TRUSTEES'ANNUAL REPORT For the period April 2024 to March 2025 Administrative Information 3rd Kingston scout Group is registered with the Charity Commissioners, number 303754, and whose correspondence address is 23 South Lane, Kingston-upon-Thames, Surrey, Kri 2NJ. The Group's banker5 are Lloyds Bank plc. The Group's independent examiner of the accounts is Mr Paul Gadd. ement Structure Governance and Mana 3rd Kingston Scout Group was constituted according to the rules of, and is recognised by, The Scout Association in 1913. The Group's governing documents are those of The Group's Constitution and those of The Scout Association. The latter consist of a Royal Charter, which, in turn, gives authority to the by-laws of the Association and to the Policy. Organisation and Rules of The Scout Association. The use of our f reehold land and buildings is restricted by a Trust Deed. The Group's responsibility for the long- term management of the freehold land and buildings is vested in the Special Trustees by virtue of a Declaration of Trust dated 10th March 1969. The Group is continuing in the process of transferring this to The Scout Association Trust Corporation. This is a technical transfer and does not impact the managing of the Grou p or it's land. The Group is an educational charity. The member5 of the Trustee Board are responsible for supporting the Group Scout Leader IGroup Lead Volunteer) and for the policy of the Group, as well as being responsible lor keeping proper accounts, protecting and maintaining the Group's property and equipment and making the necessary declarations and returns to the Charity Commissioners. In accordance with the Group's Constitution, the members of the Trustee Board are appointed by the 3, Kingston Scout Group Council at the Annual Meeting bearing in mind the legal requirements of the Charities Acts. The Trustee Board can also co-opt members to the Board during the year until the next Annual General Meeting. The Board members undergo training in relation to their role as Trustees of the Scout Group. The Board meets five times per year. The Trustees who served during the year until the signing of the report are- Position Name Term of Office Chairman John Woodville 2027 Secretary Sarah Lindberg 2027 Treasurer Gareth Hill 2027 Group Scout LeaderlGroup Lead Volunteer Richard Golding Ex officio Beaver Scout LeaderlBeaver Team Leader Christina Golding (resigned 26 Jun 241 Elected Parent Representative Karina Luchinkina 2026 Elected Parent Representative Colin Bowes 2026 Elected Parent Representative James Stammers 2025 Elected Parent Representative Jonathan Taylor 2027 Elected Parent Representative Chris Warry 2025 The Group has in place a system of internal controls that are designed to provide reasonable assurance against material mismanagement and loss- these include 2 signatories for all payments and insurance policies to ensure that insurable risks (particularly with regards to property and personal accident) are covered where practical. A key risk that the Group faces is the lack of adult volunteers. We are always willing to hear from more volunteers to help run the Section meetings and the Trustees continue to look to identify anyone who could help with this. Ob'ectives and Activitie5 The objettives of the Group are as a unit of the Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values.. o Integrity- We act with integrity,. we are honest, trustworthy and loyal. Respect- We have self-respect and respert for others. Care - We support others and take care of the world in which we live. o Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate wtth others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, worktogether based on the values of Scouting and- enjoy what they are doing and have fun o take part in activities indoors and outdoors o learn by doing share in spiritU31 reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. The adult leadership is provided entirely by volunteers. 3rd Kingston Scout Group is very grateful for this dedicated commitment and also for the voluntary sUPPOrt it receives from the Trustee Board members, supporters and parents, wrthout all of whom the Group would not be able to function. Achievements and Perfomiance The main achievements and performance of the Group relates to our fabulous young people and the leadership team. The Group Scout Leaderfs Report details the highlights of the Scouting year at 3, Kingston. Our Headquarters continues to provide community use. notably by a few of our local residents who continue to use part of our grounds to grow vegetables and plants- the results being seen outside and greatly admired by passers-by. A couple of local solicrtors, companies continue to use our car park. Unfortunately. The Rose Theatre put the safety of the Headquarters building at risk as well as clocking up large electricity charges; we have therefore parted company with them. Financial Review The Group's Financial Statements are attached. The major observation for this year is the continued investment in the Headquarters building,. mainly internal decoration which was long overdue (J-ust under £9,000 included within the HQ Repairs & Maintenance figure on the Income & Expenditure pagel. This is a visible and tangible use of the Groups, surplus fund5 and is the main contributorto the Group's deficit of £2,3041£34.812 last year after £42,000 spent on HQ Repairs & Maintenance). The Future Our relationship with Car Parkers remains strong and we believe that this income stream should continue for the foreseeable future as well as continuing to forge links with the local community. The Trustee Board continues to be mindful of its responsibilities and to use its best endeavours to ensu re that the Group's income is used wiselyforthe overall benefit of 3rd Kingston Scouting. The Leader5 continue to teach useful skills to the young people in the Group within an interesting and challenging environment. The Trustees declare that they have approved the Trustees, Report above. Signed on behalf of the Trustees, John Woodville (Chairman) 27 June 2025 li INDEPENDENT EXAMINER'S REPOR T to the Trustees of 3 Kingston Scout Group I report on my examination of the account5 of 3 Kingston Scout Group for the year ended 31st March 2025. Responsibilities and basis of report As the charity trustees of the Group. you are responsible forthe preparation of the accounts in accordance with the Charities Act 20111"the Act"). I report in respect of my examination of the Group's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent Examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act- or the accounts did not accord with the accounting records I have no concerns and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mr Paul Gadd Che5sington th 27 June 2025. 3rd KINGSTON SCOUT GROUP Chari number 303754 ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 INCOME & EXPENDITURE 2024 12025 Unrnstrict•d Re&ricted Funds Funds 2023 12024 Total Funds Total Funds NCOME Section Actlvltles Membership Sub5¢riPtiong less.. tlstricl I County l National share Subscripti(￿￿ Retained Gift Ad Camp & S1eepx)￿[ Income Section Acliiities & CXrtEThJS Donations & Grant5 ReceiKed Fundraising less relat8J donal1cr￿ paid 5,598 4 7361 5.598 14,736 862 2.493 3,299 472 102 5,686 13.584 2.102 2,059 2,725 65 1,078 - 2.493 3,299 472 7,228 7,228 8.029 Group HQ & Car Park rental inccffie Profil on Unifcffli s￿es Bank I InKeslment Interest Mi5Gellaneous Income 19.475 19.475 13.160 11041 4.645 1.923 1,923 21.398 21,398 17.701 TOTAL GROSS INCOME 28.626 ￿730 PENDITURE Section Actlvltles Youth Programrne & Acliiilies Youth Training Books & Badges Camp & SleewKer ExFenditure Equipment Donations Leader Unifi)m Printing. Postage & Stati(Yery 3.455 832 2,232 1,863 80 178 50 9.500 3.142 3.142 566 110 283 110 2&3 8.288 8,288 Neadquart•rs Running Rates Water & Se•wage Electricity Insurance HQ Repairs & Maintenance Car Parking Contract Depieciation 474 474 629 6.515 1679 9,746 691 340 3.028 2.765 42.089 6.515 2.679 9.746 20.043 20,043 48,913 Group AGM Expenses Socials Website & BroadbaThJ In￿st￿ent C(kSts Legal Fees Miscellaneous Expenditu 231 608 1.511 721 1.690 721 1,690 2.599 2.599 2.350 TOTAL GROSS EXPENDITURE 30,930 30,930 60,763 SURPLUS FOR THE YEAI 2.3041 12.3041 135,0331 21 3rd KINGSTON SCOUT GROUP Chari number 303754 ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 STATEMENT OF ASSETS AND LIABILrriES 2024 12025 Unrestrictsd Restrictsd Funds Funds 2023 12024 Totsl Funds Totsl Funds IXED net Land&Buildings RRENT ASSErs Unif0mi￿ Shirt stock Bank 875 38,290 75.930 875 38.290 77,560 471 33,171 9,698 75,670 159 Current Accounts tkposit Accounts In¥eslmenl Accounts Cash & CÈposit at Epsom & Ewell sC￿t Shop 1.630 140 140 119 169 CURRENT L BILITtES Creditors & Accruals NET ASSETS 115,236 1,630 116,866 119 170 FUND BALANC General Balance @ Beginning of the Year Transfer be￿￿n Funds Surplus for Year Balance @ EIYJ of the Year 117.540 117.540 152.573 12.304 115.236 12,3041 115,236 135.0331 117,540 Guymer Balance @ Beginning of the Year {Restrictsd) Transfer between Funds Surplus for the Year Balance @ End of the Year 1,630 1,630 1,630 1.630 1,630 1,630 Total Balance End of the Year 115,236 1,630 116,866 119,170 The Finaneial Ststements were approved by Ihe Trustees on 27th June 2025 and signed on their behalf Gareth Hill Treasurer NOTES TO THE FINANCIAL STA TEMENTS For the period ending March 2025 l. Bas(s of Pre aration The financial statements have been prepared in line with the Accounting and Reporting by Chartties Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard IFRS 102). Incomin Resources Membership Subscriptions Membership subscriptions cover the requirements of The Scout Association Headquarters, County and Distritt, as well as 3, Kingston Scout Group. The Group is held as agents of the fomier three and the Income & Expenditure Account reports net amount retained by 3 Kingston within Income. Incoming resources and related expenditure Where incoming resources have related expenditure (for example camps), the incoming resources and related expenditure are reported gross. Funds The Group holds one restricted fund li.e. the funds can only be expended on the specific object for which they were givenl, namely The Guymer Fund which is a fund given by the late Maurice Guymer to the Group to assist any 3, Kingston parents who are having financial difficulty to allow their child to attend camp. During the year, there were no draw-downs on this fund.