1ST MALDEN SCOUT GROUP (Registered Charity No: 303757)
TRUSTEES’ FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST DECEMBER 2022
1ST MALDEN SCOUT GROUP
(Registered Charity No: 303757)
TRUSTEES’ FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST DECEMBER 2022
CONTENTS
| Administrative Information Independent Examiner's Report Balance Sheet Income and Expenditure Account Notes to the Accounts |
Page |
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| 2 & 3 4 5 6 7 |
ADMINISTRATIVE INFORMATION
Section A – Reference and Administrative Details
Charity Name: 1[st] Malden Scout Group Registered Charity Number: 303757 HQ Address: Tadworth Avenue New Malden Surrey KT3 6DJ
Position and Names of the Trustees who manage the Charity:
Ex-Officio
President Chairman: Secretary: Treasurer: Group Scout Leader Beaver Scout Leader: Cub Scout Leader: Scout Leader: Explorer Leader:
Yvonne Wilkinson James Havelock Dave Johnson Jane Pringle Natalie Wootton Dave Messenbird Rhiannon Elvin Speller (Arnie) Josh Bennett
Elected members
Nicola Jordan Rob Pringle Janet Rowe Rob Shrimpton Paul Teasdel Genevieve Truscott
Nominated Quartermaster
Bankers:
Santander Redwood Bank
Independent Examiner:
Geoff Willan Wandsworth London SW18 2TF
Section B – Governing Documents, Risks and Control
Type of Governing Document
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
How the Charity is Constituted
The Group is a Trust established under its rules which are common to all Scout Groups
Trustee Selection Methods
The Trustees are appointed in accordance with Policy, Organisation and Rules of the Scout Association
Risks and Internal Control
The Group Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which, with the exception of payments in cash made by event organizers are all paid by cheque or BACS. All receipts are banked, normally within 14 days of receipt.
An Insurance Policy is held to provide cover for people assisting at Group events who are not covered by Scout Association membership.
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Section C – Objectives and Activities
The objectives of the Group are as a Unit of the Scout Association
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by Adult leadership.
In developing the activities the Group has, over the year, organized a number of events ranging from camps to arts, visits, crafts and sports. These events would not have been possible without assistance provided by volunteer leaders who generously give their time for which the Trustees’ are very grateful.
Section D – Achievements
These are set out by the Group Chairman, Group Scout Leader and Section Leaders in their respective Reports at the Group’s AGM
Section E – Financial Review
The Group’s Financial Review is contained in pages 4-6 of this Document
At the end of the financial year there was a surplus of £9,776
Reserves Policy
Sufficient reserves are held to continue and develop the Group’s activities and headquarters
The Executive considers that the Group's cash reserve should not be allowed to fall below £4,000
The Executive agreed to allocate £25,000 to restricted funds for the future development of the Group's HQ
Investment Policy
Currently all receipts are paid into Santander current and deposit accounts. A separate savings account is held with Redwood Bank.
Section F
Declaration
The Trustees declare that they have approved the Financial Report
Signed on behalf of the Charity’s Trustees
| Signature | ||
|---|---|---|
| Name | James Havelock | Dave Johnson |
| Position | Chair | Treasurer |
| Date |
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 1ST MALDEN SCOUT GROUP
I report on the Accounts of the Group for the year ended 31st December 2022 which are set out on pages 5 - 6.
Respective responsibilities of the Trustees and Examiner
As the Charity's Trustees you are responsible for the preparation of the Accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply.
It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the Accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable excuse to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 41 of the Act and
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to prepare Accounts which accord with the accounting records and
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to comply with the accounting requirements of the Act have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached,
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which gives me reasonable cause to believe that in any material respect the accounting rules of the District's Constitution have not been met.
Geoff Willan
Wandsworth London SW18 2TF
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1ST MALDEN SCOUT GROUP
BALANCE SHEET AT 31ST DECEMBER 2022
| FIXED ASSETS Group Headquarters Equipment CURRENT ASSETS Cash at Bank Cash in Hand Deposit Account Sundry Debtors CURRENT LIABILITIES Creditors - amounts falling due within one year NET CURRENT ASSETS TOTAL NET ASSETS Represented by: ACCUMULATED FUNDS GENERAL FUNDS As at 31st December 2021 (2020) Allocated to Restricted Funds for HQ Development Surplus/(Deficit) for the year (General Funds) RESTRICTED FUNDS Reserve for HQ Development As at 31st December 2022 (2021) |
2022 2021 NOTES £ £ 2(a) 93,498 93,498 2(b) 10,318 10,539 _ __ 103,816 104,037 _ _ 9,613 6,427 87 71 48,346 42,500 4 126 - 58,172 48,998 _ 3 3,328 4,151 _ 54,844 44,847 _ 158,660 148,884 ====== ====== 148,884 152,529 (25,000) (25,000) 9,776 (3,645) _ 133,660 123,884 25,000 25,000 _ ___ 158,660 148,884 ====== ====== |
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1ST MALDEN SCOUT GROUP INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2022
| 2022 2021 NOTES £ £ £ £ Income Group Membership fees received 10,637 8,821 Donations for use of HQ - General 12,640 9,430 Grants, Awards and other donations 5 6,579 1,754 Fund-raising events 755 199 Interest received 846 27 Activities and camps 5,435 2,120 Sale of Uniform items and Polo shirts - - Tax refund 1,835 1,754 _ _ 38,727 24,105 Less Expenditure Membership subscriptions to Scout Association 3,960 2,736 Rates and water 288 - Light and heat 1,560 1,573 Repairs and maintenance 6 9,632 16,079 Postage and stationery 120 - Telephone and wifi 398 393 Insurance 1,031 989 Fund-raising costs 59 - Activities and camps 5,113 1,781 Leader 1st Aid Training 300 64 Section meetings expenses 2,337 1,258 General Group costs(Quiz night, Group badges, gifts, etc.) 1,246 - Section badges and uniform items 773 754 Polo shirts and clothing 180 421 Sundries 321 168 Donations - - GoCardless charges 486 363 Depreciation: Equipment 1,147 1,171 _28,951 27,750 _ _ TOTAL GROUP INCOME OVER EXPENDITURE (2021 - EXPENDITURE OVER INCOME) GENERAL FUNDS 6,794 (3,645) RESTRICTED FUNDS 2,982 - _ ___ 9,776 (3,645) ===== ===== |
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1ST MALDEN SCOUT GROUP NOTES TO THE ACCOUNTS
1. Accounting Policies
The Charity's accounting policies include the following:
(a) The accounts are prepared under the historical cost convention (b) Equipment is written down at a reducing rate of 10%.
2. Fixed Assets
(a) Freehold Property
The Group owns a property and grounds known as the 1st Malden Scout Group Headquarters in Tadworth Avenue, New Malden. In order to calculate the rebuilding cost of the property, the Scout Association has valued the HQ at £141,049 on the date of the last insurance renewal.
3. 4. 5. 6. |
B/fwd & C/fwd @ 31/12/22 £93,498 ====== (b) Equipment B/fwd @ 1/1/22 £10,539 Additions 926 _ £11,465 Depreciation for the year 1,147 _ Net Value c/fwd @ 31/12/22 £10,318 ====== Creditors £ Amounts due within one year:- Membership fees in advance 3,248 Sundry creditors 80 _____ 3,328 ==== Debtors Sundry Debtors – Epsom District Store 126 ==== Other Donations and Awards RBK - Hospitality Grant 2,667 RBK - Neighbourhood Grant (restricted funds) 2,982 Jack Petchey Awards (General Funds) 900 Other donations 30 _ 6,579 ==== Repairs and maintenance Plumbing 675 Skips and clearance 864 Asbetos removal 640 Shed install and work 513 Bike shed and ground clearance 2,300 Gas certificate, fire safety and Ring doorbell 360 Cleaning and cleaning materials 1,860 Grass cutting and petrol 330 Sundry maintenance and repairs 2,090 _ 9,632 ==== |
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