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2024-03-31-accounts

TRUSTEES’ ANNUAL REPORT For the period April 2023 to March 2024

Administrative Information

3rd Kingston Scout Group is registered with the Charity Commissioners, number 303754, and whose correspondence address is 23 South Lane, Kingston-upon-Thames, Surrey, KT1 2NJ.

The Group’s bankers are Lloyds Bank plc, Surbiton, Surrey.

The Group’s independent examiner of the accounts is Mr Paul Gadd.

Structure, Governance and Management

3rd Kingston Scout Group was constituted according to the rules of, and is recognised by, The Scout Association in 1913. The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which, in turn, gives authority to the by-laws of the Association and to the Policy, Organisation and Rules of The Scout Association.

The use of our freehold land and buildings is restricted by a Trust Deed. The Group’s responsibility for the long-term management of the freehold land and buildings is vested in the Special Trustees by virtue of a Declaration of Trust dated 10th March 1969. The Group is continuing in the process of transferring this to The Scout Association Trust Corporation. This is a technical transfer and does not impact the managing of the Group or it’s land.

The Group is an educational charity. The members of the Trustee Board are responsible for supporting the Group Scout Leader and for the policy of the Group, as well as being responsible for keeping proper accounts, protecting and maintaining the Group’s property and equipment and making the necessary declarations and returns to the Charity Commissioners. The Board consists of Chair, Treasurer, Secretary, Group Scout Leader, Section Leaders, parent and support representation and meets five times per year. The members of the Trustee Board are appointed and approved by the 3[rd] Kingston Scout Group Council at the Annual Meeting in accordance with the Policy, Organisation and Rules of the Scout Association, bearing in mind the legal requirements of the Charities Acts. The Trustee Board can also co-opt members to the Board during the year until the next Annual General Meeting. The Board members undergo training in relation to their role as Trustees of the Scout Group.

The Trustees who served during the year until the signing of the report are:

John Woodville Chairman
Sarah Lindberg Secretary
Gareth Hill Treasurer
Richard Golding Group Scout Leader
Christina Golding Beaver Scout Leader
Karina Luchinkina Parent Representative
Colin Bowes Parent Representative
James Stammers Parent Representative
Jonathan Taylor Parent Representative
Chris Warry (elected 5thJuly 2023) Parent Representative

The Group has in place a system of internal controls that are designed to provide reasonable assurance against material mismanagement and loss; these include 2 signatories for all payments and insurance policies to ensure that insurable risks (particularly with regards to property and personal accident) are covered where practical.

A key risk that the Group faces is the lack of adult volunteers. We are always willing to hear from more volunteers to help run the Section meetings and the Trustees continue to look to identify anyone who could help with this.

Objectives and Activities

The objectives of the Group are as a unit of the Scout Association.

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

The adult leadership is provided entirely by volunteers. 3rd Kingston Scout Group is very grateful for this dedicated commitment and also for the voluntary support it receives from the Trustee Board members, supporters and parents, without all of whom the Group would not be able to function.

Achievements and Performance

The main achievements and performance of the Group relates to our fabulous young people and the leadership team. The Group Scout Leader’s Report details the highlights of the Scouting year at 3[rd] Kingston.

Our Headquarters continues to provide community use; notably by The Rose Theatre Youth section as well as the use of our car park by local companies.

A few of our local residents continue to use part of our grounds to grow vegetables and plants with the results being seen outside and greatly admired by passers-by.

Financial Review

The Group’s Financial Statements are attached. The major observation for this year is the fall in net assets to £119,170 from £154,203 the previous year, compared with a surplus of just over £7,000 last year. This fall of £35,033 can be explained by the increase in "HQ Repairs and Maintenance" payments (see the Income and Expenditure sheet) of £42,089comprising mainly of the extensive works undertaken at HQ including replacement heating in the hall, replacement lighting and the complete refurbishment of the toilets, which was long overdue. This is a visible and tangible use of the Groups' surplus funds, and it is worth bearing in mind that this is still less than the Covid Support grant of £42,436 received in the financial year ending March 2021 (prior to which the net Assets of the Group were £93,222).

Our previously held investment matured during the year with an interest of £3,750. The Trustees have decided that the Group will not directly invest its resources in stocks and shares due to their high-risk nature. The Group continues to support and subsidise the Section Activities. It is the Group’s policy to hold sufficient sums in reserve to enable it to meet its ongoing expenditures – particularly with regards to the maintenance of the Headquarters.

At the end of the year the Trustees have approved payments for next phase of redecoration work throughout the HQ of £6,000, and the purchase of a defibrillator costing £1,500.

The Future

Our relationship with Car Parkers and The Rose Theatre remains very strong, and we believe that these income streams should continue for the foreseeable future as well as continuing to forge links with the local community.

The Trustee Board continues to be mindful of its responsibilities and to use its best endeavours to ensure that the Group’s income is used wisely for the overall benefit of 3rd Kingston Scouting. The Leaders continue to teach useful skills to the young people in the Group within an interesting and challenging environment.

The Trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the Trustees, 13 June 2024

INDEPENDENT EXAMINER’S REPORT to the Trustees of 3[rd] Kingston Scout Group

I report on my examination of the accounts of 3[rd] Kingston Scout Group for the year ended 31st March 2024.

Responsibilities and basis of report

As the charity trustees of the Group, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Group’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Paul Gadd

Chessington 13[th] June 2024.

3rd KINGSTON SCOUT GROUP [Charity number 303754] ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024

INCOME & EXPENDITURE

3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754]
3rd KINGSTON SCOUT GROUP [Charity number 303754]
ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024
INCOME & EXPENDITURE
Unrestricted
Funds
Restricted
Funds
Total Funds
5,686
5,686
(3,584)
(3,584)
2023 /2024		 2022/ 2023
Unrestricted
Funds		 Total Funds
INCOME
Section Activities
MembershipSubscriptions 5,686 5,680
less: District / County / National share (3,584) (3,502)
Subscriptions Retained 2,102 0
2,102
2,059
2,725
65
1,078
0		 2,178
Gift Aid 2,059 1,943
Camp& Sleepover Income 2,725 1,925
Section Activities & Outings 65 411
Donations & Grants Received 1,078 352
Fundraisingless donationspaid out 0 0
8,029 0
8,029		 6,457
13,160
(104)
4,645
0
Group
HQ & Car Park rental income 13,160 12,770
Profit on Uniform Sales (104) 25
Bank / Investment Interest 4,645 4,577
Miscellaneous Income 0 0
17,701 0
17,701		 17,724
0
25,730
TOTAL GROSS INCOME 25,730 24,181
4,265
832
2,232
1,863
80
178
50
EXPENDITURE
Section Activities
Youth Programme & Activities 4,265 3,291
Youth TrainingBooks & Badges 832 954
Camp& Sleepover Expenditure 2,232 2,618
Equipment 1,863 1,248
Donations 80 30
Leader Uniform 178 0
Printing,Postage & Stationery 50 36
9,500 0
9,500		 8,177
Headquarters Running 691
340
3,028
2,765
42,089
0
0
Rates 691 1,159
Water & Sewerage 340 177
Electricity 3,028 2,032
Insurance 2,765 2,840
HQ Repairs & Maintenance 42,089 344
Car ParkingContract 0 0
Depreciation 0 0
48,913 0
48,913		 6,552
Group 231
608
1,511
0
0
0
AGM Expenses 231 249
Socials 608 541
Website & Broadband 1,511 1,480
Investment Costs 0 0
Legal Fees 0 0
Miscellaneous Expenditure 0 0
2,350 0
2,350		 2,270
0
60,763
TOTAL GROSS EXPENDITURE 60,763 16,999
0
(35,033)
SURPLUS FOR THE YEAR (35,033) 7,182

3rd KINGSTON SCOUT GROUP [Charity number 303754] ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024

£

STATEMENT OF ASSETS AND LIABILITIES

3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754] 3rd KINGSTON SCOUT GROUP [Charity number 303754]
3rd KINGSTON SCOUT GROUP [Charity number 303754]
ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024
£
STATEMENT OF ASSETS AND LIABILITIES
Unrestricted
Funds
Restricted
Funds
Total Funds
1
1
2023 / 2024		 2022 / 2023
Unrestricted
Funds		 Total Funds
FIXED ASSETS (net)
Land&Buildings 1 1
1 0
1		 1
471
33,171
1,630
9,698
75,670
159
CURRENT ASSETS
Uniform/T Shirt stock 471 692
Bank Current Accounts 33,171 73,861
Deposit Accounts 8,068 29,473
Investment Accounts 75,670 50,000
Cash & Deposit at Epsom & Ewell Scout Shop 159 176
117,539 1,630
119,169		 154,202
0
less: CURRENT LIABILITIES
Creditors & Accruals 0 0
0 0
0		 0
1,630
119,170
NET ASSETS 117,540 154,203
152,573
0
(35,033)
FUND BALANCES
General Balance@Beginningof the Year 152,573 145,391
Transfer between Funds 0
Surplus for the Year (35,033) 7,182
Balance@End of the Year 117,540 117,540 152,573
1,630
1,630
0
0
0
Guymer Balance@Beginningof the Year 1,630
(Restricted) Transfer between Funds 0
Surplus for the Year 0
Balance@End of the Year 1,630
1,630		 1,630
Total Balance@ End of the Year 117,540 1,630
119,170		 154,203
The Financial Statements were approved by the Trustees on 10th June 2024and signed on theirbehalf
Gareth Hill Treasurer