1st Kingston Hill Scout Group Registration Number: 303755 293 Park Road Kingston upon Thames KT2 5LY Trustees Chair: Graham George Clive McDonald Treasurer: Nathan Friel Trustee: Stewart Nash Trustee’s Report 2021 This report covers the period 01/04/2020 to 31/03/2021. ## Structure 1st Kingston Hill Scout Group operates primarily as a centre for Scouting activities for young people. There are three Sections, Beavers (age 6-8), Cubs (age 8-10.5) and Scouts (age10.5-14). Scouts is inclusive, all children are welcome to join regardless of gender, religion or ethnicity. 1st Kingston Hill Scout Group operates a waiting-list policy for all Sections. The Beaver group in particular is over subscribed. Once a child leaves Scouts at 14 years of age they can continue in Scouting through a Young Leader Scheme, in which they will continue their journey through Scouting by assisting the younger age Sections. Each Section has a qualified adult Leader, registered with Scouting UK. They are assisted by another registered adult and often by young leaders as well. We also encourage parents to attend our meetings occasionally to assist. All assistance and involvement is provided on a voluntary basis. 1st Kingston Hill Scout Group operates a Group Executive Committee (GEC). This comprises elected members, Chair, Treasurer and usually one other Trustee. At meetings, these members invite along Section Leaders (and any assistants), a Secretary and Parental Representatives are also encouraged to attend. Meetings are formally recorded and minuted to provide a report for any actions necessary. The Hall at 293 Park Road is used for Scout meetings and activities and the field behind is used for outdoor activities and camps. When the Hall is not being used for Scouting activities at weekends and evenings, it is available for the public to hire as a venue. The bookings are administered by a parent volunteer. During School term-time the Hummingbirds Montessori Nursery hire the Hall and field during the day for their own use. ## Activities 1st Kingston Hill Scout Group operates during School term-time. Each Section meets once a week to develop new skills. Each child is encouraged to develop as an individual and as part of a group. Each weekly meeting will feature a ceremony, some learning and a physical activity. Progress can allow the child to receive a badge as a token of their achievement. Other activities throughout the year include overnight camps, which are conducted either on the field at our Hall or on other campsites. Each year 1st Kingston Hill Scout Group celebrates Guy Fawkes Night with a fireworks display. Tickets are made available to those who have children in attendance at the group. Several times a year we invite parents to come and assist in maintenance of the Hall and field. This usually happens over the course of a weekend. ## Objectives 1st Kingston Hill Scout Group engages and supports young people in their personal development, empowering them to make a positive contribution to society. ## Financial Review 1st Kingston Hill Scout Group operates with two bank accounts. One is used for day to day activity and one is a savings account and also holds deposit funds from hirers. The control mechanism for accessing both accounts is a complex mandate and it requires two signatories to release funds. Currently the signatories are the Chair and Treasurer. The bank accounts are monitored through internet banking. Balance of Current Account at year end was £21,021.70 Balance of Savings Account at year end was £19,813.32 Over the last year our overall income has increased on the previous year to £40,280.31 Hall hire has remained popular during times when social distancing has been relaxed. The major change has been the opening of Hummingbirds Montessori Nursery, which is operating weekdays during term-time. Some minor changes have occurred to facilitate the nursery, allocating them storage space for equipment and an office from which to base their business administration. These changes have been conducted to reduce the visual impact and retain the character of the Hall for the Scouts and other users. Our Savings Account holds deposit money (£1,400) from this enterprise. Subscriptions have been modified this year to compensate for the impact of the pandemic. It has not always been possible or safe to run face-to-face meetings. In line with advice from Scouting UK meetings have often been conducted through digital platforms. Consequently we asked for reduced rates/donations during these times. Our usual termly subscriptions remain at £42.00 per child. We offer reduced rates for families unable to meet this cost at our discretion on an individual basis. We have been the recipient of a £10,000.00 non-refundable grant from the Royal Borough of Kingston upon Thames. This funding was directed at community assets; it reflects not only the youth-work the Scouts are involved with, but also the use of the Hall as a hire venue, the Montessori nursery and the Hall’s occasional use as a voting station. This grant has compensated for the enormous loss in money taken subscriptions. Over the last year our expenditure has reduced to £13,007.67 Expenditure is down slightly this year. Most areas of spending have remained constant but our property maintenance costs have been reduced the most. The large amount of repairs and improvements achieved over the last few years have been good investments and have helped to reduce our maintenance bills recently. Utilities and insurance have increased and will most likely continue to do so. Spending on Scouting activities has been well down on recent years, this is a shame but is due to the pandemic. ## Future Plans We expect to get back to face-to-face Scouting mostly full time, but we must expect the occasional Coronavirus interruption. It would be great to be able to spend some funds on Scouting activities like camps again. Hopefully the Hummingbirds Nursery will continue to be based at the Hall and continue to contribute to our maintenance funds and benefit the Scouts and wider community. We intend to improve the car parking area which is in poor condition and holds surface water during storms. Another investment would be to replace our ailing ride-on mower to help keep the field in good condition. We shall use some of our surplus funds to pay for these improvements rather than keep excessive reserves in the bank account. Nathan Friel Treasurer Table 1 |**1st Kingston Hill Scouts 2020-21**||**April**|**May**|**June**|**July**|**August**|**September**|**October**|**November**|**December**|**January**|**February**|**March**||**Totals**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Income**|||||||||||||||| |**Donations**|||||||||||||||£0.00| |**Membership subscriptions**|||||||||£42.00|£84.00||£553.00|£252.00||£931.00| |**Gift Aid**|||||||||||||||£0.00| |**Fund Raising**||£10000.00|£447.35||||||||||||£10447.35| |**Camps and Activities**||£60.00|£50.00||||||£18.00|£7.00|£1.50|£100.00|||£236.50| |**Hall Hire**||||£5230.00|||£5440.00|£560.00|£340.00|£2328.00|£7363.72|£4800.00|£2600.00||£28661.72| |**Bank Interest**||||£1.60|||£1.36|||£0.37|||£0.41||£3.74| ||||||||||||||||| |**Total Income**||£10060.00|£497.35|£5231.60|£0.00|£0.00|£5441.36|£560.00|£400.00|£2419.37|£7365.22|£5453.00|£2852.41||£40280.31| ||||||||||||||||| |**Expenditure**|||||||||||||||| |**Camps and Activities**||£1086.18||||||||£249.95|£360.00||£35.00||£1731.13| |**Expenses**|||||||£160.00||£522.00||||||£682.00| |**Badges, Uniforms and Leader Training**||||||||||£49.00|||||£49.00| |**Van**|||||||||||||||£0.00| |**Property Maintenance**||£518.42|||||||£500.00|£204.00||£657.00|||£1879.42| |**Utilities**||£194.61|£146.18|£148.04|£137.60|£207.26|£297.61|£297.61|£505.41|£500.61|£500.61|£500.61|£500.61||£3936.76| |**Rates**|||||||||||||||£0.00| |**Insurance**||£2461.36|||||||||||||£2461.36| |**Capitation**||||||||||||£2268.00|||£2268.00| |**Bank Charges**|||||||||||||||£0.00| ||||||||||||||||| |**Total Expenditure**||£4260.57|£146.18|£148.04|£137.60|£207.26|£457.61|£297.61|£1527.41|£1003.56|£860.61|£3425.61|£535.61||£13007.67| ||||||||||||||||| |**Balance**|||||||||||||||£27272.64| ||||||||||||||||| |**Total Funds 2019-20**|||||||||||||||£6903.72| |**Total Funds 2020-21**|||||||||||||||£34176.36| 1 CHARITY COMMISSION FOR ENGMD AND WALES Independent 8xaminer's report on the accounts Ind•p•nd•nt ExamIne￿5 R•wt R•port to th• trustw morn￿￿ of 15+ Kin s+on Hill &oLptr Group On •GGounts for th• y•ar •ndod Ch•rlty no 31-03-2021 &)3755 Sot on p•g•S (remember 10 Indude the page numbeis ol additional 5hee151 I report to the tru8te88 on my examination d th• x¢ounts of the abo arity (kn Tru￿> ftx the year end&J3110312011. As Ihe charitls truste•8, ytyj are responsible for the Fyeparation of the unts in a(x￿dance *ryth the roquirements rf the Chariti•g Acl 20111lhe Re•ponslblllllo8 and bas1• of r•port I rewi in r88pect c* my gxamination of the Trust's ￿OUnta canied out under sec*on 145 of the 2011 Act and in carrying oul my ex￿InatIon. I have foll¢xYed dl the appli¢xble Th'reclion8 given by the Charity Commis8ion under aedi￿ 145{5)(b) of the A(*. Independent examlnefs Ststemont I have ￿Mpl￿ my examination. I confimi that no mat•rid matters have come to my attention in connection wilh the examination (crther than th disdosed belfm") whlch gives me ￿uSe to l)elie¥e that in. any material tt* accounting record8 were not ke0 in ￿cor￿ce ￿th 88clion 130 of the Charities Acl. or the acxounts did nLX wlth the a(wunting records; or accounts did ¢%mply wlth the applicable rgquir•ment8 cc#Keming the form ￿)ntent of accounts Set out in tho Chwiti88 (Accounts arKI Reports) Regulations 2CM)8 ￿her than 8ny requir•mant that the actounts give a INe and farf which is a matt•r considered as part of an independent exarrdnation. I have no wn(xms and have come 8uoss no ther matters in connedion th th• •xamination to which attention sh¢Juld be drawn in tt#s rep(xt in order to 6nabte a proper under3tsThJing rrf the ac£a)urrt$ lo be re￿. ' Phaso (knknte the wvrds in th• brnd(•ts Mthey (kn not aWy. IER Oct 2018 d:, 1glL gr Ix* 11 f(1 kjir ￿1￿￿ST01j IAPO Pl 74.. TXS ••y Iirn