I" HOOK SCOUT GROUP TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED ST 31 MARCH 2024
FOUNDED 1923 REG. No. 5981 REGISTERED CHARITY No. 303752 TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024 CONTENTS: Page Group Details Structure, Governance and Management Objectives and Activities Major Activities and Achievements in the Year Financial Review Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts Independent Examiner's Report 10 13 The Trustees declare that they have approved the Trustees, report: Signed on behalf of the charity's trustees LtrLLI J FINDLAY, GROUP CHAIR S THOMPSON, GROUP SCOUT LEADER
A. GROUP DETAILS Trustees: Er10 - Appointsnent Name: Group Scout Leader Assistant Group Scout Leader Group Chair Group Secretary Group Treasurer Scout Leader Cub Scout Leader (Spitfire) Cub Scout Leader (Hurricane) Beaver Scout Leader (CheyennetNavaho) Mr S Thompson Mr l Newbery Mrs J Findlay Mrs P Thompson Mr C Stevenson Vacant Mr C Mould Mr S Crow Mrs A-M Howells Trustees: Nominated l Elected Mr D Nune Mr D Perrins Trustees: Co-opted None Bankers: Barclays Bank PLC, 6 Clarence StreeL Kingston upon Thames, Surrey. KTI I NY Examiner: Mr D Sadler Group Registration Number with The Scout Association: 5981 ChArity Registration Number. 303752
B. STRUCTURE GOVERNANCE AIW MANAGEMENT The Scout Group is a trust administered under the rules which are common to all Scout Association Groups. Group TnteeS are appointcd in accordance with the Policy, Organisation & Rules of the Scout Association. The Group is managed by the Board of Trustees. The Board currcntly consists of 3 independent representatives, Chair. Treasurer and Secretary together with the Group Scout Leader. individual section leaders and parents, repTesentstion and meets once a month. The Board stntUre is currently under review. in line with new Scout Association guidance. The Board exists to suppirt the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for: the maintenance of Group proFty. the raising of funds and administration of Group finance. the insurance of pcrsorL8, property and equipment. Group public occasions. assisting in the recruitment of leaders and other adult support. appointing any subcommittees that may be required. appointing Group administrators and advisors other than those who are elected. The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies. C. OBJECTtVES AND ACTIVITIES The objectives of the Group are as a unit of the Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual. social and spiritual potentials, as individuals, as responsible citizens and as members of their national and international communities. The method of achieving this is by providing an enjoyable and attractive scheme of progressive training, b&sed on the Scout Promise and Law and guided by adult leadership.
D. MAJOR ACTIVITIES & ACHIEVEMENTS IN THE YEAR It has been another good year for I St Hook with all sections Full, although with a slight fluctuation in the numbers due to the birth rdte. Unfortunately. back in September, I" Hook Scout & Guide Band closed its doors for the last time after 85 years of success: the Band did not pull through the pandemic as well as all the other sections. Those young people who still wanted to follow their love for music have transferred into Kingston & Malden District Scout & Guide Band along with three of our band instructors. I wish them all the best for the future and for their enjoyment of music. We have started the initial investigations into starting a Squirrel Dray (4 - 6 age group) but. as with all aspects of Scouting. I will be looking for more adult support to start this section &s we cannot be poaching leaders from our existing sections. In light of the tragic accident on Great Onne in 2018. leader training is being stepped up and tightened up. The yellow card (Safeguarding Code of Conduct for Adults) has been reviewed and enhanced, with a 24 hour 365 days of the year Safegyuarding reporting line. The leaders. permit scheme is also being enhanced and all activity pernjits will be recorded and updated on a regular basis (every 3 years). Mandatory training will now have to be completed within the first 3 months and updated every 3 years and all Basic training to be completed within 3 Years. The Group Executive has undergone change. to a Group Trustee Board. with more emphasis on governance of the Group. This now means the Group will be setting up small sub-committees to look at different aspects of the group and report into the Trustee Board (HQ Maintenance & kmprovements, Transport, Camping equipment, Fundraising). Our treasurer is also looking into changing to a different banking provider as we, as a charity, are being penalised by the main high street banks. A big thank you to Julie, as our Group Chair, who is stepping down after 9 years of service, but is not stepping away from Scouting as she has now taken on the role of GLSW County Chair, but I am sure we will still see Julie around in the background helping ISI Hook when required. Scout Transforn]ation is also jogging along in the background from Scout HQ, Regions, County, Districts, and Groups. This is an overhaullreview of all Scouting policies and provisions. The scouting data base will be migrating from "Compass" to a new digital platforni and provider. There will also be title changes for the leadership team with a greater emphasis on teams as opp)sed to individual titles (e.g. Beaver Team Lead, Scout Team Member) and GSL will become Group Lead Volunteer. All of which will become clearer as we progress through the changes. I hope. The World Jamboree in South Korea very testing for all concerned this year. The Jamboree site was not as well set up or ready as it had been made out to be. Our leaders and IST members stepped up and made the best of what had been provided before ALL the British contingents were moved into hotels where their Jamboree journey continued.
Well done to all concerned and a special thanks to our I" Hook leaders who carried on regardless to mak¢ it work for the young people - thank yow Matthew Cheyette. Kieran Voong, Ed Hackett and Orla Newbery. The Group's iooth Anniversary year ended with an Anniversaryllieunion dinner in November at the DoubleTree by Hilton in Kingston. A great time was had by all with stories from the past, old photos and memories shared. Our BeerFest committee continue to work their magic with another great event with optional cocktail Masterclass Workshop on the Thursday evening which proved to be a great success and which I am sure will be repeated. The takings again were up on the previous year and this event continues to be a great success not only in raising funds for st l Hook and another charity but also as a social community event. Once again, l extend my thanks to the team. NBF Camp is being organised in the background ready for the weekend camp 12th _ 14th July and I am sure it will be another great weekend with plenty of activities for both young and old alike. So, all in all, another great year for the group. it is in good shape and all sections are functioning well with badges and top awards being achieved, camps and adventurous activities undertaken. A REALY BIG THANK YOU to all the Leaders and the Group Trustee Board for making all this happen and provide "Skills for Life" for our future generations. Stuart Thompson Group Scout Leader (Group Lead Volunteer) E. FINANCIAL REVIEW The financial position of the Group is contained in the Statement of Assets and Liabilities and Receipts and Payments account on the next three pages, with accompanying Notes following. The strength and success of the Group is reflected in its finances as well as in the range of activities provided. It has been another good year with subscriptions up in volume, fundraising up due to the success of the Hook Beer FesL and monies from use of the hall enhanced by the lease of car parking space to developers of property in Verona Drive. Regular payments have been consistent with prior year with increased utility costs offset by lower spend on minibus repairs this year. With a lower than usual spend on new equipment and upgrades. the available funds enable the Group Trustees to keep the cost of scouting, to all our members, as low as possible and to allow us to make the most of OprtUnitieS to enhance facilities and equipment as necessary.
In sununary, and as detailed on the next pages, the Group's Unrestricted Cash Funds increased by £27,777 in the y¢ar, to £100,586. There were no Restricted C&sh Funds &g at 31 March 2024. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The GFOUP Executive Committee considers that the Group should hold a minimum sum equivalent to 12 months nornial running costs, circa £25.000-£30.000. A review of the financial position of the Group is carried out during the year at Ttee Board meetings. Funds greater than the minimum level are reviewed regularly in conjunction wlth pK)tential tUre commitments on property, transport and equipment repairs and improvement. The accounts have been drawn up on the receipts and payments basis which is consistent with the previous years and with the Charity registration requirements. No funds are in deficit.
1st HOOK SCOUT GROUP Scouts Receipts and Payments Account for the year ended 31st March 2024 Receipts and payments Unrestricted funds Restrlcted funds Total funds La•t yèar to th• rw••¢ £ to lh• M•rMt £ Recolpts Note 13 Donatlons I Membershi subscri thjns Less.. Membership subscrplK)ns paKJ on Nel Membershi subscr lions retaud acies and Donali)ns Gift Aid a¢1 and slmilar incom• 34,015 12.264 21,751 34,015 12.264 21.751 29,034 11,073 17,961 65 4,571 3,573 30,679 4.571 3.573 30,679 442 Note 1 Other income Noto 2 Sub total 18,468 Grants Ro al 8orou hofKin slon Pelche Awards 2.500 2,400 2,400 Sub total Note 3 Fundraisin Use of hall 12,700 29,018 2.342 12,7tM) 29,018 2,342 Beer feslNals Garden Centre coWtK)ns 22,441 2,351 1.354 737 Jamboree Othgr fundrai events Sub total 45,126 45,126 33.327 Note 4 Investment in¢ome Bank interest 28 28 Buiklin interest 1.512 1,512 514 Sub total 519 Total Grnss Income 54,71 Asset arnl Investment sales Total Recelpts 77,345 2,500 79.845 54.714
Receipts and payments Unrestricted funds RestrfGted funds Total funds Last year to thè rnaregt £ Payments Charitable payments Prograrnmo and a¢tThiities Programme and actwrt*S - 8fter year end (net) Training and administrat Bank charges Irssurare (excluding nmnibus insurance) Gas 8,390 {3.132) 1.603 227 Note 5 (1.7731 {1.7731 Ncrte 5 217 217 6.013 5.092 2,987 816 6,059 4.849 E¢trY {nel of solar panel rebate) Water 2.987 816 369 General rates 465 465 Telephone and int8rMt Cleaning Repaws and renewals Materials and consumabl8$ 1,C68 2,532 2,735 207 934 1,897 3.183 Note 6 Nots7 Xi7 Minibus8$ 2.801 31.219 Note 8 Sub total 28,719 32.843 Fundralslng expon888 Beer feslNaLs 15.404 1.2 25.516 1.354 J8mboree Other fundraising events Sub total 16,604 16.604 26.870 Note 4 47.823 59,713 Asset and Investment purchases Building and equipment Camping stores 10.924 1.304 12,228 Note 9 Sub total 4,245 4,245 Total Payments 2.500 52,068 71.941 Transfers be¢ween fvnds Net of receipts/(paymonts) 27,7fT 17227 Cash funds last year end Cash fun(ts this year end n.809 100.586 72,809 100,586 90,036 72,809
Statement of assets and liabilities at the end of the year At 31103124 At 31103123 Unrestricted funds Restricted funds Total funds Total funds to mar•5t£ to wesl È to rnare8t £ Cash funds Bank current aCcnts - BarcL8ys Bank Bank deposit account- Barclays Bank Cash XeS 39.407 39,407 13,089 2.423 2.423 2.394 425 Building gociety account- Monmcthhre BS 58,412 58,412 56,YJl 100. 100,586 72,809 Value 3110312024 3110312023 Assets retainèd for tho charlty's (Y•m use Land arKJ buibJitYJS HQ equipment Camping and band equi)ment Vehic18S 2 376 963 2 321253 Note 10 Note11 100391 Note11 31,000 31.000 Note 12 2,594768 2,539.058 3110312024 31103r2023 Llabilitles Amounts recèNed in advance for camps l other a¢tN* Monies hebj on behalf of Expbrer Untt Nol8 S 3.573 Nots1 5.973 3,690 The above receipts aNI paymants &count a1 staement of assets a1 labhltts vme apwoved by the Trte88 on June 2024 and sned on their behalf by.. n81ure (ciii C.l1.3Lr Jule Fmdlay air Coln stans0n Treasurer 10
NOTES TO THE ACCOUNTS Gfft Abj 15 dakned nwittshffji R•sof£4.571 w 2023r24 ro1th110 lax ytar W21ri2. chotising. Du• to th• tlmlng offundraraing Partw14rlythw ngar each end. pgyments in 8 not ahvay5 refiect the fln8nd81 rformanCe of1 as tha oJ515 or rts may ba dknfmnthl >arn '01 6u9 funlr•knq donathxB (£2061. ClJb1£350}, arJ matdvj fvndkng1£5101. %)23r24 6.944 {11,$601 2.38$ 13,6231 110 1351 I2.5 14 22,344 129,4401 {4.6161 {1.ZJ81 75 4M6 18.7191 13.8531 Group 257 1841 173 Carny antt 17,(rf1 10.211 118.5811 18.3701 Futur• •wftts" 627 S78 ' Fuluro px 81 h8hJ after 31 M#rth. mons hgd ba8n r8c8fv8d and pahy oul v• adv•rK•. Noto 6 Cl•anlng ol the HQ rrt Iha IB kn u•, ty• Cfthctsd fJoonkvJ 0pa. 08epdMnsol 8P0 8rea$ ore rra out 80 and whan n8C8SS8ry. 2023124 kndud8s £1,440 on wkeep.12wr8- £8701 2023124 2022123 Nel (yJst&' Tax and knsur8n(* SèNic¢ and rep8f5 2.140 1.924 4,784 6,8 25 25 6,775 11
NOTES TO THE ACCOUNTS {¢ontlnued) Cavttywall IrUl9tn Bo118r8 and h8ats.ng 3D Prfnl8rlCutt8r First aKI 8quipm8nl LematOr 8.124 2.767 17fKI 240 2.940 10.924 A'Roport on Roinstatamant Cc4f carmj ouiknr wrpo8•8 kn Morch 2¢. The in8ur8nc ¥abJ• has b••fi Uplift by inff•tw)n •wh Note 11 EquiRllMnt Thè l•v•l ol h)suranc lor Carnpkng. Ba1 and ldqUart• •qu4mmwt b reg• Ex(856 of£1LKI. Not• 12 y Ford Tran$tt Minbu8118 8oat8 + dri¥erl Pauw P•)xer Minibw116 8••tS + drl¥er} 12,000 19.1)00 W62 C COmpr•h•m wranco 0)bYr. Dther5 muli b• CP+•r25 r$ ol ago. Cmw èxts8 tl £2fXI Al 1stApr R8caN8d. Grar fv131•t Morth 12
INDEPENDENT EXAlkUNER'S REPORT TO THE TRUSTEES OF I" HOOK SCOUT GROUP I report on the accounts of the Group for the y¢ar ended 31" March 2024 which comprise the Rcceipts and Payments AccounL Statement of Assets and Liabilities and related notes. set out on pages 8 to 12. This retK)rt is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent perniitted by law, I do not accept or &8sume responsibility to anyone other than the charity and the charity's tnjstees for my examination work. Respective responsibilities of Trustees and Exarniner The Group's tteeS are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charilies Act)) and that an independent examination is needed. It is my responsibility to: Examine the accounts (under Section 145 of the Charities Act). To follow the procedures laid down in the Generdl Directions given by the Charity Commissioners (under Section 145(5Xb) of the Charities Act): and To state whether particular matlers have come to my attention. Basis of Independent Examiner's rep)rt My examination was carried out in accordance with the General Directions gtven by the Charity Commissioners. An exaniination includes a Teview of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures tn the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the repx)rt is limited to those matters sel out in the statement below. Independent Examiner's statement In Connection with my examination. tK) matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirement to keep accounting records in accordance with Section 130 of the Charities Act 'and to prepare accounts which accord with the accounting rerdS and comply with the accounting requirements of the Charities Act have not been met. or 2. to which, in my opinion. attention should be drawn in order to cnable a proper understanding of the accounts to be reached. Name: .......... DAVID SADLER Qualification: ACA (Institute of Chartered Accountants in England and Wales) Address: 43 The Ridg¢way. Fetcham. Surrey, K122 9BE Date". 28 July 2024 13