We continue our successful partnership with Voyager ESU, a popular Unit for 14 to 18 year old Explorer Scouts that shares our HQ and is fed by a number of local Scout Troops including our own.
Our 'HQ Development' working party continues to investigate ways to improve our use of our Tadworth Avenue site. After a pre-planning meeting with RBK planning an open morning was held for neighbours and other interested parties. The group is now in a position to submit plans for approval. We have £50,000 allocated to Restricted Funds towards future HQ development. The next stage will be fundraising and applying for grants to progress with the redevelopment of our building.
The Trustees are enormously grateful for the time our adult volunteers spend ensuring that our young people can access a range of activities and experiences and gain important skills for life along the way.
## **Section D – Financial Review**
## _Review of the financial position_
The Group’s Financial Review is contained in pages 8-9 of this Document.
At the end of the financial year there was a surplus of £15,917.
_Policy on Reserves, why they are held, and the amount of reserves_
The trustee’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The trustees consider that the group should hold a sum equivalent to 12 months running costs and therefore the cash reserve should not be allowed to fall below £4,000. There is £50,000 allocated to restricted funds for the future development of the Group's HQ.
## _Policy on Investments and investment performance_
Currently all receipts are paid into a Santander current account. Separate savings accounts are
4
held with Redwood Bank.
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.
## _A description of the principal risks_
The Group Trustee Board has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which, with the exception of payments in cash made by event organisers, are all paid by cheque or BACS. All receipts are banked, normally within 14 days of receipt.
An Insurance Policy is held to provide cover for people assisting at Group events who are not covered by Scout Association membership.
## **Section E – Structure, Governance and Management**
## _Type of Governing Document_
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
## _How the Charity is Constituted_
The charity is a trust established under its rules which are common to all Scouts. It is constituted as an educational charity.
## _Trustee Selection Methods_
The Trustees are appointed in accordance with Policy, Organisation and Rules of the Scout Association
_Policies and procedures for the induction and training of trustees_
All Trustees complete The Scout Association trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required.
## _Additional governance arrangements_
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 10 Trustees (including 1 Ex Officio Trustee, the President) and meets at least every 3 months. The Trustee Board is supported by a Board Administrator.
The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programs that give young people skills for life. The Trustee Board maintains appropriate governance policies and oversight.
The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly.
The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order and everyone follows legal requirements and Scout Association Policy, Organisation & Rules.
This includes responsibility for:
5
- Promoting a positive image of Scouting in the community, as well as its development;
- Developing, maintaining and regularly review the risk register, including putting in place appropriate mitigations;
- Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;
- Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;
- Ensuring that property is appropriately managed;
- Maintaining appropriate insurance of persons, property and equipment;
- Assisting in the recruitment of leaders and other adult support;
- Having an open and transparent selection process for the recruitment of Trustees;
- Appointing Advisors as required;
- Ensuring effective administration is in place to support the Trustee Board;
- Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;
- Ensuring incidents are appropriately reported in line with regulation and policy;
- Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
- Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
- Ensuring compliance with Data Protection legislation;
- Acting as a responsible employer for any employees, who are effectively managed.
## **Section F**
## **Declaration**
The Trustees declare that they have approved the Trustee’s Report above.
Signed on behalf of the Charity’s Trustees by:
|**Signature**|||
|---|---|---|
|**Name**|James Havelock|Dave Johnson|
|**Position**|Chair|Treasurer|
|**Date**|||
6
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 1ST MALDEN SCOUT GROUP**
I report on the Accounts of the Group for the year ended 31st December 2025 which are set out on pages 8 - 9.
## **Respective responsibilities of the Trustees and Examiner**
As the Charity's Trustees you are responsible for the preparation of the Accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply.
It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
## **Basis of Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the Accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable excuse to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 41 of the Act and
- to prepare Accounts which accord with the accounting records and
- to comply with the accounting requirements of the Act have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached,
3. which gives me reasonable cause to believe that in any material respect the accounting rules of the District's Constitution have not been met.
## _**Geoff Willan**_
Wandsworth London SW18 2TF
7
**1ST MALDEN SCOUT GROUP**
## **BALANCE SHEET AT 31ST DECEMBER 2025**
|**FIXED ASSETS**
Group Headquarters
Equipment
**CURRENT ASSETS**
Cash at Bank
Cash in Hand
Deposit Account
Sundry Debtors
**CURRENT LIABILITIES**
Creditors - amounts falling due
within one year
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
Represented by:
**ACCUMULATED FUNDS**
**GENERAL FUNDS**
As at 31st December 2024 (2023)
Revaluation of Group HQ
Allocated to Restricted Funds for HQ Development
Surplus/(Deficit) for the year (General Funds)
**RESTRICTED FUNDS**
Reserve for HQ Development
As at 31st December 2025 (2024)|**2025**
**2024**
**NOTES**
**£ £**
2(a) 450,000 93,498
2(b) 10,661 11,846
_______ ______
460,661 105,344
_______ ______
10,898 15,583
146 64
101,356 78,302
4 124 76
______ _____
112,524 94,024
______ ______
3
5,392 3,994
_____ _____
107,132 90,030
______ ______
567,793 195,374
====== ======
195,374 178,546
356,502 -
(50,000) (50,000)
15,917 16,828
_______ ______
517,793 145,374
50,000 50,000
_______ ______
567,793 195,374
====== ======|
|---|---|
8
**1ST MALDEN SCOUT GROUP INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2025**
|
|2025
2024
NOTES
£ £ £ £
INCOME
Group Membership fees received
12,478
11,722
Donations for use of HQ - General
15,288
16,460
Grants, Awards and other donations 5
20
2,074
Fund-raising events
669
287
Interest received
3,105
1,497
Activities and camps
6,686
7,676
Sale of Uniform items and Polo shirts
-
-
Tax refund
3,407
2,651
_____
_____
41,653
42,367
LESS EXPENDITURE
Membership subscriptions to Scout Association 5,952
5,320
Rates and water
408
47
Light and heat
1,901
1,382
Repairs and maintenance
6
3,165
4,504
Structural Design & Planning consent
1,056
-
Broadband
528
660
Insurance
1,041
993
Fund-raising costs
-
-
Activities and camps
6,948
8,070
Section meetings expenses
1,243
1,138
General Group costs(Quiz night, Group badges, gifts, etc.) 554
305
Section badges and uniform items
952
780
Polo shirts and clothing
25
431
Sundries
120
85
GoCardless charges
658
504
Depreciation: Equipment
1,185
1,320
______ 25,736 _____ 25,539
_______
______
TOTAL GROUP INCOME OVER EXPENDITURE
GENERAL FUNDS
15.917
16,828
RESTRICTED FUNDS
-
-
______
_____
15,917
16,828
======
=====|
|---|---|
9
**1ST MALDEN SCOUT GROUP NOTES TO THE ACCOUNTS**
## **1. Accounting Policies**
The Charity's accounting policies include the following:
(a) The accounts are prepared under the historical cost convention
- (b) Equipment is written down at a reducing rate of 10%.
## 2. **Fixed Assets**
## **(a) Freehold Property**
The Group owns a property and grounds known as the 1st Malden Scout Group Headquarters in Tadworth Avenue, New Malden. In order to calculate the rebuilding cost of the property, the Scout Association has valued the HQ at £450,000 on the date of the last insurance renewal. The Trustees are adopting this sum as the current property revaluation
|
**3.**
**4.**
**5.**
**6.**
|B/fwd @ 31/12/24
£ 93,498
Revaluation of HQ
356,502
______
C/fwd @ 31/12/25
£450,000
======
**(b) Equipment**
B/fwd @ 1/1/25
£11,846
Additions
-
_________
£11,846
Depreciation for the year
1,185
________
Net Value c/fwd @ 31/12/25
£10,661
======
**Creditors**
£
Amounts due within one year:-
Membership fees in advance
4,701
Sundry creditors
691
________
5,392
====
**Debtors**
Sundry Debtors – Epsom District Store
124
====
**Other Donations and Awards**
Jack Petchey Awards (General Funds)
-
Other donations
20
_______
20
====
**Repairs and maintenance**
Gas certificate, PAT test. fire safety and Ring doorbell
299
Cleaning and cleaning materials
1,650
Grass cutting and petrol
947
Sundry maintenance and repairs
269
_______
3,165
====|
|---|---|
10