IlllIAI. Preparing young people with skills for life 1st Osterley Scout Group - Annual Report & Accounts for the year ended 31st March 2024 Scouts 1ST OSTERLEY SCOUT GROUP Annual ReFM)rt and Statements of Account to 31" March 2024 Registered Charity Number: 303743 Group Registration No. with The Scout Associat'on.. 1735 Principal Address.. 61 Osterfey Road. Isleworth. TW7 4PW Trustees: Ex4)fficio Chairperson Group Lead Volunteer Treasurer Michael Potter Jane Boume Paul Dickson Elected Members Secretary Vice Chairperson Committee Member Committee Member Committee Member Committee Member Committee Member Inez O'Hara Tony Marriott Tracey Kidd Tony Smith Pam Cole Christine Powell Annette Dickson Coknopted Members Committee Member Committee Member Committee Member Kieron Griffin Alison Shephard Tony Ship Scruts'neer Jenny Shiels 79 Hartham Road Isleworth TV*17 SEY STRUCTURE GOVERNANCE AND MANAGEMENT The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a Trust established under its rules which are common to all Scouts. The Trustees are appointed in accordan￿ with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees. of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and thirteen Trustees including three Ex Officio Trustees, and three co-opted Trustees) and meets every two months. Members of the Trustee Board complete 'Being a Scouts Trustse, learning within the first six months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone foll0v￿ legal requirements and the organisats'on's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Risk and Intsrnal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Church, Community Centre and other Scout Groups. Similar reciprocal arrangements exist with these organisab'ons. The Group has sufficient buildings and contents insurance in place to mitigate against pennanent loss. Injury to leaders, helpers, supporters and members. The Group, through the capitation fees, contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of ath'vities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or pemanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reducts'on in the number of leaders to an unaC￿ptab1e level in a particular section, or the group as a whole, then there would have to be a contracts"on, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 25. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidats'on or closure of a section. In the worst case scenario. the complete closure of the Group. OBJECTIVES AND ACTIVITIES The Purpose of Scouting Scouting exists to ath'vely engage and support young people in their personal development, empowering them to make a positive contribution to society. Tho Values of Scouting As Scouts we are guided by these values: Sntegrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief We explore our faiths, beliets and ath'tudes. Co-operation - We make a posits've difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activit'es indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advan￿rnent of citizenship or community development headings. ACHIEVEMENTS AND PERFORMANCE 1$1 Osterley Scout Group has a long and honourable tradition of providing an outstanding scouting programme for young people aged 4 to 25 in the local community. The Group has been established since 1928 and in the current premises since 1954. 1 $1 Osterley Scout Group delivers Scoub'ng to over 200 young people every week. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Our exciting programmes across Squirrel Scout, Beaver ScouL Cub Scout, Scout, and Explorer Scout secb'ons. give young people from 4 to 25 the opportunity to experience and understand other cultures, and challenges them to try new activities and outdoor experiences. The Squirrel Scout, Beaver Scout, Cub Scout and Scout Sections continue to function at full capacity thanks entirely to a fantastic volunteer leadership team. Outdoor activities figure significantly in all Sections with ovemight residenb'al experiences offered to all. During this past year we have continued to see a steady improvement in the Group's finances. You may be aware that Paul Dickson, our current Group Treasurer, has been Group Chair for seven years, Mick Potter took up the Group Chair role in September 2023. With the Group Chair role filled, Paul has been able to focus his time more on the management and presentation of the Group's finances. This has, in turn, assisted the Group's Trustee Board in making key decisions on expenditure and income. Paul's work remains crucial, as running costs ￿maIn high and we are keen to improve the Group HQ. The Group recognises the importance of the Treasurer role and is grateful for the work Paul puts in to make our 'books balance,. FINANCIAL REVIEW Note to Accounts Reserves Policy The Group's policy on reseNes is to hold sufficient resources to continue the charitable acb'vities of the group should income and fundraising ath'vities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs. circa £40,000. (Fixed running costs less campslactivities) The Group held reserves of approximately £126,562 at this year end, however approximately £34,528 sits in designated fvnds for the redevelopment of the Scout Centre. Note 1 Receipts - Minibuses- the income is increased by the re￿Ipt of £18,000 from TFL for the scrappage of two minibuses. This is a one-off re￿ipt. Note 2 Statement of Assets & Liabilities- Land and Buildings value- Following an independent valuation survey of our buildings, the result is a rise in value from £316,345 to £730,000 to reflect realistic rebuilding costs. This was requested by our insurers as they were Con￿rned that we were underinsuring. This is now a realistic valuation. Investment Pollcy The Group's Income and Expenditure is very small and as a Consequen￿ does not have sufficient funds to invest in longer-tenn investsnents, such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All fvnds are held in cash using only mainstream banks or building societies or The Scout Associats"on's Short Tenn Investment Service. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of noti￿ before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. DECLARATION The Trustees declare that they have approved the Trustees, report above Scrutineer's Report to the Trustees of 1st Osterley Scout Group I report on the accounts of the Group for the year ended 31st March, 2024 Respective responsibilities of Trustees and Scrutineer As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibi5ity without carying out an audit or independent examination to scruts'nise the accounts and to report to you. Basis of Scrutineeffs Statement In accordan￿ with the directions given in the Group's constitution. I have scrutinised the records and the accounts set out on pages 8 to 9 Scrutineerfs Statement In my opinion the accounts are in accordance with the records produced to me and with the constitution. Nam Jenny Shiels Address.. 79 Hartham Road Isleworth TW7 SEY Date.. 21 $t August, 2024 1st Osterley Scout Group Receipts and Payments Account rthe y••r 3110112024 Receipts and payments 202W24 2022123 fvnd* Totsl fund• Tot•1 lund• R•¢olpts Don*¥on4 1égacb•• and thknll•r in¢orn• mthTrb￿Shlp subSCriFIio L•ss.' Memb•rnhip 8Ut•criptiw P8id c INation￿l￿nty1ArOs1Th.$trt1) Not membjrnhip $ub5CriPtion$ rntaln•J 18.110 -1,762 16,368 Ght Ak1 10.076 GAr8p Ront Ksndernteg hc¢x MinitYJ8eS of Minit￿•8 • & UnKom# Section ExpJn8•6 1 Ytyjth ramme 100 Actl¥AtI88 Sub totsl 18.925 Gr•nt• *lnt•n•nc• grnnl Oth•r9r•nts Sub tol•l Fundrnldng Igyow) Fund Ralsing E4*nts Fund Rd*lno E*nI18a￿art De*il 3 sub tot•1 9,10• Inv••lm•nt Incom• 1.142 129 8uildinp Sodetyintar•&t The scoulpa30cla￿on &ortT•rni tmestrnenl Se￿•￿ Prcp*tyR*nl Ini))mè er inw#kn•ntln¥>ons Camp¥l*dlM￿•3 E)pendltyre 1624 1,116 19,217 Sub totsl Fundrnldng •xp•n••• 0th6r1undra￿11￿Q coDts (Bazaw) 3,316 8ub tL*•l Total Gmss Expend¢ure t and Investrnnt purcha*e3. etc. Totalp4yments 47.￿2 Netof rn¢olpts1￿Yffl0nts) Transfers b9t￿On funds Cash funds last year end Cash lunds thls yearend 430,410 422,319 1,142 430.410 Statement of assets and liabilities at the end of the year 202J23 Unro*rfd•d nds Re*l¢led fvnd• End￿￿￿ent Tctsl fvnd• funds Total fund• Cash funds Bank Cufreni account 44110 40,817 Trackerkcounl (Building} 29,745 Fund Rai$ing knunl 47,924 32.280 The ScoutAasociation ShortT8m In￿$￿￿enIse￿o CoshlRoats Totsl ea*b fvnds Other mnetsry assets 1.625 k¢iued InV￿rn 901 Dèbts ¢Ju6 from Cwnbrf*••nis￿GtrGr9uP Insurance d8imProp8wnenl* 360 Sub Icrt•l Invgstn*nt assets Inv85trneniprop•rty- dots11 othor Snw$lments- det•il Sub totsl Non ￿n*tsry awts for charltls u 88dge #lock Shop >to Compubr EquSpm•nt Lbnd and bulldlnoa 318,346 tor whld•s S¢oulng •qulpm•nl. ￿mittlr• et¢ 2.476 Oth•r 8ub tot•l n1475 Llablllues ounb nol)etptad 1891 Oef8rr*d Incom• 10,078 SUbsL￿p￿tsn$ noijpl paid Loon d*tsil NetRe•8rw8 780,353 82.453 430,410 413;tr9 Sub tgt•l The al￿¥• r•celpts and paymnts account and stat•m•nt of a¥wts and Ilabllltles TA•r• approv•d by the Trustees on 9th Septsn*)or, 20241tho dats of the Board of Tr￿te¢S nwting that approved th? aGw5ntsl and slgned on thelr behalf by Print Name Chaf. MIC￿ Pott Gw> Le&1 Vc4unte8r. Jar* Bwr io