I" HOOK SCOUT GROUP TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED ST 31 MARCH 2025
FOUNDED 1923 REG. No. 5981 REGISTERED CHARtTY No. 303752 TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 CONTENTS: Page Group Details Welcome from the Group Chair of Trustees Structure, Governance and Management Objectives and Activities Group Lead Volunteer - Major Activities and Achievements in the Year Financial Review Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts Independent Examiner's Report 12 14 The Trustees declare that they have approved the Trustees, report: Signed on behalf of the charity's trustees F LANG CHAIR- BOARD OF TRUSTEES S THOMPSON GROUP LEAD VOLUNTEER
A. GROUP DETAILS Trustees: Er-off10 - AppointnJent Name: Group Lead Volunteer Group Chair Group Treasurer Mr S Thompson Mr F Lang Mr C Stevenson Trustees: Elec¢ed Mrs J Findlay Mrs F Lovell Mr D Nune Mr D Perrin Mrs P Thompson Trustees: Co-opled None Bankers: Barclays Bank PLC, 6 Clarence StreeL Kingston upon Thames, Surrey, KTI INY Examiner: Mr D Sadler Group Registration Number with The Scout AssociatioD: 5981 Charity Registration Number: 303752
B. WELCOME FROM THE GROUP CHAIR OF TRUSTEES Hi everyone, It's my absolute plUre to welcome everyone reading this report and all attending the NBF and 2025 Annual General Meeting of I st Hook Scout Group. As Chair of the Group Board of Trustees. I'm proud to reflect on what has been a truly successfid, exciting, and inspiring year for our Group. A Huge Thank You Before I share some highlights, I want to start with the most important thing - saying thank you. To our Leaders, Assistant Leaders. Young Leaders. Trustees, parent helpers, fundraisers, and every volunteer who gives their time, energy, and passion - you are the reason this Group is thriving. Your efforts make Scouting happen, and I know our young people appreciate it, even if they don't always say it as often as they should! Highlights of the Year We've achieved so much together this year, and I coulthi't be prouder of the progress we've made. Climbing Wall - Project Complete Thanks to Dave for the work he did on this project. It's installed and being sed by all sectRons. O A Hugety Successful Hook Beer Fest Thanks to the Beerfest Team and volunteers for another great festival and our major fundraiser of the year- onwards and upwards. There may be the possibility of additional events forthcoming so watch for those. Investing in Neiv Equipment We've upgraded our kit with new tents, camping gear, and safety equipment for the climbing wall to ensure our adventures are not only fun but also safe and accessible for all, we are making full use of the 3D printer, and the new archery nets have been welcomed by all those who use the facility. This is an investment in the future of our Group. Community Spirit on Show Our Beavers, Cubs, and Scouts have been out and about in the community - from litter picks and Remembrdnce Day parades to visits to Surbiton Care Home. We are proud to see I st Hook Scouts making a positive difference locally.
Growing and Thriving It's fantastic to see our numbers growing. More young people are joining our Group, eager for adventure and ready to challenge themselves. Of course. with that comes the ongoing need for more adult volunteers - so if you've ever thought about getting involved, now's the timcl Even a small commitment can make a huge difference. Looking to the Year Ahead The success of this year gives us great momentum, but we won't be standing still. Our plans for the coming year include: Continuing to enhance our hall and equipment Supporting our brilliant Leaders with training and resources Expanding activities and camps. giving our young people even more opportunities to learn and grow Our minibuses are getting on and we need to look at replacing one or both We are in discussions with the council over the fate of the garages in Kent Way - watch this space... HQ could do with a lick of paint Encouraging more parents and carers to get involved- because together, we can achieve even more In Conclusion I st Hook Scout Group is more than just weekly meetings and camps - it's a community. It's a place where young people learn skills for life, grow in confidence, make friends, and, most importantly, have fun. Thank you to everyone who plays a part in making that happen. I'm proud of what we've achieved this year, and I can't wait to see what the next twelve months bring. Here's to another fantastic year of Scouting at I st Hook! Thank you. Fergus Lang Chair of Trustees C. STRUCTURE GOVERNANCE AIYD MANAGEMENT The Scout Group is a trust administered under the rules which are common to all Scout Association Groups. Gmup Trustees are appointed in accordance with the Policy. Organisation & Rules of the Scout Association.
The Group is managed by the Board of Tntees. The Board currently consists of 3 independent representatives, Chair, Treasurer. the Group Lead Volunteer, and 3 other elected trustees and meets once a mon The Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment and is resnSibIC for: the maintenance of Group property. the raising of funds and administration of Group finance. the insurance of persons, property and equipment. Group public occasions. assisting in the recruitment of leaders and other adult support. appointing any subcommittees that may be required. appointing Group administrators and advisors other than those who are elected. The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies. D. OBJECTIVES AND ACTIVITIES The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible cÉtizens and as members of their national and international communities. The method of achieving this is by providing an enjoyable and attractive scheme of progressive training. based on the Scout Promise and Law and guided by adult leadership. E. GROUP LEAD VOLUNTEER- MAJOR ACTIVITIES & ACHIEVEMENTS IN THE YEAR It has been another good year for 151 Hook with all sections Full, with flucluations across the sections as the young people move through the Group. At the census in January we declared 177 young people (Beavers, Cubs, Scouts) and 33 Explorers, supported by a leadership team of 20. TranSfornt10n and adapting to the new Adult Membership Scheme (AMS) h&8 been a challenge for everyone, requiring additional training to be completed alongside the work-load of running sections and keeping all our young FKopl¢ interested in thcir scouting challenges and journey. I am pleased to say that as a Group we have stepped up to the challenges and are getting to grips with the new system. All our leaders are fully compliant and upto-date with their training requirements. WELL DONE TO ALL AND THANK YOU.
We have welcomed 2 new adult leaders to our leadership team over the last year, Graeme Thirde (spItfe Cubs & TTOOP), one of our parents with a military back ground and an enthusiasm to work with our young people, and Meredith (Merrie) Carn]an (HuiCane Cubs), one of our young leaders that has now turned 18 and happy to stsy with us and work with our young people. WELCOME AND THANK YOU. We, as a Group, are now looking at the newest section in Scouting Squirrels (4-6 age group); when, wher¢, and what day of the week will be down to the volunteers that take on this challenge. If you are interested in helping us forn] this new section and coming on a journey with us please talk to myself or any of the leaders in the Group. We have reviewed our president and vice president wsitions and welcome Bob Bushell as Group President and Carole Atkinson as a Vice PresidenL joining our 2 existing Vice Presidents, Richard Hackett & Peter Menhennett. The Group Trustee Board is now fully in place and we have also welcomed Fee Lovell as a new member to the team. A climbing and bouldering wall has been installed on the end wall of the main hall, partly funded by donations in memory of Rachel Butler and from the Mould Family. Also an improved archery stop net has been installed. Thank you to the Trustee Board for implementing these improvements. Although after the date to which these accounts are drawn up. we had another great Beerfest again in April. THANK YOU TEAM. Takings were slightly up on previous years, but expenditure was up with investsnent into our own chip fyer and boundary fencing. NBF Camp is on the horizon again with another fun pack¢d weekend for everyone th 11th 13 July at Polyapes Camp Site. So, all in all. another great year for the Group. It is in good shape and all sections are functioning well with badges and top awards being achieve camps and adventurous activities undertaken. A REALLY BIG THANK YOU to all the Leaders and the Group Trustee Board for their time & hard work that they do, so that our Young People can enjoy Scouting at its best and provide "Skills for Life" Now a request/plea to all parents/carers and anyone reading this report. We can always do with additional help across all our sections and our Trustee Board" no special skills required plus all training given free of charge. All l ask for is your time and enthusiasm to work with our Young People and give them additional "Skills for Life" Come and join our team. it would be great to have you on board. In an ideal world I would like to see our leadership team grow by 14 leaders: Beaver section 4 adult leaders per Colony, Cub Packs 6 adult leaders per pack, Troop l O adult leaders. This will give us bigger flexibility through all ovr leadership teams. It is a tall order I know. but if we cat)not grow our teams of leaders. then the present team will burn themselves out and / or decide to c1 it a day and our Young People will lose out. If being a leader is not for YO join our Trustee Board or sub-teams and help the
Group in a background role, ensuring the Infrastr is in place to support our young people and leaders. Please give it some thought and talk to either me or our cuent team of leaders. It does not mean you have to commit to every evening. it could only be once a month. You do not have to go into unifonn. it is whatever you feel you can give but it will be for the benefit of our Young People and the generations to come. Stuart Thompson Group Lead Volunteer F. FINANCIAL REVIEW The financial position of the Group is contsined in the Statement of Assets and Liabilities and Receipts and Payments account, with accompanying Notes, on the following pages. The strength and success of the Group is reflected in its finances as well as in the range of activities provided. Once agaio it has been another good year. Subscriptions and net fundraising were in line with last year. whilst two yeats, gift aid was received and donations, largely towards building and equipmenL were significantly higher. Running costs were consistent with prior year but expenditure on building and equipment was up significantly as investment was made in the kitchen and a new climbing wall. In summary, and as detsiled on the next pages, the Group's Unrestricted Cash Funds increased by £12.612 in the year, to £109,625. There is £1.376 in Restricted Cash Funds, as at 31 March 2025, being the amount held on behalf of Horizon Explorer Unit. The available funds enable the Group's Trustees to keep the cost of scouting. to all our members, as low as possible and to allow us to make the most of opp)rtunities to enhance facilities and equipment as necessary. The Group's policy on reserves is to hold sufficient resources to continue the charitabl¢ activities of the Group should income and fundraising activities fall short. The Board of Trustees considers that the Group should hold a minimum sum equivalent to 12 months nornlal running costs, circa £25.000-£30.000. A review of the fuyancial position of the Group is carried out during the year at Trustee Board meetings. Funds greater than the minimum level are reviewed regularly in conjunction with potential future commitsnents on property, transport and equÈpment repairs and improvement. The accounts have been drawn up on the receipts and payments basis which is consistent with the previous years and with the Charity registration requirements. No funds are in deficit.
1st HOOK SCOUT GROUP Scouts Receipts and Payments Account for the year ended 31st March 2025 Receipts and payments Unrestrictod funds R•strl¢tod funds Total funds L#$t y¥•r io thj rn•roSt £ to £ Receipts Note 13 Donations I a¢les and slmllar Income Membershi subscri tKJns Less.. Membership subscrrslbns paKI on Nel Membershi subscri IKsns reta¥ 29.180 11.328 17,852 6,410 10,181 4.891 2.112 2,779 34,071 13.440} 20.631 6,410 10.181 34,015 12,2641 21.751 Le acies and Donations GrftAtd 4.571 3,573 30,679 Note 1 Other income Note 2 Sub total 2.T19 37.222 Grnnt8 Petch8 Awards 1.900 2,500 2,500 Sub total Notè 3 Fundralsln Use of hall 15,348 35,498 2,234 {1.954} 13.394 35,498 1234 12.700 29,018 2,342 Be8r festwals Gar¢Jen Centre colk8cIKJns Jamboree Other fundr81sin events 241 241 Sub total $3,321 1,954 51,367 45,126 Note 4 Investment Income Bank interest 279 279 28 Buildi Soc inter8St 1,541 1,541 1.820 1,512 1,540 Sub total Total Gross Income 89. 2,725 92.309 79,845 Asset andlnvestment sales Total Receipts 1725 91309 79,845
Receipts and payments Unrestricted funds Restricted funds Total funds La$t y•ar to Il¥ west £ to w•st £ Payments Charftable payments Programme and activities Programm8 and actNitw - after year end (net) Training and adminislral•)n Bank charges Insurance {excluding minibus inSurare) Gas 6,39) {2,0491 792 10,291 (2.049) 792 7.096 (1.773) 963 Note 5 Note 5 165 165 217 6,527 4,530 6.013 5,092 2,987 816 EleCtrty (net of solar panel rebate) Water 596 General rates 497 497 TephOne and internet Cleaning Repairs and renewab Materials and consumabbs Minibuses 1.068 2,532 2,735 207 Note 6 2,453 246 Note 7 3.651 31.7n Note 8 Sub total 27,871 3.901 31,219 Fundralslng expenses Beer festNaL8 22,3) 15.404 1.200 Jamboree Other fL¢ndraising events Sub total 21300 16,604 Note 4 Total Gross Expendltu 50.171 3,1 54.072 47.823 Asset and Investment purchaws Building and equipment Camping stores 24.983 2.818 27,801 2,940 1.305 4.245 Note 9 Sub total 26,801 Total Payments 76.972 4901 81,873 Transfers belween funds Net of receipts/(payments) 12.612 2,176 10.436 27.777 Cash funds lastyear end Cash fun(ts thls year end 97.013 109.625 3.$73 1.397 100,586 111,022 72.809 100.586 10
Statement of assets and liabilities at the end of the year At 31103125 At 31103124 Unrestricted funds nw•Jt £ Restrlcted funds Total funds Total fund$ lo rwest £ Cash funds Bank current accounts - Barclays Bank Bank deposit account- Barclays Bank Cash boxes 4,582 3,573 8,155 39,407 42.702 42.702 2.423 211 211 Buikling society 8cccwnt- MonmShre BS 59,953 59,953 58,412 107.448 3.5T3 111.021 100.586 Value 3110312025 3110312024 Assets retslnèd for th8 chartty's cr•m use Land arKI buiklings HQ equipment Camping and band 6quipffnt V8hL9s 2 453 025 23763 Note 10 Note11 100391 100 391 Note 11 31,000 2.670.830 31,000 2.594.768 Note 12 31103r2025 3110312024 Llabllltlas Amounts receved n advance for carnps l 0th8r actpiths 2.400 Note 5 The above receipts and payments ¥count arKI stateffnt of assets arml we approved by the Tte6S on xxx July 2025 and siJned on ther behalf by: nBture Fergus Lang Ch8lr St8ns0n Treasurer
NOTES TO THE ACCOUNTS Gfft Aid is dawned ffmtsh¥J wtwWJn& R•ti in 2024r25 l8Xdahsf0r 2022rrd It4.89418Th12tr23R4 It5287). GiftAkt for tax year2024125 is HMRQ Due trt Ihe dosufe ofthe EXpr YfAt rttt Bwdw. fvnd$ TAwe transf8Er•d tri Ihe GrrNJp kn 2023M. lthtl attorn8iN8 arranwents are made. monoy 0%4d to the Expbrer Unit is Furth and any amwn& reNed or psKI out on behalf ofthe Unli are shown a5 3 Ntsto 3 Due to the Imnkng offratskng pwththrlytlm nMr•ath JgrwvJ. r•LW and pAYn wi a y•w ¢) 8trw•ya r•frtt finandal perfoman of Ih¢ Ind 8$ rx•&ts or rts mgy b8 kn dNlèr8ni r)antial 'Oth•f Gmup fijndrathg ¢ywniMkn ortkn (£1311 arbj molcw lundkng1£110). 4r25 2Y24 1.147 18.9461 (T.799) 6.944 111.$801 2,385 13.6231 110 1351 {4.8161 I1.2} 75 Group C8rnps and pJ¥ers 20.872 131.1831 110.291) 22,3M 129.4401 17.098 Futu1• •v•nts' 519 627 ' Fulure o¥wts 0j0• cub pad( trojp omFrt•nd NBF ump. OM hJ aftw 31 Marth, ff)ni# hèd b• f•c•W And Tots188ctbn p8ynènts EW) co4w•J by rec•M and £3.001 ikn btsih Are ih¢)vm 88 deducti)n8 from Re8irKW Furhts. Ckanthg of th? FK) 1$ tyrt tho HQ uz•, d•anlii Liynkwny. Dogp ol 8rea8 are eBrriBd out ai 8nd when necesBary. 2024if45 202Y24 Net ¢osts'. Tax and knr*r ar fepawy 2221 1140 936 285 25 12
NOTES TO THE ACCOUNTS (continued) 2024125 3)23r24 Expendtture on a$88ts was as for. and equlKftht 16.388 4,100 3.192 Cooker hood Ooep lat Ir 3D PrintsrlCutt8r hary n6t Flrst akl eqU6nt 17LX) 240 Lgss: Conlrfbuth)n I0Y A'R8POrt on Roknsi8twwt carmd oulk knwranc pu0988 kn Marth 21KKI. Th• ha$ bgan by Inflath)n each Tholovel ol Inwranc• tr CofflFthg. Band ho8dquartwF•qubwrnnt15 r8g• r•vwwJ. Exc•fj8of £1+. Nolg 12 Ford Transit Mlnbu$116 soats + drNgrl Pgugot 8oxer m)¥116 soals + drfvor) 12,0 19,OCiI WP62 Awd8 ur fvr At 1st Aprm ROCeIed. Grarts Subscriptb)n8 recefvad Membgrshlp 108s pahj Use ol h811 and 8qulpment SpoThJln9. Sedkjn 8clfv#kn8 Al 3181 March 1573 4.891 12.112) 11.9541 13
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF I" HOOK SCOUT GROUP I report on the accounts of the Group for the year ended 31° March 2025 which comprise the Receipts and Payments Account, Siatement of Assels and Liabililies and related notes, set out on pages 9 10 13. This report is made solely lo the truslees in accordance wilh Seclion 145 of the Charilies Act 2011. My work has been undertaken so ihat I might state lo the charity's trustees ihose matters I am required to state lo them in an Independent Examiner's report and for no other purpose. To the fullest extent perniilled by law, I do not accepi or assume re5ponsibilily to anyone other than ihe charity and ihe charily's trustees for my examination work. Respectlve responsibilities of Trustees and Examiner The Group's trustees are responsible for the preparation of thc accounts. They consider that an audit is not required for this year (under Scction 144 of the Charities Act 2011 (the Charities Acl)) and that an independent examination is needed. It is my responsibility to: • Examine the accounts (under Section 145 of the Charities Act)" • To follow the procedures laid down in the General Directions given by the Charily Commissioners (under Section 145(5Xb) of the Charilies Acl). and To state whciher particular matters have come to my attenlion. Basis of Independent ExamSner'$ report My examination was carried out in accordance with ihe General Directions given by the Charily Commissioners. An exami[liOn includes a review of the accounting records kept by the GTOUP and a comparison of the accounts presented with those records. It also includes consideration of any unusual ilems or disclosures in the aOuntS. and seeking explanalions from you as trustees concerning any such matlers. The predureS undertaken do not provide all the evidence that would be requircd in an audil. and consequently no opinion is given as to wheiher Ihe accounts present a 'true and fair, view and the rwrt is limited to thos¢ matters set oul in the statement below. IndepeDdeDt Examiner's st•t¢nKnt In connection with tny ¢xaminatIo no matter has come to my altention: which give5 me reasonable cause to believe that in any material respect the requirement to keep accounting records in accordance with Sfftion 130 of ihe Charities Act" and to prepar¢ accounts which accord WAih the accounling records and comply with the accounling requirements of the Charities Act have noi been mel. or 2. to which, in my opinion, attention slwld be drawn in order to enable a proper understanding of the accounls to be reached. DAVtD SADLER QualifJcation-. FCA (Instilule of Chartered Accounlanls in England and Wales) Address: 43 The Ridgeway, FetchanL Surrey, KT22 9BE Date: 26 August 2025 14