2020-12-31-accounts

1ST MALDEN SCOUT GROUP (Registered Charity No: 303757)

TRUSTEES’ FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2020

1ST MALDEN SCOUT GROUP

(Registered Charity No: 303757)

TRUSTEES’ FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2020

CONTENTS

Administrative Information Independent Examiner's Report Balance Sheet Income and Expenditure Account Notes to the Accounts	Page
	2 & 3 4 5 6 7

ADMINISTRATIVE INFORMATION

Section A – Reference and Administrative Details

Charity Name: Registered Charity Number: HQ Address:

1[st] Malden Scout Group 303757 Tadworth Avenue New Malden Surrey KT3 6DJ

Position and Names of the Trustees who manage the Charity:

Ex-Officio

Chairman: James Havelock Secretary: Genevieve Truscott Treasurer: Dave Johnson Group Scout Leader & Beaver Scout Leader: Yvonne Wilkinson Cub Scout Leader: Dave Messenbird Scout Leader: Jane Pringle Elected members Rebecca Dunne

Rebecca Dunne Nicola Jordan Kate Messenbird Rob Pringle Janet Rowe Rob Shrimpton Paul Teasdale

Nominated Quartermaster

Phil Dennis

Bankers:

Santander Redwood Bank

Independent Examiner:

Geoff Willan Wandsworth London SW18 2TF

Section B – Governing Documents, Risks and Control

Type of Governing Document

The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

How the Charity is Constituted

The Group is a Trust established under its rules which are common to all Scout Groups

Trustee Selection Methods

The Trustees are appointed in accordance with Policy, Organisation and Rules of the Scout Association

Risks and Internal Control

The Group Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which, with the exception of payments in cash made by event organizers are all paid by cheque or BACS. All receipts are banked, normally within 14 days of receipt.

An Insurance Policy is held to provide cover for people assisting at Group events who are not covered by Scout Association membership.

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Section C – Objectives and Activities

The objectives of the Group are as a Unit of the Scout Association

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by Adult leadership.

In developing the activities the Group has, over the year, organized a number of events ranging from camps to arts, visits, crafts and sports. These events would not have been possible without assistance provided by volunteer leaders who generously give their time for which the Trustees’ are very grateful.

Section D – Achievements

These are set out by the Group Chairman, Group Scout Leader and Section Leaders in their respective Reports at the Group’s AGM

Section E – Financial Review

The Group’s Financial Review is contained in pages 4-6 of this Document

At the end of the financial year there was a surplus of £11,996

Reserves Policy

Sufficient reserves are held to continue and develop the Group’s activities and headquarters

The Executive considers that the Group's cash reserve should not be allowed to fall below £4,000

The Executive agreed to allocate £25,000 to restricted funds for the future development of the Group's HQ

Investment Policy

Currently all receipts are paid into Santander current and deposit accounts. A separate savings account is held with the Scout Association.

Section F

Declaration

The Trustees declare that they have approved the Financial Report

Signed on behalf of the Charity’s Trustees

Signature
Name	James Havelock	Dave Johnson
Position	Chair	Treasurer
Date

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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 1ST MALDEN SCOUT GROUP

I report on the Accounts of the Group for the year ended 31st December 2020 which are set out on pages 5 - 6.

Respective responsibilities of the Trustees and Examiner

As the Charity's Trustees you are responsible for the preparation of the Accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply.

It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.

Basis of Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the Accounts.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable excuse to believe that in any material respect the requirements

2. to keep accounting records in accordance with Section 41 of the Act and

3. to prepare Accounts which accord with the accounting records and

4. to comply with the accounting requirements of the Act have not been met, or

5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached,

6. which gives me reasonable cause to believe that in any material respect the accounting rules of the District's Constitution have not been met.

Geoff Willan

Wandsworth London SW18 2TF

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1ST MALDEN SCOUT GROUP

BALANCE SHEET AT 31ST DECEMBER 2020

FIXED ASSETS Group Headquarters Equipment CURRENT ASSETS Cash at Bank Cash in Hand Deposit Account Scout Association Investment A/c Sundry Debtors CURRENT LIABILITIES Creditors - amounts falling due within one year NET CURRENT ASSETS TOTAL NET ASSETS Represented by: ACCUMULATED FUNDS GENERAL FUNDS As at 31st December 2019 (2018) Allocated to Restricted Funds for HQ Development Surplus/(Deficit) for the year (General Funds) RESTRICTED FUNDS Reserve for HQ Development As at 31st December 2020 (2019)

2020 2019 NOTES £ £ 2(a) 93,498 93,498 2(b) 10,557 9,983 _ __ 104,055 103,481 _ _ 4,215 8,215 489 783 45,048 29,936 2,072 2,072 4 - 146 51,824 41,152 _ 3 3,350 4,100 _ 48,474 37,052 _ 152,529 140,533 ====== ====== 140,533 136,741 (25,000) (25,000) 11,996 3,792 _ 127,529 115,533 25,000 25,000 _ ___ 152,529 140,533 ====== ======

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1ST MALDEN SCOUT GROUP INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2020

2020 2019 NOTES £ £ £ £ Income Group Membership fees received 9,859 9,962 Donations for use of HQ - General 3,934 6,974 Grants, Awards and other donations 5 12,236 625 Fund-raising events 287 3,640 Interest received 112 171 Activities and camps 3,818 15,302 Sale of Uniform items and Polo shirts - - Tax refund 1,456 888 _ _ 31,702 37,562 Less Expenditure Membership subscriptions to Scout Association 3,782 4,025 Rates and water 551 144 Light and heat 1,382 1,645 Repairs and maintenance 6 4,804 4,725 Postage and stationery 36 - Telephone & wifi 322 374 Insurance 959 913 Fund-raising costs - 317 Activities and camps 3,395 16,263 Leader Training - 240 Section meetings expenses 2,547 1,579 Badges and uniform items 194 894 Polo shirts & clothing - 426 Sundries 202 144 Donations - 350 GoCardless charges 359 621 Depreciation: Equipment 1,173 1,110 _19,706 33,770 _ _ TOTAL GROUP INCOME OVER EXPENDITURE GENERAL FUNDS 11,996 3,792 ===== =====

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1ST MALDEN SCOUT GROUP NOTES TO THE ACCOUNTS

1. Accounting Policies

The Charity's accounting policies include the following:

(a) The accounts are prepared under the historical cost convention (b) Equipment is written down at a reducing rate of 10%.

2. Fixed Assets

(a) Freehold Property

The Group owns a property and grounds known as the 1st Malden Scout Group Headquarters in Tadworth Avenue, New Malden. In order to calculate the rebuilding cost of the property, the Scout Association has valued the HQ at £136,280 on the date of the last insurance renewal.

3. 4. 5. 6.

B/fwd & C/fwd @ 31/12/20 £93,498 ====== (b) Equipment B/fwd @ 1/1/20 £ 9,983 Additions 1,747 _ £11,730 Depreciation for the year 1,173 _ Net Value c/fwd @ 31/12/20 £10,557 ====== Creditors £ Amounts due within one year:- Membership fees in advance 3,122 Dancing School Deposit 100 Sundry creditors 128 _____ 3,350 ==== Debtors Sundry Debtors – Epsom District Store - ==== Other Donations and Awards Jack Petchey Awards (General Funds) 2,236 Business Rates Grant (pandemic) 10.000 _ 12,236 ==== Repairs and maintenance Plumbing and repairs 688 Electrical 122 Gas certificate and fire safety 60 Skip hire 348 Cleaning (incl Covid sanitising) 1,475 Grass cutting and petrol 630 Sundry maintenance & repairs 1,481 _ 4,804 ====

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